This information is available free of charge in electronic, audio, Braille and large print versions, on request. For assistance in understanding or reading this document or specific information about this Agenda or on the “Public Participation” initiative please call the Committee Team on 01629 761133 or e-mail [email protected] 22 May 2019
To: All Councillors
As a Member of the Council, please treat this as your summons to attend a meeting on Thursday 30 May 2019 at 6.00pm in the Council Chamber, Town Hall, Matlock.
Yours sincerely
Sandra Lamb Head of Corporate Services AGENDA
1. APOLOGIES Please advise the Committee Team on 01629 761133 or e-mail [email protected] of any apologies for absence.
2. PUBLIC PARTICIPATION To enable members of the public to ask questions, express views or present petitions, IF NOTICE HAS BEEN GIVEN, (by telephone, in writing or by electronic mail) BY NO LATER THAN 12 NOON OF THE DAY PRECEDING THE MEETING.
3. APPROVAL OF THE MINUTES OF PREVIOUS MEETINGS 22 May 2019
4. INTERESTS Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at that time.
5. LEADER’S ANNOUNCEMENTS Announcements of the Leader of the Council.
1 Issued 22 May 2019 6. CHAIRMAN’S ANNOUNCEMENTS
Announcements of the Chairman of the District of Derbyshire Dales.
7. COMMITTEES To receive the non-exempt minutes of the Committees shown below:
Committee Date
Non Exempt Minutes to be Received
Council 14 March 2019 Annual Council 22 May 2019 Planning Committee 12 March 2019 Commercial Board 13 March 2019
MINUTE BOOK TO FOLLOW
8. QUESTIONS (RULE OF PROCEDURE 15)
Questions, if any, from Members who have given notice.
9. PROPOSAL OF A NOTICE OF MOTION (RULE OF PROCEDURE 16)
MOTION A
The Council will debate the following Motion, submitted by Councillor Clare Gamble. Supporter – Councillor Mark Wakeman in accordance with Rule of Procedure 16.
The council considers at the next appropriate meeting, re-opening the toilets at Monsal Head while a long term suitable alternative is being investigated.
MOTION B
The Council will debate the following Motion, submitted by Councillor Mike Ratcliffe in accordance with Rule of Procedure 16.
“Climate change is an existential threat. Extreme weather events have caused damage and destruction in this country and have led to deaths and displacement of thousands of people worldwide. Natural habitats, wildlife and biodiversity are in peril. Scientists are warning that we have a little over a decade to implement urgent action to reduce CO2 emissions before we reach a global tipping point.
Action is required at international, national, local and individual level to achieve the carbon reduction levels needed.
This Council pledges to:
· Declare a Climate Emergency
· Make Derbyshire Dales District Council carbon neutral by 2030
2 · Call on the UK Government to provide the powers and resources to make the 2030 target possible
· Work with partners across the county and region to deliver this new goal through all relevant strategies
· Report back to Council within six months with the actions the Council will take to address this emergency” Page Nos. 10. ANNUAL GOVERNANCE STATEMENT 2018/19 04 – 25 To consider approval of the Annual Governance Statement for 2018/19 and note the significant governance issues, and the action plan to address them as detailed in the report.
11. PROVISIONAL REVENUE AND CAPITAL OUTTURN 2018/19 26 – 44 To receive a report providing details of the financial outturn for the District Council’s Revenue and Capital spending for the year ended 31st March 2019 and consider approval of the recommendations listed in the report. Also to consider approval for the updated Capital Programme for 2019/20 to 2023/24.
12. PERFORMANCE MANAGEMENT – KEY & CORPORATE 45 – 52 PERFORMANCE INDICATORS OUTTURN 2018/19 To consider a report summarising the outturn performance against the District Council’s Key & Corporate Performance Indicators for the year 2018/19 and consider approval of modifications to the performance targets detailed in the report. Also, to note the Corporate Plan targets and Key Performance Indicators for 2018/19 and where services have been performing strongly and where improvements can be made.
13. LOCAL PROJECTS FUND 53 - 110 To note a report on the Local Projects Fund and grants awarded since its inception in October 2015, which includes examples of projects supported in the 2018/2019 financial year and which seeks approval that the Fund continue in 2019/2020 as agreed and outlined in the report to Council on 14 March 2019.
14. SEALING OF DOCUMENTS To authorise that the Common Seal of the Council be affixed to those documents, if any, required completing transactions undertaken by Committees or by way of delegated authority to others, since the last meeting of the Council.
NOTE For further information about this Agenda or on “Public Participation” call 01629 761133 or e-mail [email protected]
3 NOT CONFIDENTIAL – For public release Item No. 10
COUNCIL 30 MAY 2019
Report of the Head of Resources and Head of Corporate Services
ANNUAL GOVERNANCE STATEMENT 2018/19
PURPOSE OF REPORT
The Annual Governance Statement gives the Council an opportunity to reflect and report publicly on the extent to which it has complied with its own code of governance and to describe any governance issues, including how they will be addressed.
This report seeks approval for the Annual Governance Statement for 2018/19, which is consistent with the CIPFA/SOLACE Framework “Delivering Good Governance in Local Government”, and meets the requirements of the Accounts and Audit Regulations 2015.
RECOMMENDATIONS
1. That the Annual Governance Statement for 2018/19 is approved.
2. That the significant governance issues, and the action plan to address them, be noted.
WARDS AFFECTED
None
STRATEGIC LINK
Preparation of an Annual Governance Statement helps to identify principal risks to the achievement of the Council’s objectives.
1 REPORT
1.1 Confidence in public sector governance is of critical importance given the significant investments by the government and council tax payers in local services. The Annual Governance Statement (AGS) should not be seen as a dry financial requirement, but as an important public expression of what the Council has done to put in place good business practice, high standards of conduct and sound governance.
1.2 Councils face intense pressure to deliver unprecedented funding cuts, organisational change and innovation in service delivery while meeting public demands for greater transparency in decision-making and performance. The International Framework: Good Governance in the Public Sector (CIPFA/IFAC, 2014) defines governance as follows:
• Governance comprises the arrangements put in place to ensure that the intended outcomes for stakeholders are defined and achieved.
The International Framework also states that:
4 • To deliver good governance in the public sector, both governing bodies and individuals working for public sector entities must try to achieve their entity’s objectives while acting in the public interest at all times.
• Acting in the public interest implies primary consideration of the benefits for society, which should result in positive outcomes for service users and other stakeholders.
Effective governance is essential if senior officers and members are to meet these exacting challenges. Ironically though, those processes that ensure good governance are at risk from the conflicting demands for reduced spending and a re-prioritisation of resources. Councils must produce an AGS published with the annual accounts to report publicly on how they have complied with their governance code and describe any governance issues, and explain how they will be addressed.
1.3 The Accounts and Audit Regulations 2015 require local authorities to conduct a review of its system of internal control at least once a year, and, following that review, to publish an annual governance statement prepared in accordance with proper practices in relation to internal control. The Annual Governance Statement is attached at Appendix 1. It is consistent with the 2016 CIPFA/SOLACE publication “Delivering Good Governance in Local Government”. The layout of the Annual Governance Statement reflects the layout of the Council’s Code of Corporate Governance and the CIPFA/SOLACE guidance.
1.4 In accordance with proper practice, the Annual Governance Statement must be signed by the Leader of the Council and by the Chief Executive, who must be satisfied that the document is supported by reliable evidence and accurately reflects the Council’s governance arrangements. The role of the Governance & Resources Committee is to be satisfied that the Annual Governance Statement properly reflects the risk environment and any actions required to improve it, and to demonstrate how governance supports the achievements of the authority’s objectives.
1.5 The Annual Governance Statement describes the key elements of the governance framework and the process that has been applied in maintaining and reviewing the effectiveness of the governance framework. Section 5 of the Annual Governance Statement identifies significant governance issues and provides an action plan to show how they will be addressed.
2 RISK ASSESSMENT
2.1 Legal The legal risk has been assessed as low. The Council’s Framework for Corporate Governance requires the Council to put in place effective arrangements for an objective review of risk management and internal control. This Statement helps to satisfy that requirement.
2.2 Financial The financial risk arising from this report is low.
2.3 Corporate Risk Councils face intense pressure to deliver unprecedented funding cuts, organisational change and innovation in service delivery while meeting public demands for greater transparency in decision-making and performance. Effective governance is essential if senior officers and members are to meet these exacting challenges. The Annual
5 Governance Statement gives the Council an opportunity to reflect and report publicly on the extent to which it has complied with its own code of governance. This process helps to identify principal risks to the achievement of the Council’s objectives.
3 OTHER CONSIDERATIONS
In preparing this report the relevance of the following factors has also been considered: prevention of crime and disorder, equalities, environmental, climate change, health, human rights, personnel and property.
4 CONTACT INFORMATION
Karen Henriksen, Head of Resources Telephone: 01629 761284; Email: [email protected]
Sandra Lamb, Head of Corporate Services Telephone: 01629 761281; Email: [email protected]
5 BACKGROUND PAPERS
Accounts and Audit Regulations 2015 DDDC Code of Corporate Governance September 2015 CIPFA/SOLACE Statement “Delivering Good Governance in Local Government: Framework – 2016 Edition”.
6 ATTACHMENTS
Appendix 1 – Annual Governance Statement 2018/19
6 Appendix 1
ANNUAL GOVERNANCE STATEMENT 2018/19
1. What is corporate governance?
Corporate governance is about making sure that the council is run properly. It is about trying to achieve the Council’s objectives while acting in the public interest at all times. This means carrying out business so that the council: • operates in a lawful, open, inclusive and honest manner; • makes sure that public money is safeguarded, properly accounted for and used economically, efficiently and effectively; • has effective arrangements for the management of risk; • secures continuous improvements in the way that it operates. The Governance Framework is the name given to the main management systems, processes, values and culture which ensure that the Council identifies, develops, delivers and reviews the services it provides, works collaboratively, and engages with and leads the community it serves. It ensures that the Council meets its published objectives whilst also assessing whether those objectives have delivered the services at an appropriate cost. It consists of the systems, controls and procedures that ensure that certain desirable activities happen or that undesirable events are avoided. It cannot and does not set out to eliminate all risks in relation to the failure to deliver policies and objectives as this is neither achievable nor desirable. It can therefore only provide a reasonable level of assurance, based on an assessment of the likelihood and the potential impact of risk to the achievement of the Authority’s stated objectives, balanced with the resources available to deliver those objectives. The Authority has published a Code of Governance which sets out the seven key principles of good governance to which it aspires. It sets out the main principle of good governance and the means of demonstrating compliance for each of these principles. A copy of the current Code is available on the governance page of our website. This Annual Governance Statement explains how Derbyshire Dales District Council has complied with its own code of corporate governance and against guidance on best practice*. The processes being reviewed in this Statement have operated throughout the whole of the financial year ending 31 March 2019 and have remained in operation up to the date of approval of the 2018/19 Statement of Accounts. The key elements of the framework which are in place to meet the Council’s responsibilities under the Code are set out in the following pages, together with an Action Plan (at the end of this statement) to identify any significant governance issues and explain how the Council will address them.
*The guidance applicable to 2018/19 is the CIPFA/SOLACE publication “Delivering good governance in local government”, issued in April 2016.
7 Appendix 1 2. How do we know that our arrangements are working?
Every year a review of the effectiveness of the Council’s governance framework is conducted by the Corporate Leadership Team, supported by officers from policy, financial services and legal. Consideration is also given to reports from internal and external audit and from other inspection bodies (e.g. the Local Government Ombudsman’s Annual report and findings on individual complaints, Food Standards Agency assessments and peer reviews). The focus of the review is to: • collate and evaluate evidence of corporate governance arrangements; • compare the evidence against the Council’s Code of Corporate Governance and the CIPFA/SOLACE guidance*; • identify areas requiring action, which are highlighted in the Action Plan at the end of this statement. The governance review process includes: • The consideration of the Statement of Accounts; • The Internal Audit Annual Report, which includes the Internal Audit Consortium Manager’s opinion on the overall adequacy and effectiveness of the Council’s control environment ; • A review of compliance with the Council’s Local Code of Corporate Governance with reference to CIPFA/Solace Guidance. • Sign off by the Leader of the Council and the Chief Executive, once approved.
On the basis of our internal review of the operation of the Governance Framework and our assessment against the provisions of the CIPFA/SOLACE Code, the arrangements for the 2018/19 financial year have been assessed as COMPLIANT, with some planned improvements required. This indicates that, in general, strong systems are in place but that there are some processes where further action is required.
Details of the review are set out in the following pages of this statement.
A success during 2018/19 is indicated by
Areas for improvement are highlighted by
This year five governance issues have been identified; the action plan outlined at the end of this statement summarises the areas of governance focus needed to maintain an effective governance framework in respect of these issues.
8 Appendix 1 3. Did we meet the principles of Corporate Governance set out in our Code?
PRINCIPLE 1 - Behaving with integrity, demonstrating strong commitment to ethical values and respecting the rule of law How we meet this principle Source of assurance Successes and Areas for Improvement
We have set out our priorities, aims, • Corporate Plan vision and values in our Corporate Plan; • Elected Member Code of Conduct Our Codes of Conduct for members and • employees set out clearly the standards Periodic report to Council from the Our internal audit reviews in 2018/19 have not that are expected, arrangements for Independent Remuneration Panel on identified any incidents of fraud. reporting non-compliance and sanctions Members Allowances for any misconduct; • Employee Code of Conduct We have extensive use of the general power of competence. Our values have been embedded in • Planning Code of Good Practice policies and processes; • Protocol on Employee/Member A Commercial Board has been established. We require external organisations that Relations – Constitution provide services on behalf of the Council The Anti-Fraud, Bribery and Corruption Policy to act with integrity and in compliance • Constitution (including Money Laundering) was reviewed and with ethical standards expected by the • Sponsorship Policy updated during 2018/19. Council • Risk Management Strategy We make sure that employees, and members are able to fulfil their • Risk assessment of reports responsibilities in accordance with • Annual Complaints Report legislative and regulatory requirements; • Confidential Reporting An internal audit report has identified We strive to optimise the use of the full (Whistleblowing) Policy opportunities to strengthen our arrangements for powers available for the benefit of safeguarding (see action plan) residents, communities and other • Anti-Fraud, Bribery and Corruption stakeholders; Policy We deal with breaches of legal and • Corporate Enforcement Policy Internal audit reviews during 2018/19 have regulatory provisions effectively; identified that our arrangements for procurement • Regulation of Investigatory Powers and inventory need to be strengthened, especially We have effective arrangements to deal Act Surveillance Policy & Annual at the depot. with incidents involving misuse of power Report We have effective arrangements in place • Protocol on the Management of the 9 Appendix 1 for the discharge of the head of paid Civic Allowance service function. • Inductions for new members and employees • Annual Performance and Development Reviews • Job Evaluation Panel • Complaints Policy • Employee recruitment, interview and selection procedure • Job descriptions • Compliance with CIPFA’s “Statement on the Role of the Role of the head of Internal Audit” • Compliance with CIPFA’s “Statement on the Role of the Chief Financial Officer in Local Government” • • Records of legal advice provided by officers • Monitoring Officer provisions • Procurement policy • Information Governance Framework and Strategy • Data Protection Policy • Contracts with service providers. • Reports from the Local Government Ombudsman & Annual Report to Governance & Resources Committee • Audit reports issued by Food
10 Appendix 1 Standards Agency • Food Law Enforcement Service Business Plan • The Chief Executive is the Council’s Head of Paid Service, who is supported in this role by the Corporate Leadership Team and the Human Resources Manager.
PRINCIPLE 2 – Ensuring openness and comprehensive stakeholder engagement How we meet this principle Source of assurance Successes and Areas for Improvement Our Committee and Council meetings are • Constitution open to the public and agendas, reports • and minutes are available on our website; The Corporate Plan
• The minutes of our meetings provide Reasoned decisions at quasi- judicial During the year we received 731 Freedom of clear reasoning and evidence for meetings Information requests (up from 703 in 2017/18 and decisions; • Annual review of Planning decisions 687 in 2016/17). We also received 6 Environmental Information Requests. We have a clear policy on information • Constitution transparency; • FOI Publication Scheme On our website we publish key performance indicators, financial • Details of spending over £250 on information and details of the earnings, website interests and activities of our Members • Regulation of Investigatory Powers and senior managers. Act 2000 Policy We consult widely on our plans and use • Data Protection Policy feedback to inform our decisions; • Council and Committee decisions We publish our Freedom of Information Policy and procedures. • Report pro-formas We operate clear and accessible • Web casting and recording of arrangements for procuring supplies and meetings services. • Public Participation Scheme
11 Appendix 1 We have regular meetings with larger • Area Community Forums Town and Parish Councils to ensure that • we work more closely. Town and Parish Council Conference • Market Traders Forums • Matlock Bath Illuminations Project Group • Council website • Calendar of meetings • Communications Strategy • Community & Engagement Strategy • Equality, Consultation and Engagement Plan • Equality and Diversity Policy • Annual Equality Plan • Residents’ Panel • Record of consultations and use of feedback from consultations • Contract standing orders • Financial Regulations • Procurement Strategy • Reasons for decisions recorded in all regulatory and quasi-judicial matters • All reports include options, risks and potential outcomes • Procurement decisions require a clear audit trail including reasons • All recruitment decisions are reasoned and recorded
12 Appendix 1
PRINCIPLE 3 – Defining outcomes in terms of sustainable economic, social and environmental benefits How we meet this principle Source of assurance Successes and Areas for Improvement We have set out our priorities, aims, • Corporate Plan & Priorities vision and values in our Corporate Plan; • Service Plans We set key performance indicators for • each year and monitor actual Community & Engagement Strategy In 2018/19 we paid 99.5% of supplier invoices on performance against targets; • Equality, Consultation and time – only 22 invoices were paid late! We have a medium term financial Engagement Plan
strategy to ensure our financial • Risk Management Strategy sustainability; The Risk Management Policy and Strategy was • Medium Term Financial Strategy reviewed and updated during 2018/19. We operate an effective system of risk management; • Annual Revenue Budget
Our reports include an assessment of • Capital Programme & Prudential
financial, legal and corporate risks and Indicators
consider equalities, environmental, • Annual Governance Statement (part health, human rights, personnel and of the Statement of Accounts) property issues; • Annual Audit and Inspection Letter We carry out equality impact assessments to ensure fair access to • Financial Regulations – Constitution services. • Contract Standing Orders – Constitution • Asset Management Plan • Equality Impact Assessments • Area Community Forums • Planning: Material Considerations • Committee Reports
• Consultation feedback is taken into account at the point of decisions
13 Appendix 1
PRINCIPLE 4 - Determining the interventions necessary to optimise the achievement of intended outcomes. How we meet this principle Source of assurance Successes and Areas for Improvement • Our reports include an assessment of Consultation and review of feedback financial, legal and corporate risks and including Area Community Forums consider equalities, environmental, • Risk Management Hub & Risk health, human rights, personnel and Registers We updated our Medium Term Financial Strategy property issues; • Key Performance Indicators and Medium Term Financial Plan in 2018/19. We consult and use feedback from residents and service users when making • Service Plans In 2018/19 we carried out public consultation decisions about significant service • Medium Term Financial Strategy, exercises on: changes; Medium Term Financial Plan & • Discretionary business rate reliefs We have strategic and operational plans, Efficiency Plan • Introducing a council tax empty homes premium including a medium, term financial • Budget preparation in accordance • Food waste recycling strategy, annual budgets, and service with agreed strategy and Medium • Proposals for waste collection service plans, that support the aims set out in the Term Financial Plan corporate plan; • Spending proposals for 2019/20 • Budget guidance and processes, We set key performance indicators (KPIs) including revised estimates We have regular meetings with contractors who to identify how the performance of provide outsourced services. • Capital Programme process and services and projects is measured scorecard We consider and monitor risks facing each partner when working • Annual Audit and Inspection Letter collaboratively, including shared risks • Confidential Reporting We review service quality regularly (Whistleblowing) Policy
Our medium term financial strategy • Anti-Fraud, Bribery and Corruption The Council’s Efficiency Plan needs to be integrates and balances service priorities, Policy updated to show how it plans to address the affordability and other resource • budget gap for future years. See Principle 6 for constraints Regulation of Investigatory Powers Act Surveillance Policy further information. We aim to achieve ‘social value’ through service planning and commissioning. • Annual Review of Complaints • Calendar of meetings • Communications Strategy • Minutes of regular monitoring 14 Appendix 1 meetings with outsourced service providers
PRINCIPLE 5 - Developing the entity’s capacity including the capability of its leadership and the individuals within it How we meet this principle Source of assurance Successes and Areas for Improvement We recognise the benefits of partnerships • Constitution and collaborative working; • Scheme of Delegation All employees have an induction and an • Our partner, Arvato, achieved all the key annual Performance and Development Member Development Scheme performance indicators in the Revenues and Review; • Employee Personal Development Benefits contract. We have a Member Code of Conduct, Scheme Our Performance and Development Review inductions and a Member Training and • Member Training and Development action plans are linked to the priorities set out in Induction Programme to ensure that Programme our Corporate Plan. elected and appointed leaders understanding their roles and the • Insight – Internal management During 2018/19 all employees undertook Council’s objectives development programme mandatory training in safeguarding, health and safety, data protection, equalities, and fraud and Our Constitution includes a Scheme of • Member Induction bribery. Delegation that sets out clearly the • Member Representative roles decisions that are delegated to officers • Employee Induction The leader and the chief executive have During 2018/19 employees who use ICT clearly defined and distinctive leadership • Job Descriptions and Person undertook training in ICT security awareness roles Specifications
Taking steps to consider the leadership’s • Arrangements for succession
own effectiveness and ensuring leaders planning
are open to constructive feedback from • Annual review of Scheme of peer review and inspections Delegation, Contract Standing Orders We encourage shared learning, including and Financial Regulations lessons learnt from governance • weaknesses both internal and external; LOLA – internal training programme There is a public participation session at • Peer Reviews the beginning of Council and Policy • Efficient use of systems and Committee meetings, technology
15 Appendix 1 We have arrangements in place to • Shared Learning: Notes of support the health and wellbeing of our Management Meetings, Peer employees. Reviews, Hubs, Benchmarking, Networking with other local authorities & through membership of organisations such as the Local Government Association. • Human Resource Policies • Employee counselling service • Work of Health & Safety Committee • Active Workplace Programme • Employee Group • Senior Management Team
PRINCIPLE 6 - Managing risks and performance through robust internal control and strong public financial management How we meet this principle Source of assurance Successes and Areas for Improvement We have robust arrangements for risk • Risk Management Strategy management including a Risk • Management Hub that meets regularly to Risk Management Hub review Strategic Risks; • Strategic and Service Risk Registers The Internal Audit Annual Report for 2018/19 shows that 17 internal audit review reports were Our risk management strategy and • Risk Management Annual Report issued during the year. Fifteen (88%) of audit policies on internal control are aligned reviews were found to provide reasonable or with corporate priorities; • Risk assessment of all Committee/Council decisions substantial assurance on the level of reliability of The risks associated with delivering internal controls. Nine (53%) were found to services through third parties are set out • Internal audit and reports provide substantial assurance. Two (12%) audit in our risk registers; • External audit and reports reviews resulted in a conclusion of “inadequate assurance”; plans are in place to address the We have arrangements in place to • Annual Governance Statement recommendations during 2019/20. This prevent fraud, bribery and corruption; demonstrates that there are effective systems of 16 Appendix 1 We encourage effective and constructive • Financial Regulations governance, risk management and control in challenge and debate on policies and place. • objectives to support balanced and Budget Holder’s Manual
effective decision making • Contract Standing Orders During 2018/19 all employees have received We provide members and senior • Transparency & Open Source Data training on: management with regular reports on • Safeguarding • service plans and on progress against Medium Term Financial Strategy • Health and Safety Key Performance Indicators; • Anti-Fraud, Bribery and Corruption • Data Protection We report on a consistent basis between Policy • The Equality Act
specification stages (such as budgets) • Treasury Management Strategy and post implementation reporting (e.g. Working with our partner, Arvato, in 2018/19, we financial statements). • Regular budget reporting and income improved collection rates for council tax, business monitoring (revenue and capital) rates, sundry debts and benefit overpayments. The Internal Audit Consortium Manager • produces an Annual Report that provides Regular reporting on service plans In 2017/18 the Local Government Association an opinion on the overall adequacy and and performance against KPIs carried out a Health Check on our Finances. The effectiveness of the framework of • Benchmarking information reported stated that “The Council is well placed to governance, risk management and deal with its financial challenges.” control; • Information Governance Framework & Strategy The Governance and Resources During 2018/19 we enhanced procedures for Committee provides a further source of • Designated Data Protection Officer budget monitoring and now report more effective assurance regarding frequently to councillors. • Data protection policies and arrangements for managing risk and procedures maintaining an effective control environment; • Data sharing agreements The Governance & Resources Committee • Privacy Impact Assessments monitor the implementation of recommendations from internal audit • Procedure for Data Protection An internal audit review has identified that the reviews. Security Breaches pension bond relating to the leisure services contract is not yet in place. Plans are in place to • Checks on access to data and The Council has an Information address this by 31 May 2019. systems Governance Framework and Strategy that sets out the arrangements to ensure • ICT systems patched regularly & effective arrangements are in place for kept up to date The External Auditor’s report to the Governance the safe collection, storage, use and and Resources Committee in February 2019
sharing of data, including processes to identified one significant Value For Money (VFM) safeguard personal data risk: ”Delivery of Budgets”. This relates to We review and audit the quality and continual pressures on Local Government 17 Appendix 1 accuracy of data used in decision making Finances and, in particular, the further savings of and performance monitoring £0.4 million that it is anticipated will be required to address projected medium term budget shortfalls Our financial management arrangements from 2020/21 onwards. support both long term achievement of
outcomes and short-term financial and To mitigate this risk, the Council has a Medium operational performance Term Financial Strategy and Medium Term All reports to Council and policy Financial Plan in place. However, the Council’s committees include a financial risk Efficiency Plan needs to be updated to show how assessment. it plans to address the budget gap for future years. Significant changes in Local Government finances are due to take place over the next few years, which will culminate in a major change in the way Local Government is financed from 2020/21 onwards. It is hoped that the Local Government Finance Settlement, due in late 2019, will bring more certainty for financial planning in the medium term. Once the outcome of the Fair Funding Review, the Comprehensive Spending Review and the Local Government Finance Settlement for 2020/21 are known, the Efficiency Plan will be updated.
PRINCIPLE 7 - Implementing good practices in transparency, reporting and audit to deliver effective accountability How we meet this principle Source of assurance Successes and Areas for Improvement Our reports are written in a style avoids • Annual report on Service plans and jargon and can be understood by the performance management public; • Annual review of Corporate Our reports and minutes of meetings are Governance framework We report to Members regularly on performance available on our website; against targets. • Annual Governance Statement We prepare an Annual Governance Statement that reports on compliance • Review of actions recommended by against our corporate governance internal audit service
18 Appendix 1 framework; • Statement of Accounts In 2018/19 40 recommendations were made by Our financial statements are prepared on • Audit Strategy Memorandum and internal audit (5 high risk, 14 medium and 21 a consistent and timely basis and the Annual Audit Letter from External low); plans are in place for the outstanding statements allow for comparison with Auditor recommendations to be implemented in 2019/20. other, similar organisations • Anti-fraud, bribery and corruption Significant governance issues raised during the The Governance & Resources Committee policy and reporting audit reviews are disclosed elsewhere in this undertakes the core functions of an audit annual governance statement. committee and ensures that • Data Protection Officer in place recommendations for corrective action • Compliance with CIPFA’s Statement made by external audit are acted upon on the Role of the Head of Internal We have an effective internal audit service Audit where the Internal Audit Consortium • Compliance with Public Sector Manager has direct access to members to Internal Audit Standards provide assurance with regard to governance arrangements and that • Minutes of meetings from Partnership recommendations are acted upon Board Meetings and Operational Review Meetings. We welcome peer challenge, reviews and inspections from regulatory bodies • Annual Complaints Report to Governance & Resources Committee We have clear governance arrangements in place for partnership arrangements
19 Appendix 1
4. How the Council works
The Council The Council is composed of 39 councillors elected every four years. Elections were last held in May 2019. Councillors are democratically accountable to residents of their ward. The overriding duty of councillors is to the whole community, but they have a special duty to their constituents, including those who did not vote for them. Councillors are required to follow the Council’s Code of Conduct to ensure high standards in the way they undertake their duties. The Council’s Monitoring Officer trains and advises them on the Code. All Councillors meet together as the Council. Meetings of the Council are normally open to the public. Here Councillors decide the Council’s overall policies and set the budget each year. The Council holds the policy committees to account, and is itself a policy development body. There is an opportunity at Council meetings for members of the public to participate by putting their questions to Councillors. The Civic Chairman of the District of Derbyshire Dales reports to each meeting and the Leader of the Council has an opportunity to address the Council meeting on issues concerning the District of Derbyshire Dales at Council and his attendance at meetings with significant partners.
The Council’s Constitution Derbyshire Dales District Council has adopted a Constitution which sets out how the Council operates, how decisions are made and the procedures which are followed to ensure that these are efficient, transparent and accountable to local people. Some of these processes are required by law, while others are a matter for the Council to choose. The Constitution is divided into 13 articles, which set out the basic rules governing the Council’s business. More detailed procedures and codes of practice are provided in separate rules and protocols within the Constitution. The Monitoring Officer is responsible for carrying out a review of the Council’s Constitution to ensure that it is up to date and relevant to the organisation’s needs. The Council reviews the Constitution at its Annual Meeting, with informal commentary from the leaders of all political groups.
How decisions are made Most day-to-day decisions are made by policy committees. The Council has 2 policy committees called ‘Governance and Resources’ and ‘Community and Environment’. Committees also carry out a number of regulatory functions, including dealing with planning applications, licensing and most other regulatory business. Meetings of the Council’s policy and other committees are open to the public except where personal or confidential matters are being disclosed. In addition, senior officers of the Council make decisions under delegated authority. The level of delegation is recorded in the Council’s Constitution.
Area Community Forums
20 Appendix 1
In order to give local people a greater say in Council affairs, there are 3 Area Community Forums. These cover the Northern, Central and Southern areas of the District and are intended to act as a focus point for mutual communication and consultation between the local community, stakeholders and Councillors from all local councils in their area. They are held twice a year in public at various meeting venues throughout the District.
The council’s employees The Council has people working for it to give advice, implement decisions and manage the day to day delivery of its services. Some employees have a specific duty to ensure that the Council acts within the law and uses its resources wisely. A Protocol governs the relationships between employees and members of the Council. Employees are required to follow the Council’s Employee Code of Conduct to ensure high standards in the way they undertake their duties. The Council’s Monitoring Officer provides guidance and advice on the Code.
Citizens’ Rights Citizens have a number of rights in their dealings with the Council. These are set out in the Constitution.
The Corporate Plan The Corporate Plan sets out the Council’s priorities, aims, vision and values. The current Corporate Plan was agreed by Council in March 2015 for a 4 year period and a new Corporate Plan will be developed during 2019 following the May elections. Annual corporate plan targets are set in March each year and progress is reviewed in March and November each year. The Corporate Plan is based on extensive consultation with residents, councillors and employees.
Managing Key Risks All Councillors and Managers are responsible for ensuring that risks are considered in the decisions they take. The Council has a Risk Management Policy and Strategy that is reviewed every two years. It is the Council’s policy to proactively identify, understand and manage the risks inherent in our services and associated within our plans and strategies, so as to encourage responsible, informed risk taking.
Chief Financial Officer The Head of Resources is the Council’s appointed Chief Financial Officer and Section 151 Officer. This is a statutory post, responsible for delivering and overseeing the financial management of the council. The Chief Financial Officer is a member of the Corporate Leadership Team and is responsible for financial management at the Council. The role of Chief Financial Officer conforms with the good practice requirements within the CIPFA statement on “The Role of the Chief Financial Officer in Local Government”. The Head of Resources has taken a key role in reviewing corporate governance and in preparing this Annual Governance Statement. She is satisfied with the arrangements currently in place for financial management. Overall the control framework is operating effectively and no matters of significance have been omitted from this statement.
21 Appendix 1
Monitoring Officer The Head of Corporate Services is the Council’s appointed Monitoring Officer. The Monitoring Officer is responsible for the legal governance arrangements for the Council. She reviews the Constitution; oversees the ethical framework, and has a personal duty to report to the Council any breaches in the rule of law.
Managing Finances There is a good system of budgetary control in place, which is enforced by the Corporate Leadership Team. Budget holders are identified for each revenue service or capital project. Training and guidance is provided by the Financial Services Team. Capital projects are only put forward for Committee approval after the Corporate Leadership Team has approved a business case, which ensures projects support the Council’s priorities and that they are fully resourced and planned before spending can commence. The Council has a Medium Term Financial Strategy that shows the overall direction of the Council’s finances over the next five years. This includes a Medium Term Financial Plan which indicates that a budget gap will arise over the next few years due to the expected reduction in government funding. The Council has set a Corporate Savings target to close the budget gap. The Council has a good track record of delivering savings. However, the Council’s Efficiency Plan needs to be updated to show how the Council plans to address the budget gap for future years. The Corporate Leadership Team monitors performance against the annual budget, capital programme, medium term financial plan and efficiency plan.
Internal Audit The Council receives substantial assurance from Internal Audit work who (through an agreed programme of testing – the Internal Audit Plan) review the adequacy of the controls and governance that operate throughout all areas of the Council. Management of Internal Audit is provided by the Bolsover, Chesterfield and North East Derbyshire District Councils’ Internal Audit Consortium. The Internal Audit Service has been managed and delivered in accordance with Public Sector Internal Audit Standards (PSIAS). The Governance and Resources Committee approves an Internal Audit Charter in 2018, which is due for review every two years. The Charter sets out the role of internal audit and its responsibilities and clarifies its independence. An external review of Internal Audit was undertaken during 2016/17. The independent report concludes that the Internal Audit Section complies with the expectations of the Public Sector Internal Audit Standards. This means that Members can have confidence in the service provided by internal audit.
The Internal Audit Consortium Manager prepares an Annual Report for the Governance and Resources Committee. The Annual Report includes an opinion on the adequacy and effectiveness of the Council’s control environment. For 2018/19, it is considered by the Internal Audit Consortium Manager that reasonable assurance can be provided on the overall adequacy and effectiveness of the council’s framework for governance, risk management and control for the year ended 31st March 2019. However, during 2018/19 two “limited assurance” reports were issued (relating to procurement and the management of the leisure contract) and in April 2019 one “inadequate assurance” report was issued (relating to arrangements that were in place in
22 Appendix 1
2018/19 in respect of inventory and procurement at the depot) where only limited assurance on the reliability of internal controls could be given at the time the reports were issued. In these areas the governance, risk management and control arrangements were not operating effectively, some key risks were not well managed, and there was a risk that the systems objectives would not be achieved. Where weaknesses have been identified through internal audit review, management have agreed appropriate corrective actions and a timescale for improvement.
As a result of these reports with limited and inadequate assurance, two issues (management arrangements for the leisure contract and arrangements for procurement and inventories) have been reported in the annual governance statement as significant issues.
External Audit & Other Inspections The Council’s external auditor is currently Mazars LLP, who took over from KPMG during 2018/19 following the audit of the financial statements relating to 2017/18. In July 2018 KPMG issued an unqualified opinion in relation to the Council’s 2017/18 statutory financial statements. An unqualified conclusion was also issued in relation to the Council’s financial statements for 2017/18 and the external auditor had no matters relating to controls over key financial systems and the IT control environment to bring to Members’ attention. However, the external auditor’s report identified two recommendations, which related to the valuation of properties and declarations for related party transaction. These recommendations were considered during the preparation of financial statements for 2018/19; While the recommendation relating to the valuation of properties has been implemented for the 2018/19 financial statements, it has not been possible to obtain related party declarations from all councillors, despite several reminders. The external auditor also issued an unqualified Value For Money conclusion for 2017/18 and did not identify any matters that would require the issue of a public interest report. Feedback from the work undertaken to date on the 2018/19 financial statements has not highlighted any issues which would lead to a different conclusion for the 2018/19 Statement of Accounts. The external auditor’s initial work on the 2018/19 Value For Money risk assessment has identified one significant VFM risk::”Delivery of Budgets”. This relates to continual pressures on Local Government Finances and, in particular, the further savings of £0.4 million that it is anticipated will be required to address projected medium term budget shortfalls from 2020/21 onwards. To mitigate this risk, the Council has a Medium Term Financial Strategy and Medium Term Financial Plan in place. However, the Council’s Efficiency Plan needs to be updated to show how it plans to address the budget gap for future years. Significant changes in Local Government finances are due to take place over the next few years, which will culminate in a major change in the way Local Government is financed from 2020/21 onwards. It is hoped that the Local Government Finance Settlement, due in late 2019, will bring more certainty for financial planning in the medium term.
23 Appendix 1 5. Significant governance issues and action plan a) Update on issues raised in last year’s (2017/18) Annual Governance Statement
Issue Action Identified in last year’s statement Outcome
1 There is a budget gap for future years as Ensure that there are effective processes to manage Balanced budget for 2019/20. General Reserve identified in the Medium Term Financial Plan. and monitor budgets and to plan and monitor savings. would be sufficient to finance expected budget Update the Efficiency Plan to address the budget gap for shortfall for 2020/21 if required. Efficiency Plan to not future years. updated due to lack of certainty over future funding levels.
2 An internal audit review has identified that Implement the recommendations of the Internal Audit Training on safeguarding has been provided to taxi our arrangements for safeguarding need to Review: drivers and employees; workshops have been be strengthened arranged for members following the May 2019 • Complete the training for taxi drivers elections. An updated Safeguarding Policy has not • Update the Safeguarding Policy yet been completed.
3 A complaint received during 2017/18 Review Contract Standing Orders and procedures for Contract Standing Orders were reviewed and questioned the openness of the District specifying requirements and how tenders will be updated in May 2018. The updated document Council’s procurement process in relation to evaluated. included revised procedures for specifying a high value contract. requirements (including procurement thresholds), clear instruction as to which procurement procedure should be followed, and evaluation criteria and processes. Training on the new contract standing orders was delivered to relevant employees.
b) Annual Governance Statement issues arising from 2018/19 review, to be actioned in 2019/20
Issue Action Outcome Lead Officer Target Date
1 There is a budget gap for Ensure that there are effective processes to manage Balanced budget for 2020/21 and Head of Efficiency Plan: future years as identified in and monitor budgets and to plan and monitor Efficiency Plan to be updated Resources January 2020 the Medium Term Financial savings. Update the Efficiency Plan to address the (following the 2020/21 Local Balanced Plan. budget gap for future years. Government Finance Settlement) to budget for address budget gap for future years. 2020/21: March 2020
2 An internal audit review has Implement the outstanding recommendation of the The Council will be compliant with Head of 31 July 2019 identified that our Community & 24 Appendix 1 arrangements for Internal Audit Review: safeguarding requirements Environmental safeguarding need to be Services • strengthened Update the Safeguarding Policy and publicise it on the website and to employees
3 Internal audit reviews have Implement the outstanding recommendations of the Key risks will be better managed and Head of 31st March 2020 identified that our Internal Audit Review: mitigated, including the risks of legal Community & arrangements for challenge relating to procurement Environmental • procurement and inventory Establish procedures and records relating to exercises and financial loss arising Services need to be strengthened, inventories of tools and equipment; from inadequate arrangements for
especially at the depot. • Promote awareness of procurement procurement and inventories. procedures to relevant employees; • Establish a contract for the provision of Head of specialist procurement advice and support. Corporate Services
4 An internal audit review has Implement the outstanding recommendations of the The Council’s financial risks will be Head of 31st May 2019 identified weaknesses in Internal Audit Review: mitigated. Community & our management Environmental • arrangements relating to Confirmation should be sought from Services the leisure services contractor that the pensions bond required contract. under the contract has been put in place.
We propose over the coming year to take steps to address the significant governance issues identified in section 5b of this statement to further enhance our governance arrangements. We are satisfied that these steps will address the need for improvements that were identified in our review of effectiveness and will monitor their implementation and operation as part of our next annual review. Approved at a meeting of the Council held on 30 May 2019:
Signed
Councillor Garry Purdy Paul Wilson Leader of the Council Chief Executive Date: 30 May 2019 Date: 30 May 2019
25 NOT CONFIDENTIAL – For public release Item No. 11
COUNCIL 30 MAY 2019
Report of the Head of Resources
PROVISIONAL REVENUE AND CAPITAL OUTTURN 2018/19
PURPOSE OF REPORT
This report provides details of the provisional financial outturn for the District Council’s Revenue and Capital spending for the year ended 31st March 2019. The report also seeks approval for the updated Capital Programme for 2019/20 to 2023/24.
RECOMMENDATIONS
1. That the following transfers to reserves for 2018/19 are approved: (a) £200,000 to the Waste fluctuations reserve (b) £100,000 to the IT reserve (c) £172,000 to the Capital programme reserve.
2. Members note that subject to the approval of recommendation 1 the revenue account for 2018/19 is balanced.
3. That the provisional Capital Out-turn, as detailed in Appendix 3, and financing arrangements for 2018/19, in the sum of £2,784,490 are approved;
4. That the revised Capital Programme as detailed in Appendix 3, and financing arrangements for 2019/20, in the sum of £5,091,795 are approved;
5. That the Capital Programmes for 2020/21 to 2023/24, as detailed in Appendix 3, for the sum of £2,870,232, are approved.
6. That the potential future capital programme liabilities outlined in Appendix 4 are noted.
WARDS AFFECTED
All
STRATEGIC LINK
The Council’s Capital Programme takes into account all the priorities and targets within the Corporate Plan and these are identified in the Capital Strategy.
The provisional financial position as at 31st March 2019 will be reflected in an updated Medium- Term Financial Plan and will be reflected in the Revenue Spending Proposals for 2020/21 that will be presented in 2020.
26 1 SUMMARY
1.1 The provisional outturn on the revenue account for 2018/19 was a surplus of £472,000 against revised estimates. Key reasons for the surplus are given in the report below. Most relate to one off items and the over achievement of income targets.
1.2 The provisional outturn for the 2018/19 capital programme was a surplus of £1,205,859 against the revised capital programme that was approved in March 2018 and updated in May 2018, December 2018 and March 2019. Key schemes that contributed to the surplus are given in the report below. Most of the surplus have been treated as “slippage” and moved into the revised capital programme for 2019/20.
1.3 If the recommendations of this report are approved, the provisional outturn is that Council will maintain its general fund balances at £2.1m at 31 March 2019 and increase earmarked reserves from £11.9m to £14.0m for the same period.
2 REPORT
Introduction 2.1 The figures shown in this report reflect the provisional outturn for 2018/19. The Council’s accounts are subject to external audit review and technical adjustments might be required that could affect the overall financial position. Any changes that are required during the audit will be reported when the Statement of Accounts is considered for approval in July.
Revenue Spending 2.2 During 2018/19 the Council faced a number of challenges in successfully managing its financial position. In setting its budget for 2018/19 the District Council set a corporate savings target to achieve savings of £1 million by 2020/21. Council Tax was increased by 2.99%, with the average (band D) bill for Derbyshire Dales’ services set at £204.27 for the year. Officers have continued to work to identify savings and additional sources of income to offset the impact of further reductions in government funding. Despite the reduction in government funding in 2018/19, the council delivered a range of services to residents and ended 2018/19 with a revenue surplus of £472,000 and a reduced Corporate Savings Target of £400,000.
2.3 The major variances against the revised budget are: Budget Head Variance: Revised Estimate to Outturn 2018/19 £000s Interest and investment income (93) Capitalisation of salaries (31) Planning application fees (75) Car park income (109) Leisure centres 58 Housing grants (58) Legal services 31 Savings within business support (61) Additional and backdated S31 grants relating (165) to business rates Reductions in expenditure or increased income are shown in brackets in the table above. The significant variances are one off or have already been reflected in the 2019/20 budgeted and MTFP.
27 2.4 The section on the Capital Programme set out below explains that sources of funding for the capital programme and potential future capital liabilities are diminishing. The current Medium Term Financial Plan (MTFP), shown in Appendix 2, illustrates that in 2020/21 there is still a savings gap of around £400,000. The effect of the 2018/19 outturn will be reviewed to update the MTFP for any emerging ongoing budget changes. The level of the General Reserve and the Funding Uncertainties Reserve provide mitigation in case savings of that magnitude do not materialise by March 2020 when the Council must set a balanced budget for 2020/21. It is therefore recommended that the surplus of £472,000 be transferred to reserves as follows: £200,000 to the Waste Fluctuations Reserve £100,000 to the ICT Reserve £172,000 to the Capital Programme Reserve.
Reserves and Balances
2.5 The position on reserves and balances, following the recommendations set out above, can be seen in Appendix 1.
Revenue balances carried forward at 31 March 2019 total £2,063,000 (31 March 2018 £2,063,000). This balance is significant as it reflects the revenue balances that are generally available for new expenditure. The Council has determined that it is prudent to maintain a working balance of £1m to meet emergencies and contingencies, and to assist with cash flow. This balance will also be required in the event that the Council does not achieve the savings required to balance the budget in any financial year.
The Council holds a number of earmarked reserves to finance future capital and revenue expenditure. The value of earmarked reserves held at 31 March 2019 is £13,984,000 (£11,876,000 at 31 March 2018). An analysis of earmarked reserves is contained in Appendix 1.
Council Tax and Business Rates Collection
2.6 Derbyshire Dales District Council collects council tax on behalf of Derbyshire County Council, Derbyshire Fire and Rescue Authority and Derbyshire Police Authority. Amounts collected, bad debts written off and any surplus or deficit on the collection fund are distributed according to precepts. In 2018/19 £51.7m (£49.3m in 2017/18) was collected from council tax payers; this represents 98.7% of council tax that was due by 31 March (target 98.4%). The final year-end position on the Council Tax Collection Fund is a deficit of £146,000 (2017/18 £357,000 surplus).
During 2018/19 the Council was part of a 100% rate retention pilot and so business rates were collected on behalf of Derbyshire County Council and Derbyshire Fire and Rescue Authority. Amounts collected, bad debts written off and any surplus or deficit on the collection fund are distributed according to prescribed shares. In 2018/19 £18.5m (£17m in 2017/18) was collected from business rate payers; this represents 98.1% of business rates were due by 31 March (target 97.3%).The final year-end position on the National Non Domestic Rates (NNDR) Collection Fund is a surplus of £0.367m (2017/18 £1.97m deficit).
Derbyshire Dales District Council’s share of this deficit and surplus will be taken into account when setting the council tax for 2020/21.
28 Medium Term Financial Plan
2.7 The Medium Term Financial Plan (MTFP), shown in Appendix 2, sets out in broad terms the Authority’s anticipated future spending requirements and indicates the level of savings that could be required in future years if the Council is to meet its statutory duty to set a balanced budget. The MTFP takes account of current and known additional requirements, including the impact of the current two-year pay offer. The quantified additional requirements are based on the planned intentions of the Council and any future impact of decisions already implemented, but cannot be conclusive, as other changes will undoubtedly occur over time.
2.8 The Council’s Medium Term Financial Plan was last updated in March 2019 when the Council set its budget for 2019/20. An analysis of the variances set out in paragraph 2.3 will be completed to update the MTFP for any recurring variances.
2.9 The figures in the MTFP reflect the funding that has been indicated in the Government’s Settlement Funding Assessment for 2019/20. Several funding streams (New Homes Bonus, Rural Services Delivery Grant and Revenue Support Grant) received from Government, have a significant, direct impact on the Council. The Ministry for Communities and Local Government (MHCLG) has previously indicated that all of these funding streams will reduce and that information has been used to model the Council’s MTFP. During 2019/20 the MHCLG is carrying out a comprehensive spending review, as well as reviews on local authority needs and resources and the business rates system. These reviews could bring about significant changes in the Council’s funding from 2020/21, which makes medium term financial planning very difficult at this point in time. As the provisional and final settlements are not normally received until December and January respectively prior to financial year start, the Council will have limited time to respond to changes.
2.10 During 2018/19 the Authority took part in a Business Rates Pilot, which resulted in increased business rates income of around £200,000 for the Council for that financial year. The Authority’s bid to become a pilot for 2019/20 was not successful. The Government has indicated that 75% of business rates income will be passed to local authorities by 2020/21. It is expected that local authorities will take on additional responsibilities to makes this fiscally neutral. As the details are not known at the time of writing this report, the 75% localisation of business rates has not been reflected in the MTFP.
2.11 The Waste Management Contract, currently provided by Serco, is due to end in 2020. It is the biggest single contract let by the District Council, costing approximately £2m per year, and one of the most high profile services received by the public. The project team has been working on the procurement of a new waste contract since March 2018 and an invitation to tender has been published. Work carried out so far has indicated that there is likely to be a significant increase in costs when the new contract is introduced, as well as more financial volatility as operators are no longer willing to accept all of the risks of commodity price changes relating to recyclable materials over the period of the contract. An increase in costs has been built into the MTFP to reflect the expected increase in service costs and a reserve has been established to mitigate the financial impact of commodity price changes.
2.12 The MTFP includes the impact of several key developments for the council over the MTFP period. These include the renewal of the waste provision contract, the triennial review of the pension fund and investments being made through use of reserves.
29 2.13 The figures in the medium term financial plan indicate that significant savings must be achieved in the medium term if the Council is to be able to set a balanced budget each year.
2.14 Officer comment:
If the assumptions in the medium term plan turn out to be accurate, and the proposed savings shown in the efficiency plan are realised, the Council will need to identify savings of around £400,000 to balance the budget in 2020/21, or use the general reserve or budget uncertainties reserve to cover any shortfall. The Corporate Leadership Team is developing an Efficiency Plan to identify savings that could be achieved; this exercise is scheduled to be completed prior to the announcement of the 2020/21 Financial Settlement in December.
2.15 The recommendations made in this report have been reflected in the draft Statement of Accounts, which will be published on the Council’s website. The Statement of Accounts is subject to an independent audit, carried out by Mazars LLP. The audited Statement of Accounts will be presented for approval at the Council meeting to be held on 25th July 2019.
Capital Spending 2.16 Capital expenditure can be defined as that which generates an asset that has a useful life of more than one year or expenditure that enhances (not merely maintains) an asset. Capital expenditure may include: • buying or building a new property • work to improve or enhance the Council’s properties • awarding grants for the above types of activity, for example, grants for disabled facilities in residents’ homes.
2.17 Capital spending in 2018/19
The budget (capital programme) for 2018/19 was set in March 2018 at £3,621,714. This was revised during the year to reflect progress on schemes and the addition of new schemes. In March 2019 the Council approved a revised capital programme for 2018/19 of £3,959,116. The provisional outturn for 2018/19 is £2,784,490. Details of spending against each scheme can be seen in Appendix 3 to this report.
The table below shows capital spending, analysed by the Council’s priorities: 2018/19 2018/19 2018/19 2017/18 Budget Revised Budget Actual Actual £'000s £'000s £'000s £'000s Council Priorities 2018/19 Business growth and Job Creation 210 0 2 72 Affordable Housing 2,533 1,807 1,380 1,216 Market Towns 111 125 72 64 A Clean & Safe District 454 482 241 407 Other 314 1,545 1,089 264
Total Capital Spending 3,622 3,959 2,784 2,023
At 31st March 2019, there is a provisional surplus of £1,205,859 compared with the revised estimate; the principal schemes contributing to the surplus are:
30
Capital scheme Comments Variance: Revised Programme to Outturn 2018/19 £000s Affordable Housing Social Housing Grant Scheme delayed due to difficulty (100) Cromford/Matlock Bath in identifying a suitable site Social Housing Grant Rural The project is progressing with (80) Village – affordable schemes in the pipeline, housing for rent expenditure will follow in 2019/20 programme Social Housing Grant Scheme delayed due to a deed of (250) Matlock – Bentley Bridge variation to the S106 agreement. This has now been resolved and payment will follow in Q1 2019/20
Market Towns Replacement of Pay and Final BB accessibility schemes (21) Display Ticket Machines subject to tender awards for tarmac/relining. Lining contract due to be awarded, tarmac/civils tender not yet issued. Fishpond Meadow, Scheme delayed due to lack of (20) Ashbourne: Car Park response to tender Improvements/Feasibility Study Bakewell ABC Car Park Scheme delayed due to lack of (32) Improvements/Feasibility response to tender Study Monsal Head Car Park Contract due to be awarded, (11) Improvements tarmac tender not yet issued
A Clean and Safe District Bakewell Riverside Path Scheme organised by Bakewell (10) Town Council. Contribution to Town Council not yet requested. Vehicles (lorries & vans) Purchases delayed (206) Other Electronic Document xxx (14) Management System Leisure centres: Work progressing on (389) developments now due to complete May 2019
Reductions in expenditure are shown as negative figures in the table above.
Further details are given in Appendix 3 to this report. This report seeks Members’ approval to carry forward most of the surplus as slippage into 2019/20.
31 2.18 Capital spending in 2019/20
The revised capital programme for 2019/20 has been updated to reflect slippage and is summarised below:
Priority 2019/20 Recommended Capital Programme £ Business Growth and Job Creation 212,410 Affordable Housing 2,703,970 Market Towns 137,168 A Clean and Safe District 726,525 Continue to Seek Efficiencies and Innovative Working Practices 14,213 Miscellaneous/Other Schemes 1,297,509 5,091,795
Further details are given in Appendix 3 to this report. The spending proposals shown in the table above are the aggregate of the estimated scheme costs. All estimated grants and contributions have been dealt with as part of the financing arrangements (shown below). The major items in the spending proposals where expenditure in 2019/20 is estimated at £250,000 or more are: £000 Affordable Housing Schemes Disabled Facilities Grants 491 Social Housing Grants Tideswell 413 Social Housing Grants Rural Village – affordable housing for rent 830 programme Social Housing Grants Matlock – Asker Lane 250 A Clean and Safe District Commercial vehicles – Vans, lorries etc. 421 Other Capital Investment Transfer of Leisure 652
2.19 Capital spending in 2020/21 to 2023/24
The revised capital programmes for 2020/21 to 2022/23 have been updated to reflect slippage and new bids* and is summarised below: Priority 2019/20 to 2022/23 Recommended Capital Programme £ Affordable Housing 1,474,410 A Clean and Safe District 1,019,000 Miscellaneous/Other Schemes 376,822 2,870,232 Further details are given in Appendix 3 to this report.
Capital Resources
32 2.20 The Council has substantial internal resources to finance its capital programme including its strategic reserves and the balance of its Capital Receipts Reserve. Also available is the use of external borrowing when required. The Council has sufficient resources to fund the proposed capital programme.
The table below shows how the capital spending in 2018/19 was financed and how it is proposed to finance the capital programme from 2019/20 to 2022/23:
Source of Funding 2018/19 2019/20 2020/21 to Total 2022/23 £ £ £ £ Capital Receipts 908,611 1,917,566 165,000 2,991,177 Grants & Contributions 435,757 493,470 1,474,410 2,403,637 Use of Reserves: Capital Programme Reserve 665,270 1,224,515 0 1,889,785 Section 106 Contributions 413,000 777,500 0 1,190,500 Grants Unapplied Reserve 0 100,000 0 100,000 Vehicle Renewals Reserve 235,518 421,068 1,019,000 1,675,586 ICT Reserve 126,334 134,296 191,750 452,380 Economic Development Reserve 0 10,000 0 10,000 Carsington Reserve 0 13,380 20,072 33,452 Insurances 0 0 0 0 Total Capital Financing 2,784,490 5,091,795 2,870,232 10,746,517
2.21 The table below shows the impact on the Council’s Reserves and Balances of the above proposals:
New B/fwd Receipts Used C/fwd Comments Reserve/Balance 01/04/2018 31/03/2024 £ £ £ £ Capital Programme Mostly earmarked for Reserve 3,381,890 0 1,889,784 1,492,106 specific projects
Mostly earmarked for Capital Grants 220,380 2,403,637 2,403,637 220,380 specific projects Other Strategic Reserves (earmarked for capital schemes) Mostly earmarked for See below 1,606,012 936,100 2,271,418 270,694 specific projects Relies on new receipts Section 106 Income 1,914,971 1,969,275 1,190,500 2,693,746 being attained Relies on new receipts Capital Receipts 3,292,189 1,140,862 2,991,177 1,441,874 being attained
Total 10,415,442 6,449,874 10,746,517 6,118,799
“Other Strategic Reserves” comprise the following:
B/fwd New Receipts Used C/fwd
33 Reserve 01/04/2018 31/03/2024 £ £ £ £ Carsington Improvements 33,452 0 33,452 0 Vehicle Renewals 1,041,481 783,100 1,675,586 148,995 ICT Reserve 421,079 153,000 452,380 121,669 Economic Development Reserve (earmarked for capital) 10,000 0 10,000 0 Revenue Grants Unapplied 100,000 0 100,000 0
Total 1,606,012 936,100 2,271,418 270,694
2.22 Officer comments: The table above demonstrates that, if the recommendations of this report are accepted, sources of capital funding are forecast to reduce to £6.1m by 31 March 2023. However, Section 106 contributions, capital grants and the amounts in other strategic reserves are set aside for specific purposes; if these are excluded the amount available for new capital schemes reduces to £2.94m The Corporate Leadership Team has identified a number of future capital liabilities and potential new projects that will be required in the next 1-2 years that have not been included in this revised capital programme. These projects are set out in Appendix 4. They total £2.54m but do not include the estimated costs of a traveller site or works required at Lovers Walk to the rock faces. The projects included in Appendix 4, the traveller site and works to rock faces are potential liabilities at this time and have not yet been approved by members; they will be the subject of reports to policy committees and / or Council at the appropriate time. If the £2.54m is deducted from the £2.94, it leaves the Council with a balance of around £0.4m to address: • the traveller site (subject to members’ approval and if external funding or a section 106 contribution is not obtained); • further works that may be required to the rock faces in Matlock Bath; • cases where actual tendered costs exceed the budget; and • capital expenditure that might be required to deal with unforeseen events, (such as encountered at Matlock Bath Memorial Gardens Toilets). There is a risk that balances of around £0.4m will be insufficient to finance such items as set out above. If that proves to be the case, it will be necessary to identify other sources of funding, such as grants, contributions, borrowing and leasing for future capital projects, subject to the affordability on the revenue account of leasing or borrowing. This report should be read in conjunction with the Medium Term Financial Strategy and the Capital Strategy, which were approved by Council in January 2019. The Capital Strategy sets out the strategic approach to the management of the Council’s capital programme and provides a framework with which decisions can be made regarding capital investment and financing. It includes a description of the sources of funding available to the Council. For a small district council, in the current economic climate, a fully-funded capital programme of £10.7m can be seen as fairly healthy. Members should note, however, that much of the capital programme is spent on enhancing/replacing existing assets. There will always be a need for some asset replacements and hence the need for annual contributions from revenue to capital reserves, as identified in the Medium Term Financial Strategy. Key events and issues for 2019/20 and beyond
34 2.23 Looking ahead to 2019/20, the Council continues with its drive to generate further savings or to identify additional income in the face of financial pressures. The key issue facing Derbyshire Dales District Council in the medium term is the need to produce a sustainable, balanced budget in the face of declining government support, resulting from the government’s austerity measures. Although savings and efficiency gains have been achieved each year in order to set a balanced budget, the latest projection has identified that further savings of around £0.4 million are required by 2020/21.
2.24 There are a number of major projects outlined below that are being undertaken that will significantly influence the Council’s ability to balance its budget in the future. There is also a requirement for significant work and expertise to ensure that the best outcome for the Council and residents is achieved.
Waste Contract
The Council’s current Waste Collection Contract terminates in 2020. A procurement process is underway. The knowledge from the market in terms of future service costs indicates that a significant increase in contract costs is likely. It is, therefore, important that the Council starts to look at future service delivery options and its priorities in determining the type of service it can afford to deliver. To help to offset the expected increase in service costs, a decision has already been made to charge for garden waste collection from April 2021.
Revenues and Benefits (Arvato) Contract
A contract exists between Chesterfield Borough Council and Arvato for the delivery of the Revenues and Benefits Service. This Council joined the contract in 2012 and is, through the location and systems used, tied to a certain extent to Chesterfield’s lead on this. The contract is due for renewal / re-tendering in 2020 and, as with the Waste Contract, the Council needs to start now by looking at the options for the future and working with Chesterfield on a way forward. As with the Waste Contract, to increase capacity or to ensure the right expertise is available to the Council, external support may be required. An amount has been included in the Medium Term Financial Plan for the estimated increase in costs.
Commercial Board
The Council has recently established a Commercial Board that will explore commercial opportunities that might generate income for the Council. Potential opportunities include:
• Trading directly with the community, e.g. chargeable discretionary services. • Maximising the value of assets, e.g. purchasing of land, disposing of surplus assets, developing, sales and rental initiatives, making assets work harder. • Sharing and selling services amongst peers, e.g. revenues and benefits services. • Driving the business transformation / digital agenda to create efficiencies and new revenue streams, e.g. automation, channel shift, digital by default. • Investing in opportunities that deliver a profitable rate of return on that investment.
3 RISK ASSSSMENT
3.1 Legal
35
The Council has a legal duty to set a balanced budget and has a general duty to act in the public interest in manging the custody of public funds. The accounts have been prepared by qualified personnel using accepted principles for to ensure proper accountability. The legal risk is therefore low.
3.2 Financial
The recommended transfers to reserves will help to provide funding for potential future liabilities that the Council may face in delivering its capital programme and meeting the future costs of the waste collection service.
For revenue spending, the Medium Term Financial Plan illustrates that before the 2020/21 budget is set in March 2020 significant savings must be identified or the use of reserves approved in order to set a balanced budget. There are risks associated with the approach used in the Medium Term Financial Plan; these risks are explained in the Council’s Medium Term Financial Strategy. If savings cannot be identified by March 2020, the use of the Funding Uncertainties Reserve will mitigate the risks in the short term but the financial risk in respect of the Council’s long-term financial position remains high.
3.3 Corporate Risk
The Council’s financial position is taken into account in determining all the priorities in the Corporate Plan. The Council is expected to deliver significant savings or approve the use of reserves to balance the 2020/21 budget. “Financial Resilience” has been identified on the Council’s Strategic Risk Register and has been assessed as high risk, pending the delivery of the required savings and the outcome of the Local Government Finance Settlement for 2020/21. The consequences of failing to identify the required savings are shown as:
• Lack of resources available to deliver the core Council activities • Controls not performed or overlooked due to time and resource pressures. • Cash flows are not available to maintain standards and quality of service provision. • Increase in claims made to the Council • Initiatives, development programmes etc. around capital enhancements, car park maintenance etc. may not be performed resulting in members of the public hurt or public property damaged.
4 OTHER CONSIDERATIONS
In preparing this report, the relevance of the following factors has also been considered: prevention of crime and disorder, equalities, environmental, climate change, health, human rights, personnel and property.
5 CONTACT INFORMATION
36 Karen Henriksen, Head of Resources Telephone: 01629 761284; Email: [email protected]
Mark Nash, Financial Services Manager Telephone: 01629 761214; Email: [email protected]
6 BACKGROUND PAPERS
None
7 ATTACHMENTS
Appendix 1: Summary of Revenue Balances, Provisions and Earmarked Reserves as at 31st March, 2019 Appendix 2: Medium Term Financial Plan Appendix 3: Capital Programme 2018/19 to 2023/24 Appendix 4: Potential capital schemes/liabilities not included in capital programme
37 APPENDIX 1
SUMMARY OF REVENUE BALANCES, PROVISIONS AND EARMARKED RESERVES
Balance at 31st Balance at 31st Forecast Balance March 2018 March 2019 March 2020 After Report Recommendations £000s £000s £000s Revenue Balances General Fund Working Balance* 1,000 1,000 1,000 General Reserve 1,063 1,063 1,110 2,063 2,063 2,110 Provisions Insurances 58 44 44 58 44 44
Earmarked Reserves Business Rates Fluctuations 1,399 1,096 1,360 Capital Programme Reserve 3,115 2,989 2,167 Carsington Improvements 33 33 26 Committed Expenditure 262 270 270 Economic Development 220 273 215 Elections 98 158 66 Information Technology 421 438 419 Insurances 465 465 465 Investment Fund 569 565 565 Job Evaluation 150 150 150 Local Plan 108 158 208 Member / Officer Indemnity 25 25 25 Revenue Grants Unapplied 3,933 5,556 4,791 Vehicle Renewals 1,042 989 924 Ward Member Budgets 36 36 36 Waste fluctuations 0 412 712 Customer Innovation Project 0 371 245 Funding Uncertainties 0 0 421 11,876 13,984 13,065
TOTAL 13,997 16,102 15,219
* The General Fund Working Balance is specified as a “controlled reserve” for the purposes of Section 26 of the Local Government Act 2003.
38 APPENDIX 2 MEDIUM TERM FINANCIAL PLAN (March 2018)
Revised Estimate Forecast Forecast Forecast Forecast Note Estimate 2019/20 2021/21 2021/22 2022/23 2023/24 2018/19 £000s £000s £000s £000s £000s £000s Existing Funding Requirement 9,549 9,731 9,592 9,592 9,467 9,467
Inflation Pay 292 457 625 797 973 Other 132 188 245 306 365
Commitments/Savings 2018/19 Car parking fee income (100) (240) (240) (240) (240) (240) Public Conveniences review (50) (160) (160) (160) (160) (160) Leisure Services transfer 290 18 (82) (132) (302) (391) Other (277) (58) (58) (58) (58) (58)
Future Items Identified Waste contract renewal 300 300 300 300 Transactional services contract renewal 50 50 50 50 Potential effect of revaluation on pension contributions 150 150 150 150 Reduction in DFG spend to match grant allocation (221) (221) (221) (221) Other items identified in 2018/19 MTFP (101) (122) (134) (115) (81) New changes identified in 2019/20 MTFP (27) 83 79 79 79
9,624 9,587 9,937 10,096 10,053 10,233
Transfers to/(from) reserves (431) 858 (13) (13) 112 20
Net funding requirement 9,193 10,445 9,924 10,083 10,165 10,253
Funded by: Revenue support grant 1 0 0 371 380 390 400 Business rate baseline (1,612) (1,648) (1,731) (1,766) (1,801) (1,837) Settlement Funding Assessment (1,612) (1,648) (1,360) (1,386) (1,411) (1,437)
Business rates above baseline, inc S31 adj 2 (996) (1,114) (1,292) (1,321) (1,352) (1,422) Collection fund NNDR (surplus)/deficit 3 731 (209) Rural services delivery grant 4 (401) (401) Council tax 5 (5,890) (6,051) (6,222) (6,397) (6,576) (6,760) Collection fund Council Tax (surplus)/deficit (61) (11) New Homes Bonus 6 (473) (520) (384) (289) (218) 0 Disabled facilities grant 7 (491) (491) (270) (270) (270) (270) Total Funding (9,193) (10,445) (9,528) (9,663) (9,827) (9,889)
Savings target 0 0 396 420 338 364 Notes to MTFP:
1. Negative RSG removed in 2019/20 following settlement. Effect of future negative grant cannot be dismissed. 2. Assumed NNDR receipts as per current pool arrangement. Changes to future distribution not confirmed. 3. Effect of NNDR CF balance reflected in use of business rate fluctuations reserve to mitigate impact. 4. RSDG only confirmed for 2019/20. 5. Council tax base growth assumed at 250 band D properties per year plus 1.99% increase from 2020/21 onwards. 6. New Homes Bonus calculated on current year methodology, no new allocations assumed only legacy payments. 7. Changes in DFG funding are reflected in spend to eliminate any savings/pressures.
39 APPENDIX 3 CAPITAL PROGRAMME – 2017/18 OUT-TURN & PROPOSED PROGRAMME FOR 2019/20 TO 2023/24 (MAY 2019) Key: Slippage or change in costings 2018/19 ESTIMATE TOTAL 2018/19 APPROVED 2018/19 2019/20 2020/23 TO 2022/23 SCHEME MARCH 2019 £ OUTTURN £ ESTIMATE £ ESTIMATE £ ESTIMATE £ Business Growth and Job Creation
Blenheim Road/Ashbourne Airfield Design and Professional Services 0 2,335 212,410 0 214,745 Subtotal - Business Growth and Job Creation 0 2,335 212,410 0 214,745
Affordable Housing Disabled Facilities Grants 400,000 402,391 491,470 1,474,410 2,368,271 Social Housing Grants Winster 80,000 80,000 0 0 80,000 Bakewell Lady Manners School 334,500 334,500 92,500 0 427,000 Cromford/Matlock Bath 100,000 0 100,000 0 100,000 Tideswell 0 0 412,500 0 412,500 Rural village - affordable housing for rent programme 230,000 150,000 830,000 0 980,000 Temporary Accommodation - Matlock & Ashbourne 120,000 120,000 0 0 120,000 Ashbourne - Dove Garage, Mayfield Road 0 0 157,500 0 157,500 Brailsford - Luke Lane/Mercaston Lane 0 0 135,000 0 135,000 Brailsford - Luke Lane Phase 2 68,000 68,000 0 0 68,000 Matlock - Bentley Bridge 225,000 225,000 0 0 225,000 Matlock - Asker Lane 250,000 0 250,000 0 250,000 Doveridge - Bakers Lane 0 0 135,000 0 135,000 Hurst Farm Estate Cladding Programme 0 0 100,000 0 100,000
Subtotal - Affordable Housing 1,807,500 1,379,891 2,703,970 1,474,410 5,558,271
40 2018/19 ESTIMATE TOTAL 2018/19 APPROVED 2018/19 2019/20 2020/23 TO 2022/23 SCHEME MARCH 2019 £ OUTTURN £ ESTIMATE £ ESTIMATE £ ESTIMATE £ Market Towns Replacement of Pay and Display Ticket Machines 21,491 515 20,976 0 21,491 Fishpond Meadow, Ashbourne: Car Park Improvements/Feasibility Study 20,000 752 35,000 0 35,752 Bakewell ABC Car park Improvements including cattle grid 35,000 4,645 67,800 0 72,445 Monsal Head Car Park Improvements 10,500 0 10,500 0 10,500 Wirksworth St Mary's Churchyard Railings 12,500 22,108 2,892 0 25,000 Darley Dale Down Station Improvements 13,000 31,804 0 31,804 Wirksworth Market 12,500 12,500 0 12,500 Subtotal - Market Towns 124,991 72,325 137,168 0 209,493
A Clean and Safe District Flood Alleviation Matlock Bath 3,460 752 3,460 0 4,212 Condition Surveys - Parks & Pavillions 0 752 146,355 0 147,107 Main Paths at Bakewell Recreation Ground 0 597 0 0 597 Bakewell Riverside Path 10,000 597 10,000 0 10,597 Capital contribution to White Peak Cycle Loop 0 0 20,000 0 20,000 Hall Leys Park Ranger Station 17,893 1,879 17,893 0 19,772 Wirksworth Steeple Arch Cemetery Extension 5,000 0 60,000 0 60,000 Paths at Bakewell Cemetery 3,749 597 3,749 0 4,346 Burials Review 0 0 44,000 0 44,000 Commercial Vehicles - Vans, lorries etc 441,586 235,518 421,068 1,019,000 1,675,586 Subtotal - A Clean and Safe District 481,688 240,690 726,525 1,019,000 1,986,215
Continue to Seek Efficiencies and Innovative Working Practices Electronic Document Management System 16,312 2,099 14,213 0 16,312 Subtotal - Continue to Seek Efficiencies and Innovative Working Practices 16,312 2,099 14,213 0 16,312
Miscellaneous/Other Schemes Miscellaneous Grants 30,000 30,000 30,000 90,000 150,000 Cromford PSICA Scheme 0 6,421 0 0 6,421 Carsington Fund Grant 6,690 0 13,380 20,072 33,452 41 2018/19 ESTIMATE TOTAL 2018/19 APPROVED 2018/19 2019/20 2020/23 TO 2022/23 SCHEME MARCH 2019 £ OUTTURN £ ESTIMATE £ ESTIMATE £ ESTIMATE £ Bakewell ABC Condition Survey Works 8,500 10,365 0 0 10,365
Matlock Town Hall - Works identified in condition surveys 0 1,879 237,854 0 239,733 Replacement of the main ramp in the garage at Northwood Depot 0 0 10,000 0 10,000 Capital Investment Transfer of Leisure Centre 747,434 553,915 652,053 0 1,205,968 Wirksworth Leisure Centre - Condition Survey Works 9,829 7,080 3,500 0 10,580 Wirksworth Leisure Centre Condition Surveys 69,138 70,455 1,667 0 72,122 Ashbourne Leisure Centre Condtion Surveys 255,779 108,548 149,110 0 257,658 Replace Air Handling Unit and Building Management System at Arc Leisure, Matlock 35,000 0 35,000 0 35,000 Capital Investment Public Conveniences Review 133,354 133,951 0 0 133,951 Matlock Bath Memorial gardens Toilets 25,211 27,090 0 0 27,090 Condition Survey Works 20,000 11,332 9,862 0 21,194 Rural Public Conveniences 40,540 0 0 0 0 Travellers Site 0 0 10,000 0 10,000 Town Hall Recabling 70,000 72,178 0 72,178 Microsoft Enterprise Agreeement 80,000 80,000 Virtual Desktop Server Replacement 20,000 19,906 0 19,906 Microsoft Windows Server Licence Upgrade 17,000 16,653 0 16,653 Income Management System Upgrade 15,000 6,998 8,003 0 15,001 Financial Management System Upgrade 150 150 0 150 Backup storage replacement 0 0 30,000 0 30,000 Payments Portal 0 10,230 10,230 0 20,460 CRM System 0 0 71,850 111,750 183,600 Captial Salaries 25,000 0 25,000 75,000 100,000 Subtotal Miscellaneous/Other Schemes 1,528,625 1,087,150 1,297,509 376,822 2,761,481
Total of Capital Programme 3,959,116 2,784,490 5,091,795 2,870,232 10,746,517
42
2018/19 ESTIMATE TOTAL 2018/19 APPROVED 2018/19 2019/20 2020/23 TO 2022/23 SCHEME MARCH 2019 £ OUTTURN £ ESTIMATE £ ESTIMATE £ ESTIMATE £ Matlock Town Hall - Works identified in condition surveys 0 1,879 237,854 0 239,733 Replacement of the main ramp in the garage at Northwood Depot 0 0 10,000 0 10,000 Capital Investment Transfer of Leisure Centre 747,434 553,915 652,053 0 1,205,968 Wirksworth Leisure Centre - Condition Survey Works 9,829 7,080 3,500 0 10,580 Wirksworth Leisure Centre Condition Surveys 69,138 70,455 1,667 0 72,122 Ashbourne Leisure Centre Condtion Surveys 255,779 108,548 149,110 0 257,658 Replace Air Handling Unit and Building Management System at Arc Leisure, Matlock 35,000 0 35,000 0 35,000 Capital Investment Public Conveniences Review 133,354 133,951 0 0 133,951 Matlock Bath Memorial gardens Toilets 25,211 27,090 0 0 27,090 Condition Survey Works 20,000 11,332 9,862 0 21,194 Rural Public Conveniences 40,540 0 0 0 0 Travellers Site 0 0 10,000 0 10,000 Town Hall Recabling 70,000 72,178 0 72,178 Microsoft Enterprise Agreeement 80,000 80,000 Virtual Desktop Server Replacement 20,000 19,906 0 19,906 Microsoft Windows Server Licence Upgrade 17,000 16,653 0 16,653 Income Management System Upgrade 15,000 6,998 8,003 0 15,001 Financial Management System Upgrade 150 150 0 150 Backup storage replacement 0 0 30,000 0 30,000 Payments Portal 0 10,230 10,230 0 20,460 CRM System 0 0 71,850 111,750 183,600 Captial Salaries 25,000 0 25,000 75,000 100,000 Subtotal Miscellaneious/Other Schemes 1,544,937 1,089,249 1,311,722 376,822 2,777,793
Total of Capital Programme 3,959,116 2,784,490 5,091,795 2,870,232 10,746,517
43
APPENDIX 4 POTENTIAL FUTURE CAPITAL LIABILITIES NOT IN DRAFT PROGRAMME
CATEGORY COMMENTS EST. COST £ CAR PARKS: Various Car Parks Surface repairs & full re-lining 20,500 20,500 PARKS: Broadwalk Park Paths 10,000 Ashbourne Park Buildings Bandstand and other buildings 12,000 22,000 CEMETERIES & CHURCHYARDS: Bakewell Cemetery Chapels Repairs identified in 2009 survey 15,000 15,000 OTHER PROPERTY: Bakewell ABC Flat roof gutters, ventilation/decoration, CCTV 60,000 Arc Leisure, Matlock Footpath improvements 10,000 Traveller Site New site(s) to meet housing need To be determined Lovers Walks, Matlock Bath Detailed inspection of cliff faces, design of scheme & cost of remedial works To be determined Station House, Matlock Significant repairs identified in 2009 survey 20,000 Matlock Town Hall Replace metal windows (identified in 2014 condition survey) 210,000 300,000 OFFICE TECHNOLOGY: Replacement switchboard Subject to business plan & maintenance of current equipment 100,000 Production Server replacement 5 year replacement cycle 30,000 Network switch replacement 5 year replacement cycle 20,000 Disaster recovery storage 5 year replacement cycle (shared procurement) 30,000 180,000 VEHICLES Vehicles for waste collection contract 2,000,000
Total £2,537,500
44 NOT CONFIDENTIAL – For public release Item No. 12
COUNCIL 30 MAY 2019
Report of the Head of Regeneration and Policy
PERFORMANCE MANAGEMENT – KEY & CORPORATE PERFORMANCE INDICATORS OUTTURN 2018/19
PURPOSE OF REPORT
This report summarises the outturn performance against the District Council’s Key & Corporate Performance Indicators for the full year 2018/19, demonstrating where services have been performing strongly and where improvements can be made.
RECOMMENDATION
1. The outturn performance against Corporate Plan targets for 2018/19 be noted. 2. The outturn performance against the Key Performance Indicators for 2018/19 be noted. 3. Bi-annual reports continue to be brought to Council to highlight progress, demonstrate good performance, and address areas for improvement. 4. Key Performance Indicator targets for 2019/20 set out in Section 4 and detailed in the appendix be approved.
WARDS AFFECTED
All
STRATEGIC LINK
The Corporate Plan sets out the District Council’s priorities and areas for improvement, and identifies targets to be achieved. Service Plans, policies and strategies supplement the Corporate Plan. Within individual Service Plans there are a small number of Key Performance Indicators, which set out the targets for more routine operational achievement within those service areas. The District Council’s Performance Management scheme monitors progress against these Key and Corporate Performance Indicators and identifies improvements.
1 BACKGROUND
1.1 The Corporate Plan (adopted by Council in November 2015) sets out the District Council’s priorities and areas for improvement. It identifies a number of priority targets to be achieved each year. These targets set out the District Council’s main actions as to what it wishes to achieve to help meet its top priorities.
1.2 For 2018/19, there were 17 Corporate Plan targets set by Council in March 2018. These covered the three priority areas of:
(1) Business Growth and Job Creation;
45 (2) Affordable Housing; and (3) Market Towns.
These priority areas were to be achieved whilst also maintaining a clean and safe District and continuing to seek efficiencies and innovative working practices.
1.3 In addition, within individual Service Plans there are a small number of key targets for achievement within those service areas. These 12 Key Performance Indicators measure how well the District Council is doing at maintaining basic service standards. They cover services such as determining planning applications in good time, paying bills on time, collecting Council Tax efficiently, and paying benefits claims promptly.
1.4 A mid-year report on both the Corporate Plan targets and Key Performance Indicators was provided to Council on 5 December 2018, and a quarter 3 report on the Corporate Plan targets was provided on 7 March 2019. This latter report also set performance targets for the 2019/20 year.
2 PERFORMANCE MANAGEMENT
2.1 The District Council’s Performance Management scheme is the means by which we understand how well our services are performing. It demonstrates whether or not we are on target, and highlights good performance. Where improvements are required, it helps achieve this by setting out and monitoring actions required. Performance management is good management.
2.2 By doing so, the District Council demonstrates that it knows:
• what its priorities are • what it is aiming for • what it must do to achieve these aims • how it measures progress, and • when it is appropriate to take remedial action to address underperformance.
2.3 The District Council’s Performance Management Handbook1sets out the performance management process that uses the following classification at outturn:
Green = has fully achieved the year’s target on time Amber = has partially achieved the target and is on track to fully achieve the year’s target albeit later than planned Red = has not achieved year’s target and is unlikely to do so.
3 COUNCIL PERFORMANCE – OUTTURN 2018/19
3.1 Overall, of the 29 performance indicators for the financial year 2018/19 for which data is available, 22 (76%) were fully or partially achieved, as Table 1 shows:
1 http://www.derbyshiredales.gov.uk/images/documents/P/Performance_Management_Handbook_2017-18.pdf
46
No. of Green Amber Red TBC* Targets Corporate Plan targets 17 11 2 4 Key Performance Indicators 12 9 2 1 TOTAL 29 20 2 6 1 Table 1 - Summary of Performance Indicator Outcomes * Data is awaited to show the % household waste recycled (this data will not be available from partner organisations until June 2019).
3.2 A lower proportion of Corporate Plan targets were fully achieved (11 out of 17, or 65%) as compared to Key Performance Indicator targets (9 out of 12, or 75%). Corporate Plan targets tend to be project based and involve a range of partners; they are therefore more complex and subject to factors outside the Council’s direct control, which often means the timescales for delivery become extended.
3.3 Table 2 below divides indicators by service related and Corporate Plan priority area. Strong performance is evident from the Revenues and Benefits and Planning service areas; weaker performance is in the corporate plan target area of market towns:
Service Area No. of Green Amber Red TBC Targets Organisational Health 3 1 1 1 Housing 1 1 Planning 4 3 1 Revenues & Benefits 4 4 Corporate Plan Priority Area Other 1 1 Business Growth & Job Creation 5 3 2 Market Towns 6 3 3 Affordable Housing 5 4 1 TOTAL 29 20 2 6 1 Table 2 - Performance Target Outturn by Service & Corporate Priority 3.4 The detailed outturn position for each of the key performance indicators for 2018/19 is set out in Appendix 1.
3.5 Performance highlights from 2018/19 include:
• a reduction in the three year efficiency savings target by 2020/21 from £1million to £400,000 • the percentage of major planning applications determined in 13 weeks has seen continued high performance, with 100% of applications determined in 13 weeks. • the percentage of Non Domestic Rates collected within the year was 98.1%, which is the best collection rate in the past 12 years. • the speed of processing new benefits claims has improved to an average 14 days, which is 10 days better than the target level and is the best performance in many years.
47 • The speed of processing notifications of changes in circumstances is an average 6 days which exceeds the target by 2 days; this is in the light of more complex cases.
3.6 The 6 targets that were not achieved are described below; of these all had already been flagged as uncertain of achievement at or prior to the Q3 reporting stage:
1. Working days lost due to sickness - the target of 8 days average was missed by 2.37 days per FTE. The out turn is skewed by long term absence (over 4 weeks) in December which was unusually high - 79% of absence days were Long Term Sickness, compared with an average of 49% for the year up to November. Six of the ten employees who were absent on Long Term Sickness Absence in December 2018 returned to work in January 2019. 2. The percentage of appeals allowed against District Council decisions to refuse planning applications missed the target by 5% (at 33% allowed) and this has been on a worsening trend in terms of performance over the last three years. 3. The number of adaptations provided to the homes of disabled people fell short of the target by 4, although the 66 adaptations completed is the second highest number ever achieved, and the target was raised this year after extra funding became available. 4. The target to increase the stall occupancy of each market operated by the District Council by 2% above 2017/18 occupancy underperformed. Bakewell Market occupancy was up slightly (6%) on last year but this did not offset the decrease in stall occupancy for Ashbourne which is down an average of 18%. This indicator will not be included in 2019/20 as the Ashbourne markets will cease to be run by the District Council and will transfer to a community interest company. 5. Encourage 2 more themed and farmers markets within existing District Council stall markets - no extra markets have been held this year although an antiques market is scheduled for 11th May and the long-running Bakewell Christmas market took place. 6. 57% customer satisfaction overall with Derbyshire Dales District Council keeping areas including highways free from litter was 18% below target. This has previously been reported and the fall in satisfaction is in line with the national decrease. However, by contrast, requests for service to the District Council to undertake ‘litter picks’ or ‘sweeps’ have fallen (from 279 in 2016/17 to 250 in 2018/19), suggesting that although satisfaction has fallen, actual cleanliness levels have improved.
4 CHANGES TO PERFORMANCE TARGETS FOR 2019/20
4.1 The Corporate Plan and Service Plans approved by Council on 7 March 2019 set out the Corporate Plan targets and Key Performance Indicators for 2019/20. This year- end data has prompted reflection on a few of the target levels and proposed changes are specified below.
4.2 The target for the ‘Average no. working days lost due to sickness absence per FTE employee’ is proposed to be 9 for 2019/20. This is considered to be an achievable improvement on the 10.37 days lost in 2018/19. Managing absence is a balance between supporting staff who are unable to attend for work due to ill health and maximising the availability of staffing in a small organisation, and absence management is kept under review by the Corporate Leadership Team.
4.3 The target for the ‘% Major planning applications determined in 13 weeks’ is proposed to improve from >60% to >75%. This reflects performance which over the past seven
48 years has averaged 87%, whilst at the same time acknowledging there are relatively few major applications, so poor performance on one could skew the results - which is a factor in not increasing the target further.
4.4 The target for the ‘% Minor planning applications determined in 8 weeks’ is proposed to improve from >75% to >77%. This reflects performance which over the past seven years has averaged 80%, and is on the basis that there should be scope to increase this target again next year, once efficiencies from business process re-engineering are realised.
4.5 The target for the ‘% of appeals allowed against Local Authorities decision to refuse planning application’ is proposed to be changed from 27% to 30%. This reflects the average performance over the past three years, and is made on the basis that an annual appeals report will continue to be brought to the relevant committee, which will consider appeals performance and reasons for overturns in more detail.
4.6 The reduction in customer satisfaction on keeping highways free from litter does not correlate with the falling level of requests that the District Council have been receiving from local residents for the clean and green team to undertake ‘litter picks’ or ‘sweeps’. These requests have fallen from 279 in 2016/17 to 250 in 2018/19. It is considered that this is a much more appropriate measure of performance. It is therefore proposed that the target for 2019/20 should be 250 or fewer requests for service for ‘litter picks’ or ‘sweeps’.
4.7 Service Plans for 2019/20 will be updated on the above basis if approved. They will include 2018/19 outturn data and will be published on the District Council’s website by 30 June 2018. Service Plans set out key actions and targets for 2019/20, which feed into the District Council’s Corporate Plan.
4.8 It is proposed to continue to report performance to Members at Council meetings twice a year. This will highlight progress, demonstrate good performance where it occurs, and focus on areas for improvement that emerge during the year.
5 RISK ASSESSMENT
5.1 Legal The Corporate Plan, and relevant Service Plans are compliant with all relevant legislation. The legal risk is assessed as being low.
5.2 Financial There are no financial considerations arising from the performance management report. Where Corporate Plan targets or Service Plans actions have resource implications, these have been accounted for in existing budgets.
5.3 Corporate There is a risk that Corporate Plan targets or Key Performance Indicators may not be achieved, with possible service and reputational consequences for the District Council. To mitigate this, progress is monitored quarterly by Service Heads and by the Corporate Leadership Team.
49 6 OTHER CONSIDERATIONS
6.1 In preparing this report, the relevance of the following factors has also been considered: prevention of crime and disorder, equalities, environmental, climate change, health, human rights, personnel and property.
CONTACT INFORMATION
Corinna Beatson, Policy Officer Tel: 01629 761243 E-mail: [email protected]
BACKGROUND PAPERS
None
ATTACHMENTS
Appendix 1 Key Performance Indicators Outturn Data 2018/19
50 Appendix 1
Key Performance Indicators Outturn Data 2018/19
Service Area / Description 2018/19 Target 2018/19 Q1 2018/19 Q2 2018/19 Q3 2018/19 Q4 2018/19 OUTTURN 2018/19 Target Year end commentary 2018/19 Annual 2019/20 Target Strategic Risk CMT Lead achieved Improvement 2019/20 Trend Organisational % of undisputed invoices 99.00% 99.62% 99.45% 99.35% 99.74% 99.54% The % is very slightly down on the last 2 years (99.65% & 99.62%), but the no. of late invoices per year is about 99.00% 3 Health paid on time average for the last 5 years, 23, 33, 20, 20 & then 22 this year. Missed emails by staff/CPU (before invoices are put on Agresso) are now the biggest reason for late payment (9 of the 22). Once invoices are put on Agresso, the system monitors them & sends email reminders. For those that don't respond, CPU will usually remind the users - when 20 days have passed, which helps meet the target timescales.
% of household waste 57.0% 64.1% 61.20% Not available until 6 wks after Not available until 6 wks after TBC 58.5% 8 which has been sent for close of each quarter close of each quarter reuse, recycling, composting or anaerobic TBC digestion
Average no. working days 8 days 2.38 2.35 3.94 2.45 10.37 The annual out turn figure is an average 10.37 days of sickness absence per employee, which is 2.37 days above 9 lost due to sickness our target. The out turn is skewed by long term absence (over 4 weeks) in December which was unusually high - absence per FTE employee- 79% of absence days were Long Term Sickness, compared with an average of 49% for the year up to November. quarterly* 6 of the 10 employees who were absent on Long Term Sickness Absence in December 2018 returned to work in January 2019. Appropriate management and support of sickness absence continues at the District Council. Managing absence is a difficult balance between managing attendance and supporting colleagues unable to attend work due to ill health. We are benchmarking with other Councils to determine if the target should be reviewed and are considering if the target of 8 days is appropriate.
Housing The percentage of Re-worded target: 79.5% Data not supplied 81.0% 98.0% 90.0% New indicator following introduction of Homelessness Reduction Act Apr 2018. 75% 8 homeless households The percentage of seeking assistance from the homeless Council for whom this households seeking intervention helped resolve assistance from the their situation - 50% target Council for whom this N/A intervention helped resolve their situation - 50% target
Planning % of Major planning >60% 100% 100% 100% 100% 100% Continued high performance on this indicator has resulted in revised target in service plan for 2019/20 >75% applications determined in 13 weeks
% of Minor planning >75% 74.5% 87.5% 95.3% 75.6% 83.2% The annual out turn is the same as last year. >77% applications determined in ---- 8 weeks
% of Other planning >90% 89.8% 99.0% 97.8% 93.2% 95.2% The annual out turn is 1.7% above last year. >90% 6 applications determined in 8 weeks % of appeals allowed <27% 50.0% 25.0% 25.0% 20.0% 33.3% <30% 12 against LA’s decision to refuse planning application Revenues & % of Council Tax collected 98.40% 33.3% N/A N/A N/A 98.7% KPI target exceeded by 0.3%. Performance in 2018/19 was just 0.1% below 2017/18 which was the best 98.40% 6 Benefits within the year performance in 10 years. -
% of Non Domestic rates 97.30% 22.7% N/A N/A N/A 98.1% KPI target of exceeded by 0.8%. Outturn for 2018/19 was best of last 12 years, which is excellent given lower 97.30% 6 collected within the year than usual collection rates at the start of 2018/19. Speed of processing new 24 days 18.03 13.00 14.51 10.66 13.98 KPI target of 24 days has been met, with this outturn being the best for many years. In future any Department of 24 days 9 claims (days) Work & Pension delays in processing Universal Credit will ultimately adversely affect processing times for Council Tax Support (with an inbuilt 42-day delay for UC).
Speed of processing: 8 days 8.75 6.15 4.32 1.64 5.94 KPI target exceeded by an average 2 days. Although the volume of complicated work has increased this year 8 days 12 notifications of changes in (ATLAS, VEPS, and RTI) the efficient organisation has allowed a quick throughput. Volumes of work will increase circumstances (days) for Council Tax Services processing as the roll out of Universal Credit continues.
Business Growth No. of new business start- 20 3 9 7 6 25 Target exceeded - the majority of start-up businesses supported continue to trade successfully. Funding for the 10 & Job Creation ups enabled by Derbyshire Launchpad business start-up programme in the Derbyshire Dales (part funded by ERDF through Sheffield City Dales Business Advice Region) has now come to an end. A report setting out the achievements of the programme will be presented to June C&E Committee
No. of established 75 25 13 23 15 76 The service continues to experience significant demand. In addition to the outturn figures reported, businesses 75 businesses assisted by supported earlier in the year have continued to receive support as necessary Derbyshire Dales Business Advice, enabling the creation of local jobs
No. of businesses 8 3 5 0 8 16 Target exceeded – Q4 approvals have been achieved through the Derbyshire Business Support Grant Scheme, 9 supported to access grants funded via the Derby and Derbyshire Business Rate Pooling Fund, demonstrating the value of the service and or loans from Government importance of smaller grant programmes to enabling business growth. In addition, a number of other businesses and Local Enterprise receiving grant offers have received light touch support from the service Partnerships
Assist private sector Assist private sector Highways Authority considering Highways Authority preparing S73 application approved Planning Application for new Project delayed DCC to determine planning application May 2019. Completion of detailed design and legal agreements for land Assist private sector partners to secure funding partners to secure revised proposals for roundabout information to support new planning enabling initial development off A52 roundabout submitted acquisition and funding from landowners programmed for July 2019. Full Stage 2 Business Case required by partners to commence and commence work on a funding and solution within single land application for roundabout. Revised Blenheim Road D2N2 LEP November 2019 work on a new link road at new access road at commence work on a ownership. S73 application under wording for S73 application agreed in Ashbourne Airfield Ashbourne Airfield Industrial new access road at consideration to enable limited principle and application to be Industrial Estate, opening Estate by March 2019, Ashbourne Airfield initial development off Blenheim determined in Q3. If approved this N/A up 8 ha of new opening up 8 ha of new Industrial Estate by Road. would enable initial development off employment land employment land March 2019, opening Blenheim Road. Position re: overall up 8 ha of new project should be clearer by January employment land 2019
Develop a business case Develop a business Bid prepared for feasibility funding Bid submitted for feasibility funding Bid submitted for feasibility External funding bid Project Paused Grant offer letter received from DCC for feasibility study. Develop a business case for the District Council to case for the District for Cromford Road / Middleton for Cromford Road / Middleton Road funding for Cromford Road / approved for feasibility study Decision awaited from Historic England on application to extend Scheduled Monument within site. The District for the District Council to more directly intervene in Council to more Road site for submission to site Middleton Road site on Middleton Road / Council took part in the consultation reiterating the findings of the Local Plan EIP more directly intervene in the creation of employment directly intervene in Business Rates Pooling Fund when Cromford Road site, the creation of units/ business workspace, the creation of open Wirksworth employment units/ by March 2019 employment units/ N/A business workspace in the business workspace, central area of the district by March 2019 by September 2019
51 Service Area / Description 2018/19 Target 2018/19 Q1 2018/19 Q2 2018/19 Q3 2018/19 Q4 2018/19 OUTTURN 2018/19 Target Year end commentary 2018/19 Annual 2019/20 Target Strategic Risk CMT Lead achieved Improvement 2019/20 Trend Affordable No. of affordable homes 105 14 (please note, this was previously 26 (please note, this was previously 49 26 113 Development over the year progressed as planned. Phasing of larger sites ensured consistent supply of new 51 12 Housing completed reported as 47) reported as 8) homes across each quarter
Develop a business case Develop a business Bid submitted to the LGA Housing Delay with final award of funding by Work progressing Completed Report Completed The LGA funded project with Altair culminated in a presentation to the Commercial Board on the 13th March 2019. Complete a review of 12 for the District Council to case for the District Advisers Programme for £14,000 to LGA which has pushed back the start Approval was given to further develop the business case that would lead to a more detailed project plan to deliver alternative delivery options more directly secure and Council to more fund a consultant to support the date, but consultancy firm ‘Altair’ now a modest programme of Council housing, subject to further reports to the Commercial Board and Council in order to continue the develop affordable housing, directly secure and project. Update report to CLT appointed to support the project delivery of affordable by March 2019 develop affordable taken in July 2018. N/A housing housing, by March 2019
Provide debt and welfare Re-worded target: 133 99 116 104 452 The target for the year has been achieved. The projects funded by DDDC have a significant cumulative impact: 300 3 advice to 250 vulnerable Provide debt and Age UK generated £282,186 in new benefits. The CAB dealt with 1208 debt issues, managing £1,208,735 worth households welfare advice to 250 of debt and gaining £56,142 in benefits. Adullam achieved debt managed of £102,418, Benefit uptake of £24,465 vulnerable and other financial gains of £39,842. The combined impact of the three services in 2018/19 equates to N/A households £1,713,788
No. of adaptations provided 70 (please note this 17 10 20 19 66 Although the final outturn fell short of the target by 4, the 66 completions represents the second highest number of 57 6 to the homes of disabled is an increase on the Disabled Facilities Grants completions ever achieved, after 2017/18. This is a demand led service and predicting people previous 2018/19 the figures is therefore difficult. target of 50, and is dependent on the forecast budget of £491,470 being confirmed by our partner agency)
Develop proposed activities Develop proposed Business case taken to CLT 26th Focus has been on the Empty Homes The Empty Homes Premium was No further update in Q4 The Empty Homes Premium The 100% empty homes premium was adopted from the 1st April 2019. A review of the effectiveness of the policy Review the effect of 3 to reduce overall long term activities to reduce June concerning options and work Premium with the consultation on the approved by Council and will be was adopted and other initiatives linked to empty homes will be undertaken in September 2019 increase in Council Tax empty homes by March overall long term to reduce long term empty homes. Premium prepared in Q2 (report to implemented from April 2019 Premium in September 2019 empty homes by Report prepared for G&R CLT June 2018). N/A 2019 and prepare a case March 2019 Committee 19th July concerning for other measures to Empty Homes Premium bring empty homes back into use Market Towns Increase the stall Ashbourne Saturday 32% 50% 20% 11% 28% Bakewell Market occupancy was up slightly by 6% on last year but this has not offset the decrease in stall N/A target removed N/A occupancy of each market (<43%) occupancy for Ashbourne which is down an average of 18%. operated by the District Ashbourne Saturday & Thursday markets are due to be transferred to a CIC in the next few weeks. Council by 2% above Ashbourne Thursday 14% 45% 25% 4% 22% 2017/18 occupancy levels (<44%) (re-worded target from Bakewell (<77%) 84% 93% 86% 70% 83% 2017/18)
Encourage 2 more themed Encourage 2 more 0 0 0 0 0 No new themed or farmers markets took place this year. The ABC will be hosting an Antiques Market on 11th May 2 2 and farmers markets within themed and farmers 2019. existing District Council stall markets within markets existing District Council stall markets
Prepare a draft Estate The consultation phase is Phase 1 of the consultation process The Council has received the final The report has been Significant work undertaken The project is progressing well with the consultant’s report providing the framework for the Master Plan. Develop 3 funding bids to 9 Regeneration Master Plan progressing well through the has been completed with a draft report on the consultation phase produced by the contractor to deliver the report and Numerous projects are emerging from the work with the community and other agencies which are leading to the implement the Estate for Hurst Farm by March summer of 2018/19 report provided by the consultant. and is now working with the prepare a project plan based development of small, medium and larger grant applications. Some of these have already been successful e.g. Management Master Plan 2019 Phase 2 of the project will commence Friends of Hurst Farm and the on the report’s findings the Pocket Parks bid to improve Spider Park. for Hurst Farm in the spring with a draft vision Regeneration Project Group to N/A strategy available for consultation by commence Phase 2 which will the end of March 2019. include the formulation of specific bids and programmes of funding
Ensure the feasibility study Feasibility Study completed / further No change The options assessment was Application submitted to Considerable work There has been a signifcant increase in the understanding of the the feasibility of bringing different proposals Prepare re-development for Bakewell Road (Matlock options assessment in preparation presented to committee, , where it Future High Street Fund for undertaken to explore the forward on this site, and future work will be required in order to ensure that proposals can close the gap bewteen proposals for Bakewell Community Vision) is was agreed further work should funding to support viability of a number of costs and returns. Road site, Matlock by complete be undertaken to determine development of proposals on alternative options for the November 2019 whether a partnership the site in March 2019. redevelopment of the arrangement was feasible, Bakewell Road site. N/A progress by July 2019. Submission made to MHCLG for funding under the Future High Street Fund.
% customer satisfaction 75% 72% 72% 57% 57% 57% This indicator is measured by an annual survey. The most recent survey was in October 2018 and the response Suggest New Target of A 8 overall with Derbyshire from the 336 people (49%) that responded shows satisfaction rates have fallen from 62% in 2017, this is in line maximum of 250 service Dales District Council with the national pattern but is 18% below target. request for litter picks and keeping areas including sweeps highways free from litter Manage the restoration of Indicator to be see comments Revised completion date 2 November Reinstatement of some railings All work completed All work completed N/A as project completed N/A the wrought iron railings at carried forward as 2018 required and painting work St Mary’s Church, not yet achieved outstanding N/A Wirksworth, using capital funds Other target Continue a programme of Not applicable – N/A N/A N/A N/A N/A The KPI target that was set in March 2018 was “to achieve savings of £1m by 2020/21”. By the time that the Continue a programme to 20 efficiency savings and budget balanced for Council set the budget in March 2019, the target has been changed to “Continue a programme to identify identify efficiency savings service reviews with a 2018/19. Target of efficiency savings and/or additional income of £400,000 by 2020/21”. and/or additional income target of generating generating £1 million of £400,000 by 2020/21 £1,000,000 in ongoing in savings by March savings by 2020/21 2021
52 NOT CONFIDENTIAL – For public release Item No. 13
COUNCIL 30 MAY 2019
Report of the Head of Community & Environmental Services
LOCAL PROJECTS FUND
PURPOSE OF REPORT
To review the success of the Local Projects Fund and grants awarded since its inception, October 2015 and examples of projects supported in the 2018/2019 financial year.
RECOMMENDATION
1. That the report is noted.
2. That the Fund continue in 2019 / 2020 as agreed and outlined in the report to Council, 14 March 2019.
WARDS AFFECTED
All
STRATEGIC LINK
The Local Projects Fund enables Councillors to be more proactive in their role as Community Leaders and in doing so supports all of the District Council’s aims and objectives, including improving quality of life.
1 REPORT
1.1 The Local Projects Fund was introduced on 1 October 2015 – its aim was to enable all Ward Members to administer a small budget and distribute to worthy causes within their Ward.
1.2 Applications can be made by local groups and individuals that are based within the Derbyshire Dales area providing they can demonstrate community benefit. This includes Town / Parish Councils (for specific projects only). Groups and organisations can apply for funding for both revenue (one-off) and minor capital projects.
1.3 Each Councillor initially had a yearly allocation of £1,000 which was reduced to £900 for 2017/2018 and 2018/2019 – a 10% reduction in line with cuts to other revenue grants.
1.4 Underspends were carried forward until the 2017/18 financial year, after which Council agreed that carrying forward underspends would no longer be permitted.
1.5 A schedule setting out the grants awarded by area and Councillor since October 2015 is attached for information at Appendix One.
53
1.6 All awards of grant are subject to the District Council being recognised in any promotional material. Grant awards have featured in Dales Matters and a snap shot of recent grants is attached at Appendix Two with some photographs and feedback from the beneficiaries.
1.7 From Appendices One and Two, it can be seen that the Local Projects Fund has supported a variety of projects, some small, some larger, also helping to encourage others to contribute or match fund.
2 LOCAL PROJECTS FUND – 2019 / 2020
At Council 14 March 2019, it was agreed that the Fund continues into 2019/2020 with the following criteria:-
• The funds remain as is, £900 allocation per Councillor, with no carry forward of underspends at the financial year-end • Minimum grant of £100 and maximum of £1,000 • Current criteria to remain, but to exclude grants for individuals • Bids should be focussed on outcomes that benefit the wider community where possible, rather than just small sections of communities • It should be possible for the same organisation to receive a grant each year, but not guaranteed • Emphasis on the District Council being acknowledged in any publicity and coverage of the project as a condition
3 RISK ASSESSMENT
3.1 Legal Delegation to Councillors is in accordance with the provisions contained in the The Local Government and Public Involvement in Health Act 2007. The legal risk is therefore low.
3.2 Financial The budget for 2018/19 included £35,100 for awards from the Local Projects Fund. A total of £34,380.98 was awarded with an underspend of £719.02 which has been released back to the revenue account.
Overall a total of £142,926.95 has been awarded.
£35,100 has been included in the 2019 / 2020 budget.
The financial risk is assessed as low.
4 CONTACT INFORMATION
Ros Hession, Neighbourhoods Liaison Officer, Telephone 01629 761302 or email [email protected]
5 BACKGROUND PAPERS
Application forms and associated papers held in the Community & Environmental Services Department October 2015 – March 2019
54
6 ATTACHMENTS
Appendix 1 - Schedule of grants awarded by Councillors, October 2015 – March 2019 Appendix 2 - Feedback 2018 / 2019
55
Local Projects Fund - allocation by Councillor – 2015 - 2019 Appendix One
Councillor Sue Bull - Ashbourne North
Purpose of Grant Applicant Organisation Amount
Supply of bulbs to schools John Dick Ashbourne & District 50+ Forum £50.00
To help fund Tai Chi classes Martin Balderson Parkinson's UK Ashbourne Branch £50.00
Advertising materials Deborah Graham Tiny Teddies £50.00
Choir trip to Budapest Ellie-May Astbury £50
Support costs of staging Royal Shrovetide Football in Ashbourne Steve Jones Ashbourne Royal Shrovetide Football Committee £250
Large portable cinema quality screen Ann Rosser Ashbourne Arts Limited £400
Towards wheelchair loan service Debbie Hackett Voluntary and Community Services Peaks and Dales £500
To purchase equipment Mrs K L Bates Ashbourne District Guiding £250
Towards representation at The Great Gathering Brell Ewart Ashbourne Branch RBL £100
CCTV Ashbourne Albert Golding Ashbourne Sport and Community Partnership £800
Room rental and tutors Martin Balderson Parkinson's UK Ashbourne Branch £125
Modular staging units Ann Rosser Ashbourne Arts Ltd £200
Towards staging of 2019 event Steve Jones Ashbourne Royal Shrovetide Committee £250
Insurance and radios for event Sean Clayton Ashbourne Soap Box Race £300
Red Box project to tackle period poverty Sally Wright Red Box Derbyshire Dales £25
£3,400
Page 1 of 47
56 Former Councillor Tony Millward - Ashbourne North
Purpose of Grant Applicant Organisation Amount
16+ project Louise Doble ACE Youth Trust £200.00
Ashbourne Community Observatory David Stuart-Monteith QEGS' FPTA £200.00
Ashbourne street bunting Stuart Lees £300.00
Cricket scoreboard and store David Wood Ashbourne Cricket Club £100.00
Refurbish and update finger posts in Ashbourne Paul Kirtley Ashbourne Treasures £300.00
To help fund Tai Chi classes Martin Balderson Parkinson's UK Ashbourne Branch £50.00
Advertising materials Deborah Graham Tiny Teddies £50.00
Choir trip to Budapest Ellie-May Astbury £150
Pre development feasibility costs Dave Wood / Albert Golding ARGSCP £150
Cost of car and trailer lessons and tests Eddie Baxter Ashbourne Sub Aqua Club £100
Support costs of staging Royal Shrovetide Football in Ashbourne Steve Jones Ashbourne Royal Shrovetide Football Committee £250
Large portable cinema quality screen Ann Rosser Ashbourne Arts Limited £200
Towards wheelchair loan service Debbie Hackett Voluntary and Community Services Peaks and Dales £250
Towards representation at The Great Gathering Brell Ewart Ashbourne Branch RBL £400
CCTV Ashbourne Albert Golding Ashbourne Sport and Community Partnership £200
Entry and match fees, football kit Andrew Mottershed Ashbourne Walking Football Club £250
Room rental and tutors Martin Balderson Parkinson's UK Ashbourne Branch £125
Modular staging units Ann Rosser Ashbourne Arts Ltd £200
Towards staging of 2019 event Steve Jones Ashbourne Royal Shrovetide Committee £250
Red Box project to tackle period poverty Sally Wright Red Box Derbyshire Dales £75
£3,800
Page 2 of 47
57 Councillor Tom Donnelly - Ashbourne South
Purpose of Grant Applicant Organisation Amount
Daffodil planting in schools John Dick Ashbourne & District 50+ Forum £100.00
Events for over 60's club Michael Pepper Ashbourne over 60's club £100.00
Contribution to Ashbourne Festival Ann Rosser Ashbourne Arts £300.00
New Music Laura Evans Ashbourne Town Band £150.00
To produce marketing material including replacement Careline Leaflets Jane Fulham Careline £250.00
Cricket scoreboard and store David Wood Ashbourne Cricket Club £200.00
Refurbish and update finger posts in Ashbourne Paul Kirtley Ashbourne Treasures £300.00
To help fund Tai Chi classes Martin Balderson Parkinson's UK Ashbourne Branch £100.00
Advertising materials Deborah Graham Tiny Teddies £50.00
Choir trip to Budapest Ellie-May Astbury £150
Pre development feasibility costs Dave Wood / Albert Golding ARGSCP £150
Cost of car and trailer lessons and tests Eddie Baxter Ashbourne Sub Aqua Club £100
Support costs of staging Royal Shrovetide Football in Ashbourne Steve Jones Ashbourne Royal Shrovetide Football Committee £250
Large portable cinema quality screen Ann Rosser Ashbourne Arts Limited £400
Towards representaion at The Great Gathering Brell Ewart Ashbourne Branch RBL £300
Room rental and tutors Martin Balderson Parkinson's UK Ashbourne Branch £125
Modular staging units Ann Rosser Ashbourne Arts Ltd £200
Towards staging of 2019 event Steve Jones Ashbourne Royal Shrovetide Committee £500
Insurance and radios for event Sean Clayton Ashbourne Soap Box Race £75
£3,800.00
Page 3 of 47
58 Councillor Phil Chell / Dermott Murphy - Ashbourne South
Purpose of Grant Applicant Organisation Amount
Daffodil planting in schools John Dick Ashbourne & District 50+ Forum £50.00
Ashbourne Festival Ann Rosser Ashbourne Festival £300.00
Events for over 60's club Michael Pepper Ashbourne over 60's club £100.00
Ashbourne Town Band Laura Evans Ashbourne Town Band £150.00
To produce marketing material including replacement Careline Leaflets Jane Fulham Careline £250.00
Cricket scoreboard and store David Wood Ashbourne Cricket Club £200.00
Refurbish and update finger posts in Ashbourne Paul Kirtley Ashbourne Treasures £300.00
Supply of bulbs to schools John Dick Ashbourne & District 50+ Forum £50.00
To help fund Tai Chi classes Martin Balderson Parkinson's UK Ashbourne Branch £50.00
Advertising materials Deborah Graham Tiny Teddies £50.00
Choir trip to Budapest Ellie-May Astbury £150
Pre development feasibility costs Dave Wood / Albert Golding ARGSCP £150
Cost of car and trailer lessons and tests Eddie Baxter Ashbourne Sub Aqua Club £100
Support costs of staging Royal Shrovetide Football in Ashbourne Steve Jones Ashbourne Royal Shrovetide Football Committee £250
To purchase equipment Mrs K L Bates Ashbourne District Guiding £750
Room rental and tutors Martin Balderson Parkinson's UK Ashbourne Branch £125
Modular staging units Ann Rosser Ashbourne Arts Ltd £200
Club development Mr F H Beer Ashbourne Tennis Club £500
Insurance and radios for event Sean Clayton Ashbourne Soap Box Race £75
£3,800.00
Page 4 of 47
59 Councillor Alyson Hill - Bakewell
Purpose of Grant Applicant Organisation Amount
Improvements to Sheldon Playing Field Amanda Joly Sheldon Village Meeting £400.00
To subsidise the shopping buses for the elderly and vulnerable people Edwina Edwards Bakewell and Eyam Community Transport £200.00
Community Defibrillator - Over Haddon Matthew Lovell Over Haddon Parish Council £270.00
Photographic Accessories Keith Jeffreys Bakewell Photo Club £20.00
Start up grant for equipment Joanne McVeigh 2nd Bakewell Rainbows £34.00
To help us survive Janet Bailey Bakewell Show £400.00
Venue hire and transport costs Sandra Bramall Bakewell & District Disabled Club £50.00
Refreshments & equipment Bill Robinson Bakewell Croquet Club £75.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
Training pitch costs Ruth Allen Bakewell Town Junior Football Club £200
To rescue forecourt/small car park in front of museum Marian Barker Bakewell Old House Museum £333.34
Towards annual costs Liz Broomhead HYPAC £100
Towards tutor and rent Lesley Armitage Bakewell & District Tai Chi Group £50
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £100
Memorial benches Bill Storey Bakewell & District RBL £83.33
CCTV Steve Edwards Bakewell Town Council £500
Replacement gazebo David Rawson Bakewell Carnival Charity Trust £166.67
Outdoor community space Mathew Lovell Over Haddon Parish Council £193.34
Purchase / repair of boards and equipment Christine Barks Bakewell A J Welldressing £250
Towards defibrillator and storage cabinet John Rowe Bakewell Town Council £289.99
£3,765.67
Page 5 of 47
60 Councillor Helen Froggatt - Bakewell
Purpose of Grant Applicant Organisation Amount
Respite Care Heidi Hawkins Helen's Trust £500.00
Community Transport Costs Angela Swift The Royal British Legion Women's Section Bakewell £200.00
Improvements to Sheldon Playing Field Amanda Joly Sheldon Village Meeting £200.00
Edwina Edwards To subsidise the shopping buses for the elderly and vulnerable people Bakewell and Eyam Community Transport £100.00
Community Defibrillator - Over Haddon Matthew Lovell Over Haddon Parish Council £270.00
Photographic Accessories Keith Jeffreys Bakewell Photo Club £30.00
Start up grant for equipment Joanne McVeigh 2nd Bakewell Rainbows £33.00
To help us survive Janet Bailey Bakewell Show £400.00
Refreshments & equipment Bill Robinson Bakewell Croquet Club £100.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
Training pitch costs Ruth Allen Bakewell Town Junior Football Club £500
To rescue forecourt/small car park in front of museum Marian Barker Bakewell Old House Museum £333.33
Towards annual costs Liz Broomhead HYPAC £100
Towards tutor and rent Lesley Armitage Bakewell & District Tai Chi Group £83.67
Replacement gazebo David Rawson Bakewell Carnival Charity Trust £166.67
Towards commuity centre garden Julia Zamoyski Bakewell in Bloom £100
Outdoor community space Mathew Lovell Over Haddon Parish Council £193.33
Purchase / repair of boards and equipment Christine Barks Bakewell A J Welldressing £440
£3,800
Page 6 of 47
61 Councillor Philippa Tilbrook - Bakewell
Purpose of Grant Applicant Organisation Amount
Improvements to Sheldon Playing Field Amanda Joly Sheldon Village Meeting £400.00
To subsidise the shopping buses for the elderly and vulnerable people Edwina Edwards Bakewell and Eyam Community Transport £300
Community Defibrillator - Over Haddon Matthew Lovell Over Haddon Parish Council £260.00
Photographic Accessories Keith Jeffreys Bakewell Photo Club £50.00
Social event for Parkinson's sufferers Joyce Steele The Parkinsons Support Group Bakewell £100.00
Start-up grant for equipment Joanne McVeigh 2nd Bakewell Rainbows £33.00
To help us survive Janet Bailey Bakewell Show £500.00
Venue hire and transport costs Sandra Bramall Bakewell & District Disabled Club £250.00
Refreshments & equipment Bill Robinson Bakewell Croquet Club £75.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £32
Training pitch costs Ruth Allen Bakewell Town Junior Football Club £200
To rescue forecourt/small car park in front of museum Marian Barker Bakewell Old House Museum £333.33
Towards annual costs Liz Broomhead HYPAC £100
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £100
Memorial benches Bill Storey Bakewell & District RBL £166.67
Replacement gazebo David Rawson Bakewell Carnival Charity Trust £166.66
Towards community centre garden Julia Zamoyski Bakewell in Bloom £200
Outdoor community space Mathew Lovell Over Haddon Parish Council £193.33
Towards defibrillator and storage cabinet John Rowe Bakewell Town Council £340.01
£3,800.00
Page 7 of 47
62 Councillor Chris Furness - Bradwell
Purpose of Grant Applicant Organisation Amount
Funding to run club Steve Lawless Bradwell Youth Club £125.00
Defibrillator Tracy Harbidge Great Hucklow & District Community Spirit £250.00
Bradwell War Memorial Hall Toilet Improvements Linda Granger Bradwell War Memorial Hall £130.00
Removing rubbish and weed from Bradwell Brook Steve Lawless Bradwell Parish Council £250.00
3 notice boards Deborah Stansfield Great Hucklow Parish Council £250.00
Emergency store Steve Lawless Bradwell Parish Council £250.00
New mower Carol Hill Bradwell Bowls Club £250
Parish Council noticeboard for Little Hucklow Deborah Stansfield Great Hucklow Parish Council £250
Upgrade and improve sound system Alison Johnston Bradwell Centenary Players £250
Towards building a mobile bar Andrew Nash Bradwell Community Land Trust £250
To fund a series of activities for young people in Bradwell Mr S P Lawless Bradwell Parish Council £270
Micro hydro generator to power Xmas lights Michael Joseph Bradda Dads £200
Weaselling activity at Burbage Edge Caroline Preston Bradwell Parish Council £90
Equipment Debbie Hobson Bradwell Sports FC £85
Christmas lights Michael Joseph Bradda Dads £150
Defibrillator signage for ex BT phone box Deborah Stansfield Great Hucklow Parish Council £61
Youth activities Caroline Preston Bradwell Youth Activites £180
Purchase of litter bin Deborah Stansfield Great Hucklow Parish Council £150
Projects at infant and junior schools Susan Boxall Friends of Bradwell Schools £350
£3,791.00
Page 8 of 47
63 Councillor Angus Jenkins - Brailsford
Purpose of Grant Applicant Organisation Amount
Traffic Survey Laura Storey Brailsford Parish Council £300.00
Village bench John Polglass Hollington P C £300.00
To improve the appearance of the village by planting bulbs on the village green and road side verges John Polglass Hollington P C £200.00
Friday Club youth group Louise Doble ACE Youth Trust £1,000
Inclusive indoor athletics equipment VeraMcilroy Venture Ashbourne £188
Towards playing field Laura Storey Brailsford & Ednaston P C £250
Towards activities and equipment Stuart Salwell Derwent Valley Orienteering Club £525
£2,763.00
Page 9 of 47
64 Councillor John Tibenham - Calver
Purpose of Grant Applicant Organisation Amount
Defibrillator Jackie Cullen Stoney Middleton PC £250.00
Installation of electricity and internal equipment for Cricket Pavilion Tom Deakin Calver Cricket Club £250.00
Community Transport Edwina Edwards Bakewell and Eyam Community Transport £500.00
Speed Gun David Nicholson Curbar Parish Council £250.00
Hall hire, resources, outings etc Robin Scothern Peak Youth Group - Stoney YP £250.00
Theatre trip Catherine Hunt Calver, Curbar and Froggatt Senior Citizens Club £250.00
PA system Bridget Skinner Froggatt & District Horticultural Society £250
Works to pitch Josh Bennett Stoney Middleton F C £200
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £140
10th birthday celebrations Particia Barker 1st Grindleford Rainbows £32
Towards community events Trevor Askey St Martins Church Stoney Middleton £250
Electric music keyboard Stuart Lloyd Froggatt Wesleyan Reform Chapel £278
Towards CCTV Sarah Nicholas Curbar Parish Council £300
Electric heaters Stuart Lloyd Froggatt Weslyan Reform Chapel £300
Laminated safety glass for Roman Bath House windows Barry Aldridge Stoney Middleton Parish Council £300
£3,800.00
Page 10 of 47
65 Councillor Lewis Rose - Carsington Water
Purpose of Grant Applicant Organisation Amount
Seating in Carsington Church Rebecca Cole-Morgan Carsington Church PCC £150.00
Daffodil planting in schools John Dick Ashbourne & District 50+ Forum £50.00
Equipment store Wendy Slater 1st Brassington Brownies £265.00
Transport/Insurance Mrs Howe Get Together Club £200.00
Brass Band for Wakes Week Patricia Horrocks Brassington Wakes Committee £100.00
To purchase a plaque to celebrate Bradbourne's status as a 'doubly thankful village' Brenda Kirkham Ballidon & Bradbourne Parish Council £100.00
Towards digital piano Roger Finch Hognaston Winter Festival £150.00
Supply of bulbs to schools John Dick Ashbourne & District 50+ Forum £50.00
New external door and carpet tiles for British Legion Hall Janet Gould Brassington Friends of Forces Ladies Committee £350
Towards trees and events John Robson Hognaston Winter Festival £400
Printing costs Hannah Barton Kniveton News £250
Towards key speakers and village hall hire Nicola Mosley Hogweed Garden Club £300
Transport costs Liz Howe The Get Together Club £250
To lay holly hedge Peter Oldfield Temperance Gell's Foundation £250
Towards 2018 Hognaston Winter festival Roger Finch Hognaston Winter Festival £200
To complete purchase of 2 defibrillators and 4 years managed service Dawn Lewis Hognaston Village Hall £300
Towards transport costs Liz Howe The Get Together Club £400
£3,765.00
Page 11 of 47
66 Councillor Susan Hobson - Chatsworth
Purpose of Grant Applicant Organisation Amount
Baslow Christmas Tree Dr David Dawson N/A £300.00
Piano Repair Claire De la Haye Baslow Belles £220.00
Community Transport Edwina Edwards Bakewell and Eyam Community Transport £200.00
New bench seating in Home changing Room Peter Holt Baslow Sports Field Trust £350.00
Notice board Jane Walker Baslow WI £234.00
Good quality battery powered Xmas tree lights Janet Smith Pilsley Parish Meeting £100.00
Energy saving measure and re-vamp of hall Siobhan Spencer Cavendish Village Hall Beeley £250.00
Security equipment Peter Holt Baslow Sports Field £346.00
Administrative expenses eg printing Jon Rawlinson Baslow & Bubnell Neighbourhood Watch £50
Tables Siobhan Spencer Cavendish Hall Beeley £300
Lapel transmitter and microphone Iris Holt Baslow Flower Circle £100
Insurance and transport costs Dr Julian Newton Baslow and District Luncheon Club £120
Tabelclothes Anne Dawson Baslow Senior Citizens Club £120
Hatch and sliding ladder in village hall Bridget Skinner Baslow Players £210
Portable public address system Christine Lyne Baslow Sports Fields CIO £600
Bench and defibrillator Sarah Porter Pilsley Parish Meeting £150
Tidy entrance to church car park project Sarah Porter Beeley Parish Council £150
£3,800.00
Page 12 of 47
67 Councillor Andrew Shirley - Clifton & Bradley
Purpose of Grant Applicant Organisation Amount
Bench Julie Sadler Edlaston and Wyaston Parish Council £650.00
Defibrillator Joanne Harrison Clifton Parish Council £400.00
Supply of bulbs to schools John Dick Ashbourne & District 50+ Forum £50.00
Kit for juniors Ali Blake Clifton Cricket Club £600
New village signs Joanne Harrison Clifton Parish Council £388
New village notice board Dr Susan F Parsons Snelston Parish Meeting £200
Inclusive indoor athletics equipment Vera Mcilroy Venture Ashbourne £612
Restoration of village memorial John Fletcher Shirley Church Council £75
Defibrillator Dr Susan F Parsons Snelston Parish Meeting £500
Burial ground wall repairs Sian Bacon Shirley Parish Council £250
Towards activities and equipment Stuart Salwell Derwent Valley Orienteering Club £75
£3,800.00
Page 13 of 47
68 Councillor Jason Atkin - Darley Dale
Purpose of Grant Applicant Organisation Amount Developing Inter-active Gardens Project Iris Wagstaffe - First Taste First Taste £300.00
Rain Jackets Robert Heath Darley Dale Juniors FC £100.00
To provide an additional fixed synthetic turf practice cage Richard Johnson Darley Dale Cricket Club £160.00 Bill Jameson Portable PA System Darley Dale / Onzain Twinning Association £190.00
Darley Dale in Bloom Lyn Mason Darley Dale in Bloom £90.00
Vegetable Garden Toni Bryan The Derbyshire Federation for Mental Health £200.00
Intergenerational project Longmeadow Care and Darley Dale County Primary School Iris Wagstaffe First Taste £166.00
Ringing Change - Meadow View and Churchtown School Iris Wagstaffe First Taste £166.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
Peace and reflection garden Rev Stephen Monk St Helen's C of E Church £500
Solar lighting in changing rooms Daniel Stephenson Darley Dale Lions FC £333.34
Football equipment Michael Charlton Darley Dale Dragons U10s £200
VOYAGE South Darley Iris Wagstaffe First Taste £444.66
Promotional materials Richard Godley/David Lathrope Derwent & Wye Valley Railway Trust £65
DIG Longmeadow Iris Wagstaffe First Taste £150
Ringing Change Meadow View Iris Wagstaffe First Taste £150
Football equipment and training gear Axel Jennewein Darley Dale Dragons Football £300
Room hire Diane Cliff Memory Lane £154
Bench / dugout for side of pitch D Stephenson Darley Dale Lions FC £81
£3,800.00
Page 14 of 47
69 Councillor Mark Salt - Darley Dale
Purpose of Grant Applicant Organisation Amount
Rain Jackets Robert Heath Darley Dale Juniors FC £150.00
To provide an additional fixed synthetic turf practice cage Richard Johnson Darley Dale Cricket Club £170.00 Portable PA System Bill Jameson Darley Dale / Onzain Twinning Association £10.00
Darley Dale in Bloom Lyn Mason Darley Dale in Bloom £90.00
Vegetable Garden Toni Bryan The Derbyshire Federation for Mental Health £200.00
Football nets, pegs etc Matthew Warren Darley Dale Lions Football Club £120.00
Intergenerational project Longmeadow Care and Darley Dale County Primary School Iris Wagstaffe First Taste £167.00
Ringing Change - Meadow View and Churchtown School Iris Wagstaffe First Taste £167.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £70
Water bowser Lyn Mason Darley Dale in Bloom £500
Solar lighting in changing rooms Daniel Stephenson Darley Dale Lions FC £333.33
Football equipment Michael Charlton Darley Dale Dragons U10s £200 Mobile Memory Lane Bakewell & Matlock Age Running of outings for isolated and older people Lindsey Coombs UK D & D £100
Purchase set of 3 mobile domed wicket covers Richard Johnson Darley Dale Cricket Club £166.66
VOYAGE South Darley Iris Wagstaffe First Taste £277.67
World Thinking Day Claire Orford Matlock District Girlguiding £128.34
Grounds maintenance of football pitch Danny Stephenson Darley Dale Lions FC £300
Football equipment and training gear Axel Jennewein Darley Dale Dragons Football £250
Room hire Diane Cliff Memory Lane £100
Bench / dugout for side of pitch D Stephenson Darley Dale Lions FC £100
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £25
Leaflets and training for traffic monitoring project Carol Taylor Old Hackney Lane Traffic Group £75
Page 15 of 47
70 Intergenerational Project Darley Hall Care Home and South Darley Primary School Iris Wagstaffe First Taste £50
£3,750.00
Page 16 of 47
71 Councillor Andrew Statham - Darley Dale
Purpose of Grant Applicant Organisation Amount
Rain Jackets Robert Heath Darley Dale Juniors FC £150.00
To provide an additional fixed synthetic turf practice cage Richard Johnson Darley Dale Cricket Club £170.00
Darley Dale in Bloom Lyn Mason Darley Dale in Bloom £90.00
Vegetable Garden Toni Bryan The Derbyshire Federation for Mental Health £200.00
Intergenerational project Longmeadow Care and Darley Dale County Primary School Iris Wagstaffe First Taste £167.00
Ringing Change - Meadow View and Churchtown School Iris Wagstaffe First Taste £167.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
DIG project Longmeadow Care Home / Darley Dale County Primary Iris Wagstaffe First Taste £500
Solar lighting in changing rooms Daniel Stephenson Darley Dale Lions FC £333.33
Football equipment Michael Charlton Darley Dale Dragons U10s £200
Purchase set of 3 mobile domed wicket covers Richard Johnson Darley Dale Cricket Club £333.34
VOYAGE South Darley Iris Wagstaffe First Taste £277.67
World Thinking Day Claire Orford Matlock District Girlguiding £50
Promotional materials Richard Godley/David Lathrope Derwent & Wye Valley Railway Trust £65
DIG Longmeadow Iris Wagstaffe First Taste £75
Ringing Change Meadow View Iris Wagstaffe First Taste £75
Grounds maintenance of football pitch Danny Stephenson Darley Dale Lions FC £300
Football equipment and training gear Axel Jennewein Darley Dale Dragons Football £50
Room hire Diane Cliff Memory Lane £100
Bench / dugout for side of pitch D Stephenson Darley Dale Lions FC £185
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £50
£3,588.34
Page 17 of 47
72 Councillor Richard FitzHerbert - Dovedale & Parwich
Purpose of Grant Applicant Organisation Amount
Daffodil planting in schools John Dick Ashbourne & District 50+ Forum £100.00
Signboards for village Andrew Bock Thorpe Parish Council £500.00
Equipment or materials for repairing / improving around the local area Susan Baker Heathcote Residents Group £500.00
The Ilam Shuttle Kylie Robinson Ashbourne Community Transport £250.00
Supply of bulbs to schools John Dick Ashbourne & District 50+ Forum £50.00
Towards cost of village bench Fiona Raistrick Mappleton Parish Council £150
Path and bench Joanne Poitevin Tissington & Lea Hall P C £900
Towards new play equipment Andrew Martin Parwich PC £450
Memorial Cheryl Woolley Parwich Memorial Hall £300
Redecoration of former BT kiosk for book lending facility Andrew Bock Thorpe Parish Council £300
Permanent photographic display Sarah Baker Tissington Village Hall Management Committee £300
£3,800.00
Page 18 of 47
73 Councillor Albert Catt - Doveridge & Sudbury
Purpose of Grant Applicant Organisation Amount
New physical education equipment Caron Day St Cuthbert's Pre-School Playgroup £150.00
Develop, strengthen and promote the work and aims of SGRT Gillian Prew Sudbury Gasworks Restoration Trust £500.00
To upgrade kitchen and equipment Tim Scott Doveridge Village Hall Management Committee £400.00
Transport for Senior Residents to travel to Llandudno for a seaside outing. Carol Marson Dove Vale Senior Residents Club £100.00
Towards Dovefest Selina Edwards Dovefest Music Festival £250.00
Elements of the development project including Local History Research Group and specific training Gillian Prew Sudbury Gasworks Restoration Trsut £700
Replacement of role play and real world equipment Caron Day St Cuthbert's Pre-School Playgroup £300
Support purchase and siting of community defibrillator Karen Bown Doveridge First Responders £500
Plants for decorative planters Richard Hewson-Stoat Doveridge Gardening Club £75
Repair roof of bowls pavilion Carol Marson Doveridge Bowls Club £250
Towards renovation of outside area Angela Fearn St Cuthbert's Pre-School Playgroup £175
Replacement plants and shrubs for planter Michel Morley Doveridge Gardening Club £45
£3,445.00
Page 19 of 47
74 Councillor David Chapman - Hartington & Taddington
Purpose of Grant Applicant Organisation Amount
150th Anniversary Celebrations Liz Broomhead Hartington C of E Primary School £850.00
150th Anniversary Celebrations Liz Broomhead Hartington Community Group £150.00
Taddington - Bakewell and Eyam Community Transport Edwina Edwards BECT £500.00
Outside play area Judith Flower Hartington PTFA £850
Towards Festival Week Richard M Jones Chelmorton Festival £550
Defibrillator Clive Howarth Hartington Middleton Quarter Parish Council £450
Replacement lighting Keith Quine Hartington Village Hall £450
£3,800.00
Page 20 of 47
75 Councillor Vicky Massey-Bloodworth - Hathersage & Eyam
Purpose of Grant Applicant Organisation Amount
Litter picking equipment Alan Jacques Grindleford Litter Pickers £125.00
Water polo goals Bill Hanley Hathersage and District Swimming Club £125.00
Community Transport Edwina Edwards Bakewell and Eyam Community Transport £250.00
Installation of CCTV in Hathersage Allyson Jones Safer Neighbourhood Team and Others £50.00
AquaHealth @ Hathersage Programme Christine Wilkinson Hathersage Swimming Pool £100.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
Repair of parish organ Bernard Madden St Michael & All Angels Parish Church, Hathersage £500
Towards Aquahealth Hathersage Project Christine Wilkinson Hathersage Swimming Pool £250
Towards landscaping for project Chris Winfield Heart for Hathersage £500
Hospitality for French visitors Nicola Wright Eyam/Malestroit Twinning Association £250
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £85
Musical instruments Elizabeth Tiplady Grindleford & Eyam Playgroup £81
10th birthday celebrations Particia Barker 1st Grindleford Rainbows £34
Restore facilities Michael Clarkson Grindleford Allotment Association £500
Towards hire of weekly community bus Elizabeth Hirschman Hathersage Luncheon Club £250
Pay for hire of Calver Village Hall on 28.2.19 David Jackson Grindleford Horticultural Society £30
Urgent repairs to electrical distribution board Timothy Reynolds Grindleford Playing Field Trust £500
Purchase of planters for Hathersage Village Centre Heather Rodgers Hathersage Horticultural Society £120
£3,800.00
Page 21 of 47
76 Councillor Jean Monks - Hathersage & Eyam
Purpose of Grant Applicant Organisation Amount
Litter picking equipment Alan Jacques Grindleford Litter Pickers £125.00
Water polo goals Bill Hanley Hathersage and District Swimming Club £125.00
Community Transport Edwina Edwards Bakewell and Eyam Community Transport £250.00
Installation of CCTV in Hathersage Allyson Jones Safer Neighbourhood Team and Others £50.00
AquaHealth @ Hathersage Programme Christine Wilkinson Hathersage Swimming Pool £100.00
Repair of parish organ Bernard Madden St Michael & All Angels Parish Church, Hathersage £500
Towards Aquahealth Hathersage Project Christine Wilkinson Hathersage Swimming Pool £250
Towards landscaping for project Chris Winfield Heart for Hathersage £500
Hospitality for French visitors Nicola Wright Eyam/Malestroit Twinning Association £250
Musical instruments Elizabeth Tiplady Grindleford & Eyam Playgroup £216
10th birthday celebrations Particia Barker 1st Grindleford Rainbows £34
Restore facilities Michael Clarkson Grindleford Allotment Association £500
Towards hire of weekly community bus Elizabeth Hirschman Hathersage Luncheon Club £250
Pay for hire of Calver Village Hall on 28.2.19 David Jackson Grindleford Horticultural Society £30
Urgent repairs to electrical distribution board Timothy Reynolds Grindleford Playing Field Trust £500
Purchase of planters for Hathersage Village Centre Heather Rodgers Hathersage Horticultural Society £120
£3,800.00
Page 22 of 47
77 Councillor Richard Bright - Hulland
Purpose of Grant Applicant Organisation Amount David Lewis Traffic management signs Hulland Ward Parish Council £150.00
Daffodil planting in schools John Dick Ashbourne & District 50+ Forum £50.00
Purchase of new cooker Brenda Kirkham Hulland Ward Parish Council £300.00
Picnic tables David Lewis Hulland Ward Playing Field £200.00
Defibrillator and box Niamh Goulder Kirk Ireton Parish Council £300.00
The Art of Letter Writing project Jane Wells Junction Arts £300
Purchase a new picnic bench for children's play area Janice Jackson Kirk Ireton Parish Council £500
Replace mixer amplifier in village hall Janice Jackson Kirk Ireton Parish Council £250
Broadband costs for village hall Brenda Kirkham Hulland Ward Parish Council £400
Replacement electrically operated roll-up/down screen Pamela Butler Cinema Middleton £200
£2,650.00
Page 23 of 47
78 Councillor Graham Elliott - Lathkill & Bradford
Purpose of Grant Applicant Organisation Amount
Defibrillator Jeffrey Bamforth Monyash Parish Council £350.00
Village Bench Matthew Lovell Youlgrave Parish Council £350.00
Running Costs Edwina Edwards Bakewell and Eyam Community Transport £150.00 Improving the outside area of school including the playground and outside learning areas Marie Keable Monyash CE Primary School £200.00
Purchase of role play furniture Heather Stelling Youlgrave All Saints CE Primary School £250.00
Roof repairs David Camm Middleton by Youlgreave Church Roof Appeal Group £300.00
Drystone wall around village mere Amanda Johnson Monyash Parish Council £250.00 Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
To actively support service users at Carsington Water Sailing Club Amanda Haseldine EMH Care & Support £50
Royal Oak protection and goal posts Matthew Lovell Youlgrave Parish Council £475
Maps, compasses, cases Penny McCloy Youlgrave D of E Award Group £175
Recycled material bench Matthew Lovell Youlgrave P C £300
Assist to complete Great War Centenary Memorial Art Piece John Cooper The Youlgrave 1914 - 1918 Community Group £200
Allotment notice board Matthew Lovell Youlgrave Parish Council £200
Refurbish phone box Mrs L Fitton Monyash Parish Council £300
Replace electric cooker and associated equipment Nicola Humphreys Youlgrave Scout & Community Youth Hall £200
£3,800.00
Page 24 of 47
79 Councillor Neil Horton - Litton & Longstone
Purpose of Grant Applicant Organisation Amount
Running Costs Edwina Edwards Bakewell and Eyam Community Transport £1,000
Purchase and install large piece of outdoor climbing equipment in the school playground Jenna Jackson Friends of Longstone School £1,000
Purchase wider variety of books for new library Emily Swindell Friends of Longstone School £900
£2,900.00
Page 25 of 47
80 Councillor Joyce Pawley – Masson
Purpose of Grant Applicant Organisation Amount
Security Equipment Kath Wilson Derwent Valley Donkey Sanctuary £150.00
Minibus driving lessons & licence Naomi Beckett 1st Cromford Guides £250.00
Purchase and installation of a heart defibrillator Russ Boyack Cromford Parish Council £250.00
Bonsall Carnival Creative Workshops and Procession Wendy Bullar Bonsall Carnival committee £240.00
Towards Ipad, laptop, projector Kathleen Wilson Derwent Valley Donkey Sanctuary £100.00
Forest Schools Victoria Wilding Friends of Cromford Canal £180.00
Arts project Cromford Railway Station Jeremy Beckett Cromford Parish Council £200.00
Xmas party Karen Kay Cromford Playgroup £40.00
Improve sites in Matlock Bath David Savage Derbyshire Wildlife Trust £250.00
Purchase flower towers planters Dawn Land Cromford P C £250.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
Christmas lighting Julie Baranek Matlock Bath Parish Council £500
Flag project Ian Evetts Cromford Flag Group £200
Costs towards summer production Jo Shannon Big Theatre £40
Towards 2nd defibrillator for village Tony Payne Bonsall PC £50
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £90
To produce questionnaire sheets to accompany the Green Man Trail Julie Baranek Matlock Bath Development Association CIC £60
Bonsall Carnival drumming workshops and procession Wendy Bullar Bonsall Carnival £50
Material for bird and bat boxes Russ Boyack Cromford Station Volunteers £100
Towards summer production Jo Shannon Big Theatre £100
Entry and match fees, football kit Andrew Mottershed Ashbourne Walking Football Club £20
Upgrade showers, goals posts David Greenhough Cromford FC £200
Advertising Karen Kay Cromford Playgroup £50 Page 26 of 47
81 Urgent bat survey Carol Phillips Derbyshire Wildlife Trust £200
Village notice board Tony Payne Bonsall Parish Council £180
£3,800.00
Page 27 of 47
82 Councillor Garry Purdy - Masson
Purpose of Grant Applicant Organisation Amount
Security Equipment Kath Wilson Derwent Valley Donkey Sanctuary £100.00
Minibus driving lessons & licence Naomi Beckett 1st Cromford Guides £200.00
Purchase and installation of a heart defibrillator Russ Boyack Cromford Parish Council £250.00
Bonsall Carnival Creative Workshops and Procession Wendy Bullar Bonsall Carnival Committee £240.00
Towards Ipad, laptop, projector Kathleen Wilson Derwent Valley Donkey Sanctuary £100.00
Forest Schools Victoria Wilding Friends of Cromford Canal £180.00
Arts project Cromford Railway Station Jeremy Beckett Cromford Parish Council £300.00
Xmas party Karen Kay Cromford Playgroup £40.00
Improve sites in Matlock Bath David Savage Derbyshire Wildlife Trust £250.00
Purchase flower towers planters Dawn Land Cromford P C £100.00
Christmas lighting Julie Baranek Matlock Bath Parish Council £200
Flag project Ian Evetts Cromford Flag Group £200
Costs towards summer production Jo Shannon Big Theatre £100
Towards 2nd defibrillator for village Tony Payne Bonsall PC £300
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £100
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £180
Equipment and kit Sheree White Miss Kicks £60
Bonsall Carnival drumming workshops and procession Wendy Bullar Bonsall Carnival £50
Material for bird and bat boxes Russ Boyack Cromford Station Volunteers £100
Towards summer production Jo Shannon Big Theatre £50
To help fund visit of disadvantaged children from Belarus Christopher Broome Chernobyl Children's Lifeline £50
Upgrade showers, goals posts David Greenhough Cromford FC £100
Advertising Karen Kay Cromford Playgroup £50 Page 28 of 47
83 Urgent bat survey Carol Phillips Derbyshire Wildlife Trust £50
Village notice board Tony Payne Bonsall Parish Council £200
Purchase of native wild flowers and shrubs Russ Boyack Cromford Station Volunteers/Cromford PC £250
£3,800.00
Page 29 of 47
84 Councillor Martin Burfoot - Matlock All Saints
Purpose of Grant Applicant Organisation Amount Christmas Lunch Jill Bunting Matlock and District Hard of Hearing Club £67.00
Film screening Debbie Steeples 5th Matlock All Saints Cub Pack £40.00
Purchase of Materials for Victoria Hall Gardens Lyn Petch Matlock in Bloom £200.00 Hurst Farm play area equipment Heidi McDougall Derbyshire Dales District Council £100.00
Running costs including transport Trevor Boam Matlock & Surrounding Communities 50+ Forum £50.00
Update kitchen Gwen Warlow All Saints Church Hall Management Committee £150.00
Running costs Jennifer Faulkner Matlock Social Group for the Disabled £75.00
Social events for Matlock Disabled Club Pat Gallon Matlock Disabled Club £30.00
Panto trip for underprivileged children John Bent Matlock Rotary Club £25.00
Works to install / convert an area in HLP into a MUGA Helen Carrington DDDC £335.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
To actively support service users at Carsington Water Sailing Club Amanda Haseldine EMH Care & Support £50
Costs towards summer production Jo Shannon Big Theatre £75
Entertainment and food for Matlock Disabled Club Pat Gallon St Joseph's RC and Starkholmes WI £16.66
Re-printing of self guided walking trails around Matlock Ken Parker Matlock Civic Association £258.34
Towards a residential trip in June 2018 Bev Cooke Friends of Castle View Primary £166.66
No Two the Same project Sarah Bradnock Hecate Arts £50
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £100
Towards internet café Toni Bryan Derbyshire Federation for Mental Health £100
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £135
Equipment and kit Sheree White Miss Kicks £50
Venue hire for monthly meetings Jennifer Faulkner Matlock Social Club for the Disabled £75
World Thinking Day Claire Orford Matlock District Girlguiding £50 Page 30 of 47
85 3 small extractor fans Tom Pilkington Matlock Methodist and URC £46.67
Fruit trees and compost Gary Wain Groundwork £180
Replacement piano Christopher Lowe All Saints Church Matlock £175
Subsidise Matlock Fairtrade event Catherine Rawas Hecate Arts £49.67
Communal polytunnel facility Dave Goodridge Well Field Allotment Society £180
Towards activity day Jill Fearn 5th Matlock (All Saints) Cub Pack £20
Commemorative lime tree and plaque - John Bowne Ken Parker Matlock Civic Association £61.67
Promotional materials Richard Godley/David Lathrope Derwent & Wye Valley Railway Trust £65
DIG Longmeadow Iris Wagstaffe First Taste £50
Ringing Change Meadow View Iris Wagstaffe First Taste £50
Set up of Limelight Friendship Group Louise Crowley Church in the Peak £100
VOYAGE Castle View School and Presentaion Sisters Care Centre Iris Wagstaffe First Taste/ Age UK Derby & Derbyshire £166.66
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £50
To contribute to demonstration fees Gill Brown Matlock Floral Art £50
Training equipment and kit for the players Al Morley Matlock Town Under 12s Girls Football Team £50
Payment of PPL license fee Ashley Bird Radio Free Matlock £40
Towards cost of new Girlguidng programme Claire Orford 2nd Matlock Rainbows, Brownies and Guides £100
Material to build wooden walk way adjacent to the Paint Mill in the Lumsdale Valley Julian Burgess Lumsdale Project £50
Materials to produce workbooks for wellbeing resilience workshops and toolkits Toni Bryan The Derbyshire Federation for Mental Health £66.67
£3,800.00
Page 31 of 47
86 Councillor Sue Burfoot - Matlock All Saints
Purpose of Grant Applicant Organisation Amount
Christmas Lunch Jill Bunting Matlock and District Hard of Hearing Club £67.00
Film screening Debbie Steeples 5th Matlock All Saints Cub Pack £40.00
Purchase of Materials for Victoria Hall Gardens Lyn Petch Matlock in Bloom £200.00 Hurst Farm play area equipment Heidi McDougall Derbyshire Dales District Council £100.00
Running costs including transport Trevor Boam Matlock & Surrounding Communities 50+ Forum £50.00
Update kitchen Gwen Warlow All Saints Church Hall Management Committee £150.00
Running costs Jennifer Faulkner Matlock Social Group for the Disabled £75.00
Social events for Matlock Disabled Club Pat Gallon Matlock Disabled Club £35.00
Panto trip for underprivileged children John Bent Matlock Rotary Club £25.00
Works to install / convert an area in HLP into a MUGA Helen Carrington DDDC £333.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
To actively support service users at Carsington Water Sailing Club Amanda Haseldine EMH Care & Support £50
Costs towards summer production Jo Shannon Big Theatre £75
Entertainment and food for Matlock Disabled Club Pat Gallon St Joseph's RC and Starkholmes WI £16.66
Re-printing of self guided walking trails around Matlock Ken Parker Matlock Civic Association £258.34
Towards a residential trip in June 2018 Bev Cooke Friends of Castle View Primary £166.66
No Two the Same project Sarah Bradnock Hecate Arts £50
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £100
Towards internet café Toni Bryan Derbyshire Federation for Mental Health £100
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £105
Equipment and kit Sheree White Miss Kicks £75
Venue hire for monthly meetings Jennifer Faulkner Matlock Social Club for the Disabled £75
World Thinking Day Claire Orford Matlock District Girlguiding £75 Page 32 of 47
87 3 small extractor fans Tom Pilkington Matlock Methodist and URC £46.67
Fruit trees and compost Gary Wain Groundwork £150
Replacement piano Christopher Lowe All Saints Church Matlock £150
Subsidise Matlock Fairtrade event Catherine Rawas Hecate Arts £50
Communal polytunnel facility Dave Goodridge Well Field Allotment Society £180
Towards activity day Jill Fearn 5th Matlock (All Saints) Cub Pack £51.67
Commemorative lime tree and plaque - John Bowne Ken Parker Matlock Civic Association £61.67
Promotional materials Richard Godley/David Lathrope Derwent & Wye Valley Railway Trust £65
DIG Longmeadow Iris Wagstaffe First Taste £50
Ringing Change Meadow View Iris Wagstaffe First Taste £50
Set up of Limelight Friendship Group Louise Crowley Church in the Peak £100
Towards summer production Jo Shannon Big Theatre £50
VOYAGE Castle View School and Presentation Sisters Care Centre Iris Wagstaffe First Taste/ Age UK Derby & Derbyshire £166.66
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £25
To contribute to demonstration fees Gill Brown Matlock Floral Art £50
Training equipment and kit for the players Al Morley Matlock Town Under 12s Girls Football Team £66.66
Towards cost of new Girlguiding programme Claire Orford 2nd Matlock Rainbows, Brownies and Guides £100
Forest Schools project Anna Casey Friends of Castle View £60
Materials to produce workbooks for wellbeing resilience workshops and toolkits Toni Bryan The Derbyshire Federation for Mental Health £55.01
£3,800.00
Page 33 of 47
88 Councillor Ann Elliott - Matlock All Saints
Purpose of Grant Applicant Organisation Amount
Afternoon tea events Pat Gallon Matlock Disabled Club £100.00
Christmas Lunch Jill Bunting Matlock and District Hard of Hearing Club £66.00
Film screening Debbie Steeples 5th Matlock All Saints Cub Pack £40.00
Purchase of Materials for Victoria Hall Gardens Lyn Petch Matlock in Bloom £200.00 Hurst Farm play area equipment Heidi McDougall Derbyshire Dales District Council £100.00
Running costs including transport Trevor Boam Matlock & Surrounding Communities 50+ Forum £50.00
Update kitchen Gwen Warlow All Saints Church Hall Management Committee £150.00
Running costs Jennifer Faulkner Matlock Social Group for the Disabled £100.00
Social events for Matlock Disabled Club Pat Gallon Matlock Disabled Club £35.00
Panto trip for underprivileged children John Bent Matlock Rotary Club £25.00
Works to install / convert an area in HLP into a MUGA Helen Carrington DDDC £333.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £50
To actively support service users at Carsington Water Sailing Club Amanda Haseldine EMH Care & Support £50
Costs towards summer producton Jo Shannon Big Theatre £100
Entertainment and food for Matlock Disabled Club Pat Gallon St Joseph's RC and Starkholmes WI £16.66
Re-printing of self guided walking trails around Matlock Ken Parker Matlock Civic Association £166.66
Towards a residential trip in June 2018 Bev Cooke Friends of Castle View Primary £166.66
No Two the Same project Sarah Bradnock Hecate Arts £300
Running of outings for isolated and older people Lindsey Coombs Mobile Memory Lane Bakewell & Matlock Age UK D & D £100
Towards internet café Toni Bryan Derbyshire Federation for Mental Health £58.33
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £135
Venue hire for monthly meetings Jennifer Faulkner Matlock Social Club for the Disabled £50
Equipment and kit Sheree White Miss Kicks £100 Page 34 of 47
89 World Thinking Day Claire Orford Matlock District Girlguiding £56.66
3 small extractor fans Tom Pilkington Matlock Methodist and URC £46.66
Fruit trees and compost Gary Wain Groundwork £75
Replacement piano Christopher Lowe All Saints Church Matlock £75
Subsidise Matlock Fairtrade event Catherine Rawas Hecate Arts £75
Communal polytunnel facility Dave Goodridge Well Field Allotment Society £75
Commemorative lime tree and plaque - John Bowne Ken Parker Matlock Civic Association £61.66
Promotional materials Richard Godley/David Lathrope Derwent & Wye Valley Railway Trust £65
Print costs Catherine Rawas Hecate Arts £50
DIG Longmeadow Iris Wagstaffe First Taste £50
Ringing Change Meadow View Iris Wagstaffe First Taste £50
Set up of Limelight Friendship Group Louise Crowley Church in the Peak £50
Towards summer production Jo Shannon Big Theatre £50
VOYAGE Castle View School and Presentation Sisters Care Centre Iris Wagstaffe First Taste/ Age UK Derby & Derbyshire £166.66
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £25
To contribute to demonstration fees Gill Brown Matlock Floral Art £50
Training equipment and kit for the players Al Morley Matlock Town Under 12s Girls Football Team £66.66
Towards cost of new Girlguidng programme Claire Orford 2nd Matlock Rainbows, Brownies and Guides £100
Material to build wooden walk way adjacent to the Paint Mill in the Lumsdale Valley Julian Burgess Lumsdale Project £50
Training for volunteers to become leaders Rachel Lane Sole Mates £65
£3,795.61
Page 35 of 47
90 Councillor Deborah Botham - Matlock St Giles
Purpose of Grant Applicant Organisation Amount
Tent for both groups Julie Brownbill Tansley Brownies and Rainbows £60.00
Food, Drink & Activities Anna Casey Friends of Hurst Farm Residents Assc £100.00
Extra-curricular activities for the children and to purchase equipment for the school Gillian Carter Friends of Tansley School £200.00
Replace gas heaters for electric ones Denise Peck Starkholmes Village Hall £200.00 Hurst Farm play area equipment Heidi McDougall Derbyshire Dales District Council £200.00
Projector and Projection screen Hannah Yates 1st Matlock Green Brownies £100.00
Equipment for sprinkler system David West Matlock Park Bowls Club £100.00
Running costs Jennifer Faulkner Matlock Social Group for the Disabled £150.00
Xmas fair and festivities Anna Casey Friends of Castle View £100.00
Intergenerational project Iris Wagstaffe First Taste £100.00
Extra heaters Denise Peck Starkholmes Village Hall £100.00
Panto trip for underprivileged children John Bent Matlock Rotary Club £25.00
Works to install / convert an area in HLP into a MUGA Helen Carrington DDDC £333.00
Modernise facilities by installing WiFi and internet access Joe Woods Tansley Community Hall Management Committee £150
Electric fuse board Denise Peck Starkhomes Village Hall £100
Entertainment and food for Matlock Disabled Club Pat Gallon St Joseph's RC and Starkholmes WI £16.67
Re-printing of self guided walking trails around Matlock Ken Parker Matlock Civic Association £50
Towards a residential trip in June 2018 Bev Cooke Friends of Castle View Primary £75
Chipper/shredder/mulcher Michael Naden Starkholmes Allotment Association £100
No Two the Same project Sarah Bradnock Hecate Arts £100
Towards internet café Toni Bryan Derbyshire Federation for Mental Health £58.33
World Thinking Day Claire Orford Matlock District Girlguiding £50
Fruit trees and compost Gary Wain Groundwork £100 Page 36 of 47
91 Subsidise Matlock Fairtrade event Catherine Rawas Hecate Arts £225.33
Communal polytunnel facility Dave Goodridge Well Field Allotment Society £50
Commemorative lime tree and plaque - John Bowne Ken Parker Matlock Civic Association £57
Defibrillator Val Alcock Starkholmes Village Hall £670
Towards rent and food costs Christine Smith Imperial Good Food Lunch Club £173
£3,743.33
Page 37 of 47
92 Councillor Steve Flitter - Matlock St Giles
Purpose of Grant Applicant Organisation Amount
Tents for both groups Julie Brownbill Tansley Brownies and Rainbows £70.00
Extra-curricular activities for the children and to purchase equipment for the school Gillian Carter Friends of Tansley School £200.00
Replace gas heaters for electric ones Denise Peck Starkholmes Village Hall £200.00
Food drink and activities Anna Casey Friends of Hurst Farm Residents Association £100.00 Hurst Farm play area equipment Heidi McDougall Derbyshire Dales District Council £100.00
Projector and Projection screen Hannah Yates 1st Matlock Green Brownies £100.00
Equipment for sprinkler system David West Matlock Park Bowls Club £100.00
Running costs including transport Trevor Boam Matlock & Surrounding Communities 50+ Forum £100.00
Running costs Jennifer Faulkner Matlock Social Group for the Disabled £100.00
Xmas fair and festivities Anna Casey Friends of Castle View £100.00
Intergenerational project Iris Wagstaffe First Taste £100.00
Extra heaters Denise Peck Starkholmes Village Hall £100.00
Panto trip for underprivileged children John Bent Matlock Rotary Club £25.00
Works to install / convert an area in HLP into a MUGA Helen Carrington DDDC £333.00
Modernise facilities by installing WiFi and internet access Joe Woods Tansley Community Hall Management Committee £150
Electric fuse board Denise Peck Starkholmes Village Hall £100
Entertainment and food for Matlock Disabled Club Pat Gallon St Joseph's RC and Starkholmes WI £16.67
Re-printing of self guided walking trails around Matlock Ken Parker Matlock Civic Association £100
Towards a residential trip in June 2018 Bev Cooke Friends of Castle View Primary £100
Chipper/shredder/mulcher Michael Naden Starkholmes Allotment Association £100
Towards internet café Toni Bryan Derbyshire Federation for Mental Health £55.33
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £100
Venue hire for monthly meetings Jennifer Faulkner Matlock Social Club for the Disabled £50 Page 38 of 47
93 Equipment and kit Sheree White Miss Kicks £50
World Thinking Day Claire Orford Matlock District Girlguiding £50
Fruit trees and compost Gary Wain Groundwork £100
Replacement piano Christopher Lowe All Saints Church Matlock £100
Communal polytunnel facility Dave Goodridge Well Field Allotment Society £100
Commemorative lime tree and plaque - John Bowne Ken Parker Matlock Civic Association £60
Resources Gill Carter Tansley 1st Brownies £100
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £50
To contribute to demonstration fees Gill Brown Matlock Floral Art £50
Training equipment and kit for the players Al Morley Matlock Town Under 12s Girls Football Team £50
Towards cost of new Girlguiding programme Claire Orford 2nd Matlock Rainbows, Brownies and Guides £100
Material to build wooden walk way adjacent to the Paint Mill in the Lumsdale Valley Julian Burgess Lumsdale Project £100
Materials to produce workbooks for wellbeing resilience workshops and toolkits Toni Bryan The Derbyshire Federation for Mental Health £75
Defibrillator Val Alcock Starkholmes Village Hall £250
Towards rent and food costs Christine Smith Imperial Good Food Lunch Club £65
£3,800
Page 39 of 47
94 Councillor Jacquie Stevens - Matlock St Giles
Purpose of Grant Applicant Organisation Amount
Tents for both groups Julie Brownbill Tansley Brownies and Rainbows £70.00
Food, Drink & Activities Anna Casey Friends of Hurst Farm Residents Assc £100.00
Extra-curricular activities for the children and to purchase equipment for the school Gillian Carter Friends of Tansley School £200.00
Replace gas heaters for electric ones Denise Peck Starkholmes Village Hall £200.00 Hurst Farm play area equipment Heidi McDougall Derbyshire Dales District Council £200.00
Projector and Projection screen Hannah Yates 1st Matlock Green Brownies £100.00
Equipment for sprinkler system David West Matlock Park Bowls Club £100.00
Running costs Jennifer Faulkner Matlock Social Group for the Disabled £75.00
Xmas fair and festivities Anna Casey Friends of Castle View £100.00
Intergenerational project Iris Wagstaffe First Taste £100.00
Extra heaters Denise Peck Starkholmes Village Hall £100.00
Panto trip for underprivileged children John Bent Matlock Rotary Club £25.00
Works to install / convert an area in HLP into a MUGA Helen Carrington DDDC £333.00
Modernise facilities by installing WiFi and internet access Joe Woods Tansley Community Hall Management Committee £150
Electric fuse board Denise Peck Starkhomes Village Hall £100
Entertainment and food for Matlock Disabled Club Pat Gallon St Joseph's RC and Starkholmes WI £16.68
Re-printing of self guided walking trails around Matlock Ken Parker Matlock Civic Association £166.66
Towards a residential trip in June 2018 Bev Cooke Friends of Castle View Primary £100
Chipper/shredder/mulcher Michael Naden Starkholmes Allotment Association £100
Towards internet café Toni Bryan Derbyshire Federation for Mental Health £50
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £85
Venue hire for monthly meetings Jennifer Faulkner Matlock Social Club for the Disabled £50
Equipment and kit Sheree White Miss Kicks £25 Page 40 of 47
95 World Thinking Day Claire Orford Matlock District Girlguiding £50
Fruit trees and compost Gary Wain Groundwork £100
Replacement piano Christopher Lowe All Saints Church Matlock £100
Communal polytunnel facility Dave Goodridge Well Field Allotment Society £98.33
Towards activity day Jill Fearn 5th Matlock (All Saints) Cub Pack £5.33
Commemorative lime tree and plaque - John Bowne Ken Parker Matlock Civic Association £65
Set up of Limelight Friendship Group Louise Crowley Church in the Peak £35
VOYAGE Castle View School and Presentation Sisters Care Centre Iris Wagstaffe First Taste/ Age UK Derby & Derbyshire £166.66
Resources Gill Carter Tansley 1st Brownies £100
Christmas Day Lunch for elderly / lonely in Matlock / Darley Dale Bryn & Julia Apperley £25
To contribute to demonstration fees Gill Brown Matlock Floral Art £50
Training equipment and kit for the players Al Morley Matlock Town Under 12s Girls Football Team £33.34
Towards cost of new Girlguiding programme Claire Orford 2nd Matlock Rainbows, Brownies and Guides £100
Material to build wooden walk way adjacent to the Paint Mill in the Lumsdale Valley Julian Burgess Lumsdale Project £75
Forest Schools project Anna Casey Friends of Castle View £75
Training for volunteers to become leaders Rachel Lane Sole Mates £95
Defibrillator Val Alcock Starkholmes Village Hall £80
£3,800
Page 41 of 47
96 Councillor Tony Morley - Norbury
Purpose of Grant Applicant Organisation Amount
Supply of bulbs to schools John Dick Ashbourne & District 50+ Forum £50.00
Notice board in Yeaveley Jacqueline Bailey Rodsley & Yeaveley P C £600.00
Replace lighting in the village hall Anne Lewis Norbuy & Roston P C £300
Picnic in the Field event Jacky Bailey Yeaveley Holy Trinity Church £120
Village party / picnic, pay towards brass band Peter Butler Marston Montgomery Parish Council £130
Upgrade telephone kiosk to house defibrillator and village information centre Julie Sadler Norbury & Roston Parish Council £300
To install outside water taps at Boylestone Village Hall George Upson Boylestone Village Hall £100
To obtain lighting for the recently purchased Marquee Mrs Pamela Upson Boylestone Ladies Group £200
Memorial bench Julie Sadler Norbury & Roston PC £345
Towards restoration of phone box George Upson Boylestone PC £200
Folding tables Eleanor Shakespeare Marston Montgomery Cornation Hall £500
Flower tubs and troughs to enhance the village Jacqueline Bailey Rodsley & Yeaveley Parish Council £55
Refurbishment of bench and tree surgery Jacky Bailey Rodsley & Yeaveley Parish Council £200
Christmas Tree Pamela Upson Boylestone Ladies Group £100
2 metal silhouette soldiers for annual Armistice display Olivia Harrison Marston Montgomery Parish Council £120
Archaeological excavation David Legh PCC of St Andrew Cubley £300
£3,620.00
Page 42 of 47
97 Councillor Jo Wild – Stanton
Purpose of Grant Applicant Organisation Amount
Maintenance work to Stanton in Peak village hall Sue Reed Stanton Village Hall Management Committee £400.00 new noticeboard Matthew Lovell Stanton in Peak Parish Council £500.00
Pre School branded signage Louise Boardman Peak Pre School £150.00
Noticeboards Matthew Lovell Stanton in Peak Parish Council £500.00 Stanton in Peak Village Hall Management Projector Sue Reed Committee £350.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £70
Replacement bench for Recreation Ground Sarah Porter Rowsley Village Hall £435
Printing Julie Bircher SNAIL £200
Defibrillators Sarah Porter Northwood & Tinkersley PC £295
Intergenerational Project Darley Hall Care Home and South Darley Primary School Iris Wagstaffe First Taste £100
Purchase of marquee for village events Jill Avent Stanton Events Group £310
Towards entertainment costs for village event Jill Avent Stanton Events Group £490
£3,800.00
Councillor Jennifer Bower - Tideswell
Purpose of Grant Applicant Organisation Amount
Tideswell After School Club Alison Gunn Tideswell After School Club £250.00
Purchase of table tennis tables Bill Purvis Tideswell Table Tennis Club £800
CCTV Hannah Owen Tideswell Parish Council £1,000
Replace playground equipment in Abigail's' Park Hannah Owen Tideswell P C £900
£2,950
Page 43 of 47
98 Councillor Colin Swindell
Purpose of Grant Applicant Organisation Amount
Pantomime John Bent Matlock Rotary Club £100.00
To update and improve the kitchen facilities in the church. John Spreadborough All Saints Church Elton £250.00 Repairs to boiler at Elton Village Hall Jean Carson Elton Village Hall £250.00 Flooring in new Sports/Community Pavilion Cathy Banks Elton Jubilee Sports and Recreation Field £300.00 Bakewell and Eyam Community Transport Edwina Edwards Bakewell and Eyam Community Transport £500.00 Transporting elderly members of the community to and from the weekly club meetings Gill Wharton Winster & Elton Luncheon Club £200.00 Maintenance of equipment Jack Stone Elton Cricket Club £200.00
Extra-curricular activities Andrew Clapham Winster C of E Primary School PTFA £100.00
Removal of pews to create open space Peter Siddall St Mary's Church, South Darley £100.00
Afternoon Teas - community outreach project led by St Mary's Church, South Darley Marlene Siddall St Mary's Church, South Darley £200
Refurbishment of village hall kitchen Wendy Tracey South Darley Village Hall £250
Towards musical / dance sessions David Brown South Darley & Winster Pre-School £250
Sand pit & cover / slide Hilly Wolverson South Darley Toddler Group £200
Community transport and village hall rent Jean Carson The Eltonians £300
Afternoon teas for older residents Peter Siddall St Marys Church South Darley £200
To develop intergenerational project VOYAGE Iris Wagstaffe First Taste £200
Ongoing support towards community bus Gill Wharton Winster & Elton Luncheon Club £200
£3,800.00
Page 44 of 47
99 Councillor Irene Ratcliffe - Wirksworth
Purpose of Grant Applicant Organisation Amount Recycled plastic, maintenance free picnic bench at Fanny Shaws playing fields, Wirksworth Laura Flitter N/A £150.00
Purchase of planters for the community garden Marion Blenkinsop Wirksworth Community Growers £20.00
Equipment for Middleton in Bloom Robert Stamper Middleton in Bloom £100.00
Improvements such as windows David Baker Wirksworth Swimming Pool £500.00
Library loan memory boxes Christine Saunders Hannage Brook PPG £67.00
Towards Christmas Treelights celebrations Dawn Greatorex Middleton Village Green Committee £100.00
Sensory play equipment Sally Wheal Wirksworth Preschool Playgroup £167.00
Netball equipment for people with learning disabilities and challenging behaviour Chelsea Morgan - EMH Medway Centre £30
Towards Family Trail Dave Brown Wirksworth Arts Festival £500
Town Guide Alison Clamp Wirksworth NOW £266
Sewer replacement John Thompson Wirksworth and Middleton Cricket Club £100
Contribute to establishment of a community cinema in Middleton Village Hall Pamela Butler Cinema Middleton £100
Self watering planters Hilary Casey Middleton in Bloom £135
Various items Mary Macdonald Wirksworth Community Orchestra £100
Keeping the Water Out Liz Rowbottom The Grand Pavilion Limited £85
Hire of hall, projector, publicity Brian Hebron Wirksworth & District U3A £200
Repairs and pump priming for replacement of skatepark Alison Clamp WW Regeneration & Development Board £280
Refurbishment of Wirksworth Scout Hut Andrew Pimm 10th Matlock 1st Wirksworth Scout Group £116.66
Memorial project John Rowe Middleton by Wirksworth Parish Council £250
Towards festival Carol Taylor The Wirksworth Arts Festival £250
Towards materials for fundraising event Morgan Blake NOW (New Opportunities Wirksworth) £100
Towards hanging baskets and planters Amy Haynes WJS PTFA £183.34
£3,800.00 Page 45 of 47
100 Councillor Mike Ratcliffe - Wirksworth
Purpose of Grant Applicant Organisation Amount
Tents and equipment Andrew Fretter 10th Matlock (Wirksworth) Scout Group £300.00
Recycled plastic, maintenance free picnic bench at Fanny Shaws playing fields, Wirksworth Laura Flitter N/A £100.00
Defibrillator Alison Kenny Bolehill Improvement Group £300.00
Purchase of planters for the community garden Marion Blenkinsop Wirksworth Community Growers £40.00
Equipment for Middleton in Bloom Robert Stamper Middleton in Bloom £100.00
Improvements such as windows David Baker Wirksworth Swimming Pool £500.00
Library loan memory boxes Christine Saunders Hannage Brook PPG £67.00
Towards Christmas Treelights celebrations Dawn Greatorex Middleton Village Green Committee £100.00
Sensory play equipment Sally Wheal Wirksworth Preschool Playgroup £167.00
Towards Family Trail Dave Brown Wirksworth Arts Festival £250
Town Guide Alison Clamp Wirksworth NOW £100
Sewer replacement John Thompson Wirksworth and Middleton Cricket Club £50
Contribute to establishment of a community cinema in Middleton Village Hall Pamela Butler Cinema Middleton £50
Self watering planters Hilary Casey Middleton in Bloom £50
Various items Mary Macdonald Wirksworth Community Orchestra £100
Repairs and pump priming for replacement of skatepark Alison Clamp WW Regeneration & Development Board £320
Towards Village Green memorial John Rowe Middleton Parish Council £306
Refurbishment of Wirksworth Scout Hut Andrew Pimm 10th Matlock 1st Wirksworth Scout Group £116.67
Sports hall floor John Thompson Anthony Gell School Foundation £250
Memorial project John Rowe Middleton by Wirksworth Parish Council £500
Towards festival Carol Taylor The Wirksworth Arts Festival £33.33
£3,800.00
Page 46 of 47
101 Councillor Peter Slack - Wirksworth
Purpose of Grant Applicant Organisation Amount
Recycled plastic, maintenance free picnic bench at Fanny Shaws playing fields, Wirksworth Laura Flitter N/A £100
New uniforms for 1st Wirksworth Girls Brigade Alison Ball 1st Wirksworth Girls Brigade £450
Purchase of planters for the community garden Marion Blenkinsop Wirksworth Community Growers £40
Equipment for Middleton in Bloom Robert Stamper Middleton in Bloom £100
Library loan memory boxes Christine Saunders Hannage Brook PPG £66
Towards Christmas Treelights celebrations Dawn Greatorex Middleton Village Green Committee £100
Towards Family Trail Dave Brown Wirksworth Arts Festival £250
Sensory play equipment Sally Wheal Wirksworth Preschool Playgroup £166
Town Guide Alison Clamp Wirksworth NOW £119
Sewer replacement John Thompson Wirksworth and Middleton Cricket Club £50
Contribute to establishment of a community cinema in Middleton Village Hall Pamela Butler Cinema Middleton £50
Self watering planters Hilary Casey Middleton in Bloom £50
Various items Mary Macdonald Wirksworth Community Orchestra £100
Repairs and pump priming for replacement of skatepark Alison Clamp WW Regeneration & Development Board £400
Towards Village Green memorial John Rowe Middleton Parish Council £694
Improving outdoor area Elizabeth Watson Wirksworth Pre-School Playgroup £165
Refurbishment of Wirksworth Scout Hut Andrew Pimm 10th Matlock 1st Wirksworth Scout Group £116.67
Sports hall floor John Thompson Anthony Gell School Foundation £250
Memorial project John Rowe Middleton by Wirksworth Parish Council £250
Towards festival Carol Taylor The Wirksworth Arts Festival £216.67
Towards materials for fundraising event Morgan Blake NOW (New Opportunities Wirksworth) £66.66
£3,800.00
Page 47 of 47
102
Appendix Two
Council, 22 May 2019 - Local Projects Fund
A grant awarded to Bonsall Carnival facilitated workshops for locals to learn drumming skills. The whole village really enjoyed the energy and atmosphere that the Samba band generated both during the procession and at the performances. The project brought people of all ages and abilities together.
The grant was an essential piece of the funding jigsaw - a partnership between the village, Parish Council, District Council and County Councils.
• ‘Brilliant’ • ‘Fantastic... a joyous occasion, really enjoyed it..... Let's do this again’ • ‘Loved the Samba it made such a difference. Nothing but good feelings and praise’.
Northwood and Tinkersley Parish Council were awarded £295 towards a defibrillator. ‘This grassroots funding is vital to enable small community projects to happen’.
Councillors from the Matlock and Masson Wards clubbed together to contribute to the purchase of equipment and kit for Miss Kicks girls football. ‘Without the grant we couldn’t have carried on, numbers have increased from 6 or 8 up to 20 girls attending weekly’. Girls are able to enjoy football and gain confidence. • ‘I love the sessions - it’s really bought my personality out’. • ‘I was going to quit football due to boys not passing, but now with these sessions I love the sport again’. The project isn’t just focused on football skills. It’s there to improve girls’ social, personal, emotional and technical skills.
103
Doveridge Bowls Club were awarded £250 towards the repair of the Bowls Club Pavilion roof which has enabled the building to be kept watertight. The Club is open to all the villagers and is a meeting place to enjoy bowls as well as socialise.
Middleton by Wirksworth Parish Council thanked Derbyshire Dales for the £1,000 grant towards the Middleton Remembers project. Part of an ambitious project to mark the 100th anniversary of the end of World War 1 by establishing a memorial at the Village Green.
104 A grant of £700 enabled Sudbury Gasworks Restoration Trust to invest in their volunteers, who are now confidently and actively able to become involved with the delivery of a wider project that will greatly benefit the parish of Sudbury and beyond.
‘The Derbyshire Dales Local Project Fund has proved a real boon for Bakewell Carnival. We suffered a serious loss from vandalism to two of our tents - the grant we got from the Local Projects Fund has helped enormously to get us back to where we were. We very much appreciate the help of our local Bakewell councillors and of the whole Derbyshire Dales District Council in providing us with this support.’
Baslow Sports Field Charitable Incorporated Organisation received £600 towards the purchase of a PA system which will be used initially at the annual Football Festival in June 2019. Following this event, the PA will be available for use at future sporting and community events. Baslow Sports Field serves the area within a 10 mile radius of Baslow, but in effect, some users come from further afield. The new PA system will provide a more professional
105 and effective means of communicating with participants and spectators at events at Baslow Sports Field.
The £500 awarded to Hathersage Luncheon Club contributed to transport costs for the weekly community bus to pick up clients. Clients are always pleased that they can be picked up as otherwise they would not be able to attend the Luncheon Centre.
A £180 grant for Bradwell Youth Activities contributed to a caving activity at Castleton. The youth leaders have said the group are hardworking and are demonstrating good team working and communication skills. They are developing more confidence and resilience and are willing to learn new things.
Parkinson's UK Ashbourne Branch received £500 towards the Tai Chi activity. • "I attend Tai Chi every other Friday, and have found it’s helping me to regain movement I had lost due to my stroke. Plus it helps me relax and switch off to everyday pressures. Tai Chi has helped such a lot and I would not hesitate to recommend trying it." • "Tai Chi has been recommended by Derby Parkinson's Occupational Therapists for Parkinson's sufferers because it helps with balance, wellbeing, confidence, and generally helps them to live a better life."
‘Further to your very kind donation to Derbyshire Wildlife Trust, I thought I would get back to you to report on where the funding went to. As you know, we needed to carry out an urgent bat survey on Aqueduct Cottage which is found by the side of the Cromford Canal,
106 next to Lea Wood opposite the swing bridge close to High Peak Junction. Over the years the building had fallen into a state of decline without a ceiling and with vegetation damaging the structure of the building. A project was carried out to make the building stable and we are now looking at how we can make the building even more accessible to the public, bringing this important historic building back to life and engaging people with wildlife and nature and as part of this process we needed to conduct the survey to make sure we would not be disturbing any bats. As an organisation that receives no guaranteed funding, your support is so valuable to us. Once again thank you’.
The £200 awarded to St. Mary’s Church, South Darley towards an ongoing project, which is very popular with the old people in the area. This is providing a community activity not covered by normal council or other services and in turn has sparked other interests, such as knitting blankets for children at a school for the underprivileged in India. Hognaston Winter Festival received £200 towards the promotion and activity developments of the Festival which proved a major success for the staging of the 2018 Christmas Event. The impact on community camaraderie across the age spectrum has been truly impressive. • ‘A wonderful Festival’ • ‘The lights, trees and decorations were fantastic’ • ‘A superb concert!’
Junction Arts spent their £300 grant on project costs, artist & archivist fees, materials and travel for their Art of Letter Writing - a reminiscence and literature project. The overall benefit of the project was improved health and wellbeing for those who took part. This was achieved by: • Trying something new and making something to be proud of – illuminated lettering.
107 • Learning something new (informal learning) – The visit by the archivist and finding out about the Record Office. By looking at the historic letters people learned more about the history of Derbyshire and other people’s lives and the changing ways in which we correspond and communicate with each other. • There was also the opportunity to reminisce and talk about old times and share happy memories with others.
108 Matlock Town Juniors U12 Girls Football Team spent their grant on 13 sets of football training kit for 11 players plus coach and manager, comprising T shirt, Hoodie and Coat all with Matlock Town Juniors logos added. The grant also helped attract £480 match funding from Matlock Town Council’s Community Grant.
Here are a couple of comments received: 1. From Chloe’s mum: My daughter is delighted with the kit and proud to be part of the team. Having warm kits which can be worn during training and match warm ups has enhanced their identity as well as establishing stronger team belonging. My daughter loves wearing her kit alongside the other players and has shared her delight with friends who have expressed an interest in joining the team too.
2. From midfielder Bethany: Our new kit is really smart, makes us look like a strong team and is really comfortable to wear. Thanks to our sponsors for supporting us’
The football training kit has given the girls a stronger team identity and has made them feel even prouder to be part of the Matlock girls’ team. It is hoped that the improved team identity will assist in attracting more players for next season when increase from 9 to 11 a side games. The football training kit has given the girls a stronger team identity and has made them feel even prouder to be part of the Matlock girls’ team. It is hoped that the improved team identity will assist in attracting more players for next season when increase from 9 to 11 a side games. Grant aid to the Eltonians Group, contributed to the continuation of weekly meetings. Most of the participants are unable to go far without assistance and this meeting gives them a bit
109 of independence. Please accept all of our thanks to DDDC, it has made a very positive impact on the group. THANK YOU
Beeley Parish Council received £150 to improve the church car park. Grants were also secured from Chatsworth and Derbyshire County Council. ‘This small funding support is often the difference between things happening or not’.
NOW (New Opportunities Wirksworth) received grant aid towards materials for a fundraising event. They reported that the fundraiser was a real success and had over 500 people visit the skateboard exhibition and 1,000s see the graffiti art work.
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