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Agenda Or on the “Public Participation” Initiative Please Call the Committee Team on 01629 761133 Or E-Mail [email protected] 22 May 2019

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Agenda Or on the “Public Participation” Initiative Please Call the Committee Team on 01629 761133 Or E-Mail Committee@Derbyshiredales.Gov.Uk 22 May 2019 This information is available free of charge in electronic, audio, Braille and large print versions, on request. For assistance in understanding or reading this document or specific information about this Agenda or on the “Public Participation” initiative please call the Committee Team on 01629 761133 or e-mail [email protected] 22 May 2019 To: All Councillors As a Member of the Council, please treat this as your summons to attend a meeting on Thursday 30 May 2019 at 6.00pm in the Council Chamber, Town Hall, Matlock. Yours sincerely Sandra Lamb Head of Corporate Services AGENDA 1. APOLOGIES Please advise the Committee Team on 01629 761133 or e-mail [email protected] of any apologies for absence. 2. PUBLIC PARTICIPATION To enable members of the public to ask questions, express views or present petitions, IF NOTICE HAS BEEN GIVEN, (by telephone, in writing or by electronic mail) BY NO LATER THAN 12 NOON OF THE DAY PRECEDING THE MEETING. 3. APPROVAL OF THE MINUTES OF PREVIOUS MEETINGS 22 May 2019 4. INTERESTS Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at that time. 5. LEADER’S ANNOUNCEMENTS Announcements of the Leader of the Council. 1 Issued 22 May 2019 6. CHAIRMAN’S ANNOUNCEMENTS Announcements of the Chairman of the District of Derbyshire Dales. 7. COMMITTEES To receive the non-exempt minutes of the Committees shown below: Committee Date Non Exempt Minutes to be Received Council 14 March 2019 Annual Council 22 May 2019 Planning Committee 12 March 2019 Commercial Board 13 March 2019 MINUTE BOOK TO FOLLOW 8. QUESTIONS (RULE OF PROCEDURE 15) Questions, if any, from Members who have given notice. 9. PROPOSAL OF A NOTICE OF MOTION (RULE OF PROCEDURE 16) MOTION A The Council will debate the following Motion, submitted by Councillor Clare Gamble. Supporter – Councillor Mark Wakeman in accordance with Rule of Procedure 16. The council considers at the next appropriate meeting, re-opening the toilets at Monsal Head while a long term suitable alternative is being investigated. MOTION B The Council will debate the following Motion, submitted by Councillor Mike Ratcliffe in accordance with Rule of Procedure 16. “Climate change is an existential threat. Extreme weather events have caused damage and destruction in this country and have led to deaths and displacement of thousands of people worldwide. Natural habitats, wildlife and biodiversity are in peril. Scientists are warning that we have a little over a decade to implement urgent action to reduce CO2 emissions before we reach a global tipping point. Action is required at international, national, local and individual level to achieve the carbon reduction levels needed. This Council pledges to: · Declare a Climate Emergency · Make Derbyshire Dales District Council carbon neutral by 2030 2 · Call on the UK Government to provide the powers and resources to make the 2030 target possible · Work with partners across the county and region to deliver this new goal through all relevant strategies · Report back to Council within six months with the actions the Council will take to address this emergency” Page Nos. 10. ANNUAL GOVERNANCE STATEMENT 2018/19 04 – 25 To consider approval of the Annual Governance Statement for 2018/19 and note the significant governance issues, and the action plan to address them as detailed in the report. 11. PROVISIONAL REVENUE AND CAPITAL OUTTURN 2018/19 26 – 44 To receive a report providing details of the financial outturn for the District Council’s Revenue and Capital spending for the year ended 31st March 2019 and consider approval of the recommendations listed in the report. Also to consider approval for the updated Capital Programme for 2019/20 to 2023/24. 12. PERFORMANCE MANAGEMENT – KEY & CORPORATE 45 – 52 PERFORMANCE INDICATORS OUTTURN 2018/19 To consider a report summarising the outturn performance against the District Council’s Key & Corporate Performance Indicators for the year 2018/19 and consider approval of modifications to the performance targets detailed in the report. Also, to note the Corporate Plan targets and Key Performance Indicators for 2018/19 and where services have been performing strongly and where improvements can be made. 13. LOCAL PROJECTS FUND 53 - 110 To note a report on the Local Projects Fund and grants awarded since its inception in October 2015, which includes examples of projects supported in the 2018/2019 financial year and which seeks approval that the Fund continue in 2019/2020 as agreed and outlined in the report to Council on 14 March 2019. 14. SEALING OF DOCUMENTS To authorise that the Common Seal of the Council be affixed to those documents, if any, required completing transactions undertaken by Committees or by way of delegated authority to others, since the last meeting of the Council. NOTE For further information about this Agenda or on “Public Participation” call 01629 761133 or e-mail [email protected] 3 NOT CONFIDENTIAL – For public release Item No. 10 COUNCIL 30 MAY 2019 Report of the Head of Resources and Head of Corporate Services ANNUAL GOVERNANCE STATEMENT 2018/19 PURPOSE OF REPORT The Annual Governance Statement gives the Council an opportunity to reflect and report publicly on the extent to which it has complied with its own code of governance and to describe any governance issues, including how they will be addressed. This report seeks approval for the Annual Governance Statement for 2018/19, which is consistent with the CIPFA/SOLACE Framework “Delivering Good Governance in Local Government”, and meets the requirements of the Accounts and Audit Regulations 2015. RECOMMENDATIONS 1. That the Annual Governance Statement for 2018/19 is approved. 2. That the significant governance issues, and the action plan to address them, be noted. WARDS AFFECTED None STRATEGIC LINK Preparation of an Annual Governance Statement helps to identify principal risks to the achievement of the Council’s objectives. 1 REPORT 1.1 Confidence in public sector governance is of critical importance given the significant investments by the government and council tax payers in local services. The Annual Governance Statement (AGS) should not be seen as a dry financial requirement, but as an important public expression of what the Council has done to put in place good business practice, high standards of conduct and sound governance. 1.2 Councils face intense pressure to deliver unprecedented funding cuts, organisational change and innovation in service delivery while meeting public demands for greater transparency in decision-making and performance. The International Framework: Good Governance in the Public Sector (CIPFA/IFAC, 2014) defines governance as follows: • Governance comprises the arrangements put in place to ensure that the intended outcomes for stakeholders are defined and achieved. The International Framework also states that: 4 • To deliver good governance in the public sector, both governing bodies and individuals working for public sector entities must try to achieve their entity’s objectives while acting in the public interest at all times. • Acting in the public interest implies primary consideration of the benefits for society, which should result in positive outcomes for service users and other stakeholders. Effective governance is essential if senior officers and members are to meet these exacting challenges. Ironically though, those processes that ensure good governance are at risk from the conflicting demands for reduced spending and a re-prioritisation of resources. Councils must produce an AGS published with the annual accounts to report publicly on how they have complied with their governance code and describe any governance issues, and explain how they will be addressed. 1.3 The Accounts and Audit Regulations 2015 require local authorities to conduct a review of its system of internal control at least once a year, and, following that review, to publish an annual governance statement prepared in accordance with proper practices in relation to internal control. The Annual Governance Statement is attached at Appendix 1. It is consistent with the 2016 CIPFA/SOLACE publication “Delivering Good Governance in Local Government”. The layout of the Annual Governance Statement reflects the layout of the Council’s Code of Corporate Governance and the CIPFA/SOLACE guidance. 1.4 In accordance with proper practice, the Annual Governance Statement must be signed by the Leader of the Council and by the Chief Executive, who must be satisfied that the document is supported by reliable evidence and accurately reflects the Council’s governance arrangements. The role of the Governance & Resources Committee is to be satisfied that the Annual Governance Statement properly reflects the risk environment and any actions required to improve it, and to demonstrate how governance supports the achievements of the authority’s objectives. 1.5 The Annual Governance Statement describes the key elements of the governance framework and the process that has been applied in maintaining and reviewing the effectiveness of the governance framework. Section 5 of the Annual Governance Statement identifies significant governance issues and provides an action plan to show how they will be addressed. 2 RISK ASSESSMENT 2.1 Legal The legal risk has been assessed as low. The Council’s Framework for Corporate Governance requires the Council to put in place effective arrangements for an objective review of risk management and internal control. This Statement helps to satisfy that requirement. 2.2 Financial The financial risk arising from this report is low. 2.3 Corporate Risk Councils face intense pressure to deliver unprecedented funding cuts, organisational change and innovation in service delivery while meeting public demands for greater transparency in decision-making and performance.
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