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Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council

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Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council Bass Coast Shire Council Minutes for Ordinary Meeting Wednesday, 15 May 2019 Council Chamber Bass Coast Civic Centre Baillieu Street East Wonthaggi 5.00pm 1. These minutes are due to be confirmed on 19 June 2019 2. Any decision included in these minutes is subject to change resulting from a rescission motion passed by Council. Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council TABLE OF CONTENTS A Present and Apologies ................................................................................................. 4 B Declarations of Interest ............................................................................................... 5 C Confirmation of Minutes.............................................................................................. 6 C.1 Ordinary Meeting held on 17 April 2019 .............................................................. 6 D Public Question Time .................................................................................................. 7 D.1 Kevin Griffin, President Bass Coast Ratepayers and Residents Association - Live Streaming .................................................................................. 7 D.2 Tim Price - Agenda Item H.1 12 Hillcrest Avenue, Kilcunda VIC 3995 ............... 7 E Petitions, Joint Letters, Deputations and Correspondence ..................................... 9 E.1 Petition - Save Heritage Foreshore Pines at Silverleaves ..................................... 9 D Public Question Time ................................................................................................ 12 D.3 Mark Scott ESM, President Wonthaggi Life Saving Club - Cape Paterson Infrastructure ........................................................................................ 12 F Notices of Motion ....................................................................................................... 14 F.1 207/19 Bass Coast Shire Council as Trust Member of the Wonthaggi and San Remo Cemetery Trusts – Appointment of Chairperson, Cr Les Larke ...................................................................................................................... 14 G Mayor and Councillors Reports ................................................................................ 17 G.1 Councillor Report - Cr Bruce Kent ...................................................................... 17 G.2 Councillor Report - Cr Michael Whelan ............................................................. 17 G.3 Councillor Report - Cr Clare Le Serve ................................................................. 17 G.4 Councillor Report - Cr Geoff Ellis ........................................................................ 17 G.5 Councillor Report - Cr Pamela Rothfield ............................................................ 17 G.6 Councillor Report - Cr Les Larke ......................................................................... 18 G.7 Councillor Report - Cr Julian Brown ................................................................... 18 G.8 Councillor Report - Cr Stephen Fullarton ........................................................... 18 H Reports Requiring Council Decision ......................................................................... 20 H.1 Planning Application 180286 12 Hillcrest Avenue, Kilcunda ............................. 20 H.2 South East Councils Climate Change Alliance Inc. and Bass Coast Shire Council Memorandum of Understanding 2019 .................................................. 44 H.3 Community Grants 2019 Round 1 ....................................................................... 51 H.4 Draft Arts and Culture Strategy 2019-2029 Public Exhibition ........................... 57 H.5 Recreation Reserve Master Plans ........................................................................ 67 H.6 Sport and Recreation Victoria - Country Football Netball Program ................. 76 H.7 2018/2019 Major Initiatives, Finance and Capital Works Third Quarter Report .................................................................................................................... 83 H.8 Property Leasing and Licensing Policy ................................................................ 95 H.9 Proposed lease - Cape Paterson Caravan Park ................................................ 101 H.10 Proposed sale of Council land - Adams Estate Grantville ................................ 109 I Statutory Reports ..................................................................................................... 118 I.1 Assembly of Councillors ...................................................................................... 118 I.2 Contracts Awarded Register ............................................................................... 121 I.3 Planning and Building Statistics - March 2019 ................................................. 122 I.4 Quarter Three - Efficiency Report 2018/2019 .................................................. 127 I.5 Councillor Expenses for the Current Council Term - 4 November 2016 Page 2 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council to 31 March 2019 ............................................................................................... 131 J Urgent Business ........................................................................................................ 135 K Reports Requiring Council Decision Closed to the Public ................................... 138 K.1 Aged and Disability Regional Assessment Service ............................................. 138 Page 3 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council Meeting commenced The meeting commenced at 5.00pm Acknowledgement: Cr Geoff Ellis read the acknowledgement. Statement: Cr Stephen Fullarton read the Councillor Statement. A Present and Apologies Councillors: Cr Bruce Kent, Western Port Ward (Deputy Mayor) Cr Julian Brown, Bunurong Ward Cr Les Larke, Bunurong Ward Cr Stephen Fullarton, Island Ward Cr Pamela Rothfield, Island Ward Cr Michael Whelan, Island Ward Cr Geoff Ellis, Western Port Ward Cr Clare Le Serve, Western Port Ward Officers in Attendance: Ms Ali Wastie, Chief Executive Officer Ms Jodi Kennedy, General Manager Corporate and Community Ms Felicity Sist, General Manager Infrastructure and Environment Ms Allison Jones, General Manager Advocacy, Economy and Liveability Mr David Filmalter, Manager Finance, Mr Christian Stefani, Manager Advocacy Engagement and Community Safety Ms Lee-Anne Harmer, Governance Officer Apologies: Cr Brett Tessari, Bunurong Ward (Mayor) Page 4 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council B Declarations of Interest Cr Pamela Rothfield declared a Conflict of Interest in agenda item H.3 under section 78B of the Local Government Act 1989. Cr Stephen Fullarton declared a Conflict of Interest in agenda item H.3 under section 78B of the Local Government Act 1989. Page 5 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council C Confirmation of Minutes C.1 Ordinary Meeting held on 17 April 2019 Council Decision Moved: Cr. Geoff Ellis / Seconded: Cr. Pamela Rothfield That the minutes of the Ordinary Meeting held on 17 April 2019 be confirmed. CARRIED Page 6 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council D Public Question Time D.1 Kevin Griffin, President Bass Coast Ratepayers and Residents Association - Live Streaming The officers report to Council June 2018 item H.9 Live Streaming Council Meetings, will Council provide to the community details as to the nature and cost of each item that was considered to comprise the estimated $2,500? Response: At the time of preparing the Report, Officers estimated the costs could vary dependant on the set up or variety of locations to film and broadcast from. It was estimated to allow up to $2,500. This figure included procuring an appropriate digital camera or cameras, tripod/s, cables and supporting computer software (to enable multiple camera simultaneous broadcast) and website hosting (ie Vimeo Pro or YouTube Premium) At the time camera kits such as Mevo Pro were considered which can retail up to $1,700 each depending on type of kit. Further allowances were considered for cables, tripods, devoted Wi-Fi dongle for internet connectivity and annual Video hosting. D.2 Tim Price - Agenda Item H.1 12 Hillcrest Avenue, Kilcunda VIC 3995 1. Have you considered how the approval of this type of development will set the precedence and change the character of the Kilcunda neighbourhood which is predominately low scale and modest dwellings with 7m height limits? 2. If so, what impacts do you envisage, positive and negative? Response: Cr Kent advised that Councillors would be making a decision on this planning application this evening as it is a matter before Council on the agenda. Page 7 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council Council Decision Moved: Cr. Michael Whelan / Seconded: Cr. Pamela Rothfield To change the order of business and attend to Petitions, Joint Letters, Deputations and Correspondence. CARRIED Page 8 Minutes of Ordinary Meeting - 15 May 2019 Bass Coast Shire Council E Petitions, Joint Letters, Deputations and Correspondence E.1 Petition - Save Heritage Foreshore Pines at Silverleaves File No: CM19/360 Division: Corporate & Community Council Plan Strategic Objective: Governance We are responsive, open, transparent and financially sustainable A petition containing 122 signatures has been received. The petition reads: Bass Coast Council
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