Local Emergency Management Arrangements

Version 2.1 Dated June 2017

1 Local Emergency Management Arrangements

1 Local Emergency Management Arrangements

SHIRE OF IRWIN LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS. These arrangements have been produced and issued under the authority of Section 41(1) of the Emergency Management Act 2005, endorsed by the Irwin Local Emergency Management Committee and the Council of the Shire of Irwin. The Arrangements have been tabled for noting with the Midwest Gascoyne District Emergency Management Committee (DEMC) and State Emergency Management Committee (SEMC).

Chair Date Irwin LEMC

Endorsed by Council – Shire of Irwin Date

Chief Executive Officer

Council Resolution Number

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TABLE OF CONTENTS DISTRIBUTION ...... 3 AMENDMENT RECORD ...... 4 GLOSSARY OF TERMS ...... 5 INTRODUCTION ...... 6 RELATED DOCUMENTS & ARRANGEMENTS ...... 9 RESOURCES ...... 10 ROLES & RESPONSIBILITIES ...... 10 MANAGING RISK ...... 14 COORDINATION OF EMERGENCY OPERATIONS ...... 17 INCIDENT SUPPORT GROUP (ISG) ...... 17 MEDIA MANAGEMENT AND PUBLIC INFORMATION ...... 18 FINANCE ARRANGEMENTS ...... 18 EVACUATION AND WELFARE ...... 19 ROUTES & MAPS ...... 19 WELFARE ...... 20 RECOVERY ...... 21 EXERCISING, REVIEWING AND REPORTING ...... 22 REVIEW OF LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS ...... 23 ANNUAL REPORTING ...... 23

Appendices ...... 24 Appendix 1. Critical Infrastructure ...... 25 Appendix 2. Special needs groups ...... 25 Appendix 3. Risk Register Schedule ...... 25 Appendix 4. Resources ...... 25 Appendix 5. Welfare Centre Information ...... 25 Appendix 6. Map of the District ...... 25 Appendix 7. Contacts ...... 25 Appendix 8. Incident Support Group meeting locations ...... 25 Appendix 9. Special considerations ...... 25

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DISTRIBUTION

Distribution list Number of Organisation copies Chairperson LEMC 1 Executive Officer LEMC 1 Chief Executive Officer, Shire of Irwin 1 Director Corporate and Community, Shire of Irwin 1 Director Planning and Infrastructure, Shire of Irwin 1 WA Police, Dongara 1 Department of Child Protection and Family Support, Geraldton 1 Dongara, Eneabba, Mingenew Health Services 1 St John Ambulance, Dongara Sub Centre 1 Community Paramedic, St John Ambulance 1 Chief Bush Fire Control Officer, Shire of Irwin 1 Deputy Chief Bush Fire Control Officers, Shire of Irwin 2 DFES Regional Office, Geraldton 1 Dongara – Port Denison Volunteer Marine Rescue Service 1 Dongara District High School 1 Shire of Irwin Administration Office 1 Shire of Irwin Public Library 1 Dongara Town Volunteer Bush Fire Brigade/Volunteer Fire & Rescue Service 1 Irwin Volunteer Bush Fire Brigade 1 Office of Emergency Management – Geraldton 1 Midwest Gascoyne DEMC 1

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AMENDMENT RECORD

Number Date Amendment summary Author 1 Dec 2016 Update Version CESM 2 Jan 2017 Review and submit draft to LEMC for CESM consideration 3 23 Jan 2017 Review updated version to reflect current DA-OEM EM legislation 4 15 Mar 2017 Amendments to format of updated version CESM 5 27 Mar 2017 Update and further review DA / CESM 6 29 Mar 2017 LEMC Review LEMC 7 May 2017 Update and Review CESM 8 June 2017 DA comment DA - OEM 9 10 11 12

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GLOSSARY OF TERMS Terminology used throughout this document shall have the meaning as prescribed in either Section 3 of the Emergency Management Act 2005 or as defined in the State EM Glossary or the WA Emergency Risk Management Guide. District: means an area of the State that is declared to be a district under Section 2.1 Local Government Act 1995. Municipality: Means the district of the local government.

General acronyms used in these arrangements

BFS Bush Fire Service CEO Chief Executive Officer CPFS Department for Child Protection and Family Support P&W Department of Parks and Wildlife DEMC District Emergency Management Committee ECC Emergency Coordination Centre EM Emergency Management DFES Department of Fire and Emergency Services HMA Hazard Management Agency ISG Incident Support Group LEC Local Emergency Coordinator LEMA Local Emergency Management Arrangements LEMC Local Emergency Management Committee LRC Local Recovery Coordinator LRCC Local Recovery Coordination Group OEM Office of Emergency Management SEC State Emergency Coordinator SEMC State Emergency Management Committee SES State Emergency Service SEWS Standard Emergency Warning Signal SOP Standard Operating Procedures

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INTRODUCTION Community consultation The communitiy are continuously consulted through the following forums: 1. Local Emergency Management Committee 2. Bushfire Advisory Committees 3. Emergency Management Activities / Workshops 4. Local Government promotional activities 5. Practical and Desktop Exercises – multi-agency 6. Discussion with key community groups including business, industry and vulnerable groups.

Document availability Copies of these Arrangements shall be distributed to/are available from the following and shall be free of charge during office hours:  Shire’s Administration Office  Shire’s Website (in PDF format) o www.irwin.wa.gov.au  Stakeholder and LEMC agencies and organisations  Adjoining local governments  Local Libraries  Related committees  DFES Regional Office  District Emergency Management Committee  Office of Emergency Management – electronic format

Area covered

Shire of Irwin Lieutenant George Grey passed through and named the Irwin Valley in 1839 after his friend Major Irwin who was then Commandant of the Swan River Colony. Grey had been shipwrecked at Gantheaume Bay (near Kalbarri), while exploring the coast at the mouth of the Murchison River. The country south of Dongara to Jurien Bay is still home to the Amangu people.

In 1852 a town site was surveyed and named Dhungarra. The Irwin River mouth with its lagoon estuary and offshore reefs was an ideal home for many birds and animals including Australian sea lions and fur seals.

The original road into Dongara was past the now Priory Lodge which was then William Criddle’s Hotel.

A jetty was built at Port Irwin (now Port Denison) in 1867 as several ships visited the port on a weekly basis, bringing in supplies and taking away products of the district such as wheat, flour, wool and sandalwood. In the same year the Jetty was being built a Joseph Walton applied for a licence to run an Inn. The Inn was built and has since been added onto to which is now the Dongara Hotel.

In 1864 horse races were held on the spot that was later to reveal the presence of oil and gas. One hundred years later this precious resource was discovered. In that same year 1864 the tiny Irwin settlement received its first mail service carried up the stock route from Perth via horse.

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The Irwin Road Board formed and several shops, a school, police station and Court House were built.

After the Jetty had been constructed warehouses and depots were built adjacent to the jetty. The Irwin River was forded until 1888 when the bridge was built. As early as 1912 the foreshore became a popular place for picnics and bathing. The Road Board built shelter sheds with seats which have been replaced over the years.

Following World War 2 when roads and vehicles had improved and petrol rationing had ceased, more and more families took their summer holidays and swimming lessons at the beach. Over the years camping conditions have improved with the introduction of caravans. The camping areas were all around the point until about 1970 when the new caravan park was established near the surf beach. Now you can camp at any one of the four caravan parks but no longer on the beach.

The Government held land auctions and sold blocks in Port Denison at very reasonable prices. This move encouraged farmers and others to acquire land on which to build their seaside accommodation. The Shire has continued to grow and remain a favourite holiday destination for all to enjoy. (Facts courtesy of Irwin Historical Society).

The Shire of Irwin is located approximately 360km north of Perth. The twin towns of Dongara/Port Denison form the urban centre of the local government area. Traditionally the district depended economically mainly on farming and fishing, but has undergone some changes after the more recent discovery of on- and off shore oil and gas deposits. The Shire of Irwin has a population of approximately 3400 residents and covers an area of 2223 square kilometres. The area has a warm Mediterranean climate with 7 – 8 dry months per year with a mean rainfall of approximately 460mm per annum. Most of the rainfall occurs between the months of May and August. The long summers are generally hot and dry.

Appendix 6 – Map of the District

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Aim The aim of the Shire of Irwin Local Emergency Management Arrangements is to collate the procedures that can;  Reduce the impact of emergencies on the communities of the Shire of Irwin  Be set in place to aid the community in the recovery from any disaster; and  Collate the information that agencies may require in dealing with emergency situations and the recovery from such situations.

Purpose The purpose of these emergency management arrangements is to set out: a. the local government’s policies for emergency management; b. the roles and responsibilities of public authorities and other persons involved in emergency management in the local government district; c. provisions about the coordination of emergency operations and activities relating to emergency management performed by the persons mentioned in paragraph b); d. a description of emergencies that are likely to occur in the local government district; e. strategies and priorities for emergency management in the local government district; f. other matters about emergency management in the local government district prescribed by the regulations; and g. other matters about emergency management in the local government district the local government considers appropriate. (s.41(2) of the Emergency Management Act 2005 (EM Act)).

Scope These arrangements are to ensure there are suitable plans are in place to deal with the identified emergencies should they arise. It is not the intent of this document to detail the procedures for HMA’s in dealing with an emergency. These should be detailed in the HMA’s individual plan.

Furthermore: a) This document applies to the local government district of the Shire of Irwin; b) This document covers areas where the Shire of Irwin (Local Government) provide support to HMA’s in the event of an incident; c) This document details the Shire of Irwin’s (LG) capacity to provide resources in support of an emergency, while still maintaining business continuity; and d) The Shire of Irwin’s responsibility in relation to recovery management.

These arrangements are to serve as a guide to be used at the local level. Incidents may arise that require action or assistance from district, state or federal level.

Irwin Local Emergency Management Arrangements 9 RELATED DOCUMENTS & ARRANGEMENTS Local Emergency Management Policies Nil

Existing plans & arrangements Plans and arrangements that exist in the Shire of Irwin are listed for reference purposes.

Local Plans Table 1: Local plans

Document Owner Location Date Bushfire Response Plan Shire of Irwin Shire Office 2013

Welfare & Support Plan DCPFS

Evacuation Plan WA Police

Agreements, understandings & commitments

Table 2: Agreements, understandings and commitments

Parties to the Summary of the Special Agreement Agreement Considerations DFES Shire VBFB to assist neighbouring shires in the Will reduce Shire’s ability to fight event of large bushfire fires locally – higher degree of caution required

Special considerations Special areas of risk:  Westnet Rail – grain trains  Midlands Road, and Brand Highway – large volume of heavy haulage and dangerous goods traffic  Indian Ocean Drive – large volume of tourist traffic  Chemical storage sheds  Fuel depots  Road Train Assembly Area

Specific Factors that may increase risk;

 Major influxes of tourists during wildflower season in remote areas (July to October)  Large public events o Lawn Bowls Carnivals o Easter Horse Races (Easter Saturday) o Easter Egg Hunt (Easter Sunday) o Blessing of the Fleet (November) o Denison Foreshore Sprint and Midwest Show & Shine (September)  Seasonal conditions eg. Bushfires, local flooding, cyclone  Seasonal farming operations including harvest (October – January) and seeding (April – June) Refer to Appendix 9 – Special Considerations Refer to Appendix 2 – Special Needs Group

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RESOURCES Refer to Appendix 4 – Resources. Appendix 1:

ROLES & RESPONSIBILITIES Local roles and responsibilities

Table 4: Local roles and responsibilities

Local role Description of responsibilities

Local Government The responsibilities of the Shire of Irwin are defined in Section 36 of the EM Act.

Local Emergency The responsibilities of the LEC are defined in Section 36 of Coordinator the EM Act.

To ensure the development and maintenance of effective Local Recovery recovery management arrangements for the local Coordinator government. In conjunction with the local recovery committee to implement a post incident recovery action plan and manage the recovery phase of the incident.

LG Welfare During an evacuation where a local government facility is Liaison Officer utilised by CPFS provide advice, information and resources regarding the operation of the facility.

During a major emergency the liaison officer attends ISG LG Liaison Officer (to meetings to represent the local government, provides local the ISG/IMT) knowledge input and provides details contained in the LEMA.

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• Ensure planning and preparation for emergencies is undertaken • Implement procedures that assist the community and emergency services deal with incidents • Ensure that all personnel with emergency planning and preparation, response and recovery responsibilities are properly trained in their role Local Government – • Keep appropriate records of incidents that have Incident Management occurred to ensure continual improvement of the Shires emergency response capability. • Liaise with the incident controller (provide liaison officer) • Participate in the ISG and provide local support • Where an identified evacuation centre is a building owned and operated by the local government, provide a liaison officer to support the CPFS.

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LEMC roles and responsibilities The Shire of Irwin has established a Local Emergency Management Committee (LEMC) under Section 38(1) of the EM Act to oversee, plan and test the local emergency management arrangements. The LEMC includes representatives from agencies, organisations and community groups that are relevant to the identified risks and emergency management arrangements for the community. The LEMC is not an operational committee but rather the organisation established by the local government to assist in the development of local emergency management arrangements for its district. The LEMC plays a vital role in assisting our communities become more prepared for major emergencies by • Developing, enhancing and testing preparedness planning from a multi-agency perspective having local knowledge of hazards, demographic and geographic issues; they provide advice to Hazard Management Agencies to develop effective localised hazard plans • providing a multi-agency forum to analyse and treat local risk • providing a forum for multi-agency stakeholders to share issues and learnings to ensure continuous improvement. The LEMC membership must include at least one local government representative and the Local Emergency Coordinator. Relevant government agencies and other statutory authorities will nominate their representatives to be members of the LEMC. The term of appointment of LEMC members shall be determined by the local government in consultation with the parent organisation of the members.

Local role Description of responsibilities

Provide leadership and support to the LEMC to ensure LEMC Chair effective meetings and high levels of emergency management planning and preparedness for the local government district is undertaken.

Provide executive support to the LEMC by: • Provide secretariat support including: – Meeting agenda; – Minutes and action lists; – Correspondence; – Committee membership contact register; • Coordinate the development and submission of LEMC Executive committee documents in accordance with legislative Officer and policy requirements including; – Annual Report; – Annual Business Plan; – Local Emergency Management Arrangements; • Facilitate the provision of relevant emergency management advice to the Chair and committee as required; and • Participate as a member of sub-committees and working groups as required;

LEMA – Shire of Irwin 13 Agency roles and responsibilities In the event of an emergency, the local government will need to liaise with a range of state agencies who will be involved in the operational aspects of the emergency. The following table summarises the key roles.

Agency roles Description of responsibilities

A Controlling Agency is an agency nominated to control the response activities to a specified type of emergency. The function of a Controlling Agency is to; undertake all responsibilities as prescribed in Agency Controlling Agency • specific legislation for Prevention and Preparedness. • control all aspects of the response to an incident. During Recovery the Controlling Agency will ensure effective transition to recovery.

A hazard management agency is ‘to be a public authority or other person who or which, because of that agency’s functions under any written law or specialised knowledge, expertise and resources, is responsible for emergency management, or the prescribed emergency management aspect, in the area prescribed of the hazard for which it is prescribed.’ [EM Act 2005 s4] The HMAs are prescribed in the Emergency Management Regulations 2006. Hazard Management Their function is to: Agency • Undertake responsibilities where prescribed for these aspects [EM Regulations] • Appoint Hazard Management Officers [s55 Act] • Declare / revoke emergency situation [s50 & 53 Act] • Coordinate the development of the Westplan for that hazard [State EM Policy Section 1.5] • Ensure effective transition to recovery by local government

A Combat Agency as prescribed under subsection (1) of the Emergency Management Act 2005 is to be a public authority or other person who or which, because of the Combat Agency agency’s functions under any written law or specialised knowledge, expertise and resources, is responsible for performing an emergency management activity prescribed by the regulations in relation to that agency.

A public authority or other person who or which, because of the agency’s functions under any written law or specialised Support Organisation knowledge, expertise and resources is responsible for providing support functions in relation to that agency. (State EM Glossary)

LEMA – Shire of Irwin 14 MANAGING RISK Emergency Risk Management Risk management is a critical component of the emergency management process. Building a sound understanding of the hazards and risks likely to impact the community enable local governments and LEMCs to work together to implement treatments. This process helps to build the capacity and resilience of the community and organisations which enable them to better prepare for, respond to and recover from a major emergency. The process and mandate for local governments to undertake risk management is detailed in State EM Policy Section 3.2. Refer to Appendix 3 – Risk Register Schedule Refer to Appendix 1 – Critical Infrastructure

Description of emergencies likely to occur

Table 5: Description of emergencies likely to occur in local area

Local Local Local Controlling Hazard HMA Combat Support WESTPLAN Plan Agency Role Role (Date) Air Crash WA Police WA Police Westplan Air Crash Animal and DAFWA DAFWA Westplan Animal and Plant Plant Biosecurity Biosecurity Brookfield Rail Brookfield Rail Brookfield Westplan Brookfield Emergencies Rail Rail Crash Bushfire (LG) LG/DFES LG; DFES BFB’s Western Power WestplanEmergencies Fire Bushfire Response Plan (2013) Bushfire DPAW DFES DPAW, BFB’s, Western Power Westplan Fire (DPAW) Cyclone DFES DFES Eneabba SES Western Power Westplan Cyclone

Earthquake DFES DFES Eneabba SES Western Power Westplan Earthquake

Electricity Coordinator Westplan Electricity Supply of Energy Supply Disruption Disruption Fire Urban DFES DFES Dongara VFRS Western Power Westplan Fire

Flood DFES DFES Eneabba SES Westplan Flood

Gas Supply Coordinator Westplan Gas Supply Disruption of Energy Disruption Hazardous DFES DFES Dongara VFRS Westplan Hazardous Materials Materials Emergencies Emergencies Human WA Health Department Westplan Human Epidemic of Health Epidemic Land Search WA Police WA Police SES Westplan Land and Rescue Search Marine Oil Department of Department Westplan Marine Oil Pollution Transport of Transport Pollution Marine Search WA Police WA Police Dongara Westplan Marine & Rescue VMRS Search & Rescue Marine Department of Department Westplan Marine Transport Transport of Transport Transport Emergencies Emergencies Road Crash WA Police WA Police Dongara VFRS Western Power Westplan Road St John Crash Storm/Tempest DFES DFES SESAmbulance Western Power Westplan Storm Tsunami DFES DFES Eneabba SES Western Power Westplan Tsunami

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These arrangements are based on the premise that the Controlling Agency is responsible for the above risks and will develop, test and review appropriate emergency management plans for their hazard.

LEMA – Shire of Irwin 16 Emergency management strategies and priorities

Table 6: Local EM strategies and priorities

Priority Strategy Bushfire Mitigation of Fuel loads Community Education Programs (ie Bush Fire Ready) Urban Fire Community Education Programs

Road Crash Road Wise / Local Government Education Review of speeds. Work with Main Roads and Police. Electricity Supply Disruption Community Education Programs (ie Storm Safe; Bush Fire Ready) Hazardous Materials Training/Exercises for Response Agencies Emergencies Clearly visible Emergency Plans & Signage for housing areas Community Awareness

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COORDINATION OF EMERGENCY OPERATIONS It is recognised that the HMAs and combat agencies may require local government resources and assistance in emergency management. T he Shire of Irwin is committed to providing assistance/support if the required resources are available through the Incident Support Group when and if formed.

INCIDENT SUPPORT GROUP (ISG) The ISG is convened by the Controlling Agency appointed Incident Controller to assist in the overall coordination of services and information during a major incident. Coordination is achieved through clear identification of priorities by agencies sharing information and resources. The role of the ISG is to provide support to the incident management team. The ISG is a group of people represented by the different agencies who may have involvement in the incident.

Triggers for an ISG The triggers for an incident support group are defined in State EM Policy Statement 5.2.2 and State EM P Plan Section 5.1. These are; a. where an incident is designated as Level 2 or higher; b. multiple agencies need to be coordinated.

Membership of an ISG The Incident Support Group is made up of agencies’ representatives that provide support to the Controlling Agency. Emergency Management Agencies may be called on to be liaison officers on the Incident Support Group. The recovery coordinator should be a member of the ISG from the onset, to ensure consistency of information flow, situational awareness and handover to recovery. The representation on this group may change regularly depending upon the nature of the incident, agencies involved and the consequences caused by the emergency. Agencies supplying staff for the ISG must ensure that the representative(s) have the authority to commit resources and/or direct tasks.

Frequency of Meetings The frequency of meetings will be determined by the Incident Controller and will generally depend on the nature and complexity of the incident. As a minimum, there should be at least one meeting per incident. Coordination is achieved through clear identification of priorities and objectives by agencies sharing information and resources.

Location of ISG Meetings The Incident Support Group meets during an emergency and provides a focal point for a coordinated approach. The following table identifies suitable locations where it can meet within the District.

Refer to Appendix 8 – Incident Support Group Locations.

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MEDIA MANAGEMENT AND PUBLIC INFORMATION Communities threatened or impacted by emergencies have an urgent and vital need for information and direction. Such communities require adequate, timely information and instructions in order to be aware of the emergency and to take appropriate actions to safeguard life and property. The provision of this information is the responsibility of the Controlling Agency.

Public warning systems During times of an emergency one of the most critical components of managing an incident is getting information to the public in a timely and efficient manner. This section highlights local communication strategies.

Local Systems The Shire of Irwin have several methods of disseminating emergency information being;  SMS/Text Service (sms message sent to registered mobile phones)  Websites  Notice Boards  Methods available to facilitate public warnings (consider resources, specialist support and emergency responder safety): o Media (television) o Media (radio) o Telephone contact o Standard Emergency Warning Signal o Door knocks o Verbal messages o Community meetings o Public address systems o Agency websites o Email o Social networking sites o Print material

To arrange the use of any of these services contact Shire of Irwin Administration Centre 9927 0000

FINANCE ARRANGEMENTS State EM Policy Section 5.12, State EM Plan Section 5.4 and 6.10 and State EM Recovery Procedures 1-2) outlines the responsibilities for funding during multi- agency emergencies. While recognising the above, both the Shire of Irwin are committed to expending such necessary funds within its current budgetary constraints as required to ensure the safety of its residents and visitors. The Chief Executive Officer should be approached immediately an emergency event requiring resourcing occurs to ensure the desired level of support is achieved.

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EVACUATION AND WELFARE Evacuation The actual act of evacuating a community is the responsibility of the Controlling Agency, the local government with the assistance of its LEMC. The Shire of Irwin and its LEMC has a clear responsibility to undertake pre-emergency evacuation planning. The Shire of Irwin is committed to the safety of the community and work in partnership with Police, DFES, the LEMC and broader community. Special need groups within the Shire of Irwin have been identified in Appendix 2. Reference Document for LEMC and LG - Western Australian Community Evacuation in Emergencies Guideline

Special needs groups Refer to Appendix 2 – Special Needs Groups

ROUTES & MAPS Refer to Appendix 6 – Maps of the District

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WELFARE The Department for Child Protection & Family Support (CPFS) has the role of managing welfare. The types of emergency services coordinated by CFSP include:  Accommodation  Food  Clothing and personal items  Personal support  Financial Assistance  Registration and inquiry

The CPFS uses the National Registration and Inquiry System for this purpose and is assisted by the Australia Red Cross in providing this service. The CPFS works collaboratively with the WA Police Service, Department of Fire and Emergency Services and Local Governments to support the community in times of emergency.

Local Welfare Coordinator The Local Welfare Coordinator is appointed by the CPFS District Director to a. Establish, chair and manage the activities of the Local Welfare Emergency Committee (LWEC), where determined appropriate by the District Director; b. Prepare, promulgate, test and maintain the Local Welfare Plans; c. Represent the department and the emergency welfare function on the Local Emergency Management Committee and Local Recovery Committee; d. Establish and maintain the Local Welfare Emergency Coordination Centre; e. Ensure personnel and organisations are trained and exercised in their welfare responsibilities; f. Coordinate the provision of emergency welfare services during response and recovery phases of an emergency; and g. Represent the department on the Incident Management Group when required

Local Welfare Liaison Officer The Local Welfare Liaison Officer is nominated by the local government to coordinate welfare response during emergencies and liaise with the Local Welfare Coordinator. Local government should appoint a liaison officer. This role will provide assistance to the Local Welfare Centre, including the management of emergency evacuation centres such as building opening, closing, security and maintenance. It is important to identify the initial arrangements for welfare to occur, particularly in remote areas, where it may take some time for CPFS to arrive.

Register.Find.Reunite When a large scale emergency occurs and people are evacuated or become displaced, one of the areas CPFS has responsibility for is recording who has been displaced and placing the information onto a National Register. This primarily allows friends or relatives to locate each other. Because of the nature of the work involved CPFS have reciprocal arrangements with the Red Cross to assist with the registration process.

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Animals (including assistance animals) The Shire will open or make available the following areas as required.  Racecourse – access is from Pickering Drive or Brennand Road, Dongara

Movement of animals would be carried out by privately owned stock crates.

Welfare centres Refer to Appendix 5 – Welfare centre information

RECOVERY Managing recovery is a legislated function of local government and the Local Recovery Management Plan is a compulsory sub-plan of the LEMA.

Please refer to the separate Local Recovery Plan for the Shire of Irwin.

Local Recovery Coordinator Local governments are required to nominate a Local Recovery Coordinator. Local Recovery Coordinators are to advise and assist local government and coordinate local recovery activities as outlined in State EM Policy Section 6, State EM Plan Section 6 and State EM Recovery Procedures 1-4.

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EXERCISING, REVIEWING AND REPORTING The aim of exercising Testing and exercising is essential to ensure that emergency management arrangements are workable and effective. Testing and exercising is important to ensure individuals and organisations remain aware of what is required of them during an emergency response situation. The exercising of a HMA’s response to an incident is a HMA responsibility however it could be incorporated into the LEMC exercise. Exercising the emergency management arrangements will allow the LEMC to: • Test the effectiveness of the local arrangements • Bring together members of emergency management agencies and give them knowledge of, and confidence in, their roles and responsibilities • Help educate the community about local arrangements and programs • Allow participating agencies an opportunity to test their operational procedures and skills in simulated emergency conditions • Test the ability of separate agencies to work together on common tasks, and to assess effectiveness of co-ordination between them.

Frequency of exercises State EM Policy Section 4.8, State EM Plan 4.7 and State EM Preparedness Procedure 19 outline the State’s arrangements for Emergency Management exercising, including the requirement for LEMCs to exercise their arrangements on at least an annual basis. The Shire of Irwin conduct annual desktop or practical exercise as required. The exercises are multi-agency and test different elements of the arrangements on a regular basis.

Types of exercises Some examples of exercises types include: • desktop/discussion; • a phone tree recall exercise; • opening and closing procedures for evacuation centres or any facilities that might be operating in an emergency; • operating procedures of an Emergency Coordination Centre; or • locating and activating resources on the Emergency Resources Register.

Reporting of exercises The Shire of Irwin LEMC provides an exercise report to the Midwest Gascoyne DEMC on completion of debrief.

LEMA – Shire of Irwin 23 REVIEW OF LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS The Local Emergency Management Arrangements (LEMA) shall be reviewed in accordance with State EM Policy Section 2.5and amended or replaced whenever the local government considers it appropriate (s.42 of the EM Act). According to State EM Policy Section 2.5, the LEMA (including recovery plans) are to be reviewed and amended as follows: • contact lists are reviewed and updated quarterly (Refer to Appendix 7 – Contacts); • a review is conducted after training that exercises the arrangements; • an entire review is undertaken every five (5) years, as risks might vary due to climate, environment and population changes; and • circumstances may require more frequent reviews.

Review of Local Emergency Management Committee Positions The local government, in consultation with the parent organisation of members shall determine the term and composition of LEMC positions.

Review of resources register The Executive Officer shall have the resources register checked and updated on an annual basis, ongoing amendments occur at each LEMC meeting.

ANNUAL REPORTING The annual report of the LEMC is to be completed and submitted to the DEMC within 2 weeks of the end of the financial year for which the annual report is prepared. The LEMC is required to submit a signed hard copy of the annual report to the Executive Officer of the DEMC. The information provided by the LEMC annual report is collated into the SEMC and Office of Emergency Management Annual Report which is tabled in Parliament. The SEMC issue the annual report template.

Appendices

25 Appendix 1. Critical Infrastructure

Contact Item Location Description Owner Community Impact Description Details Vehicle & Irwin River Pedestrian Bridge Bridge

Pell Bridge Vehicle Bridge

***Details removed*** For information, please contact the Shire of Irwin. Mountain Vehicle Bridge Bridge

Brand Main

Highway Arterial Roadway

26

Midlands Main

Road Arterial Roadway

Mt Horner Communications Repeater Tower

Communications ***Details removed*** Communications Towers Tower For information, please contact the Shire of Irwin.

High Voltage Electricity Electrical Infrastructure Network

Waste Water Water Treatment Infrastructure Plant

27

Bore Fields, ***Details removed*** Water and pipeline Infrastructure For information, please contact the Shire of Irwin.

28 Appendix 2. Special needs groups

Have they got an evacuation plan?

Name Description Address Contact 1 Contact 2 No People Who manages the plan? Has a copy been provided to the LEMC?

Dongara District High High School Cave Way School Dongara

Dongara Community Playgroup Moreton Terrace Playgroup Dongara

Dongara Medical Medical Centre Blenheim Road Centre Port Denison

Dongara Tourist Park Tourist/Caravan Park George Street Port Denison ***Details removed*** Dongara Denison Tourist/Caravan Park Ocean Drive For information, please contact the Shire of Irwin. Beach Holiday Park Port Denison

Seaspray Beach Tourist/Caravan Park Church Street Holiday Park Dongara

Leander Reef Tourist/Caravan Park Point Leander Drive Holiday Park Port Denison

Western Flora Tourist/Caravan Park Brand Highway Tourist Park Eneabba

29 Appendix 3. Risk Register Schedule

RISK No. RISK STATEMENT LIKELIHOOD CONSEQUENC LEVEL OF ELEMENT AT RISK PRIORITY TREAT RATING E RATING RISK Y/N There is a risk that a road transport emergency will cause serious 01/17 injury or death to people. Road transport emergencies involving ALMOST MAJOR EXTREME PEOPLE interaction between heavy vehicles and other traffic such as tourist CERTAIN coaches and trains may occur. Heavy vehicles are prevalent on highways within the Local Government Areas. There is a risk that a severe storm will cause damage to or destroy 02/17 infrastructure. Severe storm events affect the Midwest-Gascoyne area LIKELY MODERATE HIGH INFRASTRUCTURE including the Shire of Irwin on an annual basis. There may also be significant damage caused to lifelines such as power lines. Damage to roads from flash flooding is also likely in low lying areas. There is a risk that bush fires will cause death or serious injury to 03/17 people. Many outer urban areas of the Shires contain areas of LIKELY MODERATE HIGH PEOPLE bushland reserve consisting predominately of coastal heath scrub, grassland and native wattle in close proximity to the urban fringe. Farming areas adjacent to natural heath scrub are particularly at risk from bush fires. There is a risk that bush fires will cause damage to or destroy the 04/17 environment. Bush fires in the coastal heath and pasture lands can LIKELY MODERATE HIGH ENVIRONMENT remove vegetation exposing the top soil subject to erosion from wind or rain. There is a risk that bush fires will affect the economy of the community. 05/17 The farming community around Greater Geraldton may be exposed to POSSIBLE MODERATE HIGH ECONOMY financial losses from crop damage during harvest. There is a risk that bush fires will cause damage to or destroy 06/17 infrastructure. Bush fires can cause damage to infrastructure such as ALMOST MODERATE HIGH INFRASTRUCTURE bridges, fencing, and power lines. CERTAIN There is a risk that a hazardous materials spill will cause serious injury 07/17 to people. Hazardous materials may release toxic fumes which could LIKELY MODERATE HIGH PEOPLE cause injuries especially in the more densely populated urban areas. There is a risk that a hazardous materials spill will cause harm to 08/17 human health. Hazardous materials may release toxic fumes which LIKELY MODERATE HIGH PEOPLE could cause injuries especially in densely populated areas. There is a risk that a severe storm will affect the economy of the 09/17 community. POSSIBLE MODERATE MEDIUM ECONOMY 10/17 There is a risk that a road transport emergency will cause damage to or destroy the environment. POSSIBLE MODERATE MEDIUM ENVIRONMENT 11/17 There is a risk that a hazardous materials spill will cause death. Hazardous materials emit toxic fumes and may cause death through UNLIKELY MAJOR MEDIUM PEOPLE inhalation.

30 Appendix 4. Resources

***Details removed*** For information, please contact the Shire of Irwin.

31

32 Appendix 5. Welfare Centre Information

Details Establishment/ Irwin Recreation Centre Facility:

Physical Address Ridley Street (off Point Leander Drive), Port Denison General Description Sporting facility, two commercial kitchens, two function rooms, of the Complex two stadiums. Not suitable in tsunami.

Site Limitations

Telephone No

Fax No

Email Address

Contacts

Name Position Work Contact A/Hrs Contact Laurie Smith Coordinator, 9955 9200 0427 296 802 Recreation Services Nicole Nelson Manager, 9927 0000 0419 221 340 Community Capacity Geoff Peddie Director, Corporate 9927 0000 0427 972 896 and Community

33 Access Details

Details Keys Refer Contacts

Alarm Yes

Security No

Universal Access Yes

Accommodation numbers As per Health Regulations

Details Sitting / Standing 2500

Sleeping 1000

Duration Unlimited

34

Item Yes/No Notes Toilet/Washing Facilities: Toilets – Male Yes Toilets – Female Yes Toilets – Universal Yes Access Toilets/Showers – Yes Unisex Laundry Facilities No Baby Changing Yes Facilities

Kitchen Facilities: Stoves (types) Yes 2x Commercial Stoves Refrigeration Yes Microwave Yes Urn / Boiling Water Yes Unit

Dining Facilities: Tables Yes Chairs Yes Cutlery and Yes Crockery

General Facilities: Rooms Yes 2x Function Rooms; 2x Sport Halls; 1x Gym; Reception Area RCD Protected Yes Power Points Yes Generator Port No Fire Equipment Yes Air Conditioning Yes (Type) Heating Lighting (internal) Yes Lighting (external) Yes Telephone Lines Yes 5 Internet Access Yes Hot Water System Yes (type) Bins Yes 5x240L Septic / Deep Yes Sewer Sewer

External Facilities: Enclosed Covered Yes Areas Outside Children’s Yes Play Area Recreation Rooms Yes BBQs Yes Conference Rooms Yes Two

35

Meeting Rooms Yes Swimming Pool No

Other: Power Outlets Yes Water Yes Parking Yes Area for Tents Yes Toilets Yes Caravan/Articulated Yes Vehicles Mobile Phone Yes Coverage Storage Yes Pet friendly Yes Main Electrical Board Location Water Stop Cock Ridley Street Entrance Location

Appendix 6. Map of the District 36

Midwest Gascoyne Emergency Management District

37

Shire of Irwin

38

Dongara – Port Denison

39

Map of Irwin

40

41 Appendix 7. Contacts

Name Organisation Email Address Mailing Phone Phone (m) Address (w)

***Details removed*** For information, please contact the Shire of Irwin.

42

43 Appendix 8. Incident Support Group meeting locations

Location one Shire of Irwin Council Chambers Waldeck Street, Dongara

Name Phone Phone Darren Simmons 9927 0000 0427 979 121 1st Contact Kyle Pollitt 9927 0000 0417 165 056 2nd Contact

Location two Irwin Recreation Centre Ridley Street, Port Denison

Name Phone Phone Darren Simmons 9927 0000 0427 979 121 1st Contact Kyle Pollitt 9927 0000 0417 165 056 2nd Contact

44 Appendix 9. Special considerations

Description Time of Year Impact / No of People

Reduced number of Seeding; April – June; volunteers available Harvest & Post-harvest October – February within the community

Major influx of tourists Wildflower Season July – October into the Shires.

Influx of visitors (& bowlers) Lawn Bowls Carnivals various to town site. Easter Break Good Friday – Easter Influx of tourists into the (incl. Horse Races) Sunday town sites. Upwards of 5000 people; Denison Foreshore Sprint September (long weekend) combination of locals & and Midwest Show & Shine tourists.