I Am Honored to Have Served As Chairman of the Fire Safe Council Since Its Inception in 1993. What Starte
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.~ I ' COUNCIL Dear Community Leader: I am honored to have served as chairman of the Fire Safe Council since its inception in 1993. What started as a small gathering of 14 people has mushroomed to more than 7 5 local Councils statewide. The Council has been successful beyond my expectations and is a testament to the powerful partnerships to change California for the better. The Fire Safe Council was developed with the mission to preserve California's natural and manmade resources by enlisting all Californians to make their homes, neighborhoods and communities fire safe. Since its formation, the Council has distinguished itself in numerous ways. While we'll never be able to show you a fire prevented by the Fire SafeCouncil, we make steady progress through individual, targeted fire safety projects from community to community. From organizing a chipper day to clearing defensible space arou~d a senior citizen's property, we are always identifying opportunities to make our communities fire safe. As founding chairman of the Fire Safe Council, it is with great pleasure and best wishes that I invite you to form a Fire Safe Council to make your community fire safe. The time and dedication you put into your Council will come back as your community becomes a better place to live. Sincerely, Bruce Turbeville ··-·······-··-··-··-··-·····-······-···········-·····-·····-·······-·-·······-···-··-····--·-··-······-·····-···-···-···-··························-··-··-·-··-··-····-·····--·········--·····6 Melii@IMII TABLE OF CONTENTS IN'TRODUCTION .................................................................... 1 • Why Does Your Community Need a Fire Safe Council? ...................................... 1 • Local Councils in Action ..............................................................1 SPEAKING WITII ONE VOICE ..........................................................2 • Statewide Fire Safe Council - the Model ..................................................2 STARTING A COUNCIL ...............................................................4 • Membership Recruitment .............................................................4 • Send an Invitation ...................................................................4 -Sample Invitation Letter ...............................................................5 • Preparing for the First Meeting .........................................................6 -Contact Local Fire Officials ...........................................................6 -Ask Fire Officials About the California Fire Plan ...........................................6 - Contact Local Fire Safe Groups ........................................................6 -Contact the Fire Safe Council Speakers Bureau .............................................6 - Select a Meeting Location .............................................................6 -Create an Agenda ...................................................................6 -Appoint a Facilitator .................................................................6 - Sample Agenda for First Meeting .......................................................7 • At the Meeting .....................................................................7 -Take Meeting Minutes ................................................................7 -Develop a Membership Roster ..........................................................7 - Display a Map of the Community .......................................................8 - Share Fire Safety Brochures and Materials ..................................................8 • Make the Most of the Meeting .........................................................8 -Welcome ..........................................................................8 - Introductions .......................................................................8 -California's Fire Problem ...............................................................8 -The Fire Safe Council Concept ..........................................................8 - Goals and Objectives .................................................................8 -High Fire Hazard Areas ...............................................................9 -Fire Safe Projects .....................................................................9 -Appointment of Executive Officers .......................................................9 - Open Forum .......................................................................9 -Next Meeting .......................................................................9 - Sample Meeting Minutes ............................................................. 10 • The Second Meeting ...............................................................• 13 - Develop a Mission Statement .......................................................... 13 -Determine Overall Objectives ......................................................... 13 -Finalize a Name and/or Logo .......................................................... 13 - Revisit Projects and Determine Feasibility ................................................ 14 -Assign Responsibility for Projects ....................................................... 14 -Target Future Members .............................................................. 14 FIRE SAFE COUNCIL HANDBOOK ···--·-········-·-·-···-·······-···-·-···-·······-···-··-··-·-··-·-·········--·····-···-·····-·---···-··-··-··-······-······-····-····-···-·······-·-··-··-····-····-·-··-·-··-··~ ······~-.. ~I STARTING A COUNCIL (continued) • The Third Meeting ................................................................. 15 -Approve the Mission Statement and Goals ................................................ 15 - Ask Members to Provide Status Reports .................................................. 15 -Look to the Future .................................................................. 15 - Nonprofit Status .................................................................... 15 SUSTAINING MOMENTUM ...........................................................16 • Recruit New Members ............................................................... 16 • Ask Each Member to Bring an Idea for a Fire Safe Project .................................... 16 • Continue to Communicate With Existing Fire Safe Councils ................................. 16 • Get Help from the Statewide Council ................................................... 16 • Participate in Community Events ...................................................... 16 • Invite Members of the Fire Safe Council Speakers Bureau .................................... 16 • Generate Publicity .................................................................. 17 FIRE SAFE COUNCIL SPEAKERS BUREAU ............................................. 17 • What is a Speakers Bureau? ...........................................................17 PUBLICIZING YOUR COUNCIL&: GETI'ING TO KNOW THE MEDIA ........................18 • What is News? ..................................................... ·................ 18 • Who are the Media and How Do They Differ? ............................................ 18 -Newspapers ....................................................................... 18 - Television ......................................................................... 19 -Radio ............................................................................ 19 - Newsletters ........................................................................20 • Locating the Media .................................................................20 • Pitch Letters ......................................................................21 -Sample Pitch Letter ..................................................................22 • News Releases .....................................................................23 -Sample News Release .................................................................24 • Calendar Listings ........................................................ "· ..........25 -Sample Calendar Listing ..............................................................25 NONPROFIT STATUS ................................................................26 IN-KIND SUPPORT IS VALUABLE .....................................................26 • Initiating Successful Partnerships ......................................................26 FIRE SAFE COUNCIL WEB SITE .......................................................27 -~. FIRE SAFE COUNCIL HANDBOOK ..................................................................................................................................................................................................................................................aJp ....., .... INTRODUCTION Why Does Your Community Need a Fire Safe Council? nticed by secluded settings and beautiful vistas, ECalifornia's population has soared in the last 40 years. Suburbanization has pushed communities into the wildland-urban interface, blurring the boundaries between cities and nature. When we choose to live among nature, we must learn to live with fire. California's wildland ecosystems are fire dependent; they need fire to survive. Fire thins the vegetation, giving plants room to grow. It cracks seed casings and replenishes the soil, allowing new life to thrive. Fire is a fact of life in California. Learning to live with fire means protecting our community assets from potential wildfire damage. That's what a Fire Safe Council can do: • Mobilize people