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Agenda Ordinary Council Meeting City of Kingston Ordinary Council Meeting Agenda 25 May 2009 Notice is given that an Ordinary Meeting of Kingston City Council will be held at 7.00pm at the Cheltenham Office, 1230 Nepean Highway, Cheltenham, on Monday, 25 May 2009. 1. Apologies 2. Confirmation of Minutes of Previous Meetings Minutes of Ordinary Council Meeting 27 April 2009 and Special Council Meeting 11 May 2009. 3. Foreshadowed Declaration by Councillors or Officers of any Conflict of Interest [Note that any Conflicts of Interest need to be formally declared at the start of the meeting and immediately prior to the item being considered – type and nature of interest is required to be disclosed – if disclosed in writing to the CEO prior to the meeting only the type of interest needs to be disclosed prior to the item being considered.] 4. Petitions 5. Presentation of Awards Presentations are being arranged for the former Mayor and the current and former Junior Mayor. 6. Reports from Village Committees A report on issues arising out of the Village Committee meetings in May 2009 will be attached. Page 3 7. Reports from Delegates Appointed by Council to Various Organisations 8. Question Time 9. Environmental Sustainability Reports L 56 Town Planning Application Decisions – April 2009 Page 5 L 57 KP1120/08: 92 Tootal Road, Dingley Village Page 14 L 58 KP918/08: 10 Warrigal Road, Parkdale Page 26 L 59 KP978/08: 3 Joyce Street, Carrum Page 47 L 60 KP844/08: 1a Golden Avenue, Bonbeach Page 68 L 61 Amendment C99 to the Kingston Planning Scheme – 1233-1237 Nepean Highway and 60-64 Matthieson Station Street, Highett Page 82 L 62 Regional Economic Strategy for Melbourne's South East Page 88 L 63 Contract No. 09/10 - Breeze Street / Patterson Street, Bonbeach Road Reconstruction – Tender Report Page 93 L 64 Fire Risks and Fire Strategies Page 95 L 65 Modification to Schedule 3 of the Environmental Significance Overlay – Inclusion of additional property at 45 Baxter Avenue, Chelsea Page 103 10. Community Sustainability Reports L 66 Production of Meals for Delivered Meals Service: Report on Tenders (Contract 08/102) Page 108 L 67 Kingston Community Safety Strategy 2009 – 2012 Page 111 L 68 Moorabbin Bowls Club - Installation of Synthetic Green Page 115 L 69 Proposed Lease - Waterways Kiosk Page 120 L 70 Draft Kingston 2010 – 2014 Active Leisure Plan Page 122 1 City of Kingston Ordinary Council Meeting Agenda 25 May 2009 11. Organisational Development and Governance Reports L 71 Councillor Support and Expenditure Policy Page 126 12. Corporate Services Reports L 72 Proposed Sewerage Easement Thompson Road Reserve Page 154 L 73 Land Line and Mobile Phones Tender Page 157 L 74 Proposed Sale of Land: 40 Redwood Drive, Dingley Village Page 160 13. Notices of Motion L 76 Notice of Motion Cr Peulich: Completion of all stages of the Dingley Bypass Page 170 L 77 Notice of Motion Cr Peulich: State Government’s By-pass of Planning Laws to fast track affordable, social housing projects Page 171 14. Urgent Business 15. Items in Camera L 75 Proposed Rent for Clayton Bowls Club Page 165 2 City of Kingston Ordinary Council Meeting Agenda 25 May 2009 6. Reports from Village Committees PRESENTATION OF VILLAGE COMMITTEE REPORTS 6(a) Cheltenham Village Committee Chairperson - Joe Astbury Report of Meeting held on 5 May 2009 Highlight Managing to get the applications for Community Grants turned around in record time (one week). 6(b) Mordialloc Village Committee Chairperson - Allan Locke Report of Meeting held on 5 May 2009 Highlight: The Parks and Engineering teams for the magnificent clean up of the left side of Pompei Bridge, prior to the opening ceremony. 6(c) Mentone/Parkdale Village Committee Chairperson - Reg Marlow Report of Meeting held on 5 May 2009 Highlight: Nil. 6(d) Patterson Lakes/Carrum Village Committee Chairperson - Glen Baker Report of Meeting held on 6 May 2009 Highlight: Don Reed’s presentation on the Village Community Grants. 6(e) Dingley / Heatherton Village Committee Chairperson - Allan Harris Report of Meeting held 6 May 2009 Community Grants Program Village Committee Recommendation That the Community Grants process be looked into and altered for efficiency. Officers Comment This year the processing time was considerably shortened by the decision to bring the meeting dates of the Village Committees to the first week of the month. Unfortunately, the dates for the grants were set and advertised prior to the change. Next year the processing time frames will be adjusted to accommodate this. The quality and standard of the applications is an ongoing challenge for the Community Grants Program. We are proactively addressing the issue through education and information sessions. 3 City of Kingston Ordinary Council Meeting Agenda 25 May 2009 A review was conducted in 2007 and implemented in 2008/2009 the funding round. We feel that the program is now running in line with best practice. 6(f) Aspendale/Edithvale/Aspendale Gardens Village Committee Chairperson - Kevin Griffiths Report of Meeting held on 7 May 2009 Highlight: Community Grants Funding 6(g) Moorabbin / Highett Village Committee Chairperson – Robyn Cochrane Report of Meeting held on 7 May 2009 Waves Car Park – Chesterville Road Village Committee Recommendation That the Council, in order to improve safety at this location, reconsider extending the fence and installing more chicken wire against the existing rail and Post fence, located between the Archery Club and the Waves Car Park. Officers Comment It should be noted that as per the previous advice, there is no current record of injury or incident relating to personal injury at the facility. If Council wishes to strengthen the risk management surrounding the use of this venue for archery, then I would recommend that it approves leisure planning to undertake a detailed risk assessment in conjunction with the archery club and that this report and its recommendations be submitted to Council and the Village Committee for action and information respectively. Pre-empting the most appropriate risk treatments (i.e. chicken wire and fence extension) without this detailed advice may result in inappropriate or non-functional investment in the site. 6(h) Chelsea/Chelsea Heights/Bonbeach Village Committee Acting Chairperson – Leanne Stray Report of Meeting held on 13 May 2009 Highlight: Presentation by Suzanne Ferguson on the Chelsea Shopping Centre Redevelopment. 4 City of Kingston Ordinary Council Meeting Agenda 25 May 2009 L 56 Town Planning Application Decisions – April 2009 Approved By: Tony Rijs – General Manager, Environmental Sustainability Author: Ian Nice – Manager, Planning Attached for information is the report of Town Planning Decisions for the month of April 2009. A summary of the decisions is as follows: Type of Decision Number of Decisions Percentage (%) Made Planning Permits 77 71 Notice of Decision 10 15 Refusal to Grant a Permit 2 1 Other - Withdrawn (5) 10 13 - Prohibited (0) - Permit not required (3) - Lapsed (6) Total 99 100 (NB: Percentage figures have been rounded) Recommendation That the report be noted. 5 City of Kingston Ordinary Council Meeting Agenda 25 May 2009 Planning Decisions April 2009 APPL. PROPERTY APPL. DATE PROPOSAL VCAT No. ADDRESS DATE DECIDED DESCRIPTION DECISION DECISION 31 MYOLA STREET CARRUM, VIC SEVEN (7) Permit KP1/09 3197 2-Jan-09 27-Apr-09 DWELLINGS Issued MEDIUM/970 FORESHORE CITY OF KINGSTON, VIC RAMP FOR BOAT Permit KP102/09 3192 20-Feb-09 8-Apr-09 SHED Issued 54 TENNYSON STREET HIGHETT, VIC TWO (2) Permit KP1025/08 3190 12-Nov-08 7-Apr-09 DWELLINGS Lapsed 21 FRIENDSHIP SQUARE KP1026/08 CHELTENHAM, Permit -A VIC 3192 30-Mar-09 17-Apr-09 TWO DWELLINGS Issued 15/35 TAUNTON DRIVE ATLS & ADDS TO CHELTENHAM, WAREHOUSE Permit KP1028/08 VIC 3192 10-Nov-08 7-Apr-09 MEZZANINE FLOOR Lapsed 7 RENOWDEN STREET CHELTENHAM, TWO (2) Permit KP1033/08 VIC 3192 14-Nov-08 23-Apr-09 DWELLINGS Issued 412 NEPEAN HIGHWAY CHELSEA, VIC Permit KP104/09 3196 23-Feb-09 2-Apr-09 SIGNAGE Issued 21 HILLSTON ROAD MOORABBIN, VIC TWO (2) Permit KP1046/08 3189 18-Nov-08 29-Apr-09 DWELLINGS Refused 54 OAKES AVENUE CLAYTON SOUTH, Permit KP105/09 VIC 3169 24-Feb-09 23-Apr-09 4 LOT SUBDIVISION Issued 3/260 WICKHAM ROAD HIGHETT, Permit KP1052/08 VIC 3190 19-Nov-08 2-Apr-09 LIQUOR LICENCE Issued 160 CHUTE STREET MORDIALLOC, Permit KP106/09 VIC 3195 24-Feb-09 24-Apr-09 DWELLING / SBO Issued 1/486 NEPEAN HIGHWAY B'LD & WORKS - 2 CHELSEA, VIC SHOPS & 5 Notice of KP1069/08 3196 28-Nov-08 27-Apr-09 DWELLINGS Decision 33 CHELSEA ROAD CHELSEA, Permit KP107/09 VIC 3196 25-Feb-09 15-Apr-09 2 LOT SUBDIVISION Issued 6 City of Kingston Ordinary Council Meeting Agenda 25 May 2009 1 PLANNING CONVERSION PLANNING ILLUMINATED SIGN CONVERSION, WITHIN BUS Permit KP108/09 VIC 3333 23-Feb-09 1-Apr-09 SHELTER Issued 17 COMO PARADE WEST CHANGE OF USE - MENTONE, VIC MUSIC SHOP + Permit KP1083/08 3194 2-Dec-08 30-Apr-09 COFFEE & CAKES Issued 3 TULAR AVENUE OAKLEIGH TWO (2) Notice of KP1085/08 SOUTH, VIC 3167 4-Dec-08 17-Apr-09 DWELLINGS Decision 1 PLANNING CONVERSION PLANNING ILLUMINATED SIGN CONVERSION, WITHIN BUS Permit KP109/09 VIC 3333 23-Feb-09 1-Apr-09 SHELTER Issued 7 SANDFORD STREET HIGHETT, VIC Permit KP11/09 3190 9-Jan-09 24-Apr-09 3 LOT SUB Issued 1 PLANNING CONVERSION PLANNING ILLUMINATED SIGN CONVERSION, WITHIN BUS Permit KP110/09 VIC 3333 23-Feb-09 1-Apr-09 SHELTER Issued 61-69 CLARINDA ROAD OAKLEIGH Permit KP1101/08 SOUTH, VIC 3167 9-Dec-08 17-Apr-09 ADVERTISING SIGN Issued 439 NEPEAN HIGHWAY CHELSEA, VIC CHANGE OF USE - Permit KP1108/08 3196 15-Dec-08 21-Apr-09 "SUBWAY" Issued
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