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Merton College Handbook for Junior Members 2021-22

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Merton College Handbook for Junior Members 2021-22 MERTON COLLEGE HANDBOOK FOR JUNIOR MEMBERS 2021-22 The College Handbook is divided into four sections. The first section contains the text of a contract governing the relationship between the College and its junior members and should be read in conjunction with the comparable contract provided by the University of Oxford. Junior members will be asked to confirm their acceptance of both contracts by signature when they are admitted to the College and the University. The second section contains information about: (i) The status of junior members; (ii) The organisation and management of the College; (iii) Provision of an academic, financial, welfare, domestic or recreational nature made by the College for junior members, and policies and procedures that apply to dealings between the College and junior members; (iv) Statutory, contractual and other legal obligations that are placed on the College in its dealings with junior members. The third section contains detailed regulations that apply to junior members in their dealings with the College, including statutory, contractual and other legal obligations. The fourth section contains the text of the agreement that governs the provision of accommodation by the College to junior members. Many of the regulations, agreements and undertakings contained in the College Handbook create legally binding obligations on the College and on junior members. All legal obligations are governed by English Law. Before coming into residence at the College, junior members must sign and return a statement that they have read and understood these regulations and agreements and undertake to abide by them. All junior members should therefore read the College Handbook carefully and seek advice where necessary. The College aims to achieve the highest outcomes in education, learning and research at national and international level. It in turn aims to provide an inclusive environment which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students are respected to assist them in reaching their full potential. The College will work to remove any barriers which might deter people of the highest potential and ability from applying to Oxford, either as staff or students. The College’s equality objectives are set out in the Single Equality Scheme in Appendix 9. 1 CONTENTS INFORMATION FOR JUNIOR MEMBERS ................................................. 10 1. Junior Members ...................................................................................................................................... 10 2. Academic Calendar ............................................................................................................................... 11 3. The Governing Body and College Officers ............................................................................. 11 4. College Staff ............................................................................................................................................. 13 6. Academic Supervision of Graduates ......................................................................................... 16 7. Undergraduate Scholarships and Prizes ................................................................................. 17 8. Graduate Scholarships and Prizes .............................................................................................. 18 9. Financial Assistance for Junior Members ............................................................................... 18 10. Data Protection .................................................................................................................................... 24 11. Junior Common Room and Middle Common Room ...................................................... 24 12. Welfare ...................................................................................................................................................... 26 13. Medical ....................................................................................................................................................... 28 14. Disabilities ............................................................................................................................................... 29 15. Chapel ........................................................................................................................................................ 30 16. Accommodation and Ancillary Services ............................................................................... 31 17. Security ..................................................................................................................................................... 38 18. Insurances ............................................................................................................................................... 40 19. Libraries, Computer Rooms, Sports and Music Facilities .......................................... 41 20. Meals ........................................................................................................................................................... 44 21. Post and Email ...................................................................................................................................... 46 22. Degrees ..................................................................................................................................................... 47 23. Assistance with Visa Applications ............................................................................................ 47 24. Website, Intranet, Social Media and Brand guidelines .............................................. 47 25. Development and Alumni Relations ....................................................................................... 49 REGULATIONS APPLYING TO JUNIOR MEMBERS .................................. 50 26. Adherence to Regulations ............................................................................................................. 50 27. Amendments to Regulations ....................................................................................................... 50 28. Communication .................................................................................................................................... 50 29. Enforcement of Regulations ......................................................................................................... 51 30. Residence ................................................................................................................................................. 52 31. Matriculation and Academic Dress .......................................................................................... 53 32. Medical ....................................................................................................................................................... 54 2 33. Academic Obligations of Undergraduates ........................................................................... 54 34. Academic Obligations of Graduates ........................................................................................ 56 35. Conduct ..................................................................................................................................................... 57 36. Harassment ............................................................................................................................................ 58 37. Freedom of Speech ........................................................................................................................... 59 38. Communual Areas and Facilities ............................................................................................... 59 39. Library ........................................................................................................................................................ 60 40. Information technology .................................................................................................................. 62 42. Licensing ................................................................................................................................................... 65 43. Vacation Residence for Undergraduates ............................................................................. 67 44. Noise and Nuisance ........................................................................................................................... 69 45. Smoking .................................................................................................................................................... 70 46. Health and Safety ............................................................................................................................... 70 47. College Sports ....................................................................................................................................... 73 48. Financial .................................................................................................................................................... 75 49. College Officers .................................................................................................................................... 80 50. Accommodation Agreement........................................................................................................
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