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Prima Agro Limited O Limited

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Prima Agro Limited O Limited PRIMAPRIMA AAGRGROO LIMITEDLIMITED 26th ANNUAL REPORT 2012-2013 26th Annual Report 2012-13 PRIMA AGRO LIMITED CORPORATE INFORMATION BOARD OF DIRECTORS Shri. S K Gupta : Chairman Shri Sanjay Gupta : Managing Director Shri Rajyawardhan Agarwal : Director AUDITORS M/s Vijayakumar & Easwaran Chartered Accountants Ernakulam BANKERS ICICI Bank Indian Overseas Bank REGISTERED OFFICE “Door No: V/679-C Industrial Development Area Muppathadam P O, Edayar Cochin – 683 110 SHARE TRANSFER AGENTS M/s. Venture Capital and Corporate Investment Pvt Ltd. (Category - 1, Registrars) 12-10-167, Bharatnagar Hyderabad - 500 018 Tel: 040-23818475 Fax: 040-2386024 E-mail: [email protected] PLANT LOCATION Edayar Unit Trivandrum Unit Industrial Development Area Industrial Development Area Muppathadam P.O., Edayar Plot No. 71, Kochuveli Cochin- 683110 Trivandrum - 695 021 PRIMA AGRO LIMITED 26th Annual Report 2012-13 NOTICE NOTICE is hereby given that the 26th Annual General Meeting of the Company will be held at its Registered Office at “Door No: V/679-C, Industrial Development Area, Muppathadam P O, Edayar, Cochin – 683 110 on Friday the 30th August, 2013 at 10.00 a.m. for transacting the following business: ORDINARY BUSINESS 1. To receive, consider and adopt the Audited Annual Accounts of the Company for the year ended 31st March, 2013 together with the Reports of the Directors and Auditors thereon. 2. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ordinary resolution: “RESOLVED that the retiring Auditors, M/s Vijayakumar & Easwaran,Chartered Accountants, (Registration No.004703S) being eligible for reappointment, be and are hereby appointed as Auditors of the Company for the financial year ending 31st March, 2014, to hold office until the conclusion of the next Annual General Meeting on remuneration to be fixed by the Board of Directors.” SPECIAL BUSINESS 3. To appoint a director in place of Mr. S K Gupta who retires and being eligible for reappointment. “RESOLVED THAT Mr S.K Gupta, who was appointed as an Additional Director with effect from 05.12.2012 on the Board of the Company in terms of Section 260 of the Companies Act, 1956 and Article 103 of Article of Association of the Company and who holds office up to the date of this Annual General Meeting, and in respect of whom a notice has been received from a Member in writing, under Section 257 of the Companies Act, 1956, proposing her candidature for the office of a Director, be and is hereby appointed as Whole time Director and Chairman of the company for a further period of five years with effect from 01.04.2013 on the terms & conditions and remuneration as set out in the Explanatory Statement annexed to this Notice. Resolved further that the Board of Directors of the Company be and are hereby authorized to vary, alter or modify the different components of the above-stated remuneration as may be agreed to between the Board of Directors and Mr. S.K.Gupta. Resolved further that in the event of any loss or inadequacy of profits in any financial year during his tenure, the Company shall pay Mr. S.K.Gupta. the remuneration by way of salary, perquisites, commission or any other allowances as specified above and in accordance with the limits specified under the Companies Act, 1956 or such other limits as may be prescribed by the Government from time to time in this regard, as minimum remuneration.” 1 26th Annual Report 2012-13 PRIMA AGRO LIMITED 4. To consider and if thought fit, to pass, the following resolution, with or without modification(s), as a Special Resolution: “RESOLVED THAT pursuant to the provisions of Section 314(1) and other applicable provisions, if any, of the Companies Act, 1956 (including any statutory modification or re- enactment thereof) read with the Directors’ Relatives (Office or Place of Profit) Rules, 2003, the consent of the Company, be and is hereby accorded to the appointment of Miss Tanvi Gupta, relative of a Director, to hold an office or place of profit of the Company with effect from Ist April 2013 at a remuneration and terms & conditions as set out in the Explanatory Statement annexed to this Notice. RESOLVED FURTHER THAT the Board of Directors of the Company (hereinafter referred to as “the Board” which term shall include the ‘Remuneration Committee’ of the Board) be and are hereby authorized to sanction her merit based increment(s), promotion, bonus / performance incentives and other benefits from time to time as per the policy of the Company, subject to the provision of Section 314(1) and other provisions of the Companies Act, 1956. NOTES 1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF, AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. 2. The duly filled up Proxy Form should be lodged with the Company at its Registered Office not less than 48 hours before the commencement of the Meeting. 3. The Register of Members and Share Transfer Books of the Company will be Monday, 26th August, 2013 to Friday, 30th August, 2013 (both days inclusive). 4. Members/Proxies are requested to bring the Attendance Slip duly filled in for attending the Meeting. No duplicate will be issued at the venue of the Meeting. 5. Share Holders are requested to inform the Company any changes in their mailing address and also to quote folio number in all their correspondence with the Company. 6. As a measure of economy, copies of the Annual Report will not be distributed at the Annual General Meeting. Members are requested to bring their copies of the Annual Report to the Meeting. By Order of the Board Sd/- Place: Kochi Sanjay Gupta Date: 29.06.13 Managing Director 2 PRIMA AGRO LIMITED 26th Annual Report 2012-13 Explanatory Statement under Section 173(2) of the Companies Act, 1956 ITEM NO. 3. Mr. S.K.Gupta was appointed as an Additional Director by the Board of Director w.e.f. 05.12.2012 .in accordance with the provisions of Section 260 of the Companies Act, 1956 and Article 103 of Article of Association of the Company. Pursuant to Section 260 of the Companies Act, 1956 the above director holds office up to the date of the ensuing Annual General Meeting. In this regard the Company has received request in writing from a member of the Company proposing his candidature for appointment as Whole-time Director designated as Chairman of the Company (not liable to retire by rotation) in accordance with the provisions of Section 257 and all other applicable provisions of the Companies Act, 1956 read with Schedule XIII of the said Act, including any statutory modification and re- enactment thereof for the time being in force. The Board feels that presence of Mr S.K.Gupta on the Board is desirable and would be beneficial to the company and hence recommend resolution No. 3 for adoption. None of the Directors, except Mr S.K.Gupta is concerned or interested in this resolution. The Board recommends resolutions under Item No. 3 to be passed as special resolution. Terms & conditions and remuneration (A) SALARY: ` 75,000/- per month (B) PERQUISITES: 1. Medical Reimbursement for self and family as per the rules of the Company. 2. Leave Travel Assistance, as per the rules of the Company, value not exceeding two month’s Salary. (C) COMMISSION: In addition to the above salary and perquisites, commission will also be payable up to 1% of the net profits of the Company calculated in the manner referred to in Section 198 of the Companies Act, 1956, and as may be decided by the Board of Directors of the Company. ITEM NO. 4. The Board of Directors at its meeting held on 12th April, 2013 had approved and ratified the appointment of Miss Tanvi Gupta ,daughter of Mr. Sanjay Gupta, the Managing Director of the Company as the Finance Consultant of the Company, with effect from Ist April,2013. The remuneration of Miss Tanvi Gupta as approved effective Ist April, 2013 is ` 50000/- (consolidated) per month. Further the Board also approved that like any other employee, Miss Tanvi Gupta shall also be entitled to merit-based increments, incentives, promotions, etc., as per the policy of the Company. Miss Tanvi Gupta is a graduate of Business Administration from abroad with specialization in finance. Miss Tanvi Gupta has experience of 3 years in the media industry. She has developed the ability to innovate business processes to fit the business needs. Miss Tanvi Gupta being related to Mr. Sanjay Gupta and Mr S.K Gupta, approval of the Members is being sought by way of Special Resolution for the above appoint pursuant to the provisions of Section 314(1) of the Companies Act, 1956. None of the Directors of the Company except Mr.Sanjay Gupta and Mr.S.K Gupta being relatives of Miss.Tanvi Gupta is concerned or interested in the passing of the said resolution. Your Directors recommend the Special Resolution as set out in item no. 4 for the approval of the members. 3 26th Annual Report 2012-13 PRIMA AGRO LIMITED FOR THE ATTENTION OF THE MEMBERS: 1. Members are requested to send intimations of any changes in their addresses, applications for demat of shares, applications for transfer of shares and any related correspondence to the Company’s share transfer agents M/s. Venture Capital And Corporate Investments Pvt. Limited, (Category-I Registrars) 12-10-167,Bharatnagar, Hyderabad-500018,(Tel)040-23818475,(Fax)040-23868024, Email: [email protected].
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