MCLEOD COUNTY BOARD OF COMMISSIONERS MEETING MINUTES – FEBRUARY 16, 2010

CALL TO ORDER

The recessed meeting of the McLeod County Board of Commissioners was called to order at 9:00 a.m. by Chairperson Kermit Terlinden in the County Board Room. Commissioners Bayerl, Nies, Terlinden, Wangerin and Wright were present. County Administrator Patrick Melvin, County Attorney Michael Junge, County Auditor-Treasurer Cindy Schultz and Administrative Assistant Bonnie Richter were also present.

PLEDGE OF ALLEGIANCE

At the request of the Board Chair, all present recited the Pledge of Allegiance.

BOARD OF ADJUSTMENT PRESENTATIONS

The Commissioners presented a plaque to Francis Burch for his years of service on the McLeod County Board of Adjustment from January, 2001, through December, 2009. Jim Hueser, who also served on the Board of Adjustment from January 2001 through December 2009, was not present at the meeting and will receive his plaque at a later date.

CONSIDERATION OF AGENDA ITEMS

The following items were added to the agenda:

Regular Agenda

 Consider a Gambling Permit for a McLeod County Chapter 36 Ducks Unlimited event being held March 6, 2010, at the Lake Marion Ballroom.  Update on Commissioners laptops.  Include Resolution 10-CB-07 with setting a public hearing for adoption of a policy for granting of business subsidies on March 16, 2010 at 10:30 AM.  Discuss funds to promote McLeod County to new businesses.  Purchase a garage door for the Brownton Highway Department shed.  Discuss extra cost for demolition of the building adjacent to the Solid Waste Management Facility.  Human Resources Director Mary Jo Wieseler will propose a health insurance arrangement for married couples both working for the County.

Wangerin/Nies motion carried unanimously to approve the agenda as revised.

02-16-10-2.doc County Board Meeting Page 1 CONSENT AGENDA

 January 19, 2010, County Board Meeting Minutes and Synopsis.  February 2, 2010, County Board Meeting Minutes and Synopsis.  January 28, 2010, Auditors Warrants.  January 29, 2010, Auditors Warrants.  February 5, 2010, Auditors Warrants.  Consider Resolution 10-CB-05 acceptance of gifts and contributions in the amount of $1,234.767.93 for the year ended December 31, 2009.

RESOLUTION 10-CB-05 2009 GIFTS AND CONTRIBUTIONS

BE IT HEREBY RESOLVED: The McLeod County Board of Commissioners authorizes the acceptance of gifts and contributions in the amount of $1,234,767.93 for the year ending December 31, 2009.

Veterans Services Gifts & Contributions 25-121-000-0000-5760 & 01-121-000-0000-5750

Name Amount Name Amount Aamodt, Howard $15.00 Miska, Dale $15.00 Ahlbrecht, Melvin $10.00 Miska, Lyle $5.00 Alrick, Jay $10.00 Nass, Merlin $235.62 Ardolf, Lawrence $5.00 Otto, Gary $5.00 Arndt, Duane $47.31 Paul, Charles $15.00 Becker, Alfred $10.00 Paulson, Kenneth $580.25 Becker, Reuben $8.00 Pawlicki, Donald $287.95 Berry, Keith $34.67 Peterson, Lowell $15.00 Beverson, Jim $29.69 Peterson, Russell $5.00 Bitzer, Del $87.00 Pettis, Wayne $41.00 Boncquet, Dennis $47.31 Pfeiler, David $15.00 Braend, Kevin $20.00 Radunz, Julius $90.00 Buboltz, Harris $62.31 Rannow, Walter $85.00 Bullert, Les $47.95 Rath, Don $5.00 Bullert, Lewis $5.00 Reilein, Len $10.00 Burandt, Dale $45.00 Reinert, Charlie $47.31 Buss, Fabian $10.00 Remily, Darrel $40.00 Carnes, Willard $30.00 Rettig, Darrel $60.00 Christensen, Mark $44.00 Rozeske, Leonard $10.00 Cunningham, Robert $30.00 Ruschmeyer, Stan $40.00 Disabled American Auxiliary $1,500.00 St. John’s Church $300.00 Disabled American Veterans $2,500.00 St. John’s Women’s Guild $87.40 Donnay, Ivan $45.00 Schauer, Lester $87.98 Donnay, Kenneth $30.00 Schlagel, George $5.00 Duenow, Lloyd $5.00 Schmalz, Melvin $5.00 Duenow, Ralph $15.00 Schmeling, Melvin $20.00 Ehlers, Jerome $20.00 Schmidt, Fred $5.00 Name Amount Name Amount Ehrke, Ed $85.00 Schmidt, Werner $10.00 Ewald, Raymond $10.00 Schrupp, Gillmore $5.00

02-16-10-2.doc County Board Meeting Page 2 Fossum, Warren $5.00 Schwegler, Chris $336.53 Fossum, Walter $5.00 Sellnow, Robert $20.00 Gehlen, Joseph $10.00 Silver Lake Legion $200.00 Genty, Dick $5.00 Simon, Andrew $20.00 Glencoe Legion Auxiliary $25.00 Smith, Larry $40.00 Glencoe VFW $350.00 Smith, Leslie $180.25 Golberg, Herb $49.56 Steinbrecher, Sam $113.97 Goodell, Irvan $5.00 Stewart Legion Auxiliary $50.00 Griswald, Robert $40.00 Stockdill, Mabel $25.00 Grochow, Wallace $5.00 Strey, Earl $15.00 Guenigsman, John $10.00 Suchomel, Jim $20.00 Hartelt, Robert $43.00 Sunderland, Kenneth $5.00 Havelka, Edward $43.99 Terlinden, Ken $5.00 Hein, Herbert $35.59 Teschendorf, Don $5.00 Heintz, David $30.00 Thompson, Ron $10.00 Herzog, Tom $371.48 Thurn, Francis $25.00 Hodgson, David $55.00 Troska, David $37.99 Hoefer, Norman $550.72 Touhy, Walter $5.00 Hoodecheck, Clarence $245.13 Van Buskirk, Berman $39.80 Horrman, Alfred $5.00 VonBerg, Gary $41.31 Horstmann, Roger $10.00 Vorbeck, Orville $80.96 Ide, Victor $58.00 Walton, Tom $42.99 Jensen, Alvin $82.00 Wendolek, Jim $78.84 Jensen, Steve $219.00 Wigern, Duane $60.00 Jilek, John $10.00 Wigern, Mark $20.00 Kahle, David $226.36 Winsted American Legion $100.00 Kelly, Lyle $5.00 Aluminum Cans $830.15 Kieser, Alfred $164.48 Anonymous Donors $15.00 Klein, Mike $100.00 Total (25-121-000-0000-5760) $13,922.17 Klinkner, Melvin $10.00 Kloempken, Gene $45.00 Knick, Reuben $47.95 Konz, David $5.00 Brownton American Legion $75.00 Kruckman, Floyd $252.30 Coates, Scott $41.31 Krueger, Al $30.00 Disabled American Veterans $1,000.00 Kruschke, Orland $10.00 Donnay, Ivan $30.00 Kubasch, Gordon $243.00 Glencoe American Legion $75.00 Lade, Terry $30.00 Graupman, Loren $30.00 Larson, Gordon $5.00 Gunderson, George $30.00 Lewandowski, Val $5.00 H oodecheck, Clarence $151.91 Lindeman, Dan $20.00 Jensen, Alvin $47.31 Litzau, Melvin $560.07 Kieser, Harlan $30.00 Litzau, Walter $130.00 Klinkner, Mel $57.27 Longhenry, Adeline $85.00 Larson, Lloyd $60.00 Longhenry, Ernest $40.00 Martin, Marty $41.31 Lueck, John $60.00 Matousek, Harold $90.00 Machemel, Earl $5.00 McCandless, Ronald $39.65 Maiers, Stan $10.00 Paulson, Ken $40.00 McBride, Earl $10.00 Plato American Legion $75.00 Meier, Willard $5.00 Radunz, Julius $30.00 Meyer, Roger $20.00 Silver Lake American Legion $75.00 Michaelis, Richard $96.00 Wittenberg, James $30.00 Miller, Walter $70.00 Total (01-121-000-0000-5750) $2,048.76

02-16-10-2.doc County Board Meeting Page 3 Designated for Capital Assets Gifts & Contributions 25-807-000-0000-5760

Name Amount Name Amount Crow River Sno Pro’s $15,000.00 McLeod County Ag Association $20,000.00 Total $35,000.00

Public Health Gifts & Contributions Annamarie Tudhope Gifts & Contributions 01-485-470-5719-5760 25-254-000-0000-5760

Name Amount Name Amount United Way $1,700.00 Annamarie Tudhope Estate $1,170,500.00 Total $1,700.00 Total $1,170,500.00

New Canine Gifts & Contributions D.A.R.E Gifts & Contributions 25-224-000-0000-5750 25-223-000-0000-5760

Name Amount Name Amount McLeod County Police Association $500.00 McCormick Properties $300.00 United State Police Canine Assoc. $4,747.00 McLeod County Police Association $150.00 Total $5,247.00 3M Foundation $3,000.00 Total $3,450.00

Ag Programming Gifts & Contributions 25-617-000-0000-5760

Name Amount Name Amount Agstar Financial Services $200.00 Jindra, Duane $200.00 Brownton Co-Op Ag Center $200.00 McLeod County Corn & Soybean $200.00 C B Agronomics $200.00 Mesenbrink, Matthew $100.00 Citizens Bank & Trust-Hutch $200.00 Monsanto Company $200.00 Edward Jones $800.00 Navara, Mark $200.00 Hutchinson Co-Op $200.00 Prairie Road Crop Consulting $200.00 Total $2,900.00

* * * * *

 Resolution 10-CB-03 because the forfeited tax fund had a deficit balance as of December 31, 2009 of $987.14.

RESOLUTION 10-CB-03 2009 GENERAL REVENUE FUND TRANSFER TO FORFEITED TAX FUND

BE IT HEREBY RESOLVED: The McLeod County Board of Commissioners authorizes the temporary transfer of $987.14 from the general revenue fund to the forfeited tax fund to cover 2009 expenses pursuant to M.S.282.02. * * * * * Nies/Wright motion carried unanimously to approve the consent agenda.

02-16-10-2.doc County Board Meeting Page 4 PAYMENT OF BILLS - COMMISSIONER WARRANT LIST

General Revenue $139,947.56 Road and Bridge $20,514.16 Solid Waste $22,498.01 County Ditch $4,498.28

Wangerin/Bayerl motion carried unanimously to approve payment of bills totaling $187,458.01 from the aforementioned funds.

ROAD AND BRIDGE – Engineer John Brunkhorst and Maintenance Superintendent Elvis Voigt

 Hale and Lynn Townships Road Maintenance Agreements

Engineer Brunkhorst proposed agreements between McLeod County and Hale and Lynn Townships. Hale Township is asking the County to perform traffic sign repair and/or installation and snow and ice control. Lynn Township is contracting for traffic sign repair and/or installation.

Bayerl/Wangerin motion carried unanimously to approve agreements between McLeod County and Hale and Lynn Townships for various road maintenance services effective until April 30, 2012.

 Purchase Requests

Mr. Voigt requested the purchase of the following equipment through State contract that was included in the 2010 Road and Bridge budget. He said that some of the State contract prices expire in February.

Nies/Wright motion carried unanimously to approve the purchase of a Sullair 185 DPQ air compressor from Ziegler Cat of Minneapolis, MN for $13,829 plus applicable tax.

Terlinden/Wangerin motion carried unanimously to approve the purchase of a John Deere 5083E Limited utility tractor from John Deere of Raleigh, NC for $26,667.20 plus tax. This price includes a trade allowance of $6,100 from Midwest Machinery Co. of Glencoe, MN.

Nies/Bayerl motion carried unanimously to approve the purchase of a John Deere 265 rotary disk mower from Midwest Machinery Co. of Glencoe, MN for $8,615.43 plus applicable tax.

Wright/Nies motion carried unanimously to approve the purchase of a WR90 Oscillator Walk ‘n’ Roll packer/roller from Ziegler Cat of Minneapolis, MN for $35,035 plus applicable tax.

02-16-10-2.doc County Board Meeting Page 5  Resolution 10-RB02-04 in Support of Trunk Highway 15 Coalition

The Coalition is focusing on the federal reauthorization and is hopeful, as in the past, to receive an earmark from our delegation. RESOLUTION 10-RB02-04 SUPPORT FOR SAFETY AND CAPACITY IMPROVEMENTS ALONG TRUNK HIGHWAY 15 FROM SAINT CLOUD TO FAIRMONT

WHEREAS, state Trunk Highway 15 is a critical transportation corridor serving the economic interests of South Central from Saint Cloud to Fairmont, and WHEREAS, TH 15 is a regional corridor connecting the regional trade centers of Saint Cloud, Hutchinson, New Ulm, and Fairmont, and WHEREAS, safety and capacity improvements to TH 15 have long been recognized as key transportation and economic priorities for South Central Minnesota, and WHEREAS, the 2000 Census indicates that more than 22,000 commuters who live in one county and work in another use the corridor every day, and WHEREAS, over 6,000 crashes resulting in over 50 fatalities have occurred on TH 15 since 1990, and WHEREAS, a TH 15 Corridor Coalition was established in 2004 comprised of city, county, and township governments, businesses, and citizens along the corridor who are united in their support for safety and capacity improvements along the corridor, and WHEREAS, members of the Minnesota Congressional delegation including Senator , Congressman , Congressman , and Congressman have committed their support for improvements to the corridor, NOW, THEREFORE, BE IT RESOLVED, the McLeod County Board strongly supports safety and capacity improvements along the TH 15 corridor from Fairmont to Saint Cloud. BE IT FURTHER RESOLVED, the McLeod County Board strongly supports inclusion of federal funding in the next reauthorization bill for safety and capacity improvements along said corridor. * * * * * Wangerin/Nies motion carried unanimously to approve Resolution 10-RB02-04 in Support of the Trunk Highway 15 Coalition.

 Set a Workshop Date to Review the 5-Year Road and Bridge Plan

A workshop to review the 5-Year Road and Bridge Plan for 2010-2014 was set for 1:00 p.m. February 25, 2010 at the HATS Facility.

COUNTY AUDITOR-TREASURER – Cindy Schultz

 Sno Pro’s Grant Application Resolution 10-CB-06

Ms. Schultz presented a Resolution to Support Crow River Sno Pro’s Grant Request to the Federal Recreational Trail Program. The Sno Pro’s are seeking $75,000.

02-16-10-2.doc County Board Meeting Page 6 RESOLUTION 10-CB-06 SNO PRO’S GRANT APPLICATION

WHEREAS, County of McLeod is the Local Unit of Government, hereinafter referred to as the “Sponsor” relating to the maintenance and grooming of the Crow River Snowmobile Trails by the Club Name “Crow River Sno Pros” and

WHEREAS, the County of McLeod supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program to purchase a new groomer for the McLeod County Trail System known also as Crow River Snowmobile Trails located within McLeod County, Minnesota, and

WHEREAS, the Crow River Sno Pros recognizes the fifty (50) percent match requirement for the Federal Recreational Trail Program and has secured the matching funds,

NOW, THEREFORE, BE IT RESOLVED, if the County of McLeod is awarded a grant by the Minnesota Department of Natural Resources and the County of McLeod agrees to accept the grant award and may enter into an agreement with the State of Minnesota for the above referenced project, the County of McLeod will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED, the McLeod County Board of Commissioners of the County of McLeod names the fiscal agent for this project as:

Cindy Schultz McLeod County Auditor-Treasurer 2391 Hennepin Ave N Glencoe, MN 55336

BE IT FURTHER RESOLVED, the Crow River Sno Pros hereby assures the grooming equipment acquired through this grant will be maintained until such time as appropriate disposition action is approved by the Minnesota Department of Natural Resources.

* * * * * Nies/Wright motion carried unanimously to adopt Resolution 10-CB-06 Supporting Crow River Sno Pro’s Grant Request to the Federal Recreational Trail Program to purchase a new groomer for the McLeod County Trail System.

 Ducks Unlimited Gambling Permit

Wangerin/Terlinden motion carried unanimously to approve a Gambling Permit for a McLeod County Chapter 36 Ducks Unlimited event to be held March 6, 2010, at the Lake Marion Ballroom.

02-16-10-2.doc County Board Meeting Page 7 COUNTY ASSESSOR – Sue Schulz

 Property Tax Cases Report

Ms. Schulz reported on several pending tax cases and asked the Board to consider hiring a specialized appraiser to deal with these cases.

Wangerin/Bayerl motion carried unanimously to approve hiring Appraiser Craig Holmgren of Willmar, MN for three tax court cases concerning Mr. Scott Newman, Mr. Thomas Schwartz and Mr. Steve Tondera for a total of $1,750 not including testimonial proceedings.

SHERIFF’S OFFICE – Sheriff Scott Rehmann and Chief Deputy Tim Langenfeld

 Laptops for Patrol Vehicles

Chief Deputy Langenfeld requested the purchase of six laptops for patrol vehicles. The previous mobile computers will no longer be covered under warranty and have begun to incur frequent breakdowns.

Wright/Nies motion carried unanimously to approve the purchase of six Panasonic laptops for patrol vehicles from Compar, Inc. of Minnetonka, MN (State contract) for a total of $27,631.46 including tax.

 Paper Shredder

Chief Deputy Langenfeld requested the purchase of a paper shredder using “Permit to Carry” funds. Commissioner Nies suggested Solid Waste funds may be used to cover this expense. It would be used for shredding background check documents required for gun permits and other confidential documents.

Nies/Wright motion carried unanimously to approve the purchase of a paper shredder for $1,817.41.

RECESS

The meeting recessed at 10:05 a.m. The meeting resumed at 10:10 a.m.

McLEOD COUNTY HOUSING AND REDEVELOPMENT AUTHORITY – Executive Director Jill Bengston

Ms. Bengston updated the Board on McLeod County Housing and Redevelopment Authority (HRA) activities. She reported that the HRA owns 72 townhomes with the largest number of townhomes, 40, located in Glencoe. In the fall of 2009, three buildings were reroofed. The Minnesota Cities Participation Program was put on hold for 2009 but is back in operation for

02-16-10-2.doc County Board Meeting Page 8 2010. The HRA receives $315,000 annually through the Housing Choice Voucher Program and assists 85 households per month by making rental payments.

COUNTY ATTORNEY – Michael Junge

Mr. Junge outlined the contract allowing the Little Crow Archery Club to use the Poultry Building at the McLeod County Fairgrounds in exchange for their $20,000 investment to update the building. Should the county terminate this agreement prior to the ten-year lease, the County will reimburse the Club the prorated amount of $2,000 per year.

Wright/Nies motion carried unanimously to approve a use agreement between McLeod County and Little Crow Archery Club for use of the Poultry Building at the McLeod County Fairgrounds for archery shooting.

COUNTY ADMINISTRATION

The Commissioners Calendar was reviewed. Commissioners reported on committee meetings attended since February 2, 2010.

 County Government Day

After some discussion County Government Day was set for May 18, 2010.

 Staffing Request Committee Report

A. The Staffing Request Committee discussed Summer Help for the Parks Departments and recommended hiring two Summer Workers for the Fairgrounds at 40 hours per week for 10 weeks and four Summer Workers for work in Parks. Two would work 36 hours per week, one would work 24 hours per week and one would work 8 hours per week. B. The Highway Department discussed replacing the Maintenance II position due to a promotion. They recommended hiring a full-time Maintenance II worker at grade 14. C. The Sheriff’s Office discussed hiring options with the Staffing Request Committee. The Committee recommended hiring a Deputy to replace one who resigned September of 2009 because there have been several medical leaves of other Deputies lately. D. Veterans Service Officer Jim Lauer discussed restructuring the Veteran Services Department. The Staffing Request Committee made no recommendation to the Board and will review it again later in the year. E. Human Service Director Gary Sprynczynatyk informally discussed the structure of Social Services with the Staffing Request Committee. No action was needed.

Nies/Terlinden motion carried unanimously to approve the above recommendations of the Staffing Request Committee Report.

02-16-10-2.doc County Board Meeting Page 9  Third District Legion Convention Program Advertisement

It was the consensus that each Commissioner would pay towards an advertisement in the Third District Legion Convention Program and that County dollars would not be used.

 McLeod University Funding

Human Resources Director Mary Jo Wieseler proposed a 10 month training program titled “McLeod University” for department heads and supervisors. This program will include four four-hour training sessions conducted by Pat Lange from Ridgewater College and some one- hour meetings with leaders within the community to talk about management and leadership.

Nies/Wangerin motion carried unanimously to approve $5,000 for a 2010 training program for Department Head and Supervisors.

 Public Hearing – Business Subsidies

Pat Melvin shared with the Board a proposed policy for granting of business subsidies and asked that a public hearing be held to adopt this policy. This policy is important in that it will allow the County to assist businesses looking to come to McLeod County and will be used in the County’s current negotiations with a company that has expressed an interest in expanding their business in McLeod County.

Wright/Nies motion carried unanimously to approve setting a public hearing for 10:30 a.m. on March 16, 2010, to consider adoption of a policy to grant business subsidies.

There was also discussion regarding Miles Seppelt and his possible involvement with attracting this business to McLeod County. Being that the County does not have a staff person familiar with economic developing funding options the County proposed hiring Miles Seppelt with permission from the City of Hutchinson to research and work with this potential business to secure funding. It was noted that this cost will not be paid for from Tip Fees.

Nies/Wright motion carried unanimously to approve costs not to exceed $20,000 for Miles Seppelt to assist the County in attracting and arranging financing for a business to locate in McLeod County.

 Brownton Garage Door Replacement

At a previous meeting John Brunkhorst requested authorization to purchase two garage door openers. The rationale for not ordering three, bring that the County owns three garages in Brownton, was because the City leases the third garage. Commissioner Nies has been in discussion with city official who have agreed that the City will contribute one half the money towards the purchase of a garage door opener.

02-16-10-2.doc County Board Meeting Page 10 Nies/Terlinden motion carried unanimously to approve purchasing a third garage door opener for the Brownton Shop with a not to exceed amount of $500 and receipt of ½ of he payment from the City of Brownton.

 Demolition Expenses

Commissioner Nies shared with the Board that the cost for demolition of the farmhouse located to the east of the Solid Waste Facility came in higher than expected and that the previous Board motion fails to cover all the costs. He is asking that the Board approve costs not to exceed $1,000 for demolition.

Nies/Wangerin motion carried unanimously to approve costs not to exceed $1,000 for demolition of property east of Solid Waste.

 Proposed Health Insurance Change

Human Resources Director Mary Jo Wieseler proposed to the Board that they adopt a policy for married couples both working for the County to be eligible to receive family health insurance instead of two single policies. This would deviate from the previous requirement that all employees must carry an individual health insurance plan through the County. This arrangement would result in monthly savings to employee and the County because the of the cost difference between two single plans is more than the full cost of the family plan. There was some concern that the number participating would decrease and how would employees be treated following a divorce, etc.

The Board directed Mary Jo to bring this issue up to the Health Insurance Committee for further discussion.

ADJOURN

Nies/Bayerl motion carried unanimously to adjourn at 10:13 a.m. for the month February.

ATTEST:

______Patrick T. Melvin, County Administrator Kermit D. Terlinden, Board Chair

02-16-10-2.doc County Board Meeting Page 11