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Tarleton State Bass Club Constitution and Bylaws MISSION STATEMENT

The Tarleton State University Bass Club is committed to uniting students through the common bond of fishing by developing character, promoting sportsmanship, encouraging stewardship of natural resources, and strengthening institutional spirit. ANTI-HAZING CLAUSE

The Tarleton State Club will not participate in any act that endangers the mental or physical health or safety of a student, or that destroys or removes public or private property; and/or assisting, directing, or in any way causing others to participate in degrading behavior and/or behavior that causes ridicule, humiliation, or embarrassment; and/or engaging in conduct which tends to bring the reputation of the organization, group, or University into disrepute for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization; or as part of any activity of a recognized student organization, student group, and university program. NON-DISCRIMINATION CLAUSE

The Tarleton State Bass Fishing Club, in accordance with applicable federal and state law, prohibits discrimination, including harassment, on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status. EXISTING SPONSORSHIPS

If a member joins the club with existing sponsorships, they are allowed to represent those sponsors on their Tarleton Bass Club jersey. These members will be responsible for ordering their own jerseys and the TBFC will not collect money or order them a jersey. GIVING BACK CLAUSE

In the event a member receives financial assistance from the TBFC wins a cash prize, they shall give back the total amount of assistance received. This ensures that more members receive assistance throughout the year.

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ARTICLE I

NAME & PURPOSE OF THE

ORGANIZATION SECTION ONE

A. The name of the organization shall be Tarleton State Bass Fishing Club hereinafter referred to as the TBFC. B. This organization will be an affiliated member of the Association of Collegiate Anglers (ACA), (FLW), and College BASS. SECTION TWO

The purpose of this organization is to:

A. Unite men and women through the common bond of fishing. B. Educate anglers and develop skills (emphasis on bass fishing). C. Strengthen student camaraderie/institutional esprit-de-corps. D. Promote sportsmanship through athletic competition and fellowship. E. Encourage good stewardship of our natural resources. F. Work for justice through community service.

ARTICLE II

ADMISSION AND MEMBERSHIP

SECTION ONE

ADMISSION Early applications for the fall semester of each year will be accepted from Jan. 1 - April 30 and final decisions will be announced to each individual by May 15. General applications will be accepted from May 10 - August 10 and final decisions will be announced to each individual by August 20. The application is listed on the Tarleton State Bass Club webpage. Complete the application AND attach you fishing resume for review. Applications are considered incomplete until a resume has been submitted. Complete sentences and proper grammar are expected when completing the application.

SECTION TWO

MEMBERSHIP Students are considered members at the time their yearly dues are paid.

Members:

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A. Are eligible and encouraged to participate in B.A.S.S., FLW, ACA (Boat U.S.), and Tarleton Bass Club sanctioned tournaments B. Receive all sponsorship benefits available to the TSU Bass Club C. Are expected to strictly adhere to the guidelines in Article III D. Are eligible to purchase a team jersey E. Are given voting privileges

MAINTAINING MEMBERSHIP Members who fail to adhere to all of the guidelines in Article III will be placed on probation. A notice will be sent to any member who has been placed on probation. This notice will be sent to the email account they provided at the time they paid their dues. The member will reply to the email within 24 hours to acknowledge they have received the notice of their probationary status. If a member violates any of the guidelines in Article III while on probation, their membership will be voted for termination (more details in Article XII). Members on probation will be taken off at the beginning of the next semester.

Members on probation:

A. Are eligible and encouraged to participate in B.A.S.S., FLW, ACA (Boat U.S.), and Tarleton Bass Club sanctioned tournaments B. May receive some, but not all sponsorship benefits C. Are expected to strictly adhere to the guidelines in Article III D. Are not eligible to purchase a team jersey E. Are not given voting privileges

ARTICLE III

MEMBER EXPECTATIONS

Goals of Member Expectations:

A. Establish an understanding of the time commitment involved in membership B. Encourage members to participate in club events (including tournaments) C. Encourage members to contribute to the advancement of the club D. Elevate members of TSU Bass Club to their highest potential

Members are expected to be in good standing with Tarleton State University, maintain above a 2.0 GPA, and be considered a full-time student. Members are expected to comply with requirements set forth by all tournament trail organizations in order to compete.

PAYMENT OF DUES Members are expected to pay their dues within one month of their acceptance into the TSU Bass Club. Dues are $70 and are good for one calendar year, beginning on the first class day of each fall semester. If dues are not paid within one week, the member will be placed on probation. The member will be taken off probation at the time his/her dues are paid.

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MEETING ATTENDANCE

Members are expected to attend all meetings. The only exception will be members who inform the president at least 24 hours before the meeting is called into session of the reason they will not be attending. If a member does not attend a meeting, they will be placed on probation immediately following that meeting. COMPETITION

Members are expected to compete in B.A.S.S., FLW, and ACA (Boat U.S.) sanctioned tournaments. Members will represent TSU Bass Club in at least one of these tournaments per semester. This does not include club tournaments. If a member does not compete in one SOY event, they will be placed on probation at the start of the following semester. FUNDRAISING

Members are required to participate in every fundraising event held by the club. The officers are expected to make the threshold for participation known through a reasonable avenue of communication prior to an event. If a member does not participate in a fundraising event, they will be placed on probation immediately following. ARTICLE IV

TBFC COLLEGIATE TOURNAMENT TEAM (Club Sport) A. TBFC will send teams that will represent the college/university at local, state, and national tournaments. B. Student athletes will make up 2-person teams that represent the college/university at regional and national tournaments. C. Choice of championship berths will be granted by overall point standings at the time of the championship registration deadline. D. Student athletes must be in good academic and disciplinary standing consistent with Article III and Tarleton State University student athlete standards. E. There is no limit to the number of teams TBFC can send to each tournament unless stated by the hosting organization.

ARTICLE V

TBFC OFFICERS

SECTION ONE

The business management and affairs of the club will be under the direction and control of the TBFC advisor, and its officers.

A. Officers of the TBFC shall be: President, Vice President, Secretary, Treasurer, and Tournament Director. B. Officers will be elected at the first fall meeting of each year and assume their positions immediately!"

!"#$%&#'( 8)11)21 " C. Election quorum will be by majority vote of members present at the meeting (All officers and 60% of TBFC membership must be present). Only votes from members of the previous year will be counted at the first meeting of each year. D. All TBFC officers will serve terms of one (1) year. Officers may be elected for consecutive terms in the same position. E. TBFC members in good standing are eligible to hold office. F. Officers may be removed from office with a ⅔ majority member vote, with at least 60% of members and all officers present. The vote of the officer in question doesn’t count. G. At least one (1) officer is required to attend every Club Sports meeting.

!"#$%&'( $)&( ! Responsibilities of TBFC Officers:

President shall:

a) Actively pursue the development and enhancement of the TBFC by seeking opportunities for fellowship and community involvement. b) Set goals for the season and create action items that will facilitate the attainment of those goals. c) Direct all official business concerns to the TBFC advisor for appropriate action. d) Preside over all TBFC meetings unless a presiding officer is appointed. e) Schedule meetings if there is a conflict and call special meetings as needed. f) Assure adequate supervision of all TBFC sponsored events. g) Acquire knowledge of parliamentary procedures for purposes of running efficient meetings. h) Distributes club related information to the membership in a professional and timely manner. i) Update the club’s IM League profile annually. j) Update the club’s TexanSynch profile annually. k) Direct other officers and members to accomplish their goals. l) Assist the Treasurer in keeping up with TBFC expenses by collecting receipts from anglers.

Vice President shall:

a) Perform all duties assigned to him by the President and train for the club Presidency. b) Preside over meetings in the absence of the President. c) In the event that the President’s office becomes vacant, shall assume the President’s responsibilities until a special election can be held. d) Assist the Tournament Director when needed and serve in his place when TD is absent. e) Update the TBFC website annually. f) Complete Travel Paperwork (found on imleagues.com). Required by Rec Sports 2 weeks before each tournament. a. Student/Group Travel Form (DL #, Lodging, etc.)

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b. Student/Group Travel List (Allergies, Emergency Contact, etc.) g) Complete annual club paperwork required by Rec Sports each fall semester. a. Team Profile b. Player Code of Conduct (one for each member) c. Coaches/Volunteer Form (signed by advisor) d. Budget e. Updated Bylaws f. A minimum of 1 CPR/First Aid/AED certified member g. Safety Officer Sheet h. Tournament Schedule i. Officer Contact Form j. Officer Responsibilities Chart k. Team Goals h) Lead efforts to amend the Constitution and Bylaws when necessary.

Secretary shall:

a) Keep and maintain a record of meeting minutes (members may receive a copy upon request). b) Maintain current contact information (mailing address, telephone numbers, and email addresses) of all TBFC members and officers. Provide sponsors and tournament trails with current TBFC membership list and officer contact information upon request. c) Maintain the record of attendance for all meetings and events. (A sign-in attendance for all meetings and events and will become a part of the minutes). Inform the President when a member violates club requirements. d) Maintain and update the general records of the TBFC. This includes a list of active associate and full members as well as TBFC Alumni. e) Maintain and file all tournament rules and regulations. f) Maintain correspondence to third parties as directed by TBFC officers and TBFC advisor.

Treasurer shall:

a) Be responsible for all monetary business of the TBFC and will be responsible for maintaining full and accurate books at all times, in conjunction with the TBFC advisor. b) Render a statement of the condition of TBFC finances at each regular meeting. #$ Collect for financial obligations (dues, fines, entry fees, club sponsorship, etc.…) owed to the TBFC by members and any outside party." d) Spearhead fundraising efforts for the TBFC. e) Be responsible for designing and ordering jerseys. f) Keep track of all expenditures funded by the TBFC with receipts of expenses. g) Oversee the production of team jerseys each year. h) Assume responsibilities of the “Risk Management Officer”

Tournament Director shall:

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a) Be in charge of all TBFC sanctioned tournaments. This includes the annual TBFC Alumni Tournament. b) Keep records of all top 30 tournament finishes in all tournaments fished by the TBFC. c) Keep records of attendance, weights, and overall points of members at TBFC tournaments in conjunction with the TBFC secretary. d) Collect all entry fees and distribute winnings accordingly in conjunction with the TBFC treasurer. e) Have final say in all TBFC tournament rulings. Including, but not limited to: official time, rule violations, disqualifications, and weight. f) Be able to consult other officers regarding TBFC tournament rulings but has authority to make the final decision in these matters. ARTICLE VI

TBFC ADVISOR SECTION ONE

A. The primary advisor will be a member of the Tarleton State University staff or faculty. B. Secondary advisor could be an appropriate volunteer who is knowledgeable in athletic administration, Bass angling, and conservation. C. The advisor’s responsibility shall be to encourage and to provide direction within the organization as needed and to attend all meetings. D. The advisor will not be a voting member of the organization. E. The advisor will write the University excuse notes for tournaments.

ARTICLE VII

TBFC MEETINGS SECTION ONE

A. Meetings will be held on the second Tuesday of every month unless there is a conflict. B. If a conflict arises, the president will schedule a meeting date and time. C. %"of TBFC officers in attendance and a simple majority of members must be present to conduct business. The exception being the election of an officer which requires all standing officers and 60% membership present for an official vote to take place.

ARTICLE VIII

TEAM RANKING SYSTEM

SECTION ONE

Club points will reset at the beginning of each fall semester.

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TBFC CLUB TOURNAMENTS A. Officers will decide dates and locations for club tournaments at the beginning of each semester. B. No more than three (3) club tournaments may be held in one semester. The Alumni Tournament shall count as a club tournament. C. The tournament director will oversee organizing all club tournaments. D. The points awarded to teams at club tournaments will be as follows:

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ARTICLE IX

SECTION ONE

MAJOR TOURNAMENTS

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! ! BIG BASS TOURNAMENTS A. Members of the TBFC can fish with any other member with no penalty. This does not count as their one instance of fishing with a different partner because it’s an individual event. B. Teams are treated as two individuals. Both are eligible to earn points for their team. Points are awarded to teams based on team member’s individual performance. C. Members may fish on any boat with any other competitor, including competitors from another university. D. Points awarded to each individual during BIG BASS events will be as follows:

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!"#$%&#'( 8)11)21 SOY TOURNAMENTS

A School of the Year Tournament is defined as any tournament that awards School of the Year points to compete.

A. Partners gain points together if you change partners for more than 1 tournament you points reset. You get 1 tournament with an alternate per academic year (club or major), reimbursements will not be distributed to anyone in the top 4 fishing with an alternate. B. If 2 individuals split to fish separately or with a new partner your points reset. Under certain circumstances where a partner fails or transfers and can no longer participate in colligate competition for Tarleton State University, the remaining partner will keep the teams’ points if he or she continues to fish as an individual. C. The points awarded to teams at BASS, MLF, and ACA tournaments will be as follows:

% Finish Points Awarded

10% 50

10.01-20% 40

20.01-30% 30

30.01-40% 20

40.01-50% 10

50.01-100% 5

ARTICLE X

TBFC SPECIAL APPOINTMENTS

SECTION ONE

A. It may be necessary for TBFC officers or advisors to appoint TBFC members to serve as event coordinators on an individual basis. These appointments will come from volunteers with expertise, experience, or interest in associated areas.

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ARTICLE XI

TBFC FINANCES SECTION ONE

A. All TBFC finances are to be handled by the Treasurer. B. Operation expenses are to be obtained by applying for college funding, sponsoring fund-raising activities, and through contributions. C. Expense reimbursement requests shall be submitted to the Treasurer for reimbursement. All expense receipts and appropriate documentation (bills, invoices, and receipts) shall be submitted for reimbursement. D. All reimbursements must be voted on the club prior to the expenditure. E. All incoming funds are to be deposited as soon as possible. F. The president and treasurer will be the only two members to have access to the club’s debit card.

ARTICLE XII

EXPULSIONS

SECTION ONE

A. If a member on probation violates a member requirement (as stated in Article III) for the second time, a 3/5 vote from officers will remove the member from the TBFC. B. If a member damages the reputation of the TBFC or Tarleton State University through illegal behavior, they may be removed from the TBFC with a 2/3 member vote, with at least 60% of members and all officers present. The vote of the member in question will not count.

ARTICLE XIII

AMENDING & ISSUING OF THE CONSTITUTION

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SECTION ONE

A. A %"majority vote from officers will ratify a temporary amendment. This temporary amendment will be active until the date of the next scheduled meeting. At that time, it will be voted upon and either be accepted as an amendment or rejected. B. If an amendment is desired by any member in good standing with the TBFC, it shall be submitted to one of the club officers in writing. The recommendation will be put on the meeting agenda and discussed. The recommendation will then be voted upon at the next meeting. C. In order for an amendment to pass, it will require a two-thirds vote of members present at the meeting.

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Proposed Updates:

Updates:

4/20/18 – Existing Sponsorships 5/2/18 – Existing Sponsorships 5/7/18 – Tournament Director Responsibilities 8/27/18 - TBFC Officers, Admission, Secretary duties, President duties, Meetings (C), SOY Tournaments, Added Giving Back Clause, TBFC Club Tournaments, Member Exceptions.