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HONORARY DEGREES & HONORARY FELLOWSHIPS

Regulations for , Procedural Guide and Nomination Forms

Approved by Academic Board 5 December 2014 Approved by Court 15 December 2014

EDINBURGH NAPIER

EDINBURGH NAPIER UNIVERSITY

REGULATIONS AND PROCEDURES FOR THE AWARD OF HONORARY DEGREES AND FELLOWSHIPS

1. INTRODUCTION 1.1. The University constitution1 makes provision for the conferment of Honorary Degrees and Honorary Fellowships. These are awarded to persons of distinction or eminence in a particular field who, through their work and/or other activity, embody the values of Edinburgh Napier University.

1.2. The purpose of this guide is to present the regulations, procedural guidelines and nomination forms for use by those who wish to make nominations for Honorary Degrees and Honorary Fellowships.

1.3. The criteria for awarding honorary and titles may be changed from time to time, following discussion at the Honorary Awards Committee. to publication of any amendments, details would be ratified by the Academic Board and University Court.

1.4. The electronic version of this guide and all the forms are available from the Governance Services area of the University intranet.

1.5. The University confers Honorary Degrees and Fellowships each year at its Ceremonies. Nominations may be submitted by any member of staff or member of the University Court or Academic Board at any time in the year. There are also two published deadlines for the submission of nominations, which coincide with meeting dates for the Honorary Awards Committee.

1.6. Nominations for Honorary Awards are strictly confidential and should not be discussed with any individual until approval of the award has been granted by the University Court and offers have been accepted by candidates.

1.7. The procedures for the nomination, consideration and award of Honorary Degrees and Fellowships are detailed in the following text and summarised in the flow diagrams in Annexes 5 & 6.

1.8. There are separately published regulations, procedures and guidance relating to the award of other University honorary academic awards:

 Honorary and visiting teaching and research regulations can be sought from the Clerk to Academic Board and/or viewed on the Governance Services area of the University intranet

1The Napier University (Scotland) of Council 1993 (as amended) can be viewed at: http://staff.napier.ac.uk/services/CorporateAffairs/governance/govman/Pages/InstrumentsofGovernance.aspx

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 Honorary, visiting and emeritus professorship regulations can be sought from the HR Department and/or viewed online2 .

2. REGULATIONS AND PROCEDURES FOR THE AWARD OF HONORARY DEGREES

Background

2.1. The decision to confer an award and the precise title of the degree rests with the University Court on recommendation from the University’s Honorary Awards Committee and the Academic Board.

2.2. The Honorary Awards Committee is constituted through these regulations and is convened by the Principal. The constitution of the Honorary Awards Committee is detailed in Annex 3.

2.3. There are two categories of Honorary Degrees3:  an Honorary Degree, appropriate for those who have made a major contribution in their field at national and/or international level;

 an Honorary Master’s Degree, appropriate for those who have made a major contribution in their field in a particular region or locality, or for outstanding service to the University.

Submission of Nominations

2.4. A call for nominations for honorary awards will be advertised throughout the University by the Clerk to the Honorary Awards Committee. The Committee will particularly welcome nominations for people who have not already had an honorary award conferred on them by another university, although the possession of such a previous award will not preclude any individual from consideration.

2.5. Nominations can be made by any member of staff, member of the Academic Board or member of the University Court using the Nomination form HonD/1 (Annex 1).

2.6. Nominations for Honorary Degrees are strictly confidential and should not be discussed with any individual until approval of the award has been granted by the University Court and offers have been accepted by candidates.

2.7. Brief biographical notes on the nominee should be provided on the form HonD/1. Copies of published biographical references should be provided, and where there is an entry in a reference book (e.g. Who’s Who), then the location of this reference should be stated.

2.8. The statement in support of the nomination should indicate clearly:

2 http://staff.napier.ac.uk/services/hr/hrdocuments/Pages/Documents.aspx 3 a list of available Honorary Degree titles is given in Appendix 4

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 in what field the nominee has earned distinction and eminence (ESSENTIAL criteria);  the manner in which their achievements are in accordance with the values of the University (ESSENTIAL criteria); and where appropriate: i. how they have contributed to the success of the University , Scottish life or the wider international community (DESIRABLE criteria); and, ii. the potential for their ongoing involvement with the University (DESIRABLE criteria).

Nominations which insufficiently address the essential criteria will be returned to the nominator for additional information.

2.9. The Honorary Awards Committee attaches considerable importance to the statement in support of the nomination and a strong case should be made. Where the nominee has had a considerable input into Scottish life or the wider international community this should be explicitly stated as part of the support statement.

2.10. The proposed title of the degree to be awarded should be stipulated on the nomination form. A list of available honorary degree titles is given in Annex 4.

2.11. A list of Honorary Awards which have already been conferred is available on-line, or from the Clerk to the Honorary Awards Committee.

Approvals Process

2.12. The closing date for nominations to the Honorary Awards Committee shall be advertised throughout the University by the Clerk and all nominations received by this date will be considered at the first available meeting of the Committee.

2.13. Recommendations from the Honorary Awards Committee will be put to the first available meeting of the Academic Board, which will either support or decline the recommendations of the Honorary Awards Committee. Those nominations supported by the Academic Board will be submitted to the next available meeting of the University Court, which will either give approval to, or decline, the recommendations of Academic Board.

2.14. Unsuccessful nominations may be revised and resubmitted at a later date. The resubmission would begin again at the start of the process. Strict confidentiality must continue to be applied at all times.

After Approval

2.15. Only after approval has been given by University Court shall the nominee be invited to accept the Honorary Degree. This invitation shall be extended in writing by the Principal & Vice .

2.16. Until the nominee has accepted, the nomination remains strictly confidential and should not be discussed with any individual out with the University.

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2.17. Following acceptance, the names of honorary graduands for a forthcoming Graduation Ceremony will be published.

2.18. Honorary Degrees may not be awarded in absentia save that in posthumous circumstances.

Parchment

2.19. The parchment for an Honorary Graduate shall be branded in the current and shall record:  the name of the University;  the honorary award being conferred;  the date of the ceremony at which the Honorary Degree is conferred;  The name of the person receiving the honorary award (taking into account the preference of the honorary graduand with respect to any titles and they possess, but not to include any qualifications, memberships of professional bodies, previous honorary awards, or suchlike ‘post nominals’)4

2.20. The parchment shall bear the signatures of two of the senior office bearers of the University drawn from:

i. The Chancellor; ii. the Vice-Chancellor, or iii. the Vice-Principal (Deputy Vice-Chancellor).

3. REGULATIONS AND PROCEDURES FOR THE AWARD OF HONORARY FELLOWSHIPS

Background

3.1. Honorary Fellowships are available to be awarded to academic and professional service staff no longer employed by Edinburgh Napier University. They should be awarded to individuals who have made a considerable contribution and/or have been of considerable value to the University.

3.2. The University Court agreed in 1998 to delegate the power to confer Honorary Fellowships to the Academic Board, on recommendations from the University’s Honorary Awards Committee. The University Court is to be informed of all awards made.

3.3. The Honorary Awards Committee is appointed by the Academic Board and is convened by the Principal. The constitution of the Honorary Awards Committee is detailed in Annex 3.

4 If the recipient so wished, it would therefore be appropriate to show (eg) Sir Patrick Stanton CBE, but not (eg) Professor Sir Patrick Stanton CBE, BSc, PhD, HonDArt, MBIM

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Submission of Nominations

3.4. A call for nominations for honorary awards shall be advertised throughout the University by the Clerk to the Honorary Awards Committee. The Committee will particularly welcome nominations for people who have not already had an honorary award conferred on them by another university, although the possession of such a previous award will not preclude any individual from consideration.

3.5. The sole limitations on eligibility for the award of the title shall be that serving members of the staff and enrolled students of the University shall not be eligible.

3.6. Nominations can be made by any member of staff, member of the Academic Board or member of the University Court using the Nomination form HonF/1 (Annex 2).

3.7. Nominations for an Honorary Fellowship are strictly confidential and should not be discussed with any individual until approval of the award has been granted by the Academic Board, University Court has been informed, and offers have been accepted by candidates.

3.8. Brief biographical notes on the nominee should be provided on the form HonF/1. Copies of published biographical references should be provided, and where there is an entry in a reference book (e.g. Who’s Who) the location of this reference should be stated.

3.9. The statement in support of the nomination should indicate clearly how the nominee has made a significant contribution, or has been of considerable value to Edinburgh Napier University or its antecedent institutions.

3.10. A list of the Honorary Fellowships which have already been conferred is available on-line and from the Clerk to the Honorary Awards Committee.

Approvals Process

3.11. The closing date for nominations shall be advertised throughout the University by the Clerk to the Honorary Awards Committee and all nominations received by this date will be considered at the first available meeting of the Committee.

3.12. Recommendations from the Honorary Awards Committee will be put to the first available meeting of the Academic Board, which will either approve or decline the recommendations of the Honorary Awards Committee. Those nominations for Honorary Fellowships that gain the approval of Academic Board will be communicated to the next available meeting of the University Court, for Court to note the decision of Academic Board.

3.13. Unsuccessful nominations may be revised and resubmitted at a later date. The resubmission would begin again at the start of the process. Strict confidentiality must continue to apply at all times.

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After Approval

3.14. Once approval has been given by the Academic Board and the University Court has been informed of the outcome, the nominee will be invited to accept the Honorary Fellowship. This invitation will be extended in writing by the Principal & Vice Chancellor.

3.15. Until the nominee has accepted, the nomination remains strictly confidential and should not be discussed with any individual out with the University.

3.16. Following acceptance, the names of Honorary Fellowships to be conferred at a forthcoming Graduation Ceremony will be published.

3.17. Honorary Fellowships may not be awarded in absentia save that in posthumous circumstances.

Parchment

3.18. The parchment for an Honorary Fellowship shall be branded in the current style and shall record:  the name of the University;  the honorary award being conferred;  the date of the Ceremony at which the honorary fellowship is conferred;  The name of the person receiving the honorary award (taking into account the preference of the recipient with respect to any titles and honours they possess, but not to include any qualifications, memberships of professional bodies, previous honorary awards, or suchlike ‘post nominals’)5

3.19 The parchment shall bear the signatures of two of the senior office bearers of the University drawn from:

i. The Chancellor; ii. the Vice-Chancellor; iii. the Vice-Principal (Deputy Vice-Chancellor).

5 If the recipient so wished, it would therefore be appropriate to show (eg) Professor Sir Patrick Stanton CBE, but not (eg) Professor Sir Patrick Stanton CBE, BSc, PhD, HonDArt, MBIM

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Annex 1

HonD/1

EDINBURGH NAPIER UNIVERSITY

NOMINATION FOR THE AWARD OF AN HONORARY DEGREE OF EDINBURGH NAPIER UNIVERSITY

(NB: please refer to the appropriate Regulations and Guidance Notes prior to completing this form, which should be returned, with appropriate supporting documentation, to the Clerk to Honorary Awards Committee. Please complete the form in black type or ink and use block capitals for all names and titles)

1. THE FOLLOWING PERSON IS NOMINATED FOR THE AWARD OF AN

Honorary Doctorate of: ______or Honorary Master of : ______

2. NAME OF NOMINEE (Block Letters)

______

3. TITLE AND EXISTING HONOURS, AWARDS ETC. (including details of any honorary awards already held)

______

______

4. BIOGRAPHICAL DETAILS IN BRIEF (please include date of birth and any published biographical references)

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5. DETAILS OF SPECIFIC CONNECTIONS TO THE VALUES OF EDINBURGH NAPIER UNIVERSITY

6. STATEMENT IN SUPPORT OF NOMINATION (please refer to the guidance at 2.9. Attach a separate sheet if necessary)

7. POTENTIAL FOR ONGOING INVOLVEMENT IN EDINBURGH NAPIER ACTIVITIES (outline how the nominee could become involved in Edinburgh Napier activities, e.g. mentoring students, giving lectures, acting as an ambassador, etc)

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8. DETAILS OF THE MEMBER OF UNIVERSITY STAFF WHO WILL MAINTAIN CONTACT WITH THE NOMINEE BEYOND GRADUATION6

9. DETAILS OF PROPOSER

NAME ………………………………………………………………………...

DESIGNATION …………………………………………………………………

SIGNATURE…………………………………………….. DATE ……..………

TO BE RETURNED UNDER ‘STRICTLY CONFIDENTIAL’ COVER TO GOVERNANCE SERVICES

6 This may be a member of staff other than the laureator.

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Annex 2

HonF/1

EDINBURGH NAPIER UNIVERSITY

NOMINATION FOR THE AWARD OF AN HONORARY FELLOWSHIP OF EDINBURGH NAPIER UNIVERSITY

(NB: please refer to the appropriate Regulations and Guidance Notes prior to completing this form, which should be returned, with appropriate supporting documentation, to the Clerk to Honorary Awards Committee. Please complete the form in black type or ink and use block capitals for all names and titles)

1. THE FOLLOWING PERSON IS NOMINATED FOR THE AWARD OF AN HONORARY FELLOWSHIP

NAME of NOMINEE:______(Block Letters)

2. TITLE AND EXISTING HONOURS, AWARDS ETC. (including details of any honorary awards already held)

______

______

3. DETAIL OF THE CONTRIBUTION OF THE NOMINEE TO EDINBURGH NAPIER UNIVERSITY AND STATEMENT IN SUPPORT OF NOMINATION (attach a separate sheet if necessary)

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4. BIOGRAPHICAL DETAILS IN BRIEF (including date of birth)

5. POTENTIAL FOR ONGOING INVOLVEMENT IN THE ACTIVITIES OF EDINBURGH NAPIER UNIVERSITY (outline how the nominee could become involved in University activities e.g. mentoring students, giving lectures, acting as an ambassador, etc)

6. DETAILS OF THE MEMBER OF UNIVERSITY STAFF WHO WILL MAINTAIN CONTACT WITH THE NOMINEE BEYOND GRADUATION7

7. DETAILS OF PROPOSER

NAME ………………………………………………………………………...

DESIGNATION …………………………………………………………………

SIGNATURE…………………………………………….. DATE ……..………

TO BE RETURNED UNDER ‘STRICTLY CONFIDENTIAL’ COVER TO GOVERNANCE SERVICES

7 This may be a member of staff other than the laureator.

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Annex 3

EDINBURGH NAPIER UNIVERSITY

HONORARY AWARDS COMMITTEE

CONSTITUTION

CORE MEMBERSHIP:

 Principal & Vice Chancellor (Convenor)  Vice Principal  University Secretary

NOMINATED MEMBERSHIP:

 One representative drawn from the Student Body who is a member of the Academic Board, nominated by the President of the Students’ Association.  One representative from each academic School, nominated by the Dean of School

IN ATTENDANCE:

 Director, International, External Relations & Communications (ER&C)

CLERK TO THE COMMITTEE:

 Member of staff (normally a Governance Officer), Governance Services (or successor department)

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Annex 4

EDINBURGH NAPIER UNIVERSITY

HONORARY DEGREES

Under powers conferred by the Privy Council, Edinburgh Napier University can confer Honorary Degrees, the titles of which are determined by the Academic Board.

The following are those which currently are agreed:

1. Honorary

Doctor of Arts (HonDArt) of Business Administration (HonDBA) Doctor of Design (HonDDes) (HonDEd) (HonDEng) Doctor of Enterprise (HonDEnt) Doctor of Laws (HonLLD) (HonDLitt) (HonDMusic) Doctor of Nursing (HonDNurs) (HonDSc) Doctor of Technology (HonDTech) Doctor of the University (HonDUniv)

2. Honorary Masters

Master of Arts (HonMA) Master of Business Administration (HonMBA) (HonMDes) (HonMEd) (HonMEng) (HonLLM) (HonMLitt) (HonMMus) Master of Nursing (HonMNurs) (HonMSc) Master of Technology (HonMTech).

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Annex 5

PROCEDURE FLOW DIAGRAM

HONORARY DEGREES

HonD1 Nomination Form completed by member of staff and submitted to Honorary Awards Committee for consideration

HonD1 Nomination Form completed by member of Court or Academic Board and submitted to Honorary Awards Committee for consideration

Nomination supported by Honorary Awards Committee and submitted to Academic Board for consideration

Nomination supported by Academic Board and submitted to University Court for approval

Nomination Approved

Letter of Invitation issued by Principal

Conferment processes commence as appropriate

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Annex 6 PROCEDURE FLOW DIAGRAM HONORARY FELLOWSHIPS

HonF1 Nomination Form completed by member of staff and submitted to Honorary Awards Committee for consideration

HonF1 Nomination Form completed by member of Court or Academic Board and submitted to Honorary Awards Committee for consideration

Nomination supported by Honorary Awards Committee and submitted to Academic Board for approval

Nomination Approved

University Court informed

Letter of Invitation issued by Principal

Conferment processes commence as appropriate

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