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Setting up the Polling Place 5 Election Day - 5:00 AM to 6:00 AM Will Be Put in Place by the Board Accountability Form

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Setting up the Polling Place 5 Election Day - 5:00 AM to 6:00 AM Will Be Put in Place by the Board Accountability Form CHAPTER Setting Up the Polling Place 5 ELECTION DAY - 5:00 AM TO 6:00 AM will be put in place by the Board Accountability Form. If the seal 5. JUDGE OF ELECTION OATH IMPORTANT: of Elections and will be in place by number is not the same or if the OF OFFICE AND BADGE The electronic poll book 5:45 am. Do not remove the ramp seal is missing, you must call Read and sign the Oath of MUST be set up first and until the polling place closes at EQUIPMENT/SUPPLIES at Office for Assigned Judges (Form you MUST begin the update 7:00 pm. 773-247-4065 IMMEDIATELY. 9). Wear the badge of the political by 5:15 am. party you are representing. Fill in 2. OPEN THE ESC E. Place the broken, used seal inside your name and the precinct and n ALL JUDGES OF ELECTION the Used Seal Bag. A. Make sure that the ESC delivered is ward where you are working. AND POLLING place for your assigned precinct and ward. F. Place the flag at the door of the You must wear the badge for administrators MUST Check the labels on the ESC, which polling place. the duration of the day. Swear- report to THE POLLING indicate the precinct and ward. in judges must complete the place NO later THAN 3. CHECK THAT YOUR ESC checklist and sign the Application 5:00 AM. B. Using the seal cutters (which were CONTAINS THE EQUIPMENT For Swear-In Judge of Election given to both the key judge and the n Pollwatchers, with proper AND SUPPLIES FOR YOUR and Oath of Office, Form 4. polling place administrator in the credentials, may enter at PRECINCT AND WARD The assigned judge of election envelopes picked up prior to Election 5:00 am to view the setting who administers the oath to the Day), break the seal on the ESC The Supply List (Form 21) is up of the polling place. swear-in judge must follow the doors (do not throw away the seal, located on the ESC door, as procedures indicated on the Form n No one, including judges it must be verified and returned in well as, on page 11. 4, including calling the Board of of election, may vote before the Broken/Used Seal Bag). Elections and verifying the swear- 6:00 am. 4. LOCATE TABLES AND CHAIRS C. Using the ESC key, unlock the door in judge’s eligibility. If there are no tables and n The polling place administra- and remove the key. In order to open chairs, contact the Polling Place tor will assist the judges the door, push on the area where the 6. POLLING Place Department at 312-269-7976 with the setting up of the key was inserted. This will release Administrator BADGE immediately. Arrange tables and equipment and determining the latch and open the doors. Do not chairs and the voting supplies The PPA must fill in his or her the setup of the polling place. break the lock on the ESC. and equipment so that you can name and precinct (s) and ward(s) where they are working. 1. CHECK POLLING PLACE FOR D. Remove the Seal Accountability easily manage the flow of voters The badge must be worn for the A PORTABLE RAMP Form, located in the plastic sleeve and voter privacy is maintained. Please consider the mobility of duration of the day. Some polling places will have on the ESC door, and verify that voters who use a wheelchair and a ramp delivered in order to the seal number you just removed other assistive devices when you make it accessible to voters from the ESC door is the same seal set up the tables and chairs. with disabilities. The ramp number that appears on the Seal 14 7. CAMPAIGN FREE ZONE MATERIALS SUGGESTED POLLING PLACE ARRANGEMENTS n 2 - 18” Blue Cones n 100 foot cord ELECTION CENTRAL Each polling place will have the Campaign Legal, investigative, procedural Free Zone materials delivered to it in the ESC. In a polling place with more than and language assistance one precinct, only one set of materials will (312) 269-7870 be provided. (Election Day only 5:00 am – 10:00 pm) Immediately call EQUIPMENT/ SUPPLIES at 773-247-4065 EQUIPMENT/SUPPLIES Problems with equipment or n If you do not have a key to the ESC. missing supplies Do not attempt to break the lock. (773) 247-4065 n If any supplies are missing. n If you do not have the correct (Election Eve (Monday) equipment. 5:00 pm – 7:00 pm, Election Day 5:00 am – 10:00 pm) Single Precinct Both the judge of election and polling place administrator must determine the CHAPTER layout of the polling place. Remember to set up the voting booths so that voter privacy can be maintained. Please keep voter accessibility in mind; avoid setting up equipment where it is difficult for 5 voters with disabilities to access it. Tables and chairs should be available to you. If you cannot locate the tables and chairs, call the Polling Place Department at 312-269-7976 immediately. Double Precinct Precinct 1 Precinct 2 15 THE ELECTRONIC POLL BOOK & ACCESSORIES 5. Plug USB cord (BLUE) into bottom B. Powering ON THE of Dymo printer. CRADLEPOINT ROUTER 1. Ensure router is plugged into the power strip and that the Verizon Air Card is fully plugged into port 1. DYMO PRINTER CRADLEPOINT ROUTER cradlepoint 2. Ensure the e-poll book is turned PRECINCT 32 WARD 30 OFF. DYMO 3. On the Cradlepoint router, switch the power to the ON position. The − side of the switch will be flush 6. Locate the Verizon Air Card. To with the device. ELECTRONIC POLL BOOK VERIZON AIR CARD open, rotate cover clockwise. Plug into port 1 on the side of the 4. The lights on the top of the unit will Cradlepoint router (ORANGE). flash, green, orange, red, and blue. 5. The Verizon Air Card light will flash blue. 2. Using the Seal Accountability 8. SET UP THE ELECTRONIC ....... ....... The unit will take up to 5 minutes to POLL BOOK Form, verify seal number on latch initialize and connect. Do not turn Setting Up the Polling Place Setting Up the Polling of case. If seal numbers match, The electronic poll book will on the e-poll book during this break seal and place in used allow the judges of election period. seal bag. If seal numbers do to search registered voters in 7. Plug power cords from e-poll book not match, call Equipment & (RED), printer and router into power 6. The unit is connected when the the precinct and check them power light and the light above 1 CHAPTER 5: Supplies immediately. in electronically. Connecting strip (found in the ESC). When the printer is plugged in, it turns on are green. The diagonal bars will be devices are denoted by color. Equipment & Supplies: automatically, signaled by the blue blue. If not every bar is lit, it means 773-247-4065 the signal isn’t at full strength. This is A. PLUGGING IN ELECTRONIC light on the front of the unit. 3. Remove all contents from case. OK. You may now turn on the e-poll POLL BOOK & ACCESSORIES book. 1. Confirm correct e-poll book 4. Locate e-poll book. Confirm seal Blue Lights was delivered. Check tag on number on the memory card the handle of the case. cover. Notice three cords already plugged into the back. Use the stand on the back to set it upright. Plug grey cord (yellow) into the Cradlepoint router. Green Light Green Light 16 C. Launching E-POLL BOOK 6. Confirm statistics are all at zero. 5. Once complete, the message will F. Voter NAME SEARCH The numbered of Registered read “Smart Update Complete, __ 1. Power on the e-poll book (only 1. Tap the Issue Ballots tab at the Voters will not be zero. records updated. Tap OK. after the router is connected). top of the screen. 2. It will take a few seconds for the D. MORNING Update launch screen to appear. From the 1. Check for connectivity. Tap on Launch screen, tap the Launch the Status tab at the top right of Express Poll Button with the stylus. the screen. Look at the bottom of 3. Always follow the instructions on the screen. If you see the word the screen. “Idle” or “Synchronizing”, this means the poll book is Enter the password found in the connected. Proceed to Step 2. If e-poll book case. Tap Continue. you see the word “Connecting” 6. Now you must power off the or “Error”, the poll book is not e-poll book. 4. Follow the instructions on the 2. Tap the Continue button. screen. connected. Proceed to page 73 Power the unit on again. for troubleshooting instructions. Ensure the precinct and ward are Re-launch the e-poll book and enter your user initials correct. Type your initials and the 2. Tap on the Poll Book Update tab and password. password again. Tap the Log In and the Poll Book Update button at the bottom of the screen. button. E. OPENING THE POLLS ON THE E-POLL BOOK Remember: As judges rotate duty 3. Tap the Run Update button. stations throughout the day, it is CHAPTER 4. The e-poll book will update its 1. Once again, verify that the important to log out and log back files with new voter information. statistics are all set to zero and in using the new judge’s initials.
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