Department of Purchasing JOSEPH A
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Addendum #2 IFB 21-30 CITY OF SOMERVILLE, MASSACHUSETTS Department of Purchasing JOSEPH A. CURTATONE MAYOR To: Dilboy Turf and Track Renovation From: Andrea Caruth, Assistant Director of Purchasing Date: January 28, 2021 Re: Questions, Change in Alternate Ordering, COVID-19 protocols, Updates to Bid Drawings and Specifications Addendum No. 2 to IFB 21-30 The IFB was extended to Tuesday, February 9th, 2021 at 1:00 p.m. This addendum documents responses to all requests for information (RFIs) submitted by prospective applicants to this IFB. Please refer to attached changes in the specifications and drawings and their written descriptions in response to these questions. This addendum changes the ordering of the alternates. Alternate No. 2 is now Alternate No. 1. Please refer to the updated Alternate Bid Form and attached changes in the specifications. This addendum includes required COVID-19 protocols for construction contractors. This addendum includes a Unit Price Form for the track resurfacing. This form is required with submission *Important note*: Due to the need for use of the field this summer, this project must meet all deadlines listed on page 3 and 17. Liquidated damages will be strictly enforced after the Date of Final Completion. Please consider this carefully before submitting a bid. **This addendum changes specifications. Failure to acknowledge this addendum will result in bid disqualification.** Addendum #2 IFB 21-30 NAME OF COMPANY / INDIVIDUAL: _________________________________________ ADDRESS: ____________________________________________________________________ CITY/STATE/ZIP: ______________________________________________________________ TELEPHONE/FAX/EMAIL:______________________________________________________ SIGNATURE OF AUTHORIZED INDIVIDUAL:___________________________________ ACKNOWLEDGEMENT OF ADDENDA: Addendum #1 _________ #2 __________ #3___________ #4 _________ Addendum #2 IFB 21-30 FORM 00310 BID FORM FOR ALTERNATES See Specifications Section 01 23 00 – Alternates for instructions. *PLEASE PRINT CLEARLY* Alternate Description Price Change Number 1 ADD granite block seating along track edge, new asphalt ADD paving, post and chain barrier and groundcover planting $ ____________ 2 REPLACE Synthetic turf with woven product. Replace ADD shock pad with alternate shock pad. $ ____________ 3 REPLACE the groundcover planting as described in Add- ADD Alt #2 with synthetic turf surfacing. $ ____________ City of Somerville, Department of Inspectional Services (ISD) Covid-19 safety requirements These requirements are listed on the ISD webpage and include links that discuss both the Job Hazard Analysis (JHA) and a Site Specific Safety Plan (SSSP) forms, which we will require. Here is that link: https://www.somervillema.gov/isd However, for the Dilboy Stadium Project; and most other PSUF projects, the vendor will need to submit the JHA and SSSP forms to the Project Manager (Arn Franzen) instead of ISD. Then once I have those, I will review with ISD staff and will work with the vendor to implement any necessary changes. Both the JHA and SSSP will need to be approved prior to the commencement of any work. Addendum #2 IFB 21-30 # Question Answer 1 2 Can you clarify the linear footage for Refer to L200 for extents of trench drain grate replacing the drain? replacement 3 Per L200 it is asking for New Trench Yes, trench drain grates along both straightaway of Grates along both sides of the track. Are the track shall be replaced. The trench drain grates All grates to be replaced on the track along the straightaway adjacent to the spectator drain? seating shall also be replaced. 4 Is the town expecting contractor to bring Top stone to supplement existing as required to in new top stone in lieu of existing? achieve laser grading planarity is the contractor’s responsibility 5 Will the town be taking the excess stone Contractor shall dispose of any excess stone or is it to be disposed of? generated 6 What is the square footage of track Refer to Section 321816- Resilient Sport Surfacing, replacement? Part 3.4.B.2 for area of track to be carried for delamination repair. 7 What type of finish is required on each Refer to Section 323000-Site Improvements, Part side of the granite? 2.10.B for description of granite blocks 8 Please clarify means and methods to clean Track shall be cleaned in accordance with the track (remove mildew, dirt and debris). manufacturer’s recommendation for surface Pressure wash is required to remove preparation in order to achieve proper installation of existing mold/mildew/debris from re-surfacing coating existing track and provide greatest chance of adhesion through track life. 9 Also, will you accept a 1.625” pile height? No 10 Is it possible to get an allowance or unit Refer to Section 321816- Resilient Sport Surfacing, price for the delaminating of the track Part 3.4.B.2 for area of track to be carried for added to the bid form? delamination repair. 11 Highly recommend adding 1500 sq ft of Refer to Section 321816- Resilient Sport Surfacing, track removal and replacement to base bid Part 3.4.B.2 for area of track to be carried for to encompass areas listed on plans and delamination repair. areas of delamination not listed on plans, but discovered during site evaluation. 12 Also, include unit cost for add or deduct Refer to Section 321816- Resilient Sport Surfacing, of removal and replacement for any Part 3.4.B.2 for area of track to be carried for additional square footage to base bid. (sic) delamination repair. Addendum #2 IFB 21-30 13 Can you let us know if the logo colors are Standard (White, Blue) custom or standard? 14 And is the logo to be made from the same Logo shall be of the same turf as the surrounding turf materials as the landscape turf for the Add-Alt specification? I don’t think the specified manufacture does custom colors. 15 Please clarify color or pantone of desired Color in the D-zone shall be Tan. track surface in D-Zones. The extensive UV degradation makes the existing color hard to determine. 16 Will the long jump area be resurfaced? The extent of track resurfacing is shown on the drawings and includes the track, D-zones and events 17 Do you anticipate any asphalt work? Yes, as shown in the drawings 18 We would like an assurance that you will Extreme Turf BDX50 as provided by Act Global include ACT Global's products as pre- meets the requirements listed in Section 321823- approved for the Dilboy Field project in Synthetic Turf for the base bid. Extreme Turf an addendum. WX50 as provided by Act Global is not considered an equal to the product listed in Part-4 of Section 321823-Synthetic Turf. The Commonwealth of Massachusetts does not 19 Can you clarify the trucking route? allow “through” trucking on Alewife Brook Parkway/Route 16 near Dilboy Stadium; however, deliveries to specific destinations are permitted with permits from the City of Somerville and the Commonwealth of Massachusetts Department of Conservation and Recreation(DCR). City Requirements: The vendor that is selected will need to provide a Traffic Management Plan (TMP) with details of trucking routes and project parking. That TMP submission (as well as other City permit requests) can be submitted to the City Engineering Department through the City’s CitizenServe web portal. As mentioned elsewhere, there are no City permit fees for City Park construction projects. Here is the link to the City’s CitizenServe permit application: https://www.somervillema.gov/citizenserve DCR Requirements: The vendor that is selected will need to file a DCR Construction Access Permit (CAP), both for the Addendum #2 IFB 21-30 trucking and deliveries along Alewife Brook Parkway, but also as the contract limit of work abuts DCR’s roadway and parkland. Here is the link to the permit application: https://www.mass.gov/department-of- conservation-and-recreation-permits January 28, 2021 Ms. Andrea Caruth Assistant Director of Purchasing City of Somerville 93 Highland Avenue Somerville, MA 02143 Re: RFQ 21-30 Dilboy Turf and Track Renovation, proprietary product specification Dear Ms. Caruth: This letter provides the criteria that we used to recommend approval of a proprietary specification for the woven synthetic turf system for the add alternate on the above referenced project. After considerable research, we have concluded that the synthetic turf product as listed in part-4 of the synthetic turf specification is a unique product in the current market. The turf carpet weaving process for synthetic turf fields is a recent introduction to our market, and we have found that only two manufacturers produce this type of synthetic turf, GreenFields and Act Global. Prior to bidding, we reviewed both of their woven products, and asked each vendor whether they would modify their standard product to allow an equal specification that both could meet. Both companies informed us they were unable to do so. As a result, we based our specification on the GreenFields IronTurf product given it’s unique and superior qualities (higher face weight and the inclusion of secondary backing) and significantly greater number of woven turf installations in the United States. Another factor that supports our recommendation is that the GreenField product is domestically sourced including both the yarn and the fabrication of the turf. Act Global’s turf is produced in multiple foreign countries. Their yarn is sourced from one country and the carpet is fabricated in another country prior to shipping overseas to the United States. As such, we believe Act Global’s product has potential risk to the contractor in not being able to meet the project schedule. Please contact me with any questions. Sincerely, Warner Larson, Inc. Josh Millonig Senior Project Manager 130 WEST BROADWAY, BOSTON MA 02127 617.464.1440 www.warnerlarson.com Project # IFB 21-30 George Dilboy Memorial Stadium January 4, 2021 Turf Replacement and Track resurfacing Project ISSUED FOR BID Somerville, MA SECTION 004322 UNIT PRICE FORM 1.