YORK REGION DISTRICT SCHOOL BOARD BOARD MEETING MINUTES - PUBLIC SESSION DECEMBER 11, 2012
The Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 8:09 p.m. on Tuesday, December 11, 2012 with Vice-Chair N. Elgie presiding and the following members present; Trustees P. Adams-Luchowski, L. Carruthers, C. Chan, S. Geller, J. Hertz, J. Nathan, A. Tam, M. Van Beek and A. Yeung.
Also in attendance: Student Trustees S. Shao and K. Thaker
Regrets: Trustees A. DeBartolo and D. Giangrande
APPROVAL OF AGENDA
(*)1. Moved by M. Van Beek, seconded by J. Nathan:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Vice-Chair N. Elgie asked any trustee who has a direct or indirect pecuniary interest in any matter being discussed during the meeting to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.
RISE AND REPORT – DECEMBER 11, 2012 BOARD MEETING – PRIVATE SESSION
(*)2. Moved by J. Hertz, seconded by C. Chan:
1) That the York Region District School Board receive for information and approve the recommendations contained in the minutes of the November 7, 2012 Joint Board Consortium Meeting.
2) That the York Region District School Board receive for information and approve the following recommendation contained in the minutes of the November 20, 2012 Property Management Committee.
“That the York Region District School Board approve the renewal of select building envelope and building systems at Dr. G. W. Williams Secondary School, Town of Aurora, as outlined in the staff report dated November 20, 2012.”
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3) That the York Region District School Board approve the recommendations in the Human Resource Services staff report.
4) That the York Region District School Board receive the Student Discipline and Suspension Reports for information.
5) That the York Region District School Board receive for information and approve the recommendations contained in the minutes of the November 27, 2012 Audit Committee Meeting.
6) That the York Region District School Board receive for information and approve the recommendations contained in the Audit Committee Detailed and Summarized Annual Reports.
7) That the York Region District School Board terminate for just cause the employment of as a York Region District School Board teacher, effective December 11, 2012.
8) That the York Region District School Board authorize the Director of Education to inform the Ontario College of Teachers regarding the termination of in accordance with Section 43.2 (1) of the Ontario College of Teachers’ Act, 1996.
9) That the York Region District School Board approve the school administrator appointments and transfers as outlined in the staff report.
10) That the York Region District School Board receive the Negotiations update for information.
- Carried -
STUDENT TRUSTEE REPORT
At this time, Student Trustee S. Shao made the following remarks.
“Madame Chair, Mr. Director, Trustees, Staff, Ladies and Gentlemen.
Here we are, in the last days before a new year. This past year has been full of many challenges as well as triumphs and we will leave this year with some great lessons and memories. For Kush and me, December marks the halfway point in our journey as Student Trustees. The past few months have been a great learning experience for both of us and we are so blessed to be here at the Board table representing the more than 120,000 students of the York Region District School Board.
There are not many times that we see students so engaged in politics. This week, social media has been a canvas for student expression, and we suspect that this BOARD MEETING MINUTES – PUBLIC SESSION PAGE 3 December 11, 2012 ______spirited dialogue between our peers will continue. Given the circumstances, the roles of student leaders are being tested, but we are doing what we can to keep students informed and calm. For example, we are collaborating with the student trustees at the Peel District School Board to design digital graphics that explain the current labour situation. As students become more informed, unsurprisingly, they are more united. They want to be heard, and left out of all this. Admittedly, we have to respect the process and remain the model students that we are known to be, but it is a feeling of powerlessness, knowing that we are really just weathering a storm.
On the topic of the labour negotiations, Superintendent of Schools - Operations A. Hoyle and Superintendent of Business and Finance Services W. Muirhead-Toporek attended the November 29th York Region Presidents’ Council meeting to answer student questions. Although many were upset over the introduction of phased sanctions, the information was well received. Education is for the students. Let us focus on them.
The Quest Conference fulfilled all expectations and proved to be a tremendous success. Kush and I worked with S. Rensink, Teacher on the Student Engagement Team. The Quest student panel, composed of five young leaders, shared their experiences of inequality in the educational system and more importantly, their ideas on how to break barriers to achieving equitable, inclusive, and engaging schools. The discussion was filmed by Rogers Television and Kush and I had the honour of introducing, as well as concluding the session. It was an incredible experience for both of us and altered our viewpoints on the challenges faced by students and strengthened our drive to overcome these challenges. The “Quest” to attain equitable learning environments continues.
December, for secondary school students, means crunch time. There are many projects to hand in and tests to prepare for prior to the holiday break. Soon semester one will be ending, with exam time just around the corner. The break, for many, is much needed.
In conclusion, I would like to take this opportunity to share with you one of my favourite stories.
A professor stood in front of his class with rocks, pebbles, sand, and an empty jar. He asked the class if the jar was full when he filled it with rocks. “Yes”, they replied. He then dropped some pebbles into the jar, which filled in the spaces left by the larger rocks. He asked the same question and his students said “yes” a second time. Finally, he poured some sand into the jar, which filled the remaining spaces. His students agreed that once again, the jar was full. The professor continued by explaining that the jar and the items in it represent your life. The rocks are the important things, such as your health and your family and friends. The pebbles are the other things that matter, like your job, car, and house. The sand? That’s everything else. The small stuff. If you put the pebbles and sand into the jar first, the rocks will not fit. The same goes for your life. If you focus on the small stuff, you won’t have time for the things that BOARD MEETING MINUTES – PUBLIC SESSION PAGE 4 December 11, 2012 ______are truly important. Be sure to take care of the rocks first. The holidays are fast approaching. Do something kind. Spend time with family. Go out with friends. The emails will still be here when you get back in January.
Thank you, take care, and happy holidays.”
Director of Education K. Thurston and Vice-Chair N. Elgie thanked Student Trustees Shao for her remarks.
DIRECTOR’S INFORMATION REPORT
Director of Education K. Thurston welcomed S. Ghada, Vice-Principal at Glad Park Public School, who was at the meeting to represent the York Region Ontario Principals’ Council.
ANTI-BULLYING PLEDGE
Director of Education K. Thurston introduced Superintendent of Schools – Operations A. Hoyle who was in attendance to provide an update about the Board’s Anti-Bullying Strategy. Recent developments include a new tool called Report It! which is a link on the Board’s public website that provides parents, students and community members with a means of reporting bullying incidents as well as positive behaviours and events related to students and learning environments.
Superintendent Hoyle also stated that in conjunction with the Richmond Green Secondary School Positive Climate for Learning Club, a video was filmed in support of The Pledge to End Bullying, a community-wide initiative that seeks to raise public consciousness about bullying in schools, the workplace and home. During the first week that the video aired on the CTV network, over 50,000 individuals took the pledge, demonstrating a widespread commitment to ending bullying. The video was played at this time.
APPLAUSE!
Director K. Thurston made the following remarks.
“Northern Lights Anti-Bullying Event
Would the group from Northern Lights Public School please come forward.
Staff and students at Northern Lights Public School have been very active in their work to support bullying prevention. This year, their initiatives have gone far beyond the school and have engaged members of the school community, including Mayor of Aurora Geoffrey Dawe.
Last spring, a grade three student wrote a letter to the Mayor, asking him to come to the school to support its anti-bullying plan. As a result of the letter, Mayor Dawe visited the BOARD MEETING MINUTES – PUBLIC SESSION PAGE 5 December 11, 2012 ______school and took part in an assembly to support the kick-off of this year’s anti-bullying work.
Mayor Dawe expressed how important it is to talk about and be aware of bullying. He encouraged the students to be conscious of their actions and how they treat others, to make sure that they do not exhibit bullying behaviour, to tell someone if they are being bullied and to stand up for someone who is being bullied.
Students wore pink clothing and pink wrist bands to the assembly. Students and staff performed a vignette focusing on speaking up and supporting each other. The assembly concluded with a school-wide physical pledge on the school field to stop bullying by standing up and supporting each other (the three S’s).
As the week progressed, each student also signed one of three S's pledges to signify taking the stand to “Stop, Stand-Up and Support.” The assembly and the pledge have brought bullying prevention front and centre for all Northern Lights Public School students, staff and community members.
The school is committed to continuing its efforts with its anti-bullying plan and working together to make Northern Lights Public School a safe place to learn and grow.
Attending tonight are students Vanessa Servideo and Joel Woodcock, teacher Allison McGeorge and Principal Heather Sears.
Vaughan Public Libraries’ Early Harvest Competition
Would our Vaughan Public Libraries’ Early Harvest winners please come forward.
As a Board, we value the arts and the role that it plays in students’ education. We know that the arts help to engage students in their work while enriching their lives overall. For that reason, we are very happy to be able to recognize these students tonight for their work in the Early Harvest competition.
Early Harvest is Vaughan Public Libraries’ annual flagship event. The annual competition provides youth in the City of Vaughan with an opportunity to enhance and enrich their artistic abilities and cultural experiences. Beginning in 1989, it has continually fostered and celebrated diversity, originality and initiative among teen artists. The competition provides youth ages 12 to 18 with a forum to produce innovative works of art, while connecting with their peers and the community.
This year, there were nine York Region District School Board students who finished in the top three in many categories. From that group of nine, attending tonight are Jordi Klein from Thornhill Secondary School, who won Third Place - Short Story and Shirley Deng from Vaughan Secondary School, who won First Place - Graphic Short Story. Also attending are Vaughan Secondary School Principal Bob Hart and Thornhill Secondary School Vice-Principal Louis Lim. BOARD MEETING MINUTES – PUBLIC SESSION PAGE 6 December 11, 2012 ______
All winning entries were reproduced in the Early Harvest magazine and released to the public at the awards reception. I have a copy of the magazine here and I believe all of our trustees received a copy as well. You can see for yourselves just how talented our students are.
Congratulations to you all.
2012 Metro Bowl Champions
Would the Huron Heights Secondary School Warriors please come forward.
Madam Chair, I spoke a moment ago about the role of arts in our students’ education. The same can be said about the importance of sports. In this case, not only did sports help engage the students on the team, but the whole school and the Town of Newmarket became engaged in their victory.
The Huron Heights Secondary School Warriors are the 2012 Metro Bowl champions, winning the championship game for secondary school football teams in the Greater Toronto Area. The team won their first Metro Bowl title on November 27th in a game played at the Rogers Centre in Toronto. The Warriors defeated the Don Bosco Eagles of the Toronto Catholic District School Board.
The game got off to a great start. The Warriors secured five first-half turnovers while the Don Bosco team fumbled the ball three times and the Warriors established a 21-0 lead within the first 14 minutes. In the end, the team came away with a 28-14 victory in the 31st Metro Bowl. Most Valuable Player honours went to Huron Heights Secondary School’s quarterback Kaleb Scott who rushed for 125 yards on 20 carries and scored two touchdowns.
To celebrate, the Town of Newmarket and the Newmarket Food Pantry ‘teamed up’ with the school to organize a parade through Newmarket to commemorate this historic win. The Mayor even declared the day “Huron Heights Warriors” Day.
Congratulations to everyone. Attending tonight are football players Cameron Adema, Mike Busse, Devon Baker-Francis, Jonathan Bevilaqua, Max Byrnes, Mike Del Tin, Luke Griese, Jeff Lam, Kyle Lasota, Graham Legrow, Thomas Lill, Brett Murray, Derek Pisani, Kaleb Scott, Graeme Shreeve, Connor Smith and Adam Stefanyk, coaches Al Rover, John Lam and Heath Weir and Principal of Huron Heights Secondary School Margaret Clarke.”
Director Thurston and Vice-Chair Elgie congratulated all recipients and thanked them for their contributions.
BOARD MEETING MINUTES – PUBLIC SESSION PAGE 7 December 11, 2012 ______
2011-2012 AUDITED FINANCIAL STATEMENTS
Superintendent of Business and Financial Services W. Muirhead-Toporek informed trustees that the 2011-2012 Audited Financial Statements were presented to the Audit Committee on November 27, 2012 and that Board approval is recommended. She introduced Chartered Accountant and Partner P. Jesty, representing Deloitte & Touche LLP, who was in attendance to respond to any questions.
Vice-Chair N. Elgie thanked Ms. Jesty, Superintendent Muirhead-Toporek and Business and Finance Services staff for the work involved in the preparation and presentation of the report.
(*)3. Moved by M. Van Beek, seconded by A. Tam:
That the York Region District School Board approve the Audited Financial Statements for the year ended August 31, 2012.
- Carried -
2012-2013 REVISED ESTIMATES
Superintendent of Business and Finance Services W. Muirhead-Toporek stated that as a result of amendments to education funding regulations, the Ministry of Education has requested that schools boards align the 2012-2013 Revised Estimates to the new regulations. Prior to submission, the Revised Estimates must be approved by a motion of the Board.
(*)4. Moved by L. Carruthers, seconded by J. Nathan:
That the York Region District School Board approve the 2012-2013 Revised Estimates.
- Carried -
ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION REPORT (OPSBA)
Trustee J. Hertz advised trustees that he attended a Board of Directors’ Meeting on December 1, 2012 and will be attending the Public Education Symposium from January 31- February 2, 2013. As well, he noted that the location of the 2013 Annual General Meeting has been changed from a venue in Niagara Falls to the Deerhurst Inn in Muskoka.
BOARD MEETING MINUTES – PUBLIC SESSION PAGE 8 December 11, 2012 ______
APPROVAL OF MINUTES
(*)5. Moved by C. Chan, seconded by A. Yeung:
That the minutes of the November 6, 2012 Board Meeting, November 27, 2012 Special Board Meeting and December 3, 2012 Inaugural Board meeting be approved as written.
- Carried -
ROUTINE RECOMMENDATIONS
(*)6. Moved by P. Adams-Luchowski, seconded by A. Yeung:
That the Board adopt the following routine recommendations (*) in accordance with Board procedure.
JOINT BOARD CONSORTIUM MINUTES, NOVEMBER 7, 2012
1) Approval of Agenda
That the agenda be approved as presented.
2) Receipt of Minutes
That the minutes of the April 11, 2012 Joint Board Consortium Meeting – Public Session be received for information.
POLICY AND BY-LAW COMMITTEE MINUTES, NOVEMBER 12, 2012
1) Approval of Agenda
That the agenda be approved as written.
2) Receipt of Minutes
That the minutes of the September 11, 2012 Policy and By-Law Committee Meeting be received for information.
3) Policy #407.0, Accessibility
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #407.0, Accessibility be circulated to the system for comment for six school months.
BOARD MEETING MINUTES – PUBLIC SESSION PAGE 9 December 11, 2012 ______
4) Policy #250.0, Violence Prevention and Intervention
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #250.0, Violence Prevention and Intervention, as amended, be circulated to the system for comment for six school months.
5) Policy #545.0, Intellectual Property, Copyright and Professional Services
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #545.0, Intellectual Property, Copyright and Professional Services be circulated to the system for comment for six school months.
6) Policy #285.0, Board Policies, Procedures and Supporting Documents
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #285.0, Board Policies, Procedures and Supporting Documents, as amended, be circulated to the system for comment for six school months.
PROPERTY MANAGEMENT COMMITTEE MINUTES, NOVEMBER 20, 2012
1) Proposed Development Application, OP.12.010/Z.12.025, City of Vaughan
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated November 20, 2012.
1. That the York Region District School Board will not require a public elementary school site within Proposed Development Application OP.12.010/Z.12.025, City of Vaughan.
2. That the City of Vaughan complete a Secondary or Precinct Plan for the Vaughan Metropolitan Centre Area to ensure provision of school sites in a timely manner.
3. That the Director of Planning for the City of Vaughan be advised of this action.
2) Proposed Development Application OP.12.015/Z.12.035/19T-12V009, City of Vaughan
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated November 20, 2012. BOARD MEETING MINUTES – PUBLIC SESSION PAGE 10 December 11, 2012 ______
1. That the York Region District School Board will not require a public elementary school site within Proposed Development Application OP.12.015/Z.12.035/19T-12V009.
2. That the Applicant provide a Traffic Demand Management (TDM) Study to the Board and address any concerns arising to the Board’s satisfaction prior to draft approval.
3. That the Director of Planning for the City of Vaughan be advised of this action.
3) Proposed Development Application ZA 11 119446/SC 11 119447, City of Markham
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated November 20, 2012.
1. That the York Region District School Board will not require a public school site within Proposed Development Application ZA 11 119446/ SC 11 119447, City of Markham.
2. That the Director of Planning for the City of Markham be advised of this action.
4) Proposed Development Application ZA 12 111289/SU 12 111289, City of Markham
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated November 20, 2012.
1. That the York Region District School Board will not require a public school site within Proposed Development Application ZA 12 111289/ SU 12 111289, City of Markham.
2. That the Director of Planning for the City of Markham be advised of this action.
5) Correspondence from Michael S. Manett Planning Services Limited Regarding Ontario Municipal Board File Number PL120483
That the York Region District School Board receive for information the letter from Michael S. Manett Planning Services Ltd. dated November 16, 2012, regarding Proposed Development Application 19TM-070004, O.M.B. File No. PL120483, City of Markham. BOARD MEETING MINUTES – PUBLIC SESSION PAGE 11 December 11, 2012 ______
6) Proposed Development Application 19TM-07004, Ontario Municipal Board File Number PL120483, City of Markham
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated November 20, 2012.
1. That the York Region District School Board rescind the following motion approved at the February 28, 2008 Board Meeting.
“That the York Region District School Board approve the following recommendations.
1) That the Board will not require a public school site within Proposed Development Application 19T-07M04, Town of Markham.
2) That the Commissioner of Planning for the Town of Markham be advised of this action.”
2. That the York Region District School Board will require a partial public elementary school site and fulfillment of the conditions outlined in the Draft Plan Conditions for Proposed Development Application 19TM-07004, City of Markham.
3. That the Director of Planning for the City of Markham and the Ontario Municipal Board be advised of this action.
7) Proposed Development Applications D01-12004/D02-12018 and D01-12006/D02-12023/D06-12066, Town of Richmond Hill
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated November 20, 2012.
1. That the York Region District School Board will not require a public elementary school site within Proposed Development Applications D01-12004/D02-12018 and D01-12006/D02-12023/D06-12066, Town of Richmond Hill.
2. That the Town of Richmond Hill complete a Secondary or Precinct Plan for the Richmond Hill Regional Centre to ensure provision of school sites in a timely manner.
3. That the Director of Planning for the Town of Richmond Hill be advised of these actions.
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BOARD STANDING COMMITTEE MINUTES, NOVEMBER 20, 2012
1) Approval of Agenda
That the agenda be approved as written.
2) Trustee Determination and Distribution – Final Recommendations Report
That the York Region District School Board approve the following recommendations.
1. That the Trustee Determination and Distribution Recommendations Report presented by Gladki Planning Associates and Partners in Community Building be received for information.
2. That a final decision on Trustee Determination and Distribution be deferred until the completion of the City of Markham Ward Boundary Review.
That staff be requested to present a report to the Board of Trustees on the results of the City of Markham Ward Boundary Review and the implications on Trustee Determination and Distribution.
3) Ministry Operational Review
That the York Region District School Board receive the Ministry Operational Review for information.
4) Annual Accessibility Report and Multi-Year Plan
That the York Region District School Board receive the Annual Accessibility Report and Multi-Year Plan and make it available to the public in accordance with the Ontarians with Disabilities Act and Ontario Regulation 191/11, Integrated Accessibility Standard.
5) Annual Enrolment and Staffing Update
That the York Region District School Board receive the Enrolment and Staffing Full Day Kindergarten, Primary Class Size and Secondary Schools Report for information.
6) Cash Disbursements, August 2012
That the York Region District School Board approve the following recommendations. BOARD MEETING MINUTES – PUBLIC SESSION PAGE 13 December 11, 2012 ______
1. That Cash Disbursements for August 2012 for all expenditures, except item #63, in the sum of $16,803,920.23 be approved.
2. That Cash Disbursements for August 2012 for item #63, in the sum of $25,812,210.29 be approved.
7) Cash Disbursements, September 2012
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for September 2012 for all expenditures, except item #85, in the sum of $24,731,376.24 be approved.
2. That Cash Disbursements for September 2012 for item #85, in the sum of $72,872,505.52 be approved.
CHAIR’S COMMITTEE MINUTES, DECEMBER 4, 2012
1) Construction Projects Review That the York Region District School Board receive the staff report Construction Projects Review.
2) Interim Appointment of Local Association Member to the Parent, Family and Community Engagement Committee
That the York District School Board approve the appointment of one voting member to the Parent, Family and Community Engagement Advisory Committee effective December 11, 2012.
3) 2013-2014 School Year Calendar
That Chair’s Committee receive the verbal information report regarding the delay in approval of the Board’s school year calendar due to provisions regarding unpaid days for teaching staff members contained in Bill 115, Putting Student First Act.
4) Trustee Appointments to Board and Optional Committees 2013
That the York Region District School Board approve the Trustee Appointments to Board and Optional Committees for the year 2013.
5) Board Meeting Seating Arrangement 2013
That the York Region District School Board approve the Board Meeting Seating Arrangement for the year 2013. BOARD MEETING MINUTES – PUBLIC SESSION PAGE 14 December 11, 2012 ______
6) Revision to the 2013 Committee Meeting Calendar
That the York Region District School Board approve the revision to the 2013 Committee Meeting Calendar.
- Carried -
ROUTINE ACCEPTANCE OF ADVISORY COMMITTEE MINUTES AND RECOMMENDATIONS
(*)6. Moved by C. Chan, seconded by J. Nathan:
Special Education Advisory Committee Minutes, November 1, 2012
1) That the York Region District School Board receive the minutes and recommendations from the November 1, 2012 Special Education Advisory Committee meeting as follows.
Approval of Agenda
That the agenda be approved as written.
Approval of Minutes – October 4, 2012
That the minutes of the October 4, 2012 Special Education Advisory Committee meeting be approved as written.
2012-2013 Education Funding Update
That the Special Education Advisory Committee receive the 2012-2013 Education Funding Update for information. Summer Learning – Moving Forward Presentation
That the Special Education Advisory Committee receive the Summer Learning – Moving Forward presentation for information.
Changes to the Gifted Identification Process Presentation
That the Special Education Advisory Committee receive the Changes to the Gifted Identification Process presentation for information.
Special Education Plan and Student Services Report
That the Special Education Advisory Committee receive the Special Education Plan and Student Services Report for information.
BOARD MEETING MINUTES – PUBLIC SESSION PAGE 15 December 11, 2012 ______
Policy Update and Communications Sub-Committee Update
That the Special Education Advisory Committee receive the Policy Update and the Communications Sub-Committee Update for information.
Parent, Family and Community Engagement Advisory Committee Minutes, November 12, 2012
2) That the York Region District School Board receive the minutes and recommendations of the November 12, 2012 Parent, Family and Community Engagement Advisory Committee meeting as follows.
Approval of Agenda
That the agenda be approved as amended.
Digital Literacy Technology Presentation
That the Parent, Family and Community Engagement Advisory Committee receive the Digital Literacy Technology presentation for information.
Approval of Minutes
That the minutes of the September 11, 2012 Parent, Family and Community Engagement Advisory Committee meeting be approved as written.
Staff Report
That the Parent, Family and Community Engagement Advisory Committee receive the Staff Report for information.
Report from the Board
That the Parent, Family and Community Engagement Advisory Committee receive the Report from the Board for information.
Communications Sub-Committee Update
That the Parent, Family and Community Engagement Advisory Committee receive the Communications Sub-Committee Update for information.
- Carried - BOARD MEETING MINUTES – PUBLIC SESSION PAGE 16 December 11, 2012 ______
ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION – ELECTION OF BOARD OF DIRECTORS’ MEMBERS AND VOTING DELEGATES AND TRUSTEE CODE OF CONDUCT INQUIRIES – ELECTION OF TWO ALTERNATES
Vice-Chair N. Elgie announced that items 16 and 17 on the Board agenda would require trustees to vote to select individuals to fill the following positions;
Two Board of Directors’ Members, Two Alternate Board of Directors’ Members, One Voting Delegate, One Alternate Voting Delegate, and Two Trustee Alternates for Code of Conduct Inquiries.
All voting will be conducted by secret ballot, in accordance with the Board By-Laws, as follows.
All elections shall be by secret ballot. All ballots shall be counted by the Director of Education and the Senior Manager, Board and Trustee Services. To be declared elected to any position, the winning candidate must have received a simple majority of ballots cast by trustees present. An incomplete ballot for any elected position will be considered a spoiled ballot. The total number of ballots used to determine a simple majority will be reduced by one for each spoiled ballot. Where no majority is received, where there are more than two candidates, the candidate receiving the least number of votes shall be dropped and the election will continue from among those remaining until one candidate receives a majority. Where there is an equality of votes between two candidates, the candidates shall draw lots. The drawing of a lot is an affirmative vote in favour of a candidate. In the case of a two-way tie, the lot drawn will result in that candidate remaining on the ballot for the next vote to declare a winner by simple majority. The results of the ballot(s) will be declared, but neither the count nor the order. Upon the conclusion of the meeting, the Director of Education and the Senior Manager, Board and Trustee Services shall destroy all ballots.
Election of the Ontario Public School Boards’ Association Voting Delegate and First Board of Directors’ Member for 2013
Following final confirmation of those candidates wishing to stand for election and a series of votes by secret ballot, Trustee J. Hertz was declared elected to the position of Voting Delegate and First Board of Directors’ Member for the year 2013.
BOARD MEETING MINUTES – PUBLIC SESSION PAGE 17 December 11, 2012 ______
Election of the Second Ontario Public School Boards’ Association Board of Directors’ Member for 2013
Following final confirmation of those candidates wishing to stand for election and a series of votes by secret ballot, Trustee P. Adams-Luchowski was declared elected to the position of Second Board of Directors’ Member for the year 2013.
Election of the Ontario Public School Boards’ Association Alternate Voting Delegate for 2013
Following final confirmation of those candidates wishing to stand for election and a series of votes by secret ballot, Trustee P. Adams-Luchowski was declared elected to the position of Alternate Voting Delegate for the year 2013.
Election of the First and Second Alternate Board of Directors’ Members for 2012
Following final confirmation of those candidates wishing to stand for election and a series of votes by secret ballot, Trustee L. Carruthers was elected as the First Alternate Board of Directors’ Member and Trustee N. Elgie was elected as the Second Alternate Board of Directors’ Member.
Election of the Two Alternates for Trustee Code of Conduct Inquiries
Following final confirmation of those candidates wishing to stand for election and a series of votes by secret ballot, Trustee L. Carruthers was elected as the First Alternate for Trustee Code of Conduct Inquiries.
Following final confirmation of the candidate wishing to stand for election, Trustee C. Chan was acclaimed as the Second Alternate for Trustee Code of Conduct Inquiries.
ADJOURNMENT
(*)7. Moved by J. Nathan, seconded by A. Tam:
That the Board Meeting be adjourned at 9:23 p.m.
- Carried -
______Director of Education and Chair of the Board Secretary Treasurer