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Sept 13 Agenda

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Sept 13 Agenda ASHTON HAYES PARISH COUNCIL NOTICE OF MEETING YOU ARE HEREBY SUMMONED to attend a MEETING of the ASHTON HAYES PARISH COUNCIL, which will be held in The Parish Room, West End, Ashton Hayes on Monday 9 September 2013 at 8.00pm. Andrea Thwaite – Clerk and Responsible Financial Officer for Ashton Hayes Council Wednesday 4 September 2013 PART 1 – Open to the members of the public. 1. To welcome Parish Councillors and members of the Public to September’s Parish Council meeting 2. To receive apologies 3. Declaration of Interest: 1. Members to declare an interest - Pecuniary interest - Outside body interest - Family, friend or close associate 4. To approve Minutes of 1. 24 June 2013 – Extraordinary Meeting, attached 2. 8 July 2013 –Parish Council meeting, attached 3. 22 July 2013 – Extraordinary Meeting, attached. 5. PUBLIC SPEAKING TIME – 5mins. FINANCE 6. To approve expenditure for April 2013, May 2013 , June 2013 , July 2013 and August 2013 7. To receive any receipts incurred during the months of April 2013, May 2013 , June 2013 July 2013 and August 2013 8. To receive update on the responses made to the Internal Auditor and the acknowledgement from the External Auditor for financial year 2012/13 PLANNING 9. To consider any planning applications received, allowed, refused and withdrawn and to consider any other planning matters. RECEIVED: - 13/2647/FUL – Replace soft wood windows and doors with UPVC. 6 Church Court. - 13/03281/FUL - 25 Peel Crescent –Two storey and single storey extensions to side/rear - 13/03390/FUL –The Vicarage- two storeyside extension with single storey lean to across front and sunroom to rear.Conversion of Guild room/Garage to bedroom and sitting room .Reinstate 2 chimney stacks to South elevation .Deatched double garagewith chimney alterations - 13/03378/FUL- The Orchard , Pentre Lane- Single /two storey extension to rear - 13/02700/FUL – amendments to planning application for Delamere Forest ( amendments relate to: Revised travel plans; Revised renewable energy reports; Revised proposed tree felling plans; Great crested newt survey and new bat survey and Vehicular track revised plans. APPROVAL: - 13/02008/ FUL – Approval of animal storage in Shay Lane. HIGHWAYS 10. To receive any highway matters 1. Potholes, street lights, flooding etc. AMENITIES 11. To receive an update from representatives from Ashton Hayes Sports & Recreation Association on the Ashton Hayes’ Open Space Project. 12. To discuss the hire/loan of Parish Rooms’ furniture/equipment. PROJECTS 13. To consider an update on the Parish Council’s current/ongoing projects: 1. Re-painting of Cheshire Railings 2. Resurfacing of foothpath/Baker Way – Ashton Lane, 3. Proposals for cycleway between Tarvin and Ashton Hayes and minutes from site meeting. 4. New Parish Notice Boards 5. Speed Indicator Device for the village. 14. To receive an update on the current situation concerning Golden Lion Pub. GENERAL ISSUES 15. The Parish Council to receive an update on any ongoing activity and progress a. Going Carbon Neutral Project. b. Neighborhood Planning Steering Group. c. Community Resilience Group 16 To receive an update from the Chairman from the Parish Council Informal Away Day. 17 The Parish Council to agree the following procedural changes as proposed at the Parish Council Away Day: a. Timing and circulation of Draft Agenda and responses to this b. Dealing with urgent business matters identified by the Chairman and Parish Councillors . c. Adoption of Planning Application and Response Log d. Introduction of Parish Council Action Log e. Introduction of Parish Council budget statements 18 To receive any matters that the Chairman feels urgent including those identified in advance by members of the Parish Council DATE OF NEXT MEETING 19 To approve the date of next meeting - Monday 14 October 2013 PART 2 Press and public are to be excluded from the meeting due to the matter of the discussions. 20 To discuss current staffing issues , to receive the resignation of the Parish Clerk and to agree temporary cover arrangements . DISTRIBUTION LIST: All members of the Parish Council PC Andy Wilson Website : www.ashtonhayespc.gov.uk NB: Members of the public are not allowed to address the Parish Council other than stated on the agenda unless the Chair requests this happens and the meeting is suspended. .
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