STANTON BY DALE PARISH COUNCIL

Minutes of the Annual Parish Council Meeting of Stanton-by-Dale Parish Council held at 7.30pm, on Thursday, 20th June 2019, and the Ordinary Meeting of the Stanton-by-Dale Parish Council held at 8.00pm, in The Village Hall, Stanhope Street, Stanton-by-Dale.

Present: Cllr S Broughton, Cllr A Farnsworth, Cllr P Harvey, Cllr G McCahill, Cllr C Wallbanks, Cllr P Woodward Cllr W Major (DCC & EBC) until 8pm M Fox (Clerk) and 4 members of the public.

Marie Edinborough agreed to chair the meeting for the first item and then left the meeting.

1/APCM Elect Chairman: It was RESOLVED that Councillor Simon Broughton be appointed Chairman for the ensuing year with a majority of 3 votes to 1 and with 2 abstentions. Cllr Broughton and the Clerk signed the Declaration of Acceptance of Office.

2/APCM Elect Vice Chairman: It was RESOLVED that Cllr Christine Wallbank be appointed as Vice Chairman for the ensuing year with a unanimous vote. Cllr Wallbank and the Clerk signed the Declaration of Acceptance of Office.

3/APCM To receive Councillor’s Declaration of Acceptance of Office. The signed Declarations of Office from new Councillors were received and signed by the Clerk.

4/APCM Completion of Member’s Disclosable Pecuniary Interest Forms (DPI) Pecuniary Interest Forms handed to the Clerk by the Councillors.

5/APCM Apologies: Cllr J Frudd (EBC); PCSO Karen Pykett.

6/APCM To receive the Minutes of the Annual Parish Council Meeting held on 3rd May 2018. These were originally approved at the Parish Council Meeting on 7th June 2018 and were noted.

7/APCM Review of Parish Council’s Regulations and Procedures.

Review of Standing Orders and Financial Regulations New Standing Orders were adopted by the Parish Council on 1st November 2018 (Item 254/2018). Financial Regulations were adopted by the Council in June 2005, Sections 5 and 6 were amended due to online banking on 6th April 2017 (minute no.101/2017d). Due to having no online document it has been re-typed and is now on the web site. Risk Assessment adopted in December 2009 and was discussed and adjusted due to on-line banking on 3rd May 2018 (Minute ref 7/APCM). It was agreed with no further changes.

Review of inventory of land and assets (including buildings and office equipment) The Assets Register was reviewed and amended at the Parish Council meeting on 1st February 2018. (Minute ref 44/2018).

Review and confirmation of arrangements for insurance cover in respect of all insured risks: A three year contract with Came & Company (Aviva Insurance) expired on 30th September 2018. Unanimously agreed to move to Zurich with a one-year insurance of £774.52 which was just over £300.00 cheaper than Came & Co.

Review of the Council’s Complaints Procedures: The complaints procedures are standard and there are no recommended changes.

Review the Council’s procedures for handling requests made under the FOI Act 2000 and the Data Protection Act 1998. The procedures are in place as agreed Freedom of Information Act 2000 – Model Publication Scheme, as adopted by the Parish Council on 5th February 2009, this is now on the web site. The Council is registered with the ICO and compliant with the requirements of the Data Protection Act. Following GDPR in May 2018, the Privacy Policy was unanimously adopted on 7th June 2018 (Item 142/2018).

Review: Establishing the Council’s policy for dealing with the press/media The review of the Council’s policy for dealing with the press/media was carried out in May 2011. It was agreed at the AGM on 18th May 2015 that future meeting agendas be emailed to both the Derby Telegraph, Ilkeston Advertiser and Ilkeston Life. Policy on Social Media was adopted by the Council on 3rd January 2019 (Item 14/2019).

8/APCM The Schedule of dates and times for the Ordinary Meetings of the Parish Council for the year 2019-20 were agreed as below.

Thursday 4th July 2019 7.30pm Parish Council Meeting

August – No Meeting

Thursday 5thSeptember 2019 7.30pm Parish Council Meeting

Thursday 3rd October 2019 7.30pm Parish Council Meeting

Thursday 7th November 2019 7.30pm Parish Council Meeting

Thursday 5th December 2019 7.30pm Parish Council Meeting

Thursday 2nd January 2020 7.30pm Parish Council Meeting

Thursday 6th February 2020 7.30pm Parish Council Meeting

Thursday 5th March 2020 7.30pm Parish Council Meeting

Thursday 2nd April 2019 7.30pm Parish Council Meeting

Thursday 7th May 2019 7.00pm *Annual Parish Meeting Annual Parish Council Meeting

*Please note this is not a meeting of the Parish Council, it is a meeting of the Parish of Stanton-by-Dale – all Parishioners are welcome to attend.

9/APCM Report from Outside Bodies – None.

Ordinary Parish Council Meeting

95/2019 Variance in Order of Business – None.

96/2019 Declaration of Members Interests – Cllr Harvey for Item 6, ERE/051/0070 – will stay in meeting.

97/2019 Public Speaking – (15 Minutes). R Homer congratulated everyone who had been elected as Councillors. He also asked us to keep chasing DCC regarding the white lines at the triangle (it is on the agenda). Howard Foster also congratulated the new Councillors. There is still a problem with the water in the village hall, the window in the gents is broken and the outside windows need cleaning and there are cracked windows. Also the spot lights could do with replacing.

Police – The recorded figures from 8th May to19th June are on 14th May, two non-dwelling burglaries and on 19th May criminal damage on Stanton Gate.

DCC – Road surface on Lows Lane is bad and has been reported. There was an incident with manholes in Sandiacre which caused traffic problems and there is a dangerous underground cable at Bostocks Lane traffic lights and when this is replaced it will cause problems with traffic to and from Stanton-by-Dale.

EBC – None

98/2019 To approve the Minutes of the Meeting of the Stanton-by-Dale Parish Council Meeting held on Thursday 5th April 2019. The minutes were noted and signed by the Chair.

99/2019 To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. – None.

100/2019 Planning Applications. ERE/0519/0070 Stanton Bonna Concrete Ltd, Littlewell Lane, Stanton-by-Dale, Derbyshire, DE7 4QW. Erection of a new industrial building to house a concrete slab and wet casting facility, and other associated works (revised scheme, partly retrospective, following approval of previous scheme under application reference ERE/1217/0050. No objection – but note to say we are concerned regarding traffic Chair to arrange a visit with Stanton Bonna and other local businesses regarding the amount of extra builds associated with businesses.

ERE/0419/0076 The Fulcrum, Lows Lane, Stanton-by-Dale, Derbyshire, DE7 4QU.The erection of a building for the manufacture and repair of engineering products and the manufacture of metalwork including laser cutting, folding, and machining (use Class B2 – general industry), the creation of parking areas, landscaping and other associated works. No objection.

Planning Appeal ERE/118/0043 Hall Farm Court, 12 Main Street, Stanton-by-Dale, Derbyshire, DE7 4QH. Single Storey extension. Parish Council did not object to this planning previously.

Tree Applications. (For information only). ERE/0619/0001 15 Main Street, Stanton-by-Dale, Derbyshire, DE7 4QH. Works to silver birch, reduce by 1.5-2.5 m back to previous pruning points and a 15 crown thin. ERE/0519/0051 The Rectory, 33 Stanhope Street, Stanton-by-Dale, Derbyshire, DE7 4QA. Works to various trees (including some felling) within a Conservation Area (13 x individual trees & 5 x groups of trees).

Planning not replied to due to no PC. ERE/0519/0034 Village triangle green between 1 and 2 Stanhope Street, Stanton-by- Dale, Derbyshire, DE7 4QA. The erection and display of two no. post mounted advance directional signs.

ERE/0419/0016 Park Cottage, School Lane, Stanton-by-Dale, Derbyshire, DE7 4QJ. Single store side and rear extension and detached garage and removal of 4 trees.

Decisions. ERE/0419/0020 Former Estate Office and Garage, The Old Estate Yard, Flake Lane, Stanton-by-Dale, Derbyshire, DE7 4QD. Re-submission of part implemented planning permission ERE/0694/0048 for the conversion of office & garage to form one dwelling. Approve with conditions.

ERE/0119/0035 Twin Cottage, Stanton Gate, Stanton-by-Dale, Derbyshire, DE7 4QS. Single Storey extension to side and rear to form ancillary accommodation for a family member. Approve with conditions.

ERE/0319/0014 Grove Farm, Dale Road, Stanton-by-Dale, Derbyshire, DE7 4PE. Change of Use of Dwelling to a Mixed-Use Comprising Dwelling, Office and Yoga Studio. Approve with conditions.

CW8/0219/95 Old Ironworks, Stanton Recycling Ltd, Crompton Road, Ilkeston. Vary conditions 6 and 8 of Planning Permission No, CW8/0817/38 to not comply with the timescales stipulated for the submission of details. Granted subject to compliance of conditions.

101/2019 Memorial to Dale Road Air Crash. Cheque received from the Aircrash Memorial Fund for the repayment of the £800.00 borrowed from the Parish Council for the design work. Fund raising event on Saturday 13th July, it is a 70’s and 80’s revival night at The Cowshed at Dale Abbey. Councillors were asked to support.

102/2019 HGV’s and speeding in Village – appoint new Councillor to oversee speed watches. Andy Farnsworth agreed to take over the speed watches and the work with Kim Percival at Trading Standards regarding HGV’s. Clerk to contact Marie for the paperwork. Cllr Harvey to chase up the monitoring in Stanton-by-Dale with CREST.

103/2019 Village Entrance Signs Clerk to send the paperwork to Cllr Woodward and Council to get 3 quotes for the next meeting.

104/2019 Village Hall Minor Repairs Cllr Farnsworth to contact plumber with regards to the water supply from the taps. Chair to get a quote for replacing the spotlights with LED lights. Cllr Woodward to arrange for a window cleaner to clean the outside windows on a monthly basis Cllr McCahill to sort quote to replace damaged windows.

105/2019 White Lines – Main Street/Stanhope Street junction. Clerk is still chasing and it is still thought to be dangerous.

106/2019 Rights of Way, Minor Maintenance Agreement 2019/2020. Unanimously agreed to to participate.

107/2019 ERE/1117/0036 Main Street, Stanton-by-Dale - £7360.00 available for public open space enhancements available to Parish Council to improve playground. Clerk to talk to Richard Snow and Chair would like to meet him to discuss what except the playground classes as open space and if the money can be spent elsewhere.

108/2019 Report of the Parish Clerk on: - a) Playground inspections. Chair will do the middle of the month checks. b) War Memorial – continuing to monitor. c) Stanton Regeneration. d) Notice Board – Cllr Wallbanks agreed to have the keys for the Notice Boards and to put up the agendas etc. Clerk to inform Marie Edinborough. e) Hanging Baskets, lamp post No.74016 failed the test therefore only 8 baskets will be invoiced instead of 9. To check for next year for other lampposts. f) Little Eaton Neighbourhood Plan – Regulation 16 Consultation. g) Planning Training Opportunity for Parish Councils – training dates July/August – Clerk to collate dates to send to EBC. h) Nominations for the DALC Executive Committee – closing date 31st August – None. i) EBC Community Grant Scheme – 2019 Summer Play Schemes – participating along with Sandiacre and Risley with Hopwell Parish Councils. j) Risley Educational Foundation – Cllr Harvey continuing to attend the meetings.

109/2019 Derbyshire Association of Local Councils DALC Circular No 05/2019 General Circular

DALC Circular No.06/2019 General Circular

DALC Circular No.07/2019 General Circular DALC Excellence Awards -Year 2; Community Organising Training – change of date; Summary of House of Lords Select Committee Report on the Rural Economy; Town and Council VE Day 75 – 8th May 2020; Use of the Council Seal; Councillor Essential Training Course – 3 July 2019.

DALC Circular No.08/2019 General Circular DALC AGM & Excellence Awards – 22 October 2019 – Pro-Act Stadium, Chesterfield; Call for Councillors to sit on the Executive Committee; Finance – Exercise of Public Rights; Permitted development rights – change to the law; Plunkett Foundation ‘More than a pub’ Campaign relaunch; Updated legal briefing on Councillor Data Protection fees payment; Success for Hathersage Parish Council; Increase to cost of CiLCA Training Course.

110/2019 Finance a) Accounts paid in May and June still need to be signed off. b) Income – Precept and Concurrent function payments of £9720.00 to bank on 5th April 2019, payments for Village Hall rent totalling £886.96 including two election payments and VAT refund of £651.34 on 16th April 2019 c) Councillors approved the Annual Governance Statement and Chair and Clerk signed. d) Cllr agreed the report from Internal Auditor and Chair and Clerk signed the Internal Accounts for year ending March 2019. e) Chair and Clerk signed the Return Certificate of Exemption. f) Cllrs approved the Annual Accounting Statement for the year ended 31st March 2019 and the Chair and Clerk signed. g) P60’s have been issued to Caretaker and Clerk. h) E-on Gas statement, £359.60 in debit, no change in direct debit. E-on Electricity statement, £9.46 in credit, refund being paid. i) Additional item – Clerk reported that the Microsoft Office 365 package installed on the PC runs out on 30th June and is £60.00 per year to renew. A home and student package is ample for work needed and is £119.00, one of payment with McAfee internet security included (renewable annually) and it was unanimously agreed to go with this. Clerks own security is on at the moments so McAfee will belong to the Parish Council.

111/2019 Items for Information only; a) Various agendas and meeting minutes for EBC Meetings and Planning Meetings, please ask if you want copies. b) Clerk/RFO vacancies. c) Derbyshire Lamp post Poppy Campaign 2019. d) Derby Climate and Climate Reduction Manifesto. e) VE Day 75 – May 2020. f) Campaign to recruit Shared Lives Carers in Derbyshire.

112/2019 Date of next meeting – 4th July 2019

The Meeting closed at 10.08 pm.