Aylesbury Vale District Council Emergency Plan
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Aylesbury Vale District Council Emergency Plan Version Date 2.1 November 2011 2.2 18/06/12 Author: People and Payroll Division, The Gateway, Gatehouse Road, Aylesbury, 01296 585158; [email protected] Uncontrolled Version – no personal data 1 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN Aylesbury Vale District 2 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN INITIAL INCIDENT NOTIFICATION Date Time Who has rung you Their mobile and landline numbers About the Incident (Information to be passed on to Response Managers and LALOs) Where is it? Grid reference and Page No of A-Z What has Happened Details of any hazards arising out of the incident and precautions? What Action is Required by AVDC ? Time of Incident How long is the emergency How many people have been expected to last? displaced? Details of Displaced people? (age/disability etc.) loss of life etc. Where is the Rendezvous Point for LALOS? Safe Route Access to Location Who is the Incident Controller? Who have I contacted? Time Alerted: others Name (block capitals): Time called out to incident (if applicable): Date: Time spent on response (hours/minutes): District Co-ordinating Officer’s signature: 3 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN Simplified Call Out Process List of key Contacts For full list see Section 2 of the Emergency Plan Role Work Mobile Home Resilience Officer 585158 David Thomas Substitute/Support 585005 RO –Kay Aitken Teresa Lane 585006 Andrew Grant 585002 Jon McGinty 585252 Matt Partridge 585181 Andrew Small 585507 John Byrne 585678 Duty Managers – Refer to your list of phone numbers for appropriate contacts depending on the nature of the incident Emergency Operations Centre (EOC) Managers- Refer to your list of contacts Standby Duty Officer – Corporate Property & Parking Emergency Operations Centre (EOC) - (when activated) Out of Hours Homelessness Contact 4 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN FOREWARD Aylesbury Vale District Council has always taken its emergency preparedness responsibilities seriously, and over the years has developed a well-founded crisis-management capability. However, a number of serious incidents since the turn of the century raised the profile of emergency planning nationally, culminating in the codification of the Civil Contingencies Act (CCA) 2004, which came into force on 14 November 2005. In addition to reinforcing existing good practice, this legislation placed several new duties on the emergency services, local authorities and other key responder agencies, with the aim of extending the United Kingdom’s ability to meet emerging issues as well as continuing to deal with existing threats and hazards. To reinforce the act the Government also set out an ambitious “capability programme” designed to ensure that, no matter what the cause may be, the UK is better equipped to manage the consequences of a major disruption and recover quickly. Some of these capabilities have grim titles – “mass fatalities”, “mass evacuation” and “infectious diseases” - but emergency planning is, after all, a serious business. Partnership working has long been a strength in Buckinghamshire, increasingly with our Thames Valley colleagues. A cornerstone of the CCA was the formation of a multi-agency “Local Resilience Forum” in each police force area. We had such a strategic co-ordinating body in Thames Valley for well over 10 years prior to the legislation, so it was a fairly simple matter for it to evolve to match the new concept. This means that mutual aid is a reality and not just a casual reference in various plans. We may suddenly be asked to go to the aid of a neighbouring authority under real pressure, not just rely on them to come to our aid if we need it. The District Emergency Plan was initially re-written to meet the requirements of the CCA, and has subsequently been extensively revised to reflect further developments within the local and national resilience framework. However, the responsibilities placed on us by legislation extend right across all services, not just those perceived to have an emergency role. We must all look to develop a culture of risk awareness and readiness – a “what if” approach to our daily business - as well as being alert to what might arise from situations beyond our immediate control. The CCA placed an emphasis on Business Continuity Planning, and the council have complimentary Business Continuity Policy and Plan to address this, as we have to ensure that we can maintain our normal services as far as possible, whilst at the same time dealing with the consequences of an emergency. To this end all recipients are asked to ensure that they have an in depth understanding of what is required of them in the event of a Major Emergency Councillor Mr John Cartwright Andrew Grant Leader Chief Executive Aylesbury Vale District Council Aylesbury District Council 5 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN CONTENTS MAP OF DISTRICT ………………………………………………………………………2 INITIAL INCIDENT NOTIFICATION 3 FOREWARD…………………………………………………………………………..... 5 CONTENTS……………………………………………………………………………… 6 AMENDMENTS…………………………………………………………………………. 10 DISTRIBUTION LIST…………………………………………………………………… 11 ACRONYMS / GLOSSARY……………………………………………………………. 13 SECTION 1 – INTRODUCTION 1.1 Aim of the Plan…………………………………………………………………. 17 1.2 Objectives of the Plan…………………………………………………………. 17 1.3 Definitions………………………………………………………….. 17 1.4 Legislative Background………………………………………………………… 18 1.5 Risk Assessment……………………………………………………………….. 19 1.6 Scope of the Plan………………………………………………………………. 19 SECTION 2 – OVERVIEW OF THE EMERGENCY SERVICES AND PROFESSIONAL PARTNERS RESPONSE TO AN EMERGENCY 2.1 Introduction……………………………………………………………………… 20 2.2 Command, Control and Coordination………………………………………… 20 2.3 Strategic Coordination Group – Composition and Role……………………. 20 2.4 Roles and Responsibilities…………………………………………………….. 20 2.4.1 Thames Valley Police………………………………………………….. 20 2.4.2 Buckinghamshire Fire and Rescue…………………………………… 21 2.4.3 South Central Ambulance……………………………………………… 21 2.4.4 Buckinghamshire Primary Care Trust………………………………… 21 2.4.5 Health Protection Agency……………………………………………… 21 2.4.6 Local Authorities………………………………………………………… 21 2.4.7 Environment Agency…………………………………………………… 22 2.4.8 Voluntary Organisations……………………………………………….. 22 2.5 Media Management……………………………………………………………. 23 2.6 Mutual Aid Agreements………………………………………………………… 24 SECTION 3 – OVERVIEW OF THE DISTRICT COUNCILS EMERGENCY RESPONSE 3.1 Introduction……………………………………………………………………… 25 3.2 Aim of the Response…………………………………………………………… 25 3.3 General Principles……………………………………………………………… 25 3.4 Financial Arrangements……………………………………………………….. 25 3.5 Crisis Management Team (CMT)…………………………………………….. 26 3.5.1 Overview………………………………………………………………… 26 6 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN 3.5.2 Role……………………………………………………………………… 26 3.5.3 Membership…………………………………………………………….. 26 3.5.4 Location………………………………………………………………….. 26 3.5.5 Aim of the CMT………………………………………………………….. 26 3.5.6 Individual Tasks…………………………………………………………. 26 3.6 Emergency Operations Centre (EOC)……………………………………….. 27 3.6.1 Overview………………………………………………………………… 27 3.6.2 Activation………………………………………………………………… 27 3.6.3 Role………………………………………………………………………. 27 3.6.4 Staffing…………………………………………………………………… 28 3.7 Local Authority Liaison Officers (LALOs)…………………………………….. 29 3.7.1 Overview…………………………………………………………………. 29 3.7.2 Role………………………………………………………………………. 29 3.7.3 Activation ………………………………………………………………… 29 SECTION 4 – ACTIVATION OF EMERGENCY PLAN AND IMMEDIATE ACTIONS 4.1 Introduction………………………………………………………………………. 30 4.2 Criteria for an Emergency Response…………………………………………. 30 4.3 Alerting the Authority…………………………………………………………… 30 4.4 Information Required…………………………………………………………… 30 4.5 Immediate Response Actions…………………………………………………. 31 SECTION 5 – EMERGENCY RESPONSE SERVICE AREAS AND ELECTED MEMBERS 5.1 Introduction……………………………………………………………………… 32 5.2 Chief Executive…………………………………………………………………. 21 5.3 Head of Communications, Marketing & Town Centre Management 33 5.4 Resilience Officer ………………………………………... 33 5.5 Communications and Marketing……………………………………………….. 33 5.6 Community Engagement…………………………………………………………34 5.7 Leisure Services ………………………………………………………. 34 5.8 Democratic Services (Including Facilities Management)……………………. 34 5.9 Legal Services……………………………………….. 34 5.10 Environmental Services………………………………………………………… 34 5.11 Contract Services……………………………………………………………. 34 5.12 Parking Services………………………………………………….. 35 5.13 Financial Services……………………………………………………………… 35 5.14 Housing …………………………………………………….. 35 5.15 ICT and Customer Services…………………………………………………….. 35 5.16 Planning (Including Building Control) 36 5.17 Engineers 36 5.18 Contract managers of contracted out services 37 5.17 Elected Members……………………………………………………………….. 37 5.18.1 Member Involvement…………………………………………………… 37 5.18.2 Member Interface………………………………………………………. 37 5.18.3 Guidance for Members in an Emergency……………………………. 38 SECTION 6 EVACUATIONS, RECEPTION AND REST CENTRES 6.1 Introduction……………………………………………………………………… 39 6.2 Overview………………………………………………………………………… 39 6.2.1 Spontaneous Evacuation……………………………………………… 39 7 Version 2.2 June 2012 AYLESBURY VALE DISTRICT EMERGENCY PLAN 6.2.2 Controlled Evacuation…………………………………………………. 39 6.3 Roles and Responsibilities……………………………………………………. 40 6.3.1 Thames Valley Police………………………………………………….. 40 6.3.2 Aylesbury Vale District Council………………………………………… 40 6.3.3 Buckinghamshire County Council…………………………………….. 40 6.3.4 South Central Ambulance Service…………………………………….