Ordinary Meeting of Council 27 May 2020 7-19

Our Organisation – Our Values

Every Port Pirie Regional Council employee carries the responsibility of working towards achieving a continuing, measurable improvement in our workplace culture.

This will be achieved through upholding Port Pirie Regional Council values by:

Doing the Right Thing

Accountability

Council acts on behalf of the communities of Port Pirie Regional Council and accepts accountability for its decisions and actions.

Honesty, Integrity and Transparency

Council will strive to be valued and trusted by the community through its actions and open and honest communication.

Ethical Behaviour and Good Governance

Council values ethical conduct and employs principles of good governance

Deliver Services that Meet the Needs of our Community

Service Delivery Excellence

Council will ensure that its services meet quality, cost and efficiency standards; are accessible and are responsive to the needs of the community.

Together we Achieve More

Team Work and Professionalism

Council values a cohesive team approach with the administration and elected members working together to lead the region forward with appropriate skills, knowledge and experience.

Inclusivity

Council acts on behalf of all residents and ratepayers. We value the community and will treat all people with dignity, respect and equity.

A G E N D A

Acknowledgement of Country ‘We acknowledge and respect the traditional custodians whose ancestral lands we are meeting upon here today.’

1. PRESENT:

2. APOLOGIES:

3. MINUTES – CONFIRMATION OF: 3.1 Ordinary Meeting of Council 27 May 2020 7-19

3.2 Special Meeting of Council 10 June 2020 20-22

4. MATTERS ARISING:

5. DECLARATION OF INTERESTS:

6. MEMBERS’ REPORTS: 6.1 Mayoral Report 23-26

6.2 Members’ Reports 27-30

7. QUESTIONS WITH NOTICE: 7.1 Public Question Time: Nil

7.2 Questions with Notice: Nil

8. QUESTIONS WITHOUT NOTICE:

9. DELEGATIONS / INTERVIEWS: 9.1 Anthony North – Family and Business Support (FaBS) Mentor, PIRSA Anthony will present to Council and provide an overview of his FaBS Mentor role with PIRSA, what it entails and how he is proposing to go about the role.

9.2 Kelly-Anne Saffin – CEO, Regional Development Australia Yorke & Mid North Kelly-Anne will present to Council regarding the Remarkable Southern Flinders project.

9.3 Rod Bach – Principal Advisor Audit Office of the Valuer-General, DPTI Rod will present to Council and provide an overview of the General Valuations 2020/21 (refer to associated agenda item 16.4.1).

10. NOTICE OF MOTION:

11. MOTION WITHOUT NOTICE:

Agenda - Ordinary Meeting of Council 24 June 2020

12. COUNCIL COMMITTEES: Nil

13. PETITIONS: Nil

14. MATTERS LAYING ON THE TABLE: 14.1 Item 4.1.1 COVID-19 Rate Relief from the Special Meeting of Council held on 13 May 2020 (SM28/20) That this matter lay on the table pending further investigation on Elected Member requests and consideration of what short term impact the COVID-19 pandemic is having on our business community.

15. OFFICERS’ RECOMMENDATION REPORTS: 15.1 CHIEF EXECUTIVE OFFICER 15.1.1 Proposed Changes to the Charter of Legatus 31-34 15.1.2 Community Survey Results 35-46 15.1.3 Port Pirie Golf Club Request for Financial Assistance 47-48

15.2 DEVELOPMENT & REGULATION Nil

15.3 INFRASTRUCTURE 15.3.1 Relocation of John Pirie Anchor 49-55 15.3.2 Sports Precinct Fees and Charges 2020/21 56-71 15.3.3 Roads to Recovery Allocation of Additional Funding 72-74

15.4 CORPORATE & COMMUNITY 15.4.1 Monthly Financial Report to 31 May 2020 75-80 15.4.2 Fees and Charges Register 2020/21 – Draft 81-98 15.4.3 Community Organisation Support – Port Football & Community Sporting Club – Oval Maintenance - Update 99-100 15.4.4 Community Assistance Policy – Review 101-115

16. OFFICERS’ INFORMATION REPORTS: 16.1 CHIEF EXECUTIVE OFFICER 16.1.1 Action Report 116-121

16.2 DEVELOPMENT & REGULATION 16.2.1 Genetically Modified Crops 122 16.2.2 Development Applications 123-124 16.2.3 Action Report 125

16.3 INFRASTRUCTURE 16.3.1 Major Projects Status Report 126-137 16.3.2 Works in Brief 138-143 16.3.3 Drought Communities Program Project Status Report 144-147 16.3.4 Action Report 148-156

16.4 CORPORATE & COMMUNITY 16.4.1 General Valuation Update 2020/21 157 16.4.2 Action Report 158-159

Agenda - Ordinary Meeting of Council 24 June 2020

17. ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: 17.1 Occupation Arrangements – Allotment 105 DP 31825 Update Pursuant to Section 90(3)(i) MOVED SECONDED Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that all members of the public with the exception of P Ackland, CEO; G McKenzie, Director Development & Regulation; K Johnson, Director Infrastructure; L Walden, Director Corporate & Community and K Carmody, Executive Assistant be excluded from attendance at the meeting for Agenda Item 17.1 Occupational Arrangements – Allotment 105 DP 31825 Update.

The Council is satisfied that, pursuant to section 90(3)(i) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information relating to litigation that the Council believes on reasonable grounds will take place involving the Council.

The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because disclosure of this information may compromise the Council’s position if litigation was to proceed.

Section 91(7) Order MOVED SECONDED That having considered Agenda Item 17.1 in confidence under Section 90(2)(i) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act, orders that discussion and all documentation relating to 17.1 Occupation Arrangements – Allotment 105 DP 31825 Update be retained in confidence for a period of 6 months or until the matter has been resolved.

17.2 Sale of Land for Non-Payment of Rates 2019 – Write Off of Rates Pursuant to Section 90(3)(a) MOVED SECONDED Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that all members of the public with the exception of P Ackland, CEO; G McKenzie, Director Development & Regulation; K Johnson, Director Infrastructure; L Walden, Director Corporate & Community and K Carmody, Executive Assistant be excluded from attendance at the meeting for Agenda Item 17.2 Sale of Land for Non-Payment of Rates 2019 – Write Off of Rates.

The Council is satisfied that, pursuant to section 90(3)(a) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

Section 91(7) Order MOVED SECONDED That having considered Agenda Item 17.2 in confidence under Section 90(2)(a) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act, orders that discussion and all documentation relating to

Agenda - Ordinary Meeting of Council 24 June 2020

17. ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: (Cont’d) 17.2 Sale of Land for Non-Payment of Rates 2019 – Write Off of Rates (Cont’d) Section 91(7) Order (Cont’d) 17.2 Sale of Land for Non-Payment of Rates 2019 – Write Off of Rates be retained in confidence for a period of 6 months or until the matter has been resolved.

17.3 Bowman Street Improvements Street Furniture Pursuant to Section 90(3)(b) MOVED SECONDED Pursuant to section 90(2) of the Local Government Act 1999 the Council orders that all members of the public, except with the exception of P Ackland, CEO; G McKenzie, Director Development & Regulation; K Johnson, Director Infrastructure; L Walden, Director Corporate & Community and K Carmody, Executive Assistant, be excluded from attendance at the meeting for Agenda Item 17.3 Bowman Street Improvements Street Furniture.

The Council is satisfied that, pursuant to section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the Council is proposing to conduct business; or would prejudice the commercial position of the Council.

In addition, the disclosure of this information would, on balance, be contrary to the public interest. The public interest in public access to the meeting has been balanced against the public interest in the continued non-disclosure of the information. The benefit to the public at large resulting from withholding the information outweighs the benefit to it of disclosure of the information. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances.

Section 91(7) Order MOVED SECONDED That having considered Agenda Item 17.3 Bowman Street Improvements Street Furniture in confidence under section 90(2) and (3)(b) of the Local Government Act 1999, the Council, pursuant to section 91(7) of that Act orders that the orders that discussion and all documentation be retained in confidence of 6 months or until the matter has been finalised.

18. NEXT MEETING: 22 July 2020 at 6.30pm

19. CLOSE:

Agenda - Ordinary Meeting of Council 24 June 2020

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON WEDNESDAY 27 MAY 2020 AT 6.32PM IN COUNCIL’S VIRTUAL MEETING ROOM (ZOOM WEBINAR).

Acknowledgement of Country We acknowledge and respect the traditional custodians whose ancestral lands we are meeting upon here today.

1.0 PRESENT: His Worship the Mayor L Stephens, Crs A Zubrinich, D Gadaleta, N Wilson, J Connor, A Gulin, M Hopgood, K Jackson and J Keain (all Members attended the meeting by audio-visual link).

Peter Ackland, Chief Executive Officer; G McKenzie, Director Development & Regulation; Lynne Walden, Director Corporate & Community; K Johnson, Director Infrastructure and K Clonan, Personal Assistant (Minutes) (all Officers attended the meeting by audio-visual link).

Media: Nil Gallery: 6 (attended by audio-visual live stream)

2.0 APOLOGIES: Nil

3.0 MINUTES – CONFIRMATION OF: 3.1 Ordinary Meeting of Council held on 22 April 2020 MOVED Cr Zubrinich SECONDED Cr Keain OM137/20 That the Minutes of the Ordinary Meeting of Council held on 22 April 2020 be received and confirmed. CARRIED

3.2 Special Meeting of Council held on 13 May 2020 MOVED Cr Connor SECONDED Cr Hopgood OM138/20 That the Minutes of the Special Meeting of Council held on 13 May 2020 be received and confirmed. CARRIED

4.0 MATTERS ARISING FROM MINUTES: Nil

5.0 DECLARATION OF INTERESTS: 5.1 Cr Hopgood declared an actual interest in items 17.1 Occupation Arrangements – Allotment 105 DP 31825 Update and 17.2 Rates Objection Status Report – Update in that he is the Branch Organiser of the Australian Workers Union and represents its members who are employed by the rate payer identified in these reports. Given he is required to have a professional engagement with the named rate payer on an ongoing basis the confidential information to be discussed could compromise that engagement. Cr Hopgood will leave the meeting while both of these matters are discussed and resolved.

5.2 Cr Gulin declared a material interest in item 17.2 Rates Objection Status Report – Update in that her husband is an employee of the rate payer identified in this report and will leave the meeting while this matter is discussed and resolved.

5.3 Cr Zubrinich declared a material interest in item 15.1.3 Uni Hub Spencer Gulf – request for Extended Support in that he is a paid employee of the Uni Hub on a casual basis and will leave the meeting while this matter is discussed and resolved.

Minutes - Ordinary Meeting of Council 27 May 2020 1 8

5.0 DECLARATION OF INTERESTS: (Cont’d) 5.4 Cr Zubrinich declared a material interest in item 15.2.1 CMCA RV Park Proposal, George Street in that he owns property in Gertrude Street Port Pirie and will leave the meeting while this matter is discussed and resolved.

5.5 Cr Zubrinich declared a perceived interest in item 15.4.5 COVID-19 Rate Relief in that his family is involved with the Greek Community in Port Pirie and will leave the meeting while this matter is discussed and resolved.

5.6 Cr Keain declared an actual interest in item 15.3.3 Nurom/Whim Historical Group Offer to Donate “Information Centre” in that he is a member of the Nurom/Whim Historical Group who are seeking Council support for their project and will leave the meeting while this matter is discussed and resolved.

6.0 MEMBERS’ REPORTS: 6.1 Mayoral Report MOVED Cr Wilson SECONDED Cr Zubrinich OM139/20 That the Mayoral Report be received, the contents noted and the attendance of the Mayor and Mayoress at meetings and functions be endorsed. CARRIED

Thursday 16 April 2020 . Attended Business Port Pirie Monthly Meeting via Zoom . Meeting with Greg Mayfield, Recorder Newspaper re Future of the newspaper and the online service Monday 20 April 2020 . Meeting with the Hon Geoff Brock & RDA Yorke & Mid North Corey Loizeau re Flinders Ports . Meeting with Mayor Phillip Heaslip, District Council of Mount Remarkable . Meeting with Upper Spencer Gulf Cities Mayors & CEOs re Council Budgets via Zoom Wednesday 22 April 2020 . Chaired Ordinary Meeting of Council via Zoom Thursday 23 April 2020 . Interview ABC Radio re Relocation John Pirie Anchor . Interview Seven Spencer Gulf Television re Anzac Day 2020 . Interview Seven Spencer Gulf, Shari Hams re Council Meeting . Meeting with Phillip Hensel re Local Newspaper . Recorded 2x 30 second Radio Commercials for Radio 5CS re COVID-19 . Meeting with Nicolle Sincock-Department Transport & Infrastructure, Kelly-Anne Saffin RDA Yorke & Mid North, Reg Smyth, Pirie Meats via Zoom Saturday 25 April 2020 . Attended Anzac Day Dawn Service at RSL Clubrooms & laid a wreath on behalf of Council and the community of Port Pirie Monday 27 April 2020 . Witness the departure of HMAS Success from Port Pirie to Whyalla . Interview TraxFM Radio re Council Meeting Tuesday 28 April 2020 . Video Recording for Council’s facebook page re COVID-19 App . Video Recording of Story Telling for Port Pirie Library Wednesday 29 April 2020 . Meeting with Minister Dan van Holst Pellekaan and the Hon Geoff Brock via Phone Thursday 30 April 2020 . Agenda and meeting preparation for meeting with Minister David Pisoni via MS Teams

Minutes - Ordinary Meeting of Council 27 May 2020 2

6.0 MEMBERS’ REPORTS: (Cont’d) 6.1 Mayoral Report (Cont’d) . Participated in LGA COVID-19 Briefing re Business Support & Economic Recovery via Zoom Friday 1 May 2020 . Chaired Spencer Gulf Cities Meeting re Federal Government Announcement via Zoom Monday 4 May 2020 . Participated in Economic Development Planning Meeting via Zoom Tuesday 5 May 2020 . Participated in SA Coastal Councils Association Executive Meeting via Zoom . Interview ABC Radio re Reopening of Playgrounds . Meeting with the Hon Geoff Brock, Steve Badman, McMahon Services re Update on Projects Wednesday 6 May 2020 . Interview Seven Spencer Gulf, Shari Hams re Council Rates during COVID-19 . Participated in Meeting with Minister David Pisoni re Regional Employment, Skills & Workforce via Microsoft Teams . Submitted Mayor’s Column for Recorder Newspaper on-line . Meeting with the Hon Geoff Brock re Project Update . Participated in CEO Performance Review Committee Meeting via Zoom Thursday 7 May 2020 . Phoned Port Pirie Schools re COVID-19 Restrictions Tuesday 12 May 2020 . Interview Seven Spencer Gulf, Shari Hams re Easing of COVID-19 Restrictions . Interview MagicFM Radio re Easing of COVID-19 Restrictions . Participated in Legatus Group Digital Preparedness Webinar . Meeting with Mark Giancaspro, Italian community representatives Philip Amato and Anthony Fasciano, Deputy Mayor Alan Zubrinich re Proposed Sister City with Molfetta via Zoom – Agreed that all parties create a wish list (input from Elected Members gladly received), draw up an Expression of Interest and register the Sister City relationship. We will be one of three cities in Australia, prestigious by status and driven by the Italian community. No budget impact for Council and an opportunity to create a beautiful fusion of both cities. Wednesday 13 May 2020 . Chaired Special Meeting of Council via Zoom Monday 18 May 2020 . Attended Spencer Gulf Cities meeting with Wendy Campana & John Comrie - Adelaide Tuesday 19 May 2020 . Recorded Video for Council’s Facebook page re COVID-19

6.2 Members’ Reports MOVED Cr Gadaleta SECONDED Cr Wilson OM140/20 That the Members’ written Reports contained in the agenda be received, the contents noted and the attendance of the Members at meetings and functions be endorsed. CARRIED

Cr Connor 13/5/2020 Special meeting of Council 14/5/2020 Zoom meeting with UniHub CEO and other stakeholders regarding potential new offering for SG UniHub 21/5/2020 Met BPP new appointee Rachael McLaughlin and introduced her to various council/community members to have BPP

Minutes - Ordinary Meeting of Council 27 May 2020 3

6.0 MEMBERS’ REPORTS: (Cont’d) 6.2 Members’ Reports (Cont’d) Cr Connor (Cont’d) communicating well with business and council/tourism/events etc 27/5/2020 Ordinary meeting of Council

Cr Gulin 22/4/2020 PPRC Ordinary Meeting 01/5/2020 Flinders Mobile Library Zoom Meeting 13/5/2020 Special Meeting of Council

Cr Hopgood 06/5/2020 CEO Performance Review Committee Meeting 13/5/2020 Special Meeting 20/5/2020 Strategic Review Meeting 27/5/2020 Ordinary Meeting

Cr Keain 27/4/2020 PPRAG Friends Monthly Meeting (Zoom) 01/5/2020 Flinders Mobile Library Meeting (Zoom) 04/5/2020 PPRAG Friends Special Meeting (Zoom) 13/5/2020 PPRC Special Meeting (Zoom) 25/5/2020 PPRAG Friends Monthly Meeting 27/5/2020 PPRC Ordinary Meeting

Cr Zubrinich 22/4/2020 Ordinary Meeting via Zoom 29/4/2020 Contact Mick Tattoli re Pigeon issues, Ellen Street 29/4/2020 Visited Nelshaby Reservoir re water management 01/5/2020 Pigeon Management meeting 10/5/2020 Visited Nelshaby Reservoir after 90 mm rain. Still no water from springs east of Reservoir 11/5/2020 Issue with signage in Daisy Street Port Pirie for Emergency Services 12/5/2020 Zoom meeting with Mayor and Representatives of Italian community re MOU – Sister City relationship with Molfetta. This opportunity could create a wonderful fusion to record history of our Italian community, create events and linkages. 13/5/2020 Special Meeting of Council – Sports Hub 17/5/2020 Various concerns from ratepayers sorted. ie logged on My Local app 19/5/2020 Audit Meeting 27/5/2020 Ordinary Meeting of Council Regular contact with His Worship the Mayor re matters on the table

7.0 QUESTIONS WITH NOTICE: 7.1 Public Question Time: Nil 7.2 Questions with Notice: Nil

8.0 QUESTIONS WITHOUT NOTICE: Nil

9.0 DELEGATIONS/INTERVIEWS: 9.1 Targeted Lead Abatement Program (TLAP) Update Julie Mitchell, Independent Chair TLAP presented to Council regarding TLAP activities and initiatives (refer to item 15.1.4).

Minutes - Ordinary Meeting of Council 27 May 2020 4

10.0 NOTICE OF MOTION: 10.1 Rates Bill MOVED Cr Hopgood SECONDED Cr Wilson OM141/20 That Council: 1. notes with concern the tabling of a Bill within State Parliament that waives the ability to collect rates of any nature from businesses and not for profits affected by the COVID-19 Pandemic until it is declared over; 2. acknowledges that if such a Bill was to be successfully passed that it would have a significant impact on budgetary considerations for the upcoming financial year and also impact significantly on Councils ability to be able to deliver its core services let alone any other; 3. acknowledges the excellent work that Staff have completed to date including but not limited to the amendments carried out on the Hardship Policy that eases the burden on those rate payers that require it but also allows Council to continue its work; and 4. is prepared to work with all levels of Government in developing a suite of policies and packages that not only assist all rate payers experiencing hardship within the Council area, but also allow Council to maintain a sustainable financial position in the years moving forward which is vitally necessary to ensure Council can deliver the full range of services the community has come to expect. 5. seek support of the Member for Frome in voting against this Bill; and 6. authorise the Mayor and Chief Executive Officer to actively support Council’s position at any regional or state conference / forum. CARRIED

11.0 MOTION WITHOUT NOTICE: Nil

12.0 COUNCIL COMMITTEES: 12.1 Audit & Risk Management Committee MOVED Cr Gadaleta SECONDED Cr Gulin OM142/20 That the Minutes of the Audit & Risk Management Committee meeting held on 19 May 2020 be received. CARRIED

13.0 PETITIONS: Nil

14.0 MATTERS LAYING ON THE TABLE: 14.1 Item 4.1.1 COVID-19 Rate Relief from the Special Meeting of Council held on 13 May 2020 (SM28/20) That this matter lay on the table pending further investigation on Elected Member requests and consideration of what short term impact the COVID-19 pandemic is having on our business community.

15.0 OFFICERS’ RECOMMENDATION REPORTS: 15.1 CHIEF EXECUTIVE OFFICER MOVED Cr Connor SECONDED Cr Keain OM143/20 That the Chief Executive Officer’s recommendation reports be received. CARRIED

Jeff Adams, Business Improvement Coordinator joined the meeting at 7.32 pm to provide a verbal update on aspects of item 15.1.1 Business Improvement Strategy.

Minutes - Ordinary Meeting of Council 27 May 2020 5

15.0 OFFICERS’ RECOMMENDATION REPORTS: (Cont’d) 15.1 CHIEF EXECUTIVE OFFICER (Cont’d) 15.1.1 Business Improvement Strategy – Update and Draft Key Performance Indicators MOVED Cr Connor SECONDED Cr Wilson OM144/20 That Council note the report on the progress of implementation of Council’s Business Improvement Strategy.

That Council determine that the plans contained in Appendix 2 to the agenda report entitled “Council Plans recommended to be reference documents or archived” are either completed or no longer required and that this be included in the consultation on the revised draft Community Plan.

That Council set the following Key Performance Indicators for the Business Improvement Strategy: 1. The Community Plan is reviewed to draft form, placed on public consultation and adopted by Council no later than 30 November 2020. 2. Cascade is populated and being actively used by staff no later than 30 June 2020. 3. That the Service Review Portfolio Members and Cr Connor be authorised to review and provide feedback to the Chief Executive Officer of a trial version of the proposed Council report generated by Cascade no later than 30 September 2020. 4. The first progress report of task and actions generated by Cascade is tabled at Council’s ordinary meeting in October 2020, based on the September quarter. 5. That the Asset Management Committee table a recommendation report regarding proposed changes to the services level of Councils land and buildings to the July 2020 ordinary meeting. 6. That a report is provided to the Service Review Portfolio Members and Cr Connor for comment and advice to the Chief Executive Officer on the savings and / or benefits generated by the 6 significant initiatives currently under review, no later than 31 July 2020.

Jeff Adams, Business Improvement Coordinator left the meeting at 7.57pm.

15.1.2 Expression of Interest – Purchase of Crown Land MOVED Cr Zubrinich SECONDED Cr Wilson OM145/20 That Council lodge expressions of interest to purchase the following Crown Land: 1. Allotment 1071 Main Road Port Pirie (Crown Record Volume 5628 Folio 893); 2. Parcels comprising a portion of Allotment 14 and Block 11 which is currently a part of the Port Pirie Caravan Park and also a portion of the land upon which the former Nyrstar Camp was located as depicted in the plans attached to the agenda report. CARRIED

Minutes - Ordinary Meeting of Council 27 May 2020 6

15.0 OFFICERS’ RECOMMENDATION REPORTS: (Cont’d) 15.1 CHIEF EXECUTIVE OFFICER (Cont’d)

Cr Zubrinich declared an interest in item 15.1.3 Uni Hub Spencer Gulf – Request for Extended Support (refer to 5.3) and left the meeting at 8.07pm.

15.1.3 Uni Hub Spencer Gulf – Request for Extended Support MOVED Cr Wilson SECONDED Cr Hopgood OM146/20 That in recognition of the importance of the Uni Hub to educational opportunities in Port Pirie; Council agree to the Uni Hub’s request for continuation of subsidised rental for the use of Council’s building at the same amount for a further two year period. CARRIED

Cr Zubrinich returned to the meeting at 8.10pm.

15.1.4 Targeted Lead Abatement Program Update MOVED Cr Gulin SECONDED Cr Wilson OM147/20 That the update on the Targeted Lead Abatement Program activities provided by its independent Chair Julie Mitchell be received. CARRIED

15.1.5 Port Pirie Golf Club – Revised Request for Assistance MOVED Cr Wilson SECONDED Cr Hopgood OM148/20 That Council receive and note the proposal for financial support and associated long term financial projection provided by the Port Pirie Golf Club (the Golf Club), containing a proposal to provide 9 green fairways.

That Council offer to meet with representatives of the Golf Club to discuss the financial projections and the options for possible Council support as contained in the agenda report.

That the Mayor and Councillors Jackson, Zubrinich & Connor together with the Chief Executive Officer be authorised to attend the meeting with a further report to be presented to Council. CARRIED

15.2 DEVELOPMENT & REGULATION MOVED Cr Gulin SECONDED Cr Jackson OM149/20 That the Director Development & Regulation’s recommendation report be received. CARRIED

Cr Zubrinich declared an interest in item 15.2.1 CMCA RV Park Proposal, George Street (refer to 5.4) and left the meeting at 8.21pm.

15.2.1 CMCA RV Park Proposal, George Street MOVED Cr Connor SECONDED Cr Hopgood OM150/20 1. That Council recognise the request from the Campervan and Motorhome Club of Australia (CMCA) to suspend the current Development Application process for an RV Park proposed to be located on a portion of the Globe Oval site.

2. That Council endorse that the identified alternative site located within the parklands at Lot 1072 George Street, Pt Pirie (A13334), on the corner of George and Gertrude Streets, be the preferred location by all parties for the proposed RV Park.

Minutes - Ordinary Meeting of Council 27 May 2020 7

15.0 OFFICERS’ RECOMMENDATION REPORTS: (Cont’d) 15.2 DEVELOPMENT & REGULATION (Cont’d) 15.2.1 CMCA RV Park Proposal, George Street (Cont’d) 3. That Council recognise that funds within the 2019/20 capital works budget were allocated for development of a secondary RV Park on private land and Council agrees to reallocate this funding to ground works to proposed alternate site George Street if/as required.

4. That Council authorise the CEO to undertake whatever negotiations and actions are necessary to advance the process to ultimately lease a portion of the George/Gertrude Street site to CMCA for a managed RV Park. CARRIED

Cr Zubrinich returned to the meeting at 8.31 pm.

15.3 INFRASTRUCTURE MOVED Cr Gulin SECONDED Cr Wilson OM151/20 That the Director Infrastructure’s recommendation reports be received. CARRIED

15.3.1 Disposal of Under Utilised Rollers MOVED Cr Wilson SECONDED Cr Zubrinich OM152/20 That Council note the review of plant numbers P1011 Rib Stone Drawn Roller, P1014 Smooth Drum Drawn Roller and P1411 Vibrating Compactor Roller and the findings of the review.

That Council acknowledge that this is part of a bigger review of plant utilisation and recovery which will inform the review of the Plant Replacement Program with the intent of identifying potential efficiencies and savings within the capital and operation budgets in future years.

That Council recommend the disposal of plant numbers P1011 Rib Stone Drawn Roller, P1014 Smooth Drum Drawn Roller and P1411 Vibrating Compactor Roller be retained in accordance with Council’s Disposal of Land & Assets Policy.

That the Chief Executive Officer be authorised to accept the best price following the procurement process to dispose of the rollers. CARRIED

15.3.2 Temporary Relief of Lease-Licence-Permit Fees – COVID-19 MOVED Cr Hopgood SECONDED Cr Connor OM153/20 That Council: 1. Note that organisations that occupy Council land under various arrangements may have been impacted to varying degrees by the COVID 19 pandemic. 2. Determine the following conditions to guide applications for financial support from said organisations: . All applications for support be in writing and provide evidence supporting the claim by the applicant; . arrangements caught by the COVID-19 Emergency Response Act 2020 and associated regulations be treated consistent with that Act; . if the ability to use the Council facility has been restricted completely because of directions by either the Federal or State Government, then the Council fee for the applicable period be waived / not charged;

Minutes - Ordinary Meeting of Council 27 May 2020 8

15.0 OFFICERS’ RECOMMENDATION REPORTS: (Cont’d) 15.3 INFRASTRUCTURE (Cont’d) 15.3.2 Temporary Relief of Lease-Licence-Permit Fees – COVID-19 (Cont’d) . in determining possible relief, the options set out in Council’s Hardship Policy be the basis for consideration; . applications for relief be required to be submitted no later than 31 August 2020; and . any other circumstances be considered by Council on its merits. 3. Delegate authority to the Chief Executive Officer to: . assess each application for financial support on their own merits in accordance with applicable legislation; and . not charge or waive the applicable fee where the ability to use the Council facility has been restricted completely because of directions by either the Federal or State Government. CARRIED

Cr Keain declared an interest in item 15.3.3 Nurom/Whim Historical Group Offer to Donate “Information Centre” (refer to 5.6) and left the meeting at 8.45pm.

15.3.3 Nurom / Whim Historical Group Offer to Donate “Information Centre” MOVED Cr Wilson SECONDED Cr Jackson OM154/20 That Council issue a 222 permit for the Nurom / Whim Historical Group to construct the Information Centre but do not support taking on the responsibility for any future maintenance and liability of the Information Centre once constructed at this time. CARRIED

Cr Keain returned to the meeting at 8.49pm.

Cr Wilson declared a perceived conflict of interest in the agenda item 15.3.4 in that his daughter-in-law has penned the letter to Council and given Bowman Park is a community based facility, will consider the wider community benefit and will remain in the meeting and vote on the matter.

15.3.4 Request for Support for Mountain Bike Track at Bowman Park MOVED Cr Gulin SECONDED Cr Jackson OM155/20 That Council note the offer from Climbing Tree to construct a mountain bike track at Bowman Park as a gift to the community.

Council support the request from the Bowman Park Management Committee and accept the offer from Climbing Tree to donate labour and plant to construct the mountain bike track.

Council delegate authority to the Chief Executive Officer to enter into a Memorandum of Understanding with the Bowman Park Management Committee for the ongoing monitoring and maintenance. CARRIED Cr Wilson voted in favour of the motion All other Members voted in favour of the motion

15.4 CORPORATE & COMMUNITY MOVED Cr Zubrinich SECONDED Cr Gadaleta OM156/20 That the Director Corporate & Community’s recommendation reports be received. CARRIED

Minutes - Ordinary Meeting of Council 27 May 2020 9

15.0 OFFICERS’ RECOMMENDATION REPORTS: (Cont’d) 15.4 CORPORATE & COMMUNITY (Cont’d) 15.4.1 Monthly Financial Report to 30 April 2020 MOVED Cr Wilson SECONDED Cr Hopgood OM157/20 That the monthly Financial Report for the period to 30 April 2020 for the financial year 2019/20 be received, showing that the current year to date performance in comparison to the current budget for operating and capital income and expenses, with all budget variances are within acceptable limits. CARRIED

15.4.2 Budget 2019/20 - Review 3 as at 31 March 2020 MOVED Cr Wilson SECONDED Cr Gulin OM158/20 That the Council note: 1. The mid year review of the Annual Budget for 2019/20 as at 31 March 2020, with the proposed revised financial statements for the period 2019/20, . projecting an estimated operating deficit of $1.33 million, . estimate adjusted operating deficit of $0.61 million; . capital expenditure of $7.095 million, . capital revenue of $0.05 million; and 2. The forecast Financial Sustainability Ratios for 2019/20 are: Proposed Budget LTFP target Ratio Revised Review 2 range Budget Operating Surplus Ratio (4%) (5%) 0% - 5% Operating Surplus Ratio (adjusted) (3%) (2%) 0% - 5% Net Financial Liabilities Ratio 59% 60% 30 – 70% Asset Renewal Ratio 97% 97% 80 – 110%

That Council adopt the proposed revised budget for 2019/20 as the Current Budget for 2019/20. CARRIED

The CEO sought and was granted leave of the meeting to provide an update on the outcome of a meeting with the Smelter’s Picnic Committee and Nyrstar which was held after the publication of the agenda.

MOVED Cr Zubrinich SECONDED Cr Hopgood OM159/20 That Council authorise the allocation of $20,000 to the Parks and Gardens budget for the completion of the power supply relocation in Memorial Park to support the Smelters Picnic event, to be funded by reallocation of $10,000 from the Economic Development Budget and also $10,000 offered from Nyrstar.

That Council thank Nyrstar for its generous offer to partner with Council to complete this project. CARRIED

15.4.3 Governance Policy Review MOVED Cr Hopgood SECONDED Cr Gadaleta OM160/20 That Council note that: . the Glass Beverage Containers Policy is to be deleted and; . the Footpath Development & Maintenance Policy, Outdoor Trading & Dining Policy, Private Works Policy and Road Infrastructure Cost Sharing Policy are to be amended as contained in the agenda report. . The Trees Policy be reviewed at item 8.2.1 and resubmitted to Council. CARRIED

Minutes - Ordinary Meeting of Council 27 May 2020 10

15.0 OFFICERS’ RECOMMENDATION REPORTS: (Cont’d) 15.4 CORPORATE & COMMUNITY (Cont’d) 15.4.4 Elected Member Training & Development Policy MOVED Cr Wilson SECONDED Cr Gadaleta OM161/20 That Council adopt the proposed amendments to the Elected Members Training & Development Policy. CARRIED

Cr Zubrinich declared an interest in 15.4.5 COVID-19 Rate Relief (refer to 5.5) and left the meeting at 9.19pm.

15.4.5 COVID-19 Rate Relief MOVED Cr Wilson SECONDED Cr Gadaleta OM162/20 That Council: 1. note the impact of the COVID-19 mandated closure of premises of the Hellenic Club, on the activities of the Greek Community which has meant that they have been unable to trade since 19 March 2020 meaning they have been unable to generate any income; 2. note that the Club has not been eligible for any other Government COVID-19 relief support programs; and 3. approve the waiving of $854 being the 4th quarter rates (including service charges) instalment for 2019/20 for the property at 72 Florence Street Port Pirie, as contained in the provisions of the Financial Hardship Policy. CARRIED

Cr Zubrinich returned to the meeting at 9.23pm.

16.0 OFFICERS’ INFORMATION REPORTS: 16.1 CHIEF EXECUTIVE OFFICER MOVED Cr Connor SECONDED Cr Wilson OM163/20 That the Chief Executive Officer’s information report be received. CARRIED

16.1.1 Action Report

16.2 DEVELOPMENT & REGULATION MOVED Cr Hopgood SECONDED Cr Zubrinich OM164/20 That the Director Development & Regulation’s information report be received. CARRIED

16.2.1 Action Report

16.3 INFRASTRUCTURE MOVED Cr Wilson SECONDED Cr Connor OM165/20 That the Director Infrastructure’s information reports be received. CARRIED

16.3.1 Major Projects Status Report 16.3.2 Works in Brief 16.3.3 Drought Communities Program Project Status Report 16.3.4 Ellen Street Improvements 16.3.5 Action Report

Minutes - Ordinary Meeting of Council 27 May 2020 11

16.0 OFFICERS’ INFORMATION REPORTS: (Cont’d) 16.4 CORPORATE & COMMUNITY MOVED Cr Wilson SECONDED Cr Connor OM166/20 That the Director Corporate & Community’s information reports be received. CARRIED

16.4.1 New Years Eve 2019 Post Event Report 16.4.2 Action Report

17.0 ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY:

Cr Hopgood declared an interest in item 17.1 Occupation Arrangements – Allotment 105 DP 31825 Update (refer to 5.1) and left the meeting at 9.31pm.

17.1 Occupation Arrangements – Allotment 105 DP 31825 Update Pursuant to Section 90(3)(i) MOVED Cr Wilson SECONDED Cr Zubrinich OM167/20 Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that all members of the public with the exception of P Ackland, CEO; G McKenzie, Director Development & Regulation; K Johnson, Director Infrastructure; L Walden, Director Corporate & Community and K Clonan, Personal Assistant be excluded from attendance at the meeting for Agenda Item 17.1 Occupational Arrangements – Allotment 105 DP 31825 Update.

OM168/20 CONFIDENTIAL

Section 91(7) Order MOVED Cr Wilson SECONDED Cr Connor OM169/20 That having considered Agenda Item 17.1 in confidence under Section 90(2)(i) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act, orders that discussion and all documentation relating to 17.1 Occupation Arrangements – Allotment 105 DP 31825 Update be retained in confidence for a period of 6 months or until the matter has been resolved. CARRIED Cr Hopgood returned to the meeting at 9.41pm

Cr Hopgood declared an interest in item 17.2 Rates Objection Status Report – Update (refer to 5.1) and left the meeting at 9.42pm.

Cr Gulin declared an interest in item 17.2 Rates Objection Status Report – Update (refer to 5.2) and left the meeting at 9.42pm.

Minutes - Ordinary Meeting of Council 27 May 2020 12

17.0 ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: (Cont’d) 17.2 Rates Objection Status Report – Update Pursuant to Section 90(3)(i) MOVED Cr Zubrinich SECONDED Cr Connor OM170/20 Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that all members of the public with the exception of P Ackland, CEO; G McKenzie, Director Development & Regulation; K Johnson, Director Infrastructure; L Walden, Director Corporate & Community and K Clonan, Personal Assistant be excluded from attendance at the meeting for Agenda Item 17.2 Rates Objection Status Report.

OM171/20 CONFIDENTIAL

Section 91(7) Order MOVED Cr Wilson SECONDED Cr Gadaleta OM172/20 That having considered Agenda Item 17.2 in confidence under Section 90(2)(i) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act, orders that discussion and all documentation relating to 17.2 Rates Objection Status Report be retained in confidence for a period of 6 months or until the matter has been resolved. CARRIED

Crs Hopgood and Gulin returned to the meeting at 10.02pm.

18.0 NEXT MEETING: 24 June 2020 at 6.30pm

19.0 CLOSE: 10.03pm

______MAYOR

Minutes - Ordinary Meeting of Council 27 May 2020 13

MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD ON WEDNESDAY 10 JUNE 2020 AT 6.35PM IN COUNCIL’S VIRTUAL MEETING ROOM.

ACKNOWLEDGEMENT OF COUNTRY: We acknowledge and respect the traditional custodians whose ancestral lands we are meeting upon here today.

PRESENT: His Worship the Mayor L Stephens, Deputy Mayor Cr A Zubrinich and Crs N Wilson, A Gulin, J Keain, K Jackson, M Hopgood, D Gadaleta and J Connor (from 6.38) (all Members attended the meeting by audio-visual link)

Peter Ackland, Chief Executive Officer; Lynne Walden, Director Corporate & Community; K Johnson, Director Infrastructure; G McKenzie, Director Development & Regulation and K Clonan, Personal Assistant (Minutes) (all Officers attended the meeting by audio-visual link)

Media: Nil Gallery: 1 (attended by audio-visual live stream)

2.0 APOLOGIES: Nil

3.0 DECLARATION OF INTERESTS: Nil

4.0 REPORTS: 4.1 DIRECTOR CORPORATE & COMMUNITY MOVED Cr Jackson SECONDED Cr Zubrinich SM40/20 That the Director Corporate & Community’s report be received. CARRIED

4.1.1 Business Plan & Budget 2020/21 – Further considerations to Guide Development MOVED Cr Wilson SECONDED Cr Zubrinich SM41/20 That the Mayor, with approval of two thirds of the members present, suspend the meeting procedures pursuant to Regulation 20(1) of the Local Government (Procedures at Meetings) Regulations 2013, for a period sufficient to facilitate informal discussion in relation to this matter. Suspension of the meeting procedures commenced at 6.37 pm CARRIED

Cr Connor joined the meeting at 6.38pm.

MOVED Cr Zubrinich SECONDED Cr Gadaleta SM42/20 That with approval of two thirds of the members present pursuant to Regulation 20(1) of the Local Government (Procedures at Meetings) Regulations 2013, the suspension of the meeting procedures end. Suspension of the meeting procedures ended at 7.55 pm. CARRIED

4.2 DIRECTOR INFRASTRUCTURE MOVED Cr Wilson SECONDED Cr Zubrinich SM43/20 That the Director Infrastructure’s report be received. CARRIED

Minutes – Special Meeting of Council 10 June 2020 21

4.0 REPORTS: (Cont’d) 4.2 DIRECTOR INFRASTRUCTURE (Cont’d) 4.2.1 Local Government Road Transport Infrastructure Projects MOVED Cr Hopgood SECONDED Cr Jackson SM44/20 That Council note the submission made to the Deputy Prime Minister is response to the Expression of Interest for projects to be funded by the Local Government Road Transport Infrastructure Program.

Having consideration to the submitted list of projects the following projects are recommended for funding under the Local Road and Community Infrastructure Program: . Wandearah Road Reconstruction $115,000 . Ellen Street Bus Stop $75,000 . Warnertown Road Entrances $100,000 . Sealing of urban unsealed roads (Pirie West area) $265,731

The Asset Management Committee review the savings made on the sealing of the Urban Roads contained in dot point 4 with a view that Council consider the reallocation of the savings towards priority rural roads. CARRIED

MOVED Cr Wilson SECONDED Cr Jackson SM45/20 That a report be brought back to Council on where the additional allocation of Roads to Recovery funding has been spent or planned to be allocated. CARRIED

5.0 ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: 5.1 Applications for Financial Hardship Report Pursuant to Section 90(3)(d) MOVED Cr Hopgood SECONDED Cr Gulin SM46/20 Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public with the exception of P Ackland, Chief Executive Officer; L Walden, Director Corporate & Community; K Johnson, Director Infrastructure; G McKenzie, Director Development & Regulation and K Clonan, Personal Assistant be excluded from attendance at the meeting for Agenda item 5.1 Applications for Financial Hardship Report.

The Council is satisfied that, pursuant to Section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to this agenda item is information could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and would, on balance, be contrary to the public interest. CARRIED

Cr Gadaleta declared a perceived conflict of interest in Item 5.1 COVID-19 Financial Hardship – Rate Relief Application in that an employee of his business has a partner that works at the business that has applied for rate relief. Cr Gadaleta will stay in the meeting but will abstain from voting.

Minutes – Special Meeting of Council 10 June 2020 22

5.0 ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: (Cont’d) 5.1 Applications for Financial Hardship Report (Cont’d)

SM47/20 CONFIDENTIAL

SM48/20 CONFIDENTIAL

Section 91(7) Order MOVED Cr Gadaleta SECONDED Cr Zubrinich SM49/20 That having considered item 5.1 Applications for Financial Hardship Report in confidence under Section 90(2) and (3)(d) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of that Act orders that all documents and minutes be retained in confidence for a period of 6 months or until the process has been finalised. CARRIED

6.0 CLOSURE: 8.57 pm

______MAYOR

Minutes – Special Meeting of Council 10 June 2020 23

Ordinary Council Meeting

Wednesday 24 June 2020

MayoralMayoral ReportReport

1. Meetings and Functions for Mayor Leon Stephens 21 May 2020 to 17 June 2020

Mayor Leon Stephens 2. Report on Intrastate Travel assisted Rowan Ramsey Nil MP & John Stead Bishop of Willochra to turn the first sod for the new 10 3. Birth Letters: bed unit at Willochra Nil Home 4. Condolence Letters: Up to 17 June 2020

115 Ellen Street (PO Box 45) Leon Stephens PORT PIRIE SA 5540 Mayor 24/6/2020 Phone: 86 33 9738 Email: [email protected] 24 1

Thursday 21 May 2020 - Interview Seven Spencer Gulf, Shari Hams re Councils Community Plan - Participated in SAROC Meeting via Zoom - Participated in Legatus Group Update from DPTI re Horrocks Highway via MS Teams - Meeting with CEO Peter Ackland and Ashley Redden re Crystal Brook Show 2020/2021

Monday 25 May 2020 - Interview Seven Spencer Gulf, Shari Hams re Business & Community gradually returning to normal - Meeting with CEO Peter Ackland, the Hon Geoff Brock, Gail Bartel Nyrstar and Smelters Picnic Committee representatives re Smelters Picnic 2020/2021 - Meeting with Reg Smyth, Kelly-Anne Saffin, RDA Yorke & Mid North & CEO Peter Ackland re Pirie Meats via Zoom

Tuesday 26 May 2020 - Participated in SA Coastal Councils Association Executive Meeting via Zoom - On site inspection of Gertrude Street with Grant McKenzie, Director Development & Regulation

Wednesday 27 May 2020 - On site tour of Entrances to Port Pirie with CEO Peter Ackland - Meeting with Jenny Alberts re Tarpari Exhibition - Chaired Ordinary Meeting of Council

Thursday 28 May 2020 - Attended Business Port Pirie Monthly Meeting via Zoom - Meeting with Mt. Remarkable Mayor Phillip Heaslip and Anthony North re Mental Health - Interview Seven Spencer Gulf, Shari Hams re Council Meeting, RV Site and BMX Track - Meeting with CEO Peter Ackland re City Park & Entrances

Monday 1 June 2020 - Interview TraxFM Radio re Council Meeting - Interview ABC Radio re ABC Exposé on Blood Lead Levels in Children - Meeting with Peter Dolan EPA & CEO Peter Ackland re ABC Radio Exposé on Blood Lead Levels in Children

Tuesday 2 June 2020 - Video recording to say Thank You to Volunteers as part of Volunteers Week for Council’s facebook page - Attended Turning the Sod of Willochra Home’s new 10 bed unit – Crystal Brook - Chaired Spencer Gulf Cities Meeting via Zoom

Wednesday 3 June 2020 - Meeting with Julie Mitchell TLAP & CEO Peter Ackland - Video Recording for Spencer Gulf Cities Promotion

25 2

Thursday 4 June 2020 - On site meeting with Savoy Soccer Club representatives, CEO Peter Ackland, Grant McKenzie Director Development & Regulation, Kathryn Johnson Director Infrastructure and Cr. Mick Hopgood - Guest Speaker - Rotary Club of Port Pirie re Council & COVID-19 via Zoom

Friday 5 June 2020 - Participated in Legatus Group Meeting via Zoom - Meeting with Gordon Toll and Rob Williamson, Toll Resources & CEO Peter Ackland

Tuesday 9 June 2020 - Meeting with the Hon Geoff Brock, Steve Badman, McMahon Services, Corey Loizeau RDA Yorke & Mid North & CEO Peter Ackland re Ship Salvaging Berth 2 - Meeting with Army representatives Eddie Schlegel & John Tynan & CEO Peter Ackland re Community Engagement with the Aboriginal Community - Participated Asset Management Meeting via Zoom

Wednesday 10 June 2010 - Briefing with the Hon Geoff Brock - Chaired Special Meeting of Council

Monday 15 June 2020 - Meeting with the Hon Geoff Brock, Steve Badman, McMahons Services, Corey Loizeau RDA Yorke & Mid North & CEO Peter Ackland re Berth 2 Berth Proposal - Meeting with Associate Professor Melissa Nursey-Bray, Shamira Barr – University of Adelaide, CEO Peter Ackland and Deputy Mayor Alan Zubrinich re Reconciliation Planning via Zoom

Wednesday 17 June 2020 - Interview Seven Spencer Gulf, Shari Hams re Spencer Gulf Cities Promotion re COVID-19 - Meeting with Dianah Walter, Regions Matter, Mayor Phillip Heaslip, Mt. Remarkable District Council re Regional Roundup

Leon Stephens MAYOR

26 3

CONDOLENCE LETTERS Up to 17 June 2020

Ordinary Meeting of Council – Wednesday 24 June 2020

NAME AGE Dennis William Garrad

Monsignor Arthur Joseph Hackett 88 years

Kevin Thomas Hincks 77 years

William Frederick (Bill) Bloomfield 97 years

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: Office of the CEO OFFICER: Peter Ackland

6. MEMBERS’ REPORTS REPORT ITEM: 6.2 ELECTED MEMBER: Michael Hopgood

DATE OF MEETING / MEETING / EVENT DETAILS EVENT 09/06/2020 Asset Management Committee Meeting 10/06/2020 Special Meeting 24/06/2020 Ordinary Meeting

MEETING: ORDINARY MEETING OF COUNCIL Date 24/6/2020 DEPARTMENT: Office of the CEO OFFICER: Peter Ackland

6. MEMBERS’ REPORTS REPORT ITEM: 6.2 ELECTED MEMBER: Cr Jack Keain

DATE OF MEETING / MEETING / EVENT DETAILS EVENT 9/6/2020 Asset Management Meeting ( Zoom) 10/6/2020 PPRC Special Meeting (Zoom) 22/6/2020 Flinders Mobile Library (Zoom) 22/6/2020 PPRAG Friends Group Monthly Meeting (Zoom) 24/6/2020 PPRC Ordinary Meeting

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: Office of the CEO OFFICER: Peter Ackland

6. MEMBERS’ REPORTS REPORT ITEM: 6.2 ELECTED MEMBER: Alan Zubrinich

DATE OF MEETING / MEETING / EVENT DETAILS EVENT 27/05/2020 Ordinary Meeting of Council via Zoom 29/05/2020 Meeting with ratepayer re Koolunga roads 02/06/2020 Attended Spencer Gulf Cities meeting with Mayor via Zoom 04/06/2020 Representation from Ratepayer re ABC on Nyrstar. 10/06/2020 Special Meeting PPRC 15/06/2020 Update Mick Tattoli re Pigeon management. Meetings with DEW Senior staff re Remarkable Southern 16&17/066/2020 Flinders project. Met with Premier Hon Steven Marshall and staff re Local 19/06/2020 Labour Market initiatives with Mayor. 24/06/2020 Ordinary Meeting of Council Regular contact with His Worship the Mayor re matters on the

table. Addressed various issues raised by ratepayers by phone.

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: Office of the CEO OFFICER: Peter Ackland

6. MEMBERS’ REPORTS REPORT ITEM: 6.2 ELECTED MEMBER: Joby Connor

DATE OF MEETING / MEETING / EVENT DETAILS EVENT 10/06/2020 Special Meeting of Council via Zoom Zoom meeting with CEO and other stakeholders regarding potential 11/06/2020 for a Youth Advisory Council. 16/06/2020 LDAT meeting via Zoom

18/06/2020 Meeting with Port Pirie Golf Club Committee

24/06/2020 Ordinary Meeting of Council

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Office of the Chief Executive OFFICER: Peter Ackland

REPORT ITEM: 15.1.1 REPORT TITLE: PROPOSED CHANGES TO THE CHARTER OF LEGATUS

Timeframe A response is requested by Wednesday 12 August 2020 Budget Impact Nil impact

Primary Risk Type(s): Financial

Likelihood Consequence Rating Inherent Risk: Risk Possible Minor Low Assessment Budget reviews to be considered by both the Controls: Legatus Audit and Risk Committee and the Board Residual Risk: Unlikely Minor Low File Reference 4.85.1.3

STRATEGIC REFERENCE: Theme Leadership & Governance Goal L&G 4 Strategic Partnerships Strategy L&G 4.1 Develop and implement further opportunities to provide services and share resources with other councils, government agencies and private organisations

RECOMMENDATION: That Council support the proposed changes to the Legatus Board Charter regarding the Annual Business Plan and Budget as set out in its letter dated 12 June 2020.

EXECUTIVE SUMMARY: Legatus is a regional subsidiary established pursuant to the Local Government Act and is comprised of 15 constituent Councils. Its operations are guided by a charter.

The Legatus Board is recommending changes to the portion of its charter government preparation, adoption and review of its Annual Business Plan and Budget to achieve operational efficiencies.

DISCUSSION

In preparing this report, I advise Council that I was a member of the Legatus Group Audit and Risk Management Committee (the Committee) who made the recommendation to the Legatus Board which is the basis of this report. I do not consider I have a conflict of interest in that I would not receive any benefit or dis-benefit irrespective of the decision made.

REPORT 15.1.1 Proposed Changes to the Charter of Legatus (Cont’d)

DISCUSSION (Cont’d)

The Legatus Group meeting of 5 June 2020 received a report from the Committee which, amongst other things, recommended changes to the Legatus Group Charter. The Charter is effectively the same as a constitution for an Incorporated Association and requires that an amendment may be passed by a simple majority of the Constituent Councils.

The Committee has recommended amendments to item 5 (Budget) to address its observations of time delays and the requirements to gain approval from all 15 constituent councils for both the adoption and review of the Legatus budget. In recommending the changes the Committee also noted the requirements from three other Regional LGA Charters on their budget approval process.

A copy of the proposed new item 5 is included towards the end of this report and the current item 5 is appended to the report to allow comparison.

The main proposed changes to the Charter include: . A more specific process for when Legatus must adopt its Annual Business Plan and Budget and provision of at least 8 weeks (currently 6 weeks) for constituent Councils to consider and make comment on same. . Provision that Legatus may review its Annual Business Plan and Budget without the need to refer proposed changes to constituent Councils, other then where those changes would result in a change to the financial contribution by said Councils.

The latter is likely to be the most contentious given there is a possibility that Legatus could significantly alter its budget without reference to constituent Councils (unless the change resulted in a change to the financial contribution of each Council), however from a practical perspective, for the Legatus Annual Business Plan and Budget to be amended it involves at least consideration by the Board at which each Council is represented (usually by the Mayor and supported by a staff member) and for the mandated quarterly reviews, it is also considered by the Audit and Risk Management Committee, which includes two Council Mayors / Chairs and two CEOs and an independent member.

On balance, and given the process of review outlined above where is available for a member council to raise issues of concern with a possible budget amendment, it is considered that the proposed changes will provide operational efficiencies without undue risk of disadvantage to constituent councils.

The proposed changes to the Charter involve replacing Item 5 (The Budget) as set out below:

a. The proposed Annual Business Plan and the Budget must be referred to the Constituent Councils at least eight (8) weeks prior to the date of the meeting at which the budget is to be adopted. b. Constituent Councils may comment on the Annual Business Plan and the Budget in writing to the Chief Executive Officer at least ten (10) business days before the meeting at which the budget is to be adopted or through its Board Member at that meeting. c. The Legatus Group must adopt the Annual Business Plan and Budget after 31 May and before 30 June for the ensuing Financial Year. d. The Legatus Group must provide a copy of its adopted Budget to the Constituent Councils within five (5) business days after the adoption of the Budget by the Legatus Group.

REPORT 15.1.1 Proposed Changes to the Charter of Legatus (Cont’d)

DISCUSSION (Cont’d)

e. Reports summarising the financial position and performance of the Legatus Group against the Budget must be prepared and presented to the Board at each ordinary meeting of the Board and copies provided to the Constituent Councils. f. The Legatus Group must reconsider its Budget in accordance with the Act and in a manner consistent with the Act and may amend its Budget for a Financial Year at any time before the year ends. g. The Legatus Group must submit to each Constituent Council for approval, any proposed amendment to the Budget that provides for an additional financial contribution by the Constituent Councils. h. The contents of the Budget must be in accordance with the Act.

Current item 5 (Budget) from the Legatus Charter

5.1.1 The Legatus Group must before 30 April of each year prepare and submit a draft Budget to the Constituent Councils for the ensuing Financial Year (or, if appropriate, part Financial Year) in accordance with the Act for endorsement by the Constituent Councils.

5.1.2 The Legatus Group must adopt after 31 May and within six (6) weeks of endorsement of the draft Budget by all of the Constituent Councils in each year, a Budget in accordance with the Act for the ensuing Financial Year consistent with the approval given by the Constituent Councils pursuant to Clause 5.1.1.

5.1.3 The Legatus Group may in a Financial Year, after consultation with the Constituent Councils, incur spending before adoption of its Budget for the year, but the spending must be provided for in the appropriate Budget for the year.

5.1.4 The Legatus Group must each Financial Year provide a copy of its adopted Budget to the Constituent Councils within five (5) business days after the adoption of the Budget by the Legatus Group.

5.1.5 Quarterly reports summarising the financial position and performance of the Legatus Group against the Budget must be prepared and presented to the Board at each ordinary meeting of the Board and copies provided to the Constituent Councils.

5.1.6 The Legatus Group must reconsider its Budget in accordance with the Act in a manner consistent with the Act and may with the approval of the Constituent Councils amend its Budget for a Financial Year at any time before the year ends.

5.1.7 The contents of the Budget must be in accordance with the Act. 35

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Office of the Chief Executive OFFICER: Peter Ackland

REPORT ITEM: 15.1.2 REPORT TITLE: COMMUNITY SURVEY RESULTS

Timeframe To influence the revision of the Community Plan Budget Impact Nil impact

Primary Risk Type(s): Reputation

Likelihood Consequence Rating Inherent Risk: Risk Possible Minor Low Assessment Demonstrate where the survey results have Controls: been included in the revised Community Plan Residual Risk: Unlikely Minor Low File Reference 18.20.2.4

STRATEGIC REFERENCE: Theme Leadership & Governance Goal L&G2 Accountability Strategy L&G2.2 Ensure that Council decision making is informed, transparent, accountable and reflective of the Community Plan.

RECOMMENDATION: That Council receive and note the results and feedback from the community received via the recent survey. That Council make the results of the Community Survey available to the public and ensure that the results are considered and influence the review of the Community Plan. That an initial review of the Community Plan be undertaken with a first draft to be presented to Council for review and comment, prior to a final draft to be open for public comment and review.

EXECUTIVE SUMMARY: In order to inform the impending review of the Community Plan, Council undertook a Community Survey.

The collated results are appended to this report.

DISCUSSION

The following report has largely been prepared and compiled by Council’s Communication Executive Belinda Jackson. 36

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

Council undertook a community survey as part of the commencement of the review of the Community Plan 2016-2025 from Thursday 23 April 2020 to Friday 22 May 2020. The survey sought feedback from the community on how often they currently use Council services and facilities, how important these services and facilities are to residents and priorities for the next 5 years. The survey activities were limited due to the COVID-19 restrictions in place so no face to face engagement eg. shopping centre displays, was possible. Activities included: . Surveys available on Council’s website and in hard copy at the Administration Centre . Due to COVID-19, Council offered to post a hard copy survey to any interested resident who could not access the survey otherwise (there were no requests). . Promotion through social media posts, including a video from the Mayor. . Contact made with each town’s Community Development Association, Business Port Pirie, Come See Change and Regional Development Australia Yorke & Mid North to promote the survey and encourage responses. . Advertising through TV and radio.

A total of 123 surveys were completed compared to 302 surveys in 2017. Whilst the survey results contain a significant amount of information, some of the key takeaways when compared to the 2017 survey include: . The new sporting facilities at Memorial Oval and the Aquatic Centre have been well received. . The top four activities that respondents considered Council performed well in were Parks and Gardens, Pirie Sports Precinct, Events and Communication. . Footpaths, Unsealed Roads, Tree Maintenance, overall appearance of towns, playgrounds and Solomontown Beach were raised as areas requiring increased attention. . The top 4 priorities for the next 5 years were nominated as business / industry support and attraction, upgrading roads, upgrading footpaths and kerbing and foreshore redevelopment. . Increasing numbers of respondents sought to get information from Council via Facebook, website and television with an e-newsletter also rating highly (when compared to the 2017 survey results).

Below is a summary of the survey responses and common themes and where possible a comparison with 2017 survey results. Actual results of the responses to each question have not been included in the meeting agenda primarily due to the size of the report, however a detailed analysis of the survey results by question is available to Members upon request.

The purpose of the survey was to seek information and trends as a precursor to the review of the Community Plan.

It is proposed that an initial review of the Community Plan will now be undertaken with a first draft to then be presented to Council for review and comment. Subject to that review process which may require several redrafts, a consultation draft will be prepared prior to a period where the draft Community Plan is proposed to be available for public comment and feedback.

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

1. LOCATION

As expected, the majority of respondents are from Port Pirie (77.5%) followed by 10% from Crystal Brook, 4% from Napperby/Nelshaby, 2% from Koolunga and 1% from Redhill. 3% identified as living in rural areas outside these townships and 2.5% were from outside of the Council area.

2. GENDER

65% of respondents were female, while 35% were male.

3. WHAT AGE GROUP DO YOU BELONG TO?

Approximately half of respondents (51%) are aged 45-64 years followed by 36% of respondents aged 25-44 years.

4. HOW OFTEN DO YOU USE THE FOLLOWING COUNCIL SERVICES AND FACILITIES – ROADS & FOOTPATHS The most used facilities in the Roads and Footpaths category (based on the % of respondents that use these facilities more than once a week) are: . Sealed roads (96%) . Footpaths (85%) . On street parking (83%) . Off street parking (64%).

5. HOW OFTEN DO YOU USE THE FOLLOWING COUNCIL SERVICES AND FACILITIES – RECREATION FACILITIES

The most used facilities in the Recreation Facilities category (based on the % of respondents that use these facilities either more than once a week or more than 1-2 times per month) are: . Parks & gardens (68%) . Sporting fields (40%) . Park furniture (38%) . Playgrounds (30%)

6. HOW OFTEN DO YOU USE THE FOLLOWING COUNCIL SERVICES AND FACILITIES – COMMUNITY FACILITIES

The most used facilities in the Community Facilities category (based on the % of respondents that use these facilities either more than once a week or more than 1-2 times per month) are: . Public toilets (39%) . Port Pirie Library (26%) . Port Pirie Waste Transfer Station (20%)

The least used facilities in this category (based on the % of respondents that use the facilities rarely or never) are: . Bus Shelters (95%) . Aerodrome (91%)

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

(Please Note: The Crystal Brook Waste Transfer Station and Crystal Brook Library are used rarely/never by 94% of respondents; however, this is likely to be due to the fact that only 10% of respondents live in Crystal Brook).

7. HOW OFTEN DO YOU USE THE FOLLOWING COUNCIL SERVICES AND FACILITIES – COMMUNITY SERVICES

The most used services in the Community Services category (based on the % of respondents that use these services either more than once a week or more than 1-2 times per month) are: . Garbage collection (96%) . Events (19%)

The least used services in this category (based on the % of respondents that use the services rarely or never) are: . Animal control (91%) . Building and planning applications (91%)

8. HOW IMPORTANT ARE THESE SERVICES & FACILITIES TO YOU – ROADS & FOOTPATHS

The most important facilities in the Roads and Footpaths category (based on the % of respondents that rated their importance as High) are: . Sealed roads (81%) . Stormwater drainage (65%) . Footpaths (64%) . Street lighting (63%)

Interestingly, the majority of respondents (33%) rated Bike Tracks as low importance, even though this was raised later in the survey as something residents would like to see more of.

9. HOW IMPORTANT ARE THESE SERVICES & FACILITIES TO YOU – RECREATION FACILITIES

The most important facilities in the Recreation Facilities category (based on the % of respondents that rated their importance as High) are: . Parks and gardens (57%) . Playgrounds (38%) . Sporting fields (34%) . Park furniture (31%) . Port Pirie Aquatic & Leisure Centre (31%)

A majority of respondents to the Skate Park option rated this facility as having no importance to them (21%). (36% of respondents rated the Crystal Brook Swimming Pool as having no importance to them; however, this is likely to be due to the fact that only 10% of respondents live in Crystal Brook).

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

10. HOW IMPORTANT ARE THESE SERVICES & FACILITIES TO YOU – COMMUNITY FACILITIES

The most important facilities in the Community Facilities category (based on the % of respondents that rated their importance as High) are: . Public toilets (50%) . Port Pirie Waste Transfer Station (32%) . Cemeteries (31%) . Port Pirie Library (27%)

11. HOW IMPORTANT ARE THESE SERVICES & FACILITIES TO YOU – COMMUNITY SERVICES

The most important services in the Community Services category (based on the % of respondents that rated their importance as High) are: . Garbage collection (86%) . Insect control (63%) . Effluent management systems (62%) . Litter control (51%)

12. HOW IMPORTANT ARE THESE SERVICES & FACILITIES TO YOU – GENERAL

The most important services and facilities in the General category (based on the % of respondents that rated their importance as High) are: . Industry and business attraction (62% - importance also reflected in responses later in the survey) . Community consultation (57%) . Promotion of the region (56%) . Effectiveness of Elected Members (55%)

13. PLEASE INDICATE HOW YOU THINK COUNCIL IS PERFORMING IN THESE AREAS – ROADS & FOOTPATHS

The areas Council is performing best in for the Roads and Footpaths category (based on the % of respondents who rated Council’s performance as Very Good or Good) are: . Street cleaning (61%) . On street parking (55%) . Pedestrian crossings (52%)

The areas Council is performing worst in for the Roads & Footpaths category (based on the % of respondents who rated Council’s performance as Below Average or Poor) are: . Footpaths (28%) . Street trees (27%) . Unsealed roads (21%)

14. PLEASE INDICATE HOW YOU THINK COUNCIL IS PERFORMING IN THESE AREAS – RECREATION FACILITIES

The areas Council is performing best in for the Recreation Facilities category (based on the % of respondents who rated Council’s performance as Very Good or Good) are: . Port Pirie Aquatic & Leisure Centre (86%) . Port Pirie Sports Precinct (85%) . Sporting fields (76%) 40

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

The areas Council is performing worst in for the Recreation Facilities category (based on the % of respondents who rated Council’s performance as Below Average or Poor) are: . Solomontown Beach (18%) . Crystal Brook Swimming Pool, Boat ramps, Playgrounds, Parks and gardens (all 7% each)

15. PLEASE INDICATE HOW YOU THINK COUNCIL IS PERFORMING IN THESE AREAS – COMMUNITY FACILITIES

The areas Council is performing best in for the Community Facilities category (based on the % of respondents who rated Council’s performance as Very Good or Good) are: . Port Pirie Library (77%) . Port Pirie Waste Transfer Station (75%) . Cemeteries (75%)

The areas Council is performing worst in for the Community Facilities category (based on the % of respondents who rated Council’s performance as Below Average or Poor) are: . Public toilets (15%) . Port Pirie Waste Transfer Station (5%) . Aerodrome (5%)

While only 5% of people rated the Port Pirie Waste Transfer Station as performing Below Average or Poor, this meant that it was rated second highest in both the best and worst performing areas by respondents.

16. PLEASE INDICATE HOW YOU THINK COUNCIL IS PERFORMING IN THESE AREAS – COMMUNITY SERVICES

The areas Council is performing best in for the Community Services category (based on the % of respondents who rated Council’s performance as Very Good or Good) are: . Garbage collection (84%) . Effluent management systems (68%) . Animal control and events (both received 66% each)

The areas Council is performing worst in for the Community Services category (based on the % of respondents who rated Council’s performance as Below Average or Poor) are: . Insect control (25%) . Processing building and development applications (12%) . Tourism promotion and information (10%)

17. PLEASE INDICATE HOW YOU THINK COUNCIL IS PERFORMING IN THESE AREAS – GENERAL

The areas Council is performing best in for the General category (based on the % of respondents who rated Council’s performance as Very Good or Good) are: . General courtesy of Council staff (69%) . Promotion of the region (46%) . Responsiveness to complaints (37%)

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

The areas Council is performing worst in for the General category (based on the % of respondents who rated Council’s performance as Below Average or Poor) are: . Industry and business attraction (22%) . Knowledge of Elected Members (21%) . Community consultation (21%)

This question also asked respondents to provide a rating for Council’s overall performance. The majority of respondents (48%) rated Council’s performance as Good. 5% rated Council’s performance Very Good, while only 2% rated Council’s performance as Poor.

18. WHAT ACTIVITIES DO YOU FEEL COUNCIL DOES WELL AND WHY?

The top four activities listed were: . Parks and gardens (14 responses) . Port Pirie Sports Precinct (8 responses) . Events (8 responses – 3 specifically about New Year’s Eve) . Communications with the public (7 responses)

Other activities that rated highly included waste management (particularly the Port Pirie Waste Transfer Station), garbage collection, roads and playgrounds.

19. PLEASE LIST ANY FACILITIES OR SERVICES THAT YOU THINK NEED TO BE IMPROVED AND HOW?

The top facilities and services listed were: . Footpaths (14 responses) – many requesting all footpaths be sealed and more user friendly for wheelchair and pram access. . Roads (10 responses) – majority of responses highlighted the maintenance of unsealed roads. . Tree maintenance (7 responses) – suggestions for improvement included addressing overgrown trees on footpaths and planting more indigenous street trees. . Overall appearance of towns (6 responses) – suggestions for improvement included more maintenance at Crystal Brook and Redhill and making towns more appealing to attract businesses and professionals to relocate to our region. . Playgrounds (6 responses) – suggestions for improvement included more baby and toddler friendly areas, more nature play spaces and new/updated playgrounds for Memorial Park and Solomontown Beach. . Solomontown Beach (6 responses) – suggestions for improvement included dredging, new sand and improving the swimming area.

20. WHAT DO YOU BELIEVE SHOULD BE COUNCIL’S TOP 4 PRIORITIES FOR THE NEXT 5 YEARS?

The top 4 priorities in order of the highest number of responses are: . Business/Industry support and attraction (25 responses) – this received an overwhelming majority. Responses ranged from attracting new business and industry to supporting existing local businesses and filling/tidying vacant shopfronts. . Upgrading roads (17 responses) – sealing rural roads and fixing the section of Wandearah Road near Aldi were common themes. . Upgrading footpaths and kerbing (13 responses) – several responses focused on the footpaths around the Port Pirie CBD and other main roads such as 42

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

. Wandearah Road and Balmoral Road. . Foreshore redevelopment (11 responses) – several responses focused on more shelter/shaded areas and improving Solomontown Beach.

Other priorities identified in several responses included improving parks and playgrounds, tourism, developing new events and improving the overall appearance of towns.

21. PLEASE INDICATE IF COUNCIL SHOULD DO MORE, SAME AS PRESENT, LESS OR NONE AT ALL OF THE FOLLOWING ACTIVITIES.

The majority of respondents believed Council should be doing more in each of the six areas listed (Economic Development, Community Services, Events, Business Support, Aged Services and Youth Services.

The percentage of respondents that believe more should be done in each of the following areas is as follows: . Economic Development (72%) . Youth Services (70%) . Community Services (63%) . Business Support (55%) . Events (52%) . Aged Services (48%)

Less than 10% of respondents wanted Council to do less or none of the above activities.

22. ARE THERE ANY SPECIFIC COMMUNITY ISSUES YOU WOULD LIKE COUNCIL TO ADDRESS?

Some respondents repeated answers from the questions above or pointed out specific requests or issues that are not greater community issues (these have been separated in the table in Appendix 1).

The main community issues that were identified were: . Support for youth (7 responses) . Anti-social behaviours towards Aboriginal people (4 responses) . Industry growth needed (4 responses) . Drug use in the community (3 responses) . Lead dust in the community (2 responses)

23. WHAT IS THE BEST WAY FOR COUNCIL TO COMMUNICATE WITH YOU AND KEEP YOU INFORMED OF COUNCIL ACTIVITIES AND PROJECTS?

Respondents were asked to rank the different communication methods in order of preference.

Based on the top 3 preferences given by each respondent, the most effective communication channels were: . Facebook (68% of respondents placed in their top 3, with 50% indicating this was the most preferred communication channel). . Website (53% placed in their top 3, with 20% indicating this was their most preferred communication channel). . TV (41% placed in their top 3). 43

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

. E-Newsletter (35% placed in their top 3 – Council is currently not doing this but has produced one in the past).

This matches with the results of the Communications Preference Survey conducted in November/December 2019.

24. COMPARISON WITH 2017 COMMUNITY SURVEY RESULTS

The last Community Survey was conducted in 2017 and received a total of 302 responses (more than double the 2020 responses). It is likely the limited opportunities for consultation this year due to COVID-19 restrictions impacted on the number of responses received.

Reporting of the 2017 survey was done using different metrics but while it is difficult to compare exact figures, the tables below have been created to draw comparisons with the top ranked responses for the utilisation of Council services and facilities, importance of Council services and facilities and Council’s performance in each area. While the 2020 survey data has been broken down into the areas of Roads and Footpaths, Recreation Facilities, Community Facilities, Community Services and General as per the survey questions, the tables below provide analysis on the services and facilities overall.

24.1 UTILISATION OF COUNCIL SERVICES

Top 5 Most Used Council Services & Facilities 2020 Community Survey 2017 Community Survey Sealed road network Sealed road network Garbage collection On street parking Footpaths Footpaths On street parking Garbage collection Off street parking Off street parking

This has remained relatively unchanged – the only change is that garbage collection (2nd most used service) has changed places with on street parking (4th most used service).

Top 5 Least Used Council Services & Facilities 2020 Community Survey 2017 Community Survey Bus shelters Senior Citizens Centre Crystal Brook Library Aerodrome Crystal Brook Swimming Pool Building and development applications Aerodrome Bus shelters Building and development applications Youth services

Bus shelters, Aerodrome and building and development applications both rated in the top 5 least used services/facilities in both the current and previous surveys. The Crystal Brook facilities mentioned are likely to have been rated least used in the current survey as 90% of respondents do not live in Crystal Brook.

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

24.2 IMPORTANCE OF COUNCIL SERVICES

Top 10 Most Important Council Services & Facilities 2020 Community Survey 2017 Community Survey Garbage collection Garbage collection Sealed road network Sealed road network Stormwater drainage Insect control Footpaths Footpaths Insect control Street lighting Street lighting Stormwater drainage Industry and business attraction General courtesy of Council staff Effluent management systems Community consultation Community consultation Effectiveness of Elected Members Parks and gardens Responsiveness to complaints

Many of these services and facilities have remained the same, with the top 2 listed (garbage collection and the sealed road network) unchanged.

However, in 2017, respondents placed more emphasis on Council’s customer service (including general courtesy of staff, effectiveness of Elected Members and responsiveness to complaints) while in 2020, these were replaced by newer priorities of industry and business attraction, effluent management systems and parks and gardens.

Top 10 Least Important Council Services & Facilities 2020 Community Survey 2017 Community Survey Crystal Brook Swimming Pool Boat ramps Crystal Brook Library Skate parks Technology training at Port Pirie Library Art Gallery Bus shelters Bike tracks Bike tracks Crystal Brook Library Skate parks Senior Citizens Centre Boat ramps Aerodrome Port Pirie Library Crystal Brook Swimming Pool Port Pirie Visitor Information Centre Bus shelters Port Pirie Sports Precinct Crystal Brook Waste Transfer Station

As in 24.1, Crystal Brook services and facilities have been rated here as only 10% of respondents in 2020 are living in Crystal Brook. Therefore, it would be inaccurate to judge these services and facilities as being unimportant; instead, they target a specific section of our Council region.

Bus shelters, bike tracks, skate parks and boat ramps continue to rate as services and facilities of lesser importance to survey respondents. For the first time, technology training provided at the Port Pirie Library was rated as an area of lower importance to respondents.

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

24.3 PERFORMANCE OF COUNCIL SERVICES AND FACILITIES

Top 10 Best Performing Council Services & Facilities 2020 Community Survey 2017 Community Survey Port Pirie Aquatic Centre Garbage collection Port Pirie Sports Precinct Port Pirie Library Garbage collection Skate Park Port Pirie Library Port Pirie Visitor Information Centre Sporting fields Cemeteries Port Pirie Waste Transfer Station Art Gallery Cemeteries General courtesy of Council staff General courtesy of Council staff Boat ramps Effluent management systems Port Pirie Waste Transfer Station Animal control and Events (equal) Crystal Brook Library

The newer Council facilities, the Sports Precinct and Aquatic & Leisure Centre, have become the best performing facilities according to the 2020 survey. Our other facilities, including the Port Pirie Library and Waste Transfer Station, continue to rate highly for performance as does the general courtesy of Council staff.

Effluent management systems, animal control and Council events are new mentions as high performers this year.

Top 10 Worst Performing Council Services & Facilities 2020 Community Survey 2017 Community Survey Footpaths Community consultation Street trees Pedestrian crossings Insect control Off street parking Industry and business attraction Effectiveness of Elected Members Knowledge of Elected Members Insect control Community consultation Bike tracks Access to information about decisions Unsealed road networks and projects Solomontown Beach Footpaths Public toilets N/A Promotion of the region N/A

There have been more concerns raised around footpaths and industry and business attraction in this year’s survey.

Community consultation was ranked as the worst performing area in 2017 and while it is still on the list, it has improved. Interestingly, community consultation was the biggest improving service between the 2015 and 2017 surveys, despite its ranking, so the further improvement in 2020 suggests that Council’s commitment to more face to face engagement (pre COVID-19) with public meetings, information stands at local events and ‘pop-up’ displays at shopping centres is starting to be recognized.

Council’s overall performance has also improved according to survey respondents. The Overall Performance in the 2020 survey was Good compared to Average in 2017 and Below Average in 2015.

REPORT 15.1.2 Community Survey Results (Cont’d)

DISCUSSION (Cont’d)

24.4 COUNCIL SERVICES/FACILITIES THAT COULD BE IMPROVED

Top 5 Council Services & Facilities For Improvement 2020 Community Survey 2017 Community Survey Footpaths Footpaths Roads Roads Tree maintenance Solomontown Beach Overall appearance of towns Crystal Brook Solomontown Beach Street trees

These remain quite consistent, with footpaths and roads highlighted as the top 2 areas for improvement in both surveys.

24.5 PRIORITIES FOR THE NEXT 5 YEARS

Top 4 Priorities for the Next 5 Years 2020 Community Survey 2017 Community Survey Business Growth/Attraction Business Growth Roads Roads Footpaths and Kerbing Footpaths Foreshore Development Crystal Brook

It is interesting to note that the top 3 priorities for the next 5 years have not changed between the 2017 and 2020 surveys. Foreshore development has moved into 4th priority, perhaps in response to the recent Riverbank Precinct Master Plan survey and recent works at Crystal Brook including Bowman Street improvements and the Bowman Park nature playground addressing some of the community needs.

24.6 PREFERRED METHOD OF COMMUNICATION

Top 5 Preferred Communication Methods 2020 Community Survey 2017 Community Survey Facebook Pirieodical newsletter (mailed to households) Website Facebook TV TV e-newsletter Newspaper Pirieodical newsletter Website

The preferred methods of communication have changed since 2017. Respondents today are turning to Council’s online communications (Facebook page and website) more than ever. TV continues to remain consistent as the preferred ‘offline’ (non- online) method of communication.

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Office of the Chief Executive OFFICER: Peter Ackland

REPORT ITEM: 15.1.3 PORT PIRIE GOLF CLUB – OUTCOME OF DISCUSSION REPORT TITLE: REGARDING REQUEST FOR FINANCIAL ASSISTANCE

Timeframe Support requested to take effect in 2020/21 Budget Impact Yet to be determined

Primary Risk Type(s): Financial / Infrastructure

Likelihood Consequence Rating Inherent Risk: Almost Low Certain Risk . Ensure business case / financial projections Assessment are sound . If possible test the assumptions within the Controls: financial projects prior to final commitment . Ensure surety of water supply and known price Residual Risk: Possible Low File Reference TBD

STRATEGIC REFERENCE: Theme Community Wellbeing Goal CW3 Recreation and Sport Strategy CW3.2 Support organised sporting clubs

RECOMMENDATION: That the late report providing outcomes from the discussion with the Port Pirie Golf Club be received and considered.

EXECUTIVE SUMMARY: Council received a revised request for financial support from the Port Pirie Golf Club at its May 2020 Ordinary Meeting.

A meeting with the Golf Club is scheduled for late on Thursday 18 June 2020 to discuss the request and consider options for support.

48 Port Pirie Golf Club – Outcome of Discussion Regarding REPORT 15.1.3 Request for Financial Assistance (Cont’d)

DISCUSSION

At its May 2020 Ordinary Meeting, Council received a revised request and revised financial projections from the Port Pirie Golf Club seeking financial support to undertake a program of greening portion of the course

A resolution was carried that: . Council receive and note the proposal for financial support and associated long term financial projection provided by the Port Pirie Golf Club (the Golf Club), containing a proposal to provide 9 green fairways, . Council offer to meet with representatives of the Golf Club to discuss the financial projections and the options for possible Council support as contained in the agenda report, and . the Mayor and Councillors Jackson, Zubrinich & Connor together with the Chief Executive Officer be authorised to attend the meeting with a further report to be presented to Council.

The meeting referred to in the resolution is scheduled for late on Thursday 18 June 2020, after the close of the meeting agenda.

In the event that a solution in principle is the result of the meeting with the Golf Club representatives, it is requested that a late report be prepared and consider at this meeting. 49

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: INFRASTRUCTURE OFFICER: Kathryn Johnson, Director Infrastructure

REPORT ITEM: 15.3.1 REPORT TITLE: RELOCATION OF JOHN PIRIE ANCHOR

Timeframe 2020/21 Budget Impact $10,000

Primary Risk Type(s): Reputation

Likelihood Consequence Rating Inherent Risk: Possible Moderate Medium Risk . Restoration of the John Pirie Anchor Assessment should be considered Controls: . Relocation of the John Pirie Anchor will provide for increased visibility and recognition Residual Risk: Unlikely Insignificant Low File Reference 2.89.2.2

STRATEGIC REFERENCE: Theme Community Wellbeing. Goal CW7 Built Environment: A community that values and promotes its rich culture and built heritage and provides pleasant, well designed environments (living, working, shopping and civic) that are enduring and sustainable. Strategy CW7.5 Provide inspiring, stimulating and welcoming public spaces that encourage interaction and meeting for residents and visitors to the region.

RECOMMENDATION: That Council notes the concept and costing for the proposed relocation of the John Pirie Anchor to the corner of Mary-Elie Street and Wandearah Road.

That Council acknowledge the alternative options available regarding the relocation of the John Pirie Anchor.

That Council endorse the relocation of the John Pirie Anchor as per the concept provided with the Agenda Report and note that Council will retain ownership by way of a Memorandum of Understanding with the John Pirie Secondary School.

That Council consider the allocation of $10,000 in the draft 2020/21 budget to the relocation of the John Pirie Anchor.

REPORT 15.3.1 Relocation of John Pirie Anchor (Cont’d)

RECOMMENDATION: (Cont’d) That Council acknowledge that discussions will be held with the Public Art and Culture Advisory Committee and the Heritage / RSL Portfolio members to refine the process for the development of the scope and content of the development of heritage trail.

EXECUTIVE SUMMARY: Council officers have been continuing to work with John Pirie Secondary School regarding the development of a heritage trail and the proposed relocation of the John Pirie Anchor. A concept has been prepared by the Department for Educations architect for consideration by Council. This report provides further details regarding the proposed cost and timeframe.

Discussions will be held with the Public Art and Culture Advisory Committee and the Heritage / RSL Portfolio members to refine the process for the development of the scope and content of the development of heritage trail.

There are a number of options for Council to consider with regard to the relocation of the John Pirie Anchor which have varying costs associated with them.

Nyrstar has pledged $9,000 of support towards the project. Council could offer support of $10,000 towards the project.

The collaboration with John Pirie Secondary School satisfies Council’s strategic objectives with regard to forming strategic alliances and partnerships, supports the current focus of exploring opportunities associated with environment and heritage tourism and will assist with reducing Council costs with regard to the anchor in its current location.

DISCUSSION

At the April 2020 Ordinary Meeting of Council, the following motion was passed with regard to the development of a heritage trail and the proposed relocation of the John Pirie Anchor:-

That Council note the desire of John Pirie Secondary School to collaborate with Council and other community organisations to promote the stories of the history and heritage of Port Pirie and surrounding areas.

That Council agrees in principle to the development of an integrated heritage trail using QR codes as the conduit to digital story telling.

That Council agrees in principle to the relocation of the John Pirie Anchor to the frontage of the John Pirie Secondary School in Mary-Elie Street.

That the Chief Executive Officer be delegated to work with the John Pirie Secondary School on the relocation of the John Pirie Anchor and the development of concepts for the QR codes and bollard markers for the Heritage Trail. 51

REPORT 15.3.1 Relocation of John Pirie Anchor (Cont’d)

DISCUSSION (Cont’d)

That Public Art and Culture Advisory Committee and the Heritage / RSL Portfolio members be consulted on the development of concepts for the QR codes and bollard markers for the Heritage Trail.

That a further report be brought back to Council providing more details regarding, designs, timing and costs for relocation of the John Pirie Anchor and the development of concepts for the QR codes and bollard markers for the Heritage Trail.

Council officers have been continuing to work with John Pirie Secondary School regarding the development of a heritage trail and the proposed relocation of the John Pirie Anchor. This report addresses the proposed relocation of the John Pirie Anchor.

Roger Nottage, Principal of John Pirie Secondary School, has engaged the Department for Education architect to prepare a concept for the site endorsed by Council for the proposed relocation of the John Pirie Anchor.

The concept ensures that the John Pirie Anchor is publicly accessible while also enabling the area to be used as an outdoor learning space. The space will be connected via a gate and path to the site of the Powerhouse Performing Arts Centre to be developed into a performing arts centre and contemporary learning space. It is intended to tell the story of the Powerhouse in a similar way to the John Pirie Anchor and incorporate this into the heritage trail.

The proposed location enables the anchor to be highlighted as an attraction in its own right. The fence will be relocated to behind the anchor so the paved area and seat walls will enable the general public to sit in the area while viewing the audio visual story of the John Pirie to understand the significance of the anchor. It is intended to provide feature uplighting to anchor so that the anchor is highlighted at night.

Council will retain ownership of the anchor by way of a Memorandum of Understanding. This will outline the roles and responsibility of Council and John Pirie Secondary School regarding the ownership of the anchor. Council’s contribution and ownership will be recognised with a plaque on site.

With regard to the heritage, examples of the QR code and audio visual story have been developed for consideration by Council. The school students have design the stylized QR code which is proposed to be milled in stainless steel locally. Cheap Publicity Inc has provided the audio visual production to tell the story of the John Pirie Anchor. Refinement can be undertaken after discussions with the Public Art and Culture Advisory Committee and the Heritage / RSL Portfolio members are held.

The proposed Powerhouse redevelopment is scheduled to start in August 2020 with expected completion by the start of Term 1 2021 (February 2021) with the whole project scheduled for completion by the start of Term 2 2021 (May 2021). Ideally the timing for proposed relocation of the John Pirie Anchor would line up with the Powerhouse redevelopment so that consideration can be given to the sharing of resources across the project.

High level costings have been prepared for the proposed relocation of the John Pirie Anchor based on the architect’s concept design for discussion with Council.

REPORT 15.3.1 Relocation of John Pirie Anchor (Cont’d)

DISCUSSION (Cont’d)

Relocation of anchor and make good of site at Memorial Park $3,000 Preliminaries and demolition $5,000 Paving and seat walls $14,800 Anchor mounting $5,000 Reconstruction of fence with gate and sign $10,500 Landscaping including irrigation $5,000 * Lighting including trenching $5,000 * New path connection to Powerhouse $5,775 Sub Total $54,075 Contingencies (10%) $5,408 Grand Total $59,483

The above costing does include the architect’s costs cover by the school or the cost of the audio visual production which has been donated so far.

Support has been either provided or pledged from SJ Cheesman, Max Cranes and Cheap Publicity Inc. Recognition of contractors will be provided by the display of a plaque on site.

Further investigation needs to be carried out to determine if there is grant funding available to contribute towards this project. Department of Environment and Water are expected to release the Heritage Tourism Action Plan in the coming weeks, which will hopefully be supported by a funding program to support the implementation of the action plan and it is hoped that projects like the development of heritage trail and the relocation of the John Pirie Anchor will be included.

The National Trust of SA has secured $6.5million for the redevelopment of the Heritage Rail Trail which will fund Stage 1 of the “Silver2Sea Way”. It is expected that part of this funding will go towards development of a mobile technology application as well as infrastructure which may support the development of the heritage trail and relocation of the John Pirie Anchor, but not necessarily provide funding.

From a tourism perspective, the average daily spend is anywhere from $160 - $340, per day, depending on accommodational needs. Experiences that keep people in the Region provide that amount, per extra day in the Region. With an adaptable model, such as an app, there is the additional attraction for return visitation.

For Council, the development of the extended heritage trails also provides the opportunity for souvenir sales, relating to trail aspects, particularly if the trails start and finish at the Tourism and Arts Centre.

Approaches could be made to the Local, State and Federal Members of Parliament to see what financial support they may be able to provide.

In order to fully consider the relocation of the John Pirie Anchor there are a number of options available to Council. These have been outlined below with indicative costings provide for comparison:-

1. No treatment The anchor could remain in its current location with no treatment. The site is prone to localised flooding which is not conducive to it being an attraction to residents and visitors.

REPORT 15.3.1 Relocation of John Pirie Anchor (Cont’d)

DISCUSSION (Cont’d)

Photo above: Current location of John Pirie Anchor

2. Treatment in its current location The anchor could remain its current location but the area treated so the issue of localised flooding is removed. The anchor and mounting could be lifted so the area could be filled with crusher dust, then the area could be paved similar to the adjacent memorials. The order of cost for this option could range from $5,000 to $10,000 dependent on the extent of filling and paving. More extensive works could be carried which would require increased funding.

3. Relocate to the Riverbank Precinct In previous discussions regarding the relocation of the John Pirie Anchor the area adjacent to the Solomontown Boat Ramp. If Council was to relocate the anchor to this location instead; and if Council wants to present the anchor to the same standard as the proposal for the John Pirie Secondary School site, then the order cost will be similar. It could cost Council somewhere from $35,000 to $50,000.

4. Collaborate with JPSS Council could continue to collaborate with John Pirie Secondary School to relocate the John Pirie Anchor as per the proposal outlined in this report.

Nyrstar has pledged $9,000 of support towards the project. Council could offer support of $10,000 towards the project. Council has annual budget allocations for recurrent community events that have been cancelled for later in the year being Smelters Picnic and Crystal Brook Show. A portion of that funding could be considered for reallocation to this project. Other funding sources will be explored to ensure that all opportunities are exhausted to offset the project costs.

REPORT 15.3.1 Relocation of John Pirie Anchor (Cont’d)

DISCUSSION (Cont’d)

The collaboration with the John Pirie Secondary School satisfies Council’s strategic objectives with regard to forming strategic alliances and partnerships, supports the current focus of exploring opportunities associated with environment and heritage tourism and will assist with reducing Council costs with regard to the anchor in its current location.

The relocation of John Pirie Anchor has been given a higher priority than the development of the heritage trail to give certainty to the project so that the timeframe can align with the redevelopment of the Powerhouse. As stated previously in the report, discussions will be held with the Public Art and Culture Advisory Committee and the Heritage / RSL Portfolio members to refine the process for the development of the scope and content of the development of heritage trail.

PREVIOUS REPORTS

April 2020 Ordinary Meeting Agenda, Agenda Item 15.3.1

February 2020 Ordinary Meeting Agenda Item 16.3.4

February 2020 Strategic Workshop

August 2019 Ordinary Meeting Agenda Item 9.1

55 JOHN PIRIE SECONDARY SCHOOL-ANCHOR LANDSCAPE CONCEPT 56

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: INFRASTRUCTURE OFFICER: Kathryn Johnson, Director

REPORT ITEM: 15.3.2 REPORT TITLE: SPORTS PRECINCT FEES AND CHARGES 2020/21

Timeframe 2020/21 Budget Impact As per fees and charges register

Primary Risk Type(s): Legal / Regulatory / Policy

Likelihood Consequence Rating Risk Inherent Risk: Assessment Possible Moderate Medium Controls: . Licence and Hire agreements in place

Residual Risk: Possible Insignificant Low File Reference 14.19.2.3

STRATEGIC REFERENCE: Theme Community Wellbeing. Goal CW3 Recreation and Sport: Encourage increased physical activity, healthier lifestyles and community connectedness through recreation and sport. Strategy CW3.4 Seek opportunities for shared use to respond to the recreational and sporting needs of the community.

RECOMMENDATION: 1. That Council acknowledge commercial analysis provided with the proposed fees and charges 2020/21 for the Port Pirie Sports Precinct and Crystal Brook Swimming Pool.

2. That Council approve the fees and charges for 2020/21 for the Port Pirie Sports Precinct and Crystal Brook Swimming Pool as contained in the report.

3. That the CEO be delegated the authority to make minor adjustments to the fees and charges for the Port Pirie Sports Precinct and Crystal Brook Swimming Pool in consultation with Belgravia Leisure with due consideration to industry standards and localised conditions.

EXECUTIVE SUMMARY: The proposed fees and charges for 2020/21 for the Sports Precinct and Crystal Brook Swimming Pool have been determined following a thorough commercial analysis of similar facilities in both regional and metropolitan areas. Due consideration has been given to the previous year’s fees and charges as well as industry standards at other sites and localised conditions, noting that there is only minor variance from the previous year’s fees.

Fees and Charges

PORT PIRIE AQUATIC & LEISURE CENTRE AND CRYSTAL BROOK 2020/21

CONNECTING THE COMMUNITY TO LEISURE

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

INTRO TEXT TO GO 59

Table of Contents

TABLE OF CONTENTS ...... 2 FEES AND CHARGES ...... 3 COMPETITOR ANALYSIS ...... 7

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Fees and Charges

Belgravia Leisure understands the need for affordable user pays programs and activities. The Centre has set its 2020/2021 fees and charges to allow for retention, for growth, and for the sustainability of all its programs and activities.

Port Pirie and Crystal Brook Fees and Charges

Port Pirie Aquatic 2019/20 2020/21 Description Variance Centre Proposed Pricing Proposed Pricing

Adult Swim $5.50 $5.75 4.5%

Concession Swim $4.30 $4.50 4.5%

Child Swim $4.30 $4.50 4.5%

Family Swim $17.00 $17.75 4.5% Pool Entry Spectator Fee $2.50 $2.50 0%

Adult 10 session $50.00 $51.75 6% swim pass Concession 10 session swim $39.00 $40.50 5% pass DECD Swimming $2.50/day/child $2.60/day/child 4% Lesson Adult Membership (PIF) $213.00 $217.30 2% (Seasonal Membership) Child Membership (PIF) $166.00 $169.30 2% (Seasonal Membership) Adult Membership $313.00 $319.30 2% 12 Months Memberships Child Membership $244.00 $248.90 2% 12 Months Family Membership (PIF) $592.00 $603.85 2% (Seasonal Membership) Family Membership $866.00 $887.50 2% (PIF) 12 months $228.00 $232.50 Swim Club Adult 2% Membership $338.00 12 months $344.76 12 months

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

$181.00 $184.60 Swim Club Child 2% Membership $280.00 12 months $285.60 12 months

Swim Club $394.00 $417.10 Family 2% $780.00 12 months $791.50 12 months Membership Swim School $13.00/child/week $13.40/child/week 3% Direct Debit Swim School 3 or more children $11.00/child/week $11.30/child/week 3% Direct Debit Swim School Aqua babies $13.00/child/week $13.40/child/week 3% Direct Debit Swim School (16 $240.00 $250.00 4.5% Week PIF) Private (1 child) $25.00 $25.50 2% – 30 minutes Room Hire - Multi Purpose $30.00/hr $30.00/hr 0% Room Casual Booking Room Hire - Multi Purpose Room Regular $25.00/hr $25.00/hr 0% Booking *Agreement Room Hire Room Hire - Gym $14.50/hr/class $25/hr 0% area - PPRGA Room Hire - Gym $30.00/hr $30.00/hr 0% area – Casual Room hire – Gym area – $25/hr $25/hr 0% holiday programs Room hire – Gym area – $2.50/day/child $2.60/day/child 5% schools Birthday Parties – minimum Birthday Parties $20.00/person $20.00/person 0% 10 people *packages available Lane Hire (min. $25/hr + $3/person $25/hr + $3/person 0% hr) – Casual

Lane Hire (min. hr) – Sporting $25/hr no entry $25/hr no entry 0% Lane Hire Groups Lane Hire (min. Individuals buy Individuals buy 0% hr) - swim club membership membership

Exclusive TBC TBC bookings

Fitness Classes Aqua Classes $10.00 $10.00 0%

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Aqua 10 Session $90.00 $90.00 Pass Concession Aqua $9.00 $9.00 0% Pass Concession Aqua $81.00 $81.00 10 Session Pass

Fitness Classes $10.00 $10.00 0% Fitness Classes Strength Plus $7.00 $7.00 0%

Strength for Life $63.00 $63.00 10 Session Pass

Sports Ability $10.00 $10.00 Class

30min Casual $36.00 $36.00 0%

60min Casual $55.00 $55.00 0%

10 Pack (30 min) $325.00 $325.00 0% Personal Training 10 Pack (60 min) $495.00 $495.00 0%

20 Pack (30min) $570.00 $570.00 0%

20 Pack (60 min) $880.00 $880.00 0%

Squash- Public – $20.00/hr $20.50/hr 2.5% Peak Squash – Club – $12.00/hr $12.30/hr 2.5% Peak Squash- Public – $15.00/hr $15.40/hr 2.5% Off Peak Squash – Club – $8.00/hr $8.20/hr 2.5% Off Peak Squash Squash – Schools $8.00/hr $8.20/hr 2.5% Squash – 10 visit pass – Public $180.00 $180.00 0% Peak Squash – 10 Visit $100.00 $100.00 0% pass – Club Peak

Racquet Hire $5.00/hr $5.50/hr 10%

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Crystal Brook 2019/20 Description 2018/19 Price Variance Swimming Pool Proposed Pricing

Adult Swim $5.50 $5.75 4.5%

Pool Entry Concession Swim $3.70 $3.90 4.5%

Child Swim $3.70 $3.90 4.5%

Family Swim $17.00 $17.50 3%

Spectator Fee $2.50 $2.50 0%

Pool Entry Adult 10 session swim $50.00 $50.00 0% pass Concession 10 session $39.00 $39.00 0% swim pass

DECD Swimming Lesson $2.50/day/child $2.60/day/child 5%

Swim Club Adult $166.00 $169.32 2% Membership Memberships Swim Club Child $116.00 $18.32 2% Membership Swim Club Family $300.00 $306.00 2% Membership

An Aquatic Family pass consists of 1 x Adult and 3 x Children or 2 x Adults and 2 x Children. Any additional member to be added at 50% of the full membership cost.

The Seasonal Aquatic membership allows access to all Aquatic areas at the PPALC subject to the purchase date of the membership. The 12 month is for access to the indoor Aquatic areas during the cooler months.

Outdoor Pool Season at Port Pirie is TBC 5th October 2020 until 31st March 2021.

Crystal Brook season passes are for the period from November 1st until the 31st March.

Crystal Brook Memberships are not transferable to Port Pirie.

The Port Pirie Regional Council reviews the pricing structure, when approved the fees and charges will be effective from 1st July 2020 until 30th June 2021.

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Competitor Analysis

The following is an analysis of our nearest competitors pricing and programs. By reviewing the competitors in the region, it allows the Port Pirie Aquatic and Leisure Centre and the Crystal Brook Swimming Pool to remain affordable and competitive in the marketplace. We can benchmark our programs, fees and charges against other centres and have confidence we are affordable to all users.

Location – Stadium/Venue

Club Name Distance Type of Centre Cost Main Facilities Competitive Advantage / from Disadvantage Centre

Orroroo 109.6km Outdoor Membership Prices Outdoor Membership pricing on a par with Swimming Pool Swimming Pool Family of 5 $220.00 Swimming Pool. current sites. Taking into account Family Concession $185.00 the additional person in the family Additional $35.00 membership. Adult $105.00 Adult entry is more expensive than Adult Concession $95.00 CB. Spectators are free. Student $85.00 Opening times and conditions Student Concession $80.00 similar to that of a Seasonal Pool 10 Swim Pass $45.00 such as Crystal Brook. 10 Swim Pass concession $35.00 No swim school offered. General Admission Community Pool. Northern Areas Adult $6.50 Council. Adult Concession $4.50 Student (5-17years) $4.00 Pre-school (0-4years) $2.70 Family of 5 $21.50 Family of 5 concession $16.00 Spectators free.

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Hawker and 185.1km Outdoor Membership Prices Outdoor Membership pricing on a par with Quorn Swimming Swimming Pool Quorn and Hawker Swimming Pool current sites. Taking into account Pools Family of 2-5 $300.00 the family membership price caters Additional $50.00 for between 2-5 persons. Adult $150.00 There is a combined membership for both Hawker and Quorn. We do not Hawker Only offer this for CB and PPALC currently. Family of 2-5 $250.00 The 10-swim pass is cheaper, we do Additional $45.00 not offer this at CB only the PPALC. Adult $125.00 The general admission price is cheaper than for adults but more 10 Swim Pass $35.00 expensive for children as this is entry for all. General Admission Spectators are free where we have a fee at both PPALC and CB. All $4.00 The opening times and conditions Spectators free. are similar to that of the season pools. There is no swim school but offer Vacswim. They have an Aquatic Pilates class. Community. Northern Areas Council

Gladstone 38.7km Outdoor Membership Prices Outdoor Membership offerings are limited. Swimming Pool Swimming Pool Family $240.00 Swimming Pool Opening hours and Season very Adult $110.00 similar to other pools within the Student $90.00 region. Membership prices are similar in Casual weekly/tourist price point. Slightly cheaper. On what the site offers it appears Family $60.00 that patrons can access the pool at Adult/Student $30.00 their own risk without a Lifeguard as keys are offered for an additional Keys hire $20 available for season. cost with conditions. Conditions apply. Community. Northern Areas Council

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Whyalla 168.4km Sport and Membership Prices Indoor Pool, Indoor 25m heated pool. All year- Recreation Centre Recreation All Access 16+ $19.50 DD Indoor splash round swimming which is more Centre Active Adults 60+ $12.70 DD Pool, Sauna, appealing to our smaller 15m pool. Active Youth 13Y-15Y $12.70 DD Spa, 24 hr Gym, No Outdoor Pool where we have a $59 joining fee. Courts, Play 50M outdoor Pool. Café, Group 24hr Gym facility. Offering a all 6 Months PIF Fitness. access pass of gym and swim. Also All Access 16+ $507.00 offering Personal training with the Active Adults 60+ $330.20 access to more extensive range of Active Youth 13Y-15Y $405.60 gym equipment. Squash Courts at a similar hire fee. 20 Visit Pass $126.00 Play café for children. 20 Visit Concession $101.00 Courts to host indoor sports, 20 Visit Child $85.00 offering stadium birthday parties. Opening and closing times of the General Admission Centre is similar to the PPALC. Swim school is offered at the Rec Adult $7.00 Centre in Whyalla, the pricing is Adult Spa/Sauna $10.00 slightly higher at $17 per lesson, in Adult Concession $5.60 comparison to our $13. Student (4-17years) $5.00 Community Facility managed by Pre-school (0-4years) Free YMCA. Family of $18.50 Family concession $11.50

Ryan Mitchell 91.7km Outdoor Membership Prices Outdoor Pool, Outdoor swimming pool. Similar to Swim Centre Swimming Pool Family of 5 $380.00 BBQ area that of CB. Family Concession $285.00 Pricing slightly more expensive than Additional $40.00 CB but is comparative to the PPALC. Single $230.00 Offers Aqua Aerobics and Swimming 10 Swim Pass $50.00 lessons at similar price points to that 10 Swim Pass concession $40.00 of the PPALC. Offers lane hire as we do at the General Admission PPALC and CB sites although a little more expensive. Adult $5.50 Seasonal times are similar to that of Child 1-12 months free. the CB pool. Open later if over 30 Child 1-12 years $4.50 degrees where at CB it is over 32 Concessions $4.50 degrees. Vac Swim $4.50 Community. Port Augusta Council. School Splash $5.50 Spectator $2.00 Lane Hire $30.00 Sink or Swim Lessons $12.00

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Peterborough 108.3km Outdoor Membership Prices Outdoor Membership offerings are limited. Swimming Pool Swimming Pool Family of 4 $210.00 Swimming Pool Opening hours and Season very Adult $100.00 similar to other pools within the Student $80.00 region. Preschool $40.00 Later opening than CB as 16th Spectator $25.00 November is opening. Membership prices are similar in General Admission price point. No swim School only Vacswim Adult $4.00 offered. Community. District Council of

Peterborough.

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

The Valleys 109.8km Sport and Membership Prices Indoor Pool, Outdoor 25m solar heated pool. 7 Lifestyle Centre Recreation All Access 16+ $17.00 DD Indoor splash lanes open same time as the Clare Centre Active Adults 60+ $12.80 DD Pool, Sauna, outdoor pool at the PPALC. More Active Youth 13Y-15Y $12.80 DD Spa, Gym, expensive for memberships and $59 joining fee. Indoor Courts, general admission. Play Café, Offer full array of court sports with 6 Months PIF Outdoor 25m an indoor stadium. All Access 16+ $442.00 Pool, Squash Gym facility. Offering an all access Active Adults 60+ $325.00 Courts, Group pass of gym and swim. Also offering Active Youth 13Y-15Y $325.00 Fitness. Personal training with the access to All access concession $353.60 more extensive range of gym equipment. 10 visit passes $135.00 Squash Courts at a similar hire fee. 10 visit concession $108.00 Play café for children. Opening and closing times of the Outdoor Pool Season Pass Centre is similar to the PPALC. Swim school is offered at the Rec Adult 16+ $215.00 Centre in Whyalla, the pricing is Concession $175.00 slightly higher at $15.60 per lesson, Family $380.00 in comparison to our $13. Only run Additional Child $85.00 44 weeks of the year as opposed to Youth 4Y-15Y $175.00 our 48 weeks. Community Facility managed by General Admission Pool YMCA.

Adult $7.20 Adult Concession $5.80 Student (4-15years) $5.80 Pre-school (0-3years) Free Family of $21.00 Spectator $2.80

Indoor Pool

Adult $7.20 Splish Splash (6 months-4yr) $11.50 accompanied with adult.

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Safe Start Swim 2km Small Indoor Membership Prices Small Indoor $15.00 per lesson for half an hour Academy Pool $15.00 swimming lessons private heated lesson. Birthday Party Hire. Prices vary. pool. Small heated above ground pool located indoor. Run privately. Advertised birthday parties to hire exclusively. As we do not do exclusive hire. $300.00 + Birthday parties are supply your own food. We cater and host the party at a lower cost.

Copper Coast 103.1km Sport and Membership Prices Indoor program 24 Gym facility. Offering an all Sport and Leisure Leisure Centre pool, 24 hr Gym, access pass of gym and swim. Also Centre 1 x child GOswim $16.00 p/wk Indoor/Outdoor offering Personal training with the 2 x child GOswim $14.00 p/wk Courts, Café, access to more extensive range of 3 x child GOswim $12.00 p/wk Squash Courts, gym equipment. Group Fitness, Courts for indoor and outdoor One on one classes $25.00 ½ hr. Office spaces. sports, can be hired all year round. No outdoor pool for lap swimming. Listed prices are per child per No indoor pool for lap swimming. week. 48 weeks per year. GOswim lessons are $3.00 more expensive than our lessons at the 10 visit pass $135.00 PPALC. 10 visit Hydro $58.60 Squash Courts at a similar hire fee. 10 visit Strength Plus $58.60 Community Facility managed by Belgravia Leisure. General Admission

Casual Hydro $6.70 Disability Hydro $10.00 Strength Plus $6.70

Booleroo Centre 66.2km Outdoor Membership Prices Outdoor Membership pricing on a par with Swimming Pool Swimming Pool Family of 4 $230.00 Swimming Pool current sites Adult $135.00 Adult entry is more expensive than Adult Concession $120.00 CB. Spectators are free. Student $120.00 Opening times less than CB and approximately 4 four weeks shorter General Admission season. Conditions similar to that of a Seasonal Pool such as Crystal Adult $8.00 Brook. Student/Child $6.00 No swim school offered. Family $25.00 Community Pool. Mount Spectators free. Remarkable Council.

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Jamestown 65.7km Outdoor Membership Prices Membership pricing on a par with Swimming Pool Swimming Pool Family $270.00 current sites Adult $160.00 Adult entry is more expensive than Adult Concession $100.00 CB. Spectators are free. Opening times less than CB and General Admission approximately 4 four weeks shorter season. Conditions similar to that of Adult $6.00 a Seasonal Pool such as Crystal Student $5.00 Brook. Pre-school $3.00 No swim school offered. Community Pool. Northern Areas Council.

Wilmington 90.12km Outdoor Membership Prices Outdoor Membership pricing on a par with Swimming Pool Swimming Pool Family of 4 $170.00 Swimming Pool current sites for opening times. Adult $70.00 Adult entry is more expensive than Adult Concession $50.00 CB. Spectators are free. Student $50.00 Opening times less than six weeks shorter than CB. Days are shorter on General Admission weekends and weekdays only opening at 4pm and 2:30pm Adult $6.00 respectively. Conditions similar to Student/Child $4.00 that of a Seasonal Pool such as Family $20.00 Crystal Brook. Spectators free. No swim school offered. Community Pool. Mount Remarkable Council.

Starplex Gawler 197.2km Sports and Membership Prices Indoor 25m heated pool. All year- Leisure centre Starting From $13.20 p/wk DD round swimming which is more appealing to our smaller 15m pool. Swim School $18.50 p/wk DD No Outdoor Pool where we have a 50M outdoor Pool. Water Fitness 15 x pass $165.00 Gym facility. Offering an all access 3 months pass $210.00 pass of gym and swim. Also offering Water Fitness 15 x pass Personal training with the access to concession $145.00 more extensive range of gym Concession 3 months pass equipment. $188.00 Squash Courts at a similar hire fee. Play café for children. General Admission Courts to host indoor sports, offering stadium birthday parties. Adult $7.50 Swim school is offered at Starplex, Adult Concession $6.00 the pricing is significantly higher at 15 visit pass $105.00 $18.50 per lesson, in comparison to 15 visit pass concession $90.00 our $13. 3 months pass $152.00 Starplex is a community facility. 3 months pass concession $126.00

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

Aquadome 211.8km Membership Prices Indoor 50m heated pool. All year- Adelaide All Access $20.50 DD round swimming which is more Active Adults $16.40 DD appealing than our smaller 15m Active Concession $16.40 DD pool. $49 joining fee. No Outdoor Pool where we have a 50M outdoor Pool. Aquatic Indoor 25m pool with beach entry. 10 Visit Pass $62.10 Spa and steam room. 10 Visit Child/ Concession $49.50 Gym facility. Offering an all access 10 visit All areas $153.00 pass of gym and swim. Also offering 10 visit All areas concession Personal training with the access to $111.40 more extensive range of gym equipment. Swim School $34.00 per fortnight. Creche available. Birthday Party Packages. General Admission Swim school is offered at Aqyuadome, the pricing is Adult $6.90 significantly higher at $17.00 per Child/Concession $5.60 lesson, in comparison to our $13. Student (4-17years) $5.50 Aquadome is a community facility. Pre-school (0-3years) Free Managed by Bluefit. Family of $20.50 Steam Room add on $3.70 Slide add on $4.40

Aquatic Class $14.00 Aquatic Class Concession $11.20

Fees and Charges 2020-21 – Port Pirie Aquatic & Leisure Centre and Crystal Brook Swimming Pool

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: INFRASTRUCTURE OFFICER: Robert Stead, Manager Operations

REPORT ITEM: 15.3.3 ROADS TO RECOVERY ALLOCATION OF ADDITIONAL REPORT TITLE: FUNDING

Timeframe Works completed as part of the 2019/20 Road Reseal & Road Resheeting Programs

Budget Impact $236,818 additional Roads to Recovery Funding

Primary Risk Type(s): Financial/Infrastructure

Likelihood Consequence Rating Inherent Risk: Risk Likely Moderate High Assessment . Nominated Roads for R2R funding from road Controls: list approved by Asset Management Committee Residual Risk: Likely Minor Medium File Reference 14.73.2.1

STRATEGIC REFERENCE: Theme Leadership & Governance. Goal L&G1 Sustainable Organisation: Council will be financially responsible and sustainable across organisations. Strategy L&G1.5 Manage Council’s assets consistent with economic, social, cultural and environmental values.

RECOMMENDATION:

That the report be received and contents noted.

EXECUTIVE SUMMARY: Port Pirie Regional Council’s funding allocation from the 2019/20 Roads to Recovery Program was $473,636 and a supplementary payment of $236,818 was made to Local Government areas in drought, which Port Pirie Regional Council qualified for. The funds from the supplementary payment were allocated to roads on the resheeting program as these roads are in areas effected by drought conditions.

REPORT 15.3.3 Roads to Recovery Allocation of Additional Funding (Cont’d)

DISCUSSION

At the Special Meeting of Council held on 10 June 2020, a notice of motion SM45/20 was moved requesting a report be brought back to Council on where the additional allocation of Roads to Recovery funding has been spent or planned to be allocated.

The process for nominating projects/roads to be funded from the Roads to Recovery (R2R) Program is set out in the procedure administered on behalf of the Australian Government by the Department of Infrastructure, Transport, Cities and Regional Development. The procedure states that Councils are encouraged to lodge a small number of larger value projects rather than a number of smaller projects (e.g. less than $10,000)

For each nomination/project, a work schedule and map is prepared detailing the site location, problem being addressed, works proposed, start and completion dates, whether the road is fully funded or part funded from R2R, total project cost and cost to the R2R Program. At the beginning of 2019/20 the budget allocation from R2R funding was $473,636 and the table below details the list of projects/roads nominated. A total of four projects were nominated and the section of Gertrude Street was partly funded by the “normal” R2R Program.

Segment Description Treatment Cost R2R Number Township HU Hotmix Ellen Street (Northbound) from (Std Pvmnt) $53,750 David Street to George Street Rehabilitation Ellen Street (Southbound) Township HU Hotmix from George Street to David (Std Pvmnt) $58,838 104101-19SA-RTR Street Rehabilitation Township HU Slurry Gertrude Street from Seal (Poor Pvmnt Alexander Street to Norman $148,710 104104-19SA-RTR Future Hotmix) Street Reconstruction Township HU Hotmix Mary Elie Street from Ellen (Std Pvmnt) $71,350 104105-19SA-RTR Street to Florence Street Rehabilitation Township HU Slurry Goode Road from Fourth Seal (Std Pvmnt Future $47,548 Street to Fifth Street Hotmix) Preventative Township HU Slurry Goode Road from The Seal (Std Pvmnt Future $93,440 104106-19SA-RTR Terrace to Fourth Street Hotmix) Preventative TOTAL $473,636

Roads to Recovery Budget allocation 2019/20 $473,636

In November 2019, Council received notification that a Roads to Recovery supplementary payment for Local Government areas in drought was going to be made and theses additional funds must be spent by 30 June 2020. The amount of the supplementary payment was $236,818. As per the procedure, a number of projects were nominated that were large in dollar value to expend with the funding amount; and on the basis that the supplementary payment was made for Local Government areas in drought, rural roads were nominated from the existing road resheeting program.

REPORT 15.3.3 Roads to Recovery Allocation of Additional Funding (Cont’d)

The following table details the list of projects/roads that were nominated.

Additional Roads added to the system 10/02/2020 Cost R2R Number

Hunts Road from Sinclairs Road to Schullers Road $41,213 105662-19SA-RTR Graemor Road from 1km East Of Cattle Track to $39,712 105663-19SA-RTR Wilkin Road Hope Gap Road from Mundoora Boundary Road to $77,623 105665-19SA-RTR Council Boundary (South) Narridy Road from Redpines Road to East To Council Boundary

$17,297 105666-19SA-RTR Part funded $19,042 – PPRC total cost $36,339 Power Line Road from Sims Road to Torrs Gap Road $60,973 105668-19SA-RTR

Additional Funding $236,818

New Roads to Recovery Budget allocation 2020/21 $710,454

The allocation for the 2020/21 R2R program is $710,454, which is made up of the “normal” allocation of $473,626 plus $236,818, which is another supplementary payment. A requirement of the funding is that at least $236,818 must be spent by 31 December 2020 with the balance of the annual allocation by 30 June 2021.

Road listings for the 2020/21 road reseal and road resheeting programs have now been approved by the Asset Management Committee and therefore nominations of roads will be made in July 2020 to suit the funding allocation amount.

PREVIOUS REPORTS

Nil

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Corporate & Community OFFICER: Danielle Bone, Manager Finance

REPORT ITEM: 15.4.1 REPORT TITLE: MONTHLY FINANCIAL REPORT TO 31 MAY 2020

Timeframe Current Budget Impact Low – close budget monitoring

Primary Risk Type(s): Financial/Infrastructure

Likelihood Consequence Rating Inherent Risk: Almost Catastrophic Extreme Certain Risk Assessment . Monthly financial report to Council . Quarterly review of annual budget Controls: . Regular updating and monitoring of financial sustainability indicators Residual Risk: Possible Medium Medium File Reference 9.24.1.1 – Ordinary Council Meeting Agendas

STRATEGIC REFERENCE:

Theme Leadership & Governance Goal L&G1 Sustainable Organisation Strategy L&G1.4 Adhere to sustainable financial management principles

RECOMMENDATION:

That the monthly Financial Report for the period to 31 May 2020 for the financial year 2019/20 be received, showing that the current year to date performance in comparison to the current budget for operating and capital income and expenses, with all budget variances being within acceptable limits.

REPORT 15.4.1 Monthly Financial Report to 31 May 2020 (Cont’d)

EXECUTIVE SUMMARY:

The Monthly Financial Report is a component of the Council financial reporting suite. It provides a high level summary of the financial activities of Council for the financial year to date. The report includes a Budget versus Actual of operating and capital, selected assets and the cash and investment positions.

Highlights of the report:

• This report is for the period to 31 May 2020 which is the eleventh month for the financial year 2019/20 and 92% of the year. • All expenses and income show reasonably expected amounts at this time of the year. • Total operating income is 105% with operating expenses at 81% of the current budget. • Capital projects show that 45% of the program was completed by the end of the month.

DISCUSSION

This report forms part of the Council financial reporting suite, which also includes the Business Plan and Budget, Quarterly Budget Reviews and the Annual Financial Statements.

A report to each Ordinary Meeting of Council is provided to give a summary of the financial activities of Council for the financial year to date. It includes summary information relating to the current year to date budget performance in comparison to the original and current budget for operating and capital income and expenses, using the Uniform Presentation of Finances report, a summary of relevant balance sheet items, liquidity statement and the financial indicators.

Operating

This report is for the period to 31 May 2020 and represents 92% of the year to date for the financial year 2019/20.

Operating income total is at 105% of the budget which is more than 92% due to the receipt of half of the Financial Assistance Grants for 2020/21 being received during the month. Grant income is at 136%.

Other operating income types also vary due to the timing of receipts and invoices raised. Statutory Charges are at 101%, User Charges are at 84%, Investment Income is at 85% and Other Income and Re-imbursements lower due to ad hoc receipts.

Operating Expense items are slightly less than the expected level for this period at 81% of the budget with Finance Charges at 67% due to the different loan repayment schedules and Depreciation is at 75% with the final quarter to be processed at the end of June 2020.

REPORT 15.4.1 Monthly Financial Report to 31 May 2020 (Cont’d)

DISCUSSION (cont’d)

Capital

The Capital expenses are at 45% of the program compared to 95% for the same period last year. With the inclusion of the value of committed procurement the capital program is 68% complete.

Liquidity

During the month, the balance of the Cash Advance Debenture (CAD) facility decreased to $6.7 million with the receipt of brought forward 2020-21 Government Financial Assistance Grants.

The total amount of outstanding debt at the end of the month was $8.5 million.

The rates collection performance was 80% which is slightly lower than 82% at current period for the previous year. This decrease was expected with some ratepayers delaying their payments to take advantage of the period of no fines and interest which ends on 30 June 2020. 78

REPORT 15.4.1 Monthly Financial Report to 31 May 2020 Financial Year 2019/20 UNIFORM PRESENTATION OF FINANCES Original Current Actual % Budget Budget YTD $'000 $'000 $'000 OPERATING INCOME Rates Raised $19,030 $18,976 $18,961 100% Statutory Charges $304 $301 $303 101% User Charges $1,619 $1,545 $1,303 84% Grants Subsidies & Contributions * $3,162 $4,596 $6,274 136% Investment Income $34 $35 $29 85% Reimbursements $337 $591 $522 88% Other Income $87 $146 $61 41% $24,572 $26,190 $27,452 105% OPERATING EXPENSES - Employee Costs $7,962 $7,883 $6,830 87% Materials Contracts & Other $11,418 $11,841 $9,631 81% Finance Charges $253 $403 $270 67% Depreciation $6,883 $7,394 $5,554 75% $26,516 $27,520 $22,284 81% OPERATING SURPLUS (DEFICIT) ($1,945) ($1,330) $5,168 * Less R2R grant funding included in capital income for Budget purposes only ($320) ($710) ($1,510) BUDGET OPERATING SURPLUS (DEFICIT) ($2,265) ($2,040) $3,658

RENEWAL AND REPLACEMENT ASSETS Capital Expenditure on Existing Assets $4,706 $4,960 $2,408 49% less Depreciation ($6,883) ($7,394) ($5,554) 75% less Proceeds from Sales of Replaced Assets ($100) ($155) ($104) 67% NET OUTLAYS ON EXISTING ASSETS ($2,277) ($2,588) ($3,250)

NEW AND UPGRADED ASSETS Capital Expenditure on New/Upgraded Assets $1,207 $2,136 $760 36% less Grants/Contributions received * ($81) ($1,551) ($46) 3% less Proceeds from Sales of Surplus Assets $0 ($50) ($50) 100% NET OUTLAYS ON NEW/UPGRADED ASSETS $1,126 $535 $665 * R2R grant funding included in capital income for Budget purposes only NET LENDING / (BORROWING) ($794) $723 $7,753

Previous Original Current FINANCIAL INDICATORS Year Budget Budget (Actual)

Operating Surplus Ratio (Operating surplus(deficit) divided by rates revenue) (0%) (8%) (5%)

Operating Surplus Ratio (adjusted for grant income received in advance) (2%) 0% 2%

Net Financial Liabilities Ratio (Total liabilities divided by total operating revenue) 52% 42% 60%

Asset Renewal Ratio 91% 65% 97% (Renewal/replacement capital divided by AMP projection) 79

REPORT 15.4.1 Monthly Financial Report to 31 May 2020 Financial Year 2019/20

CAPITAL EXPENSES

Original Current Current % Budget Budget Actual

$'000 $'000 $'000

Cemetery, Carparks $371 $125 $66 53% Waste Management $217 $207 $0 0% Environment $200 $50 $4 8% Streetscaping $165 $167 $127 76% Parks & Gardens $122 $1,082 $54 5% Sport & Recreation $50 $1,063 $570 54% Marine $130 $180 $5 3% Stormwater Drainage $171 $149 $62 42% Sealed Roads $930 $980 $77 8% Unsealed Roads - Resheeting, Construction $950 $932 $811 87% Kerbs, Footpaths, Bridges $1,140 $797 $479 60% Culture & Public Art $651 $591 $550 93% Aerodrome $38 $38 $0 1% Plant and Vehicles $460 $440 $269 61% IT & Equipment $155 $132 $33 25% Other Capital Purchases, Projects $163 $161 $60 37% Total Capital Expenses $5,912 $7,096 $3,168 45% - Total Capital Sales and Grants * ($501) ($2,466) ($846) 34% * R2R grant funding included in capital income for Budget purposes only NET CAPITAL EXPENDITURE $5,412 $4,630 $2,322

BALANCE SHEET ITEMS 30/04/2020 31/05/2020 Movement Loans - CAD balance ($9,470) ($6,700) $2,770 Loan Principal Repayments $433 $433 $0 Loans - All other balance ($1,845) ($1,845) $0 Community Loan Principal Repayments ($53) ($53) $0 Transfers to (from) Reserves $42 $38 ($3)

LIQUIDITY STATEMENT 30/04/2020 31/05/2020 Movement Cash at Bank - ANZ $34 $301 $267 LGFA - Cash Advance Facility ($9,470) ($6,700) $2,770 LGFA - Investments ($1,014) ($1,014) * ($0) Crystal Brook CWMS Reserve $856 $857 $0 Napperby CWMS Reserve $116 $116 $0 Grants Reserve $0 $0 $0 Fishermans Wharf Reserve $41 $41 $0

Reserves amounts are nominal - funds are utilised for general purposes prior to borrowing against Council's Cash Advance* facility. 80

REPORT 15.4.1 Monthly Financial Report to 31 May 2020 Financial Year 2019/20 YTD Income & Expenses comparison to Budget

140% Rates Raised

Statutory Charges 120% User Charges

100% Grants Subsidies & Contributions *

Investment Income 80% Reimbursements

60% Other Income

Employee Costs 40% Materials Contracts & Other

20% Finance Charges

Depreciation 0% Income & Expense by Category

Progress of Capital Works Program completion 2019/20

100% 120% 90% 100% 80% 70% 80% 60% Works in Progress 50% 60% Works completed % 40% Last year 40% 30% 20% 45% 20% 28% 23% 10% 16% 17% 11% 0% 1% 7% 0% 1% 1% 0% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 81

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Corporate & Community OFFICER: Danielle Bone, Manager Finance Lee Kirchner, Assistant Accountant

REPORT ITEM: 15.4.2 REPORT TITLE: FEES AND CHARGES REGISTER 2020/21 – DRAFT

Implementation Immediate Budget Impact Income – included in Budget for 2020/21 Primary Risk Type(s): Financial/Infrastructure

Likelihood Consequence Rating Inherent Risk: Almost Risk Assessment Catastrophic Extreme Certain

Controls: . Annual review of Fees & Charges . Fees & Charges Register adopted by Council Residual Risk: Possible Minor Low

File Reference 9.24.1.1 – Ordinary Council Meeting Agendas

STRATEGIC REFERENCE:

Theme Leadership & Governance Goal L&G1 Sustainable Organisation Strategy L&G1.4 Adhere to sustainable financial management principles

RECOMMENDATION: 1. That the Fees and Charges Register for 2020/21 be adopted as presented;

2. That the discretional Fees and Charges be adopted as presented for 2020/21 and to be effective from 1 July 2020;

3. That the fees and charges set by legislation be updated and included in the Fees and Charges Register upon Gazettal;

4. That the Sport and Recreation Lease Fees for 2020/21 be adopted as: • Where there is a current, signed lease: the amount listed in the Lease schedule (as reviewed); or • the valuation of the property multiplied by the residential differential rate adopted for the 2020/21 financial year; or • a negotiated amount that has been approved by a specific motion of Council;

REPORT 15.4.2 Fees and Charges Register 2020/21 – Draft (Cont’d)

RECOMMENDATION (Cont’d):

5. That the Sport and Recreation Licence Fees for 2020/21 be adopted as presented, for licencing periods commencing on or after 1 July 2020:

6. That the Chief Executive Officer be delegated authority to add or amend minor fees and charges, effective until the next review of fees and charges.

EXECUTIVE SUMMARY:

The draft Fees and Charges Register for 2020/21 has been prepared taking into consideration the annual CPI movement and legislative notices received to date.

Fees and Charges are set for activities and services where it can be identified that there is a unique use or user of a service.

The Local Government Act 1999 provides the legislative ability for Council to impose fees and charges.

Discretionary fees and charges set by Council support the effort to ensure that an appropriate amount is recovered from these users and so ease the overall rate burden on the community. The annual CPI as at the end of the March quarter is 2.4% so there are some minor increases proposed in some Council fees for the coming year.

For fees that are set by Legislation, these will be updated as information is provided to Council. In some instances a portion of the fees collected must be forwarded in part or whole to State Government Statutory Authorities.

The adopted Fees and Charges Register 2020/21 will be effective from 1 July 2020. It will be placed on public display at Council’s Offices and Libraries and be made available on the Council’s website.

Council has entered into written agreements with a number of entities for the use of facilities and/or land that is controlled by Council. These include sport and recreation lease and licence fees for various properties and community facilities. Some of these have been amended during the year and the schedule is attached.

The methodology for the calculation of Lease fees be endorsed to continue for 2020/21.

DISCUSSION

The Fees and Charges Register includes those set by legislation (L) and those that are within the discretion of Council (C).

Any changes in the fees and charges set by legislation will be advised in the coming weeks as they are received. The recommendation to Council will also include a provision for the CEO to have the ability to add or amend the fees in the register during the year as required. 83

REPORT 15.4.2 Fees and Charges Register 2020/21 – Draft (Cont’d)

DISCUSSION (Cont’d)

The draft Fees and Charges Register 2020/21 proposes minor increases in some Council fees for the coming year.

• Waste disposal - the fees should recover approximately 75% of the total cost of operations (excluding kerbside collection waste processing). The remaining cost is funded from rates and general funds. • Parks and oval hire fees for casual hire are included in the register. All formal use is recognised through a lease, licence or permit and as approved by Council as part of the 2014 review and the methodology is considered each year as part of the review of fees and charges. • Memorial Oval & Pire West Oval surface and light fees have been included in the register with a varying split between lights fees based on the degree of lighting. • Art Gallery Fees have been included.

Lease and Licence Fees

Lease fees for the exclusive use of property are charged to organisations. The fees charged are either:

• fees as contained in a current, legally binding lease; or • fees calculated by multiplying the capital valuation of the property by the current base rate in the dollar.

As leases reach the end of the current term, the fees are revised to reflect the method as adopted by Council in 2013. This will be the first year that all leases will be renewed under this system and will use the valuation method of calculating the annual fee.

Licence fees for the shared use of properties are charged consistent with the adopted structure for the calculation as follows basis:

• A base fee of $370 for the use of buildings on a seasonal basis; or • a user-based fee, calculated on numbers of participants and matches played on the particular ground. 84

EXTRACT FROM THE LOCAL GOVERNMENT ACT

Section 188 of the Local Government Act 1999 provides the legislative ability for Council to impose fees and charges:

(a) for the use of any property or facility owned, controlled, managed or maintained by the council;

(b) for services supplied to a person at his or her request;

(d) for providing information or materials, or copies of, or extracts from, council records;

(e) in respect of any application to the council;

(f) in respect of any authorisation, licence or permit granted by the council;

(g) in respect of any matter for which another Act provides that a fee fixed under this Act is to be payable;

(h) in relation to any other prescribed matter. 85

FEES & CHARGES REGISTER 2020/21

Draft 86

CONTENTS

Administration 3 Aerodrome 3 Boating Facilities 3 Building and Planning 3 Bylaws 4 Cemetery 5 Community Services 5 Dog Registration 5 Dog and Cat Management 6 Fire Prevention 6 Halls 6 Health and Food 6 Library - Internet Centre 7 Parking 8 Parks and Ovals 9 Permits & Leases 10 Plan Printing 10 Roads and Footpaths 10 Swimming Pools 10 Tourism and Arts Centre 11 Waste Management 11 Port Pirie Sport Precinct (To be attached) 14 87 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

ADMINISTRATION

DOCUMENT SEARCH Provision of general information: Per 15 minutes YC $21.00 $21.42 $21.00 0.0%

MINIMUM SERVICE FEE Applied to sundry debtor invoices where the service fee total is less than $20 NC $21.00 $21.42 $21.00 0.0%

PROPERTY SEARCH Rates only Search NL $35.00 $35.70 $35.00 Standard Property Search Fee NL $60.00 $61.20 $60.00 Urgent Property Search Fee NL $72.25 $73.70 $72.25

FREEDOM OF INFORMATION FOI Access Application NL $36.75 $37.49 $36.75 Charge for dealing with an application - documents concerning personal affairs of applicant: 2 hrs free then per 15 mins NL $13.80 $14.08 $13.80 - all other documents - per 15 mins NL $13.80 $14.08 $13.80 Plus - other actual costs, copying [$0.15 / page], postage, delivery etc.

AERODROME

HANGAR LICENCE Annual YC $960.00 $979.20 $980.00 2.1% per Quarter YC $250.00 $255.00 $255.00 2.0% per Month YC $85.00 $86.70 $87.00 2.4% per Week YC $35.00 $35.70 $36.00 2.9% per Night YC $10.00 $10.20 $10.00 0.0% Private Hangar - Annual per large aircraft (Cessna) YC $600.00 $612.00 $612.00 2.0% Private Hangar - Annual per small aircraft (Jabiru) YC $525.00 $535.50 $535.00 1.9% All fees payable in advance

All enquiries to be referred to Manager 0407 602 077

BOATING FACILITIES

FISHERMANS JETTY MOORING FEES Annual Fee YC $340.00 $346.80 $346.00 1.8% Half year fee (or part thereof) YC $200.00 $204.00 $204.00 2.0% Temporary (24 hour period) YC $30.00 $30.60 $31.00 3.3% Replacement Key YC $25.00 $25.50 $25.50 2.0% Refundable key deposit - all Fishermans Jetty Bookings NC $50.00 $51.00 $51.00 2.0%

BOAT MAINTENANCE FACILITY Hire of Boat Maintenance Facility YC $102.00 $104.04 $104.00 2.0% All fees payable in advance

BUILDING AND PLANNING

LODGEMENT Base Fee for all applications NL $67.00 $67.00 Additional Fee - Development greater than $5,000 that requires Building Rules Consent N L $75.50 $75.50 Non-complying - Additional Fee N L $107.00 $107.00 LODGEMENT - Swimming pools/spa and/or safety fence Base Fee for all applications NL $67.00 $67.00 Additional Fee - Development greater than $5,000 that requires Building Rules Consent N L $75.50 $75.50 Construction / Alteration N L $200.00 $200.00 Schedule 1A fee NL $55.50 $55.50 Building rules Consent (Minimum Fee) YL $73.00 $73.00 PLANNING Up to $10,000 NL $41.75 $41.75 $10,001 to $100,000 NL $114.00 $114.00 0.125% of 0.125% of Over $100,000 NL Page 3 value value 88 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

BUILDING AND PLANNING

NON - COMPLYING Up to $10,000 NL $57.00 $57.00 $10,001 to $100,000 NL $137.00 $137.00 0.125% of 0.125% of Over $100,000 NL value value Administration Fee (when referred for Development Assessment Commission concurrence) N L $137.00 $137.00

BUILDING Minimum Fee YL $73.00 $73.00 Class 1, 2, 4 per/ m 2 YL $3.23 $3.23 Class 3, 5, 6 per/ m 2 YL $4.30 $4.30 Class 7, 8 per/ m 2 YL $2.85 $2.85 Class 9a per/ m 2 YL $4.88 $4.88 Class 9b per/ m 2 YL $4.28 $4.28 Class 10a, 10b per/ m 2 YL $0.96 $0.96 Certificate of Occupancy YL $48.00 $48.00

DEMOLITION (20% of Building fee) Minimum Fee YL $73.00 $73.00 Class 1, 2, 4 per/ m 2 YL $0.65 $0.65 Class 3, 5, 6 per/ m 2 YL $0.86 $0.86 Class 7, 8 per/ m 2 YL $0.57 $0.57 Class 9a per/ m 2 YL $0.98 $0.98 Class 9b per/ m 2 YL $0.86 $0.86 Class 10a, 10b per/ m 2 YL $0.19 $0.19

Building rate Building rate x Change of Classification Y L x 0.66 0.66 Change of Classification - Minimum Fee YL $71.50 $71.50

OTHER FEES Essential Safety Provisions YL $103.00 $103.00 Construction Industry Training Board Levy (CITB):

0.25% of 0.25% of Development over $100,000 N L value value Referral Fee up to $1,000,000 N L $238.00 $238.00 Referral Fee over $1,000,000 or if it falls within the ambit of clauses 1(6), 2(3), 2(7), 2(8), 2(10) or 3(3) of Schedule 22 for the referral NL 31-Jan $397.00 to the EPA or if it falls within the ambit of item 19, 20 or 21 for a referral under those items.

Category 2 & 3 Public Notification Fee N L $114.00 $114.00 Category 3 Advertising Fee - Single Publication YC $240.00 $244.80 $244.80 2.0% Category 3 Advertising Fee - Dual Publication YC $450.00 $459.00 $459.00 2.0% Extended Approval Period NL $107.00 $107.00 Title Search Fee (if not provided by applicant) NC $38.00 $38.76 $38.75 2.0% Staged Consent Fee (Private Certification) NL $67.00 $67.00 Development - Schedule 1A (All Schedule 1A applications) NL $55.50 $55.50 Development Plan - per copy YC $41.00 $41.82 $41.80 2.0% Extracts of the Development Act - per page YC $1.00 $1.02 $1.05 5.0% Land Management Agreement (LMA) - per copy NL $14.90 $14.90 Land Management Agreement (LMA) - Registration NL $80.00 $80.00 NOTE: Other fees are applicable pursuant to the Development Regulations 2008 as detailed in the Government Gazette each year. BYLAWS

Expiation Fee for breach of Bylaw Section 246 LG Act (25% of maximum $750) NL $187.50 $187.50

Page 4 89 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

CEMETERY Fees applicable to all cemeteries within the Port Pirie Regional Council area: Lease (99 years, single - standard) YC $580.00 $591.60 $592.00 2.1% Burial (standard) YC $870.00 $887.40 $887.00 2.0% Burial (double depth) YC$1,100.00 $1,122.00 $1,122.00 2.0% Burial (Saturdays) YC$1,300.00 $1,326.00 $1,326.00 2.0% Slab Removal YC $330.00 $336.60 $337.00 2.1% Burial (Sundays and Public Holidays) YC $1,300.00 $1,326.00 $1,326.00 2.0% Burial (Outside Ordinary Hours - per hour) YC $220.00 $224.40 $224.00 1.8% Lease (child grave 5'x3') YC $210.00 $214.20 $214.00 1.9% Rose Garden - Lease YC $580.00 $591.60 $592.00 2.1% Rose Garden - Burial YC $360.00 $367.20 $367.00 1.9% Lawn Cemetery - Lease YC $1,840.00 $1,876.80 $1,877.00 2.0% Lawn Cemetery - Dig YC $870.00 $887.40 $887.00 2.0% Ashes (place in existing grave) YC $67.00 $68.34 $68.00 1.5% Niche Wall / Columbarium Lease YC $910.00 $928.20 $928.00 2.0% Niche Wall / Columbarium placement YC $230.00 $234.60 $235.00 2.2% Burial - Child up to 28 days YC $104.00 $106.08 $106.00 1.9% Burial - Child up to 7 years YC $358.00 $365.16 $365.00 2.0% Reopen grave - up to 3 years YC $83.00 $84.66 $85.00 2.4% Reopen grave - 3 to 6 years YC $63.00 $64.26 $64.00 1.6% Reopen grave - more than 6 years YC $52.00 $53.04 $53.00 1.9% Plaque (all areas) YC $485.00 $494.70 $495.00 2.1% Family Search Fees - first 15 minutes YC Free Free Family Search Fees - Subsequent hours or part thereof YC $10.00 $10.20 $10.00 0.0% Grave identification (on site) YC $114.00 $116.28 $116.00 1.8%

COMMUNITY SERVICES

CRYSTAL BROOK COMMUNITY BUS Bus Hire - General Public (per kilometre) YC $1.00 $1.02 $1.00 0.0% Bus Hire - Approved Groups (seniors/transport disadvantaged) (per kilometre) YC $0.50 $0.51 $0.50 0.0% Minimum Fee applicable (per hire) YC $10.00 $10.20 $10.00 0.0% Enquiries to Crystal Brook Office on 8636 2150 The Community Bus is a user-pays service open to community groups in the entire Council region, with priority given to the aged and transport disadvantaged.

DOG REGISTRATION

Standard Dog - desexed & micro chipped NC $35.00 $37.50 7.1% Non-standard Dog NC $70.00 $75.00 7.1% Non-standard Dog - micro-chipped NC $63.00 $75.00 19.0% Concession* C Half of Fee Half of Fee

Working Dog NC $17.50 $19.00 8.6% Working Dog - desexed NC $17.50 $19.00 8.6% Guide / Hearing / Therapeutic Dog NC $0.00 $0.00 Greyhound Dog registered with Greyhound Control Board NC $17.50 $19.00 8.6% Transfer from other Council NC $0.00 $0.00 New Registration part year (January to June) NC Half of Fee Half of Fee Impounding Fee plus Holding fee per day or part day. NC $35.00 $35.50 1.4% Impounding holding fee per day or part day. NC $15.00 $15.50 3.3% Penalty fee for late registrations YC $10.00 $10.00 0.0% Replacement disc YC $10.00 $10.00 0.0% Dog Business 1 - 9 Dogs NC $170.00 $180.00 5.9% Dog Business 10- 19 Dogs NC $310.00 $320.00 3.2% Puppy under 6 months N C N/A Half of Fee

Page 5 90 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

DOG & CAT MANAGEMENT INFRINGEMENTS

Dog creating a noise by barking or otherwise NL $315.00 $315.00 Dog wandering at large (first offence) NL $210.00 $210.00 Dog in food shops NL $315.00 $315.00 Dog on school grounds NL $315.00 $315.00 Dog rushing at vehicles NL $315.00 $315.00 Dog defecating in a public place - failure to remove faeces NL $210.00 $210.00 Greyhounds in a public place other than race meeting without a muzzle NL $315.00 $315.00 Keeping an unregistered ordinary dog NL $170.00 $170.00 Dog found in public place without collar and disc attached NL $170.00 $170.00 Transport a dog in a utility or truck without it being restrained NL $210.00 $210.00 Attack, harass, chase or endanger a person or other animal NL $315.00 $315.00 Reminder fees for Dog Expiations NL $65.00 $65.00

FIRE PREVENTION

BLOCK CLEARANCES Clearance of flammable material at cost at cost Administration Fee NC $30.00 $30.60 $30.60 2.0% Expiation Fee NL $315.00 $315.00

HALLS

CRYSTAL BROOK INSTITUTE HALL Hall - Evening hire YC $155.00 $158.10 $158.00 1.9% Hall - Day hire more than 5 hours YC $155.00 $158.10 $158.00 1.9% Hall - Day hire up to 5 hours YC $85.00 $86.70 $86.00 1.2% Hall - Auctions (1 hour maximum) YC $25.00 $25.50 $25.50 2.0% Hall and Kitchen - Day and/or Evening YC $205.00 $209.10 $209.00 2.0% Preparation fee (up to 3 hours) YC $25.00 $25.50 $25.50 2.0% Table Tennis or Dance - per session YC $25.00 $25.50 $25.50 2.0% Supper Room - More than 5 hours per day YC $25.00 $25.50 $25.50 2.0% Supper Room - Up to 5 hours per day YC $15.00 $15.30 $15.30 2.0%

Extra clean of oven in Crystal Brook Institute kitchen (if required) YC $55.00 $56.10 $56.00 1.8% Red chairs - each YC $0.50 $0.51 $0.50 0.0% Timber trestles - each YC $3.00 $3.06 $3.00 0.0% Rotunda hire YC $45.00 $45.90 $46.00 2.2% Crockery/Cutlery/Glassware per item (minimum charge $10, deposit $10) YC $0.20 $0.20 $0.20 0.0% Bond (for all hires >$100) NC $205.00 $209.10 $209.00 2.0%

HEALTH AND FOOD

PREMISES INSPECTION Initial inspection NC $0.00 $0.00 2nd & subsequent inspections (Food Regulations 2002) Small Business (>20 F/T employees) NC $121.00 $123.42 $121.00 0.0% Other Business NC $300.00 $306.00 $300.00 0.0%

SHARPS CONTAINER 1.4 litre size** YC $6.00 $6.12 $6.00 0.0% ** Free to Pensioners & Health Care Card Holders

SA Department of Health - Table of Fees - Public and Environmental Health Waste Control Regulations

WASTEWATER REGULATIONS

Application to install or alter a temporary waste control system Application Base Fee - System Capacity <10 persons NL $50.50 $50.50 Application Base Fee - System Capacity >10 persons (plus $22.70 for each 2 equivalent NL $101.00 $101.00 persons)

Page 6 91 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

HEALTH AND FOOD Cont'd Application to install or alter a permanent waste control system Application Base Fee - System Capacity <10 persons NL $113.00 $113.00 Application Base Fee - System Capacity >10 persons (plus $22.70 for each 2 equivalent NL $113.00 $113.00 persons)

Additional Application Fee for variation of existing or extension of approval (extra inspection NL $113.00 $113.00 fee applies)

Mandatory Inspection Fee (2 Inspections) NL $252.00 $252.00 Additional Inspections including variation inspection NL $126.00 $126.00 For Example: Standard System >5000L ($97.50 + $212.00) $309.50

CWMS Connection Fee (formerly STEDS) NC$3,000.00 $3,060.00 $3,000.00 0.0%

HIGH RISK MANUFACTURED WATER SYSTEMS (HRMWS) Warm Water and Cooling Tower Systems Initial Registration (System 1) Per Premises NL $39.75 $39.75 Initial Registration (System 2>) P/System, P/Premises NL $26.50 $26.50 Renewal Registration P/System, P/Premises (per annum) NL $20.00 $20.00

MOBILE FOOD VENDORS Assessment Fee (applies for ALL applications) YC $220.00 $224.40 $220.00 0.0% HIGH RISK (P1 & P2) + Assessment Fee Annual Licence YC $450.00 $459.00 $450.00 0.0% Seasonal Licence (3 Mths) YC $125.00 $127.50 $125.00 0.0% Monthly Licence (30 days) YC $55.00 $56.10 $55.00 0.0% Single Event Licence (per day) YC $40.00 $40.80 $40.00 0.0% LOW RISK (P3 & P4) + Assessment Fee Annual Licence YC $225.00 $229.50 $225.00 0.0% Seasonal Licence (3 Mths) YC $62.50 $63.75 $62.50 0.0% Monthly Licence (30 days) YC $27.50 $28.05 $27.50 0.0% Single Event Licence (per day) YC $20.00 $20.40 $20.00 0.0% TEMPORARY EVENT ORGANISER FEE Event Licence A - (per day): more then 10 High Risk MFV's YC $400.00 $408.00 $400.00 0.0% Event Licence B - (per day): 5-10 High Risk MFV's YC $300.00 $306.00 $300.00 0.0% Event Licence C - (per day): 1-5 High Risk MFV's YC $200.00 $204.00 $200.00 0.0% Event Licence D - (per day): 1-10 Low Risk MFV's No High risk MFV's YC $100.00 $102.00 $100.00 0.0% Extended Events - per day after 5 days YC $50.00 $51.00 $50.00 0.0%

LIBRARY - INTERNET SUITE

BOOK SALES Magazines YC $0.20 $0.20 $0.20 0.0% Paperbacks YC $0.50 $0.51 $0.50 0.0% Hardbacks YC $1.00 $1.02 $1.00 0.0% Non-fiction/DVDs/CDs YC $2.00 $2.04 $2.00 0.0% or at discretion of Chief Librarian

COMPUTER CHARGES - IN INTERNET SUITE - per quarter hour YC $2.00 $2.04 $2.00 0.0% - per half hour YC $3.00 $3.06 $3.00 0.0% - per full hour YC $5.00 $5.10 $5.00 0.0%

PRINTING AND PHOTOCOPYING - per page - (double sided = 2 pages) A4 Black - per page YC $0.30 $0.31 $0.30 0.0% A4 Black - 10+ pages - per page YC $0.20 $0.20 $0.20 0.0% A3 Black - per page YC $0.50 $0.51 $0.50 0.0% A4 Colour - per page YC $1.00 $1.02 $1.00 0.0% A3 Colour - per page YC $2.00 $2.04 $2.00 0.0% Scanning - per 10 pages in a file YC $1.00 $1.02 $1.00 0.0% PDF Conversion - per 10 pages in a file YC $1.00 $1.02 $1.00 0.0% 3D printing - per 100 grams YC $2.00 $2.04 $2.00 0.0%

Page 7 92 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

LIBRARY - INTERNET SUITE - Cont'd LAMINATING Business Card Size YC $1.00 $1.02 $1.00 0.0% A4 Page YC $3.00 $3.06 $3.00 0.0% A3 Page YC $4.50 $4.59 $4.50 0.0%

SERVICES Replacement Library Card YC $2.00 $2.04 $2.00 0.0% Library Bag YC $2.00 $2.04 $2.00 0.0% Disc Wizard Cleaning - per disk YC $5.00 $5.10 $5.00 0.0%

MATERIAL REPLACEMENT YCCost + 20% Cost + 20%

TRAINING SERVICES BUSINESS: Tailor-made courses to suit businesses. Prices per student, per session Y C $70.00 $71.40 $70.00 0.0% PUBLIC: Pre-set courses to suit members of the public (per hour) YC $6.00 $6.12 $6.00 0.0% PUBLIC: One on one training (per hour) YC $42.00 $42.84 $42.00 0.0% Special arrangements apply for negotiated sessions.

CONFERENCE ROOM HIRE - PORT PIRIE LIBRARY & CRYSTAL BROOK MEETING ROOM Government and Business - (per day assumes 9am - 5pm) Y C $120.00 $122.40 $120.00 0.0% Government and Business - (1/2 day assumes up to 4 hours) YC $70.00 $71.40 $70.00 0.0% Government and Business - up to 2 hours YC $30.00 $30.60 $30.00 0.0% Community Groups YC $25.00 $25.50 $25.00 0.0% After hours hire fee - additional hourly rate YC $80.00 $81.60 $80.00 0.0% 24 hours notice or less cancellation fee YC 60% of Fee 60% of Fee

SMALL ROOM HIRE - LIBRARY Government and Business - (per session) YC $30.00 $30.60 $30.00 0.0% Note: Room not available after hours

EXAM SUPERVISION Exam supervision (University) - 2 hours Y C $90.00 $91.80 $90.00 0.0% Exam supervision (University) - 3 hours YC $120.00 $122.40 $120.00 0.0%

TRAINING ROOM HIRE - INTERNET SUITE Government and Business - (per day assumes 9am - 5pm) YC $450.00 $459.00 $450.00 0.0% $250.00 $250.00 Government and Business - (1/2 day assumes 4 hours) YC Minimum Minimum Note: Room not available after hours

PARKING

Reminder fee for Parking Expiations NL $65.00 $65.00 Contrary to a Non Stopping Sign SA ARR 167 NL $100.00 $100.00 Stopping in a Bus Zone SA ARR 183 or Taxi Zone ARR 182 NL $137.00 $137.00 Stopping on a path, dividing strip or nature strip SA ARR 197 NL $102.00 $102.00 For period longer than 1 hour if vehicle exceeds 7.5m in length or 4.5t GVM SA ARR 200 N L $123.00 $123.00 Stopping in or near an intersection SA ARR 170 N L $100.00 $100.00 Double parking SA ARR 189 NL $100.00 $100.00 Stopping on a road with a yellow edge line SA ARR 169 NL $102.00 $102.00 Obstructing access to and from a footpath, driveway SA ARR 198 NL $81.00 $81.00 Stopping in a loading zone SA ARR 179 NL $72.00 $72.00 Contrary to parallel parking on a road SA ARR 208 NL $72.00 $72.00 Parking for longer than indicated SA ARR 205 NL $55.00 $55.00 Failing to park wholly within parking bay SA ARR 211(2) NL $53.00 $53.00 Stopping in a parking area for people with disabilities ARR 203(1) NL $390.00 $390.00 Other fines are applicable as per the Australian Road Rules (ARR) Register, contained within the Private Parking Area Regulations 2001

Page 8 93 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation

PARKS & OVALS

MEMORIAL OVAL or PIRIE WEST OVAL

Lights (per hour ) Memorial Oval - Option 1 - 100 Lux YC $25.00 $25.50 $25.50 2.0% Memorial Oval - Option 2 - 200 Lux YC $33.00 $33.66 $33.50 1.5% Pirie West Oval - Football YC $29.00 $29.58 $29.50 1.7% Pirie West Oval - Soccer YC $24.00 $24.48 $24.50 2.1% All Pire West Oval YC $53.00 $54.06 $54.00 1.9%

Small Event Per Hour YC $62.68 $63.93 $64.00 2.1% Per hour (Half Day - 4 hours) Hourly rates applies thereafter YC $245.00 $249.90 $250.00 2.0% Per hour - (per 8 hour day) Hourly rate applies thereafter YC $490.00 $499.80 $500.00 2.0%

Medium Event One Day Event (Per 8 hours) - Hourly rate applies thereafter YC $490.00 $499.80 $500.00 2.0%

Large Event One Day plus Two Half Days) - Hourly rate applies thereafter YC $610.00 $622.20 $622.00 2.0%

Special/Major Event YC POA POA

Other Charges Canteen Hire Fee YC $20.00 $20.40 $20.50 2.5% Faciltiy Ultilities Fee YC $20.00 $20.40 $20.50 2.5% LED Digital Screen (includes media player/operating equipment) Operator not included YC $200.00 $204.00 $204.00 2.0% Bond Oval or Facilities only YC $300.00 $306.00 $306.00 2.0% Oval, Facilities and LED Screen YC $500.00 $510.00 $510.00 2.0% Events (maximum charge - actual repair cost) YC $1,000.00 $1,020.00 $1,020.00 2.0% Keys YC $100.00 $102.00 $102.00 2.0%

Additional Facility Cleaning charge per hour (Maximum charge $500) YC $45.00 $45.90 $46.00 2.2%

GLOBE OVAL, SENATE ROAD COMPLEX OR PRINCES PARK Hourly Hire (subject to minimum and maximum charges) YC $20.00 $20.40 $20.50 2.5% Minimum Hire Fee YC $40.00 $40.80 $41.00 2.5% Maximum Hire Fee YC $165.00 $168.30 $168.00 1.8%

BOWMAN PARK Bowman Park Restaurant (per day or night) YC $200.00 $204.00 $204.00 2.0% Bowman Park Hire (Early access up to 2 days, 1 day after event) $25 per day $25.00 Bond (for all hires) NC $500.00 $510.00 $510.00 2.0%

WOODWARD PARK Enquire with operators Bedford Industries on 8632 6388

COMMERCIAL USE* (Market, Circus, Promotions etc) Oval or Major Park - Full or Part Day YC $420.00 $428.40 $428.50 2.0% Minor Park - Full or Part Day YC $210.00 $214.20 $214.00 1.9% *Subject to further discretion of Council Up to 2 days in total allowed for set up and dismantle - no charge. Full fee must be received at least 14 days prior to arrival. Bonds on all facilities may be charged at the discretion of Council

Page 9 94 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation PERMITS/ LICENCES

ROAD LICENCES Grazing per hectare (plus administration fee) YC $32.00 $32.64 $32.50 1.6% Cultivation per hectare (plus administration fee) YC $104.00 $106.08 $106.00 1.9% Grazing or Cultivation per hectare (plus administration fee) YC $79.00 $80.58 $80.50 1.9% Administration Fee YC $24.00 $24.48 $24.50 2.1% HIRE FEES Food Vending Permit (per week) NC $51.00 $52.02 $52.00 2.0% OUTDOOR CAFÉ PERMIT - per annum Tables & Chairs outdoor dining (Minimum Fee) NC $47.00 $47.94 $48.00 2.1% Hotels (general facilities license) - per square metre NC $20.00 $20.40 $20.50 2.5% All other licensed premises - per square metre NC $13.00 $13.26 $13.00 0.0% Unlicensed premises - per square metre NC $9.00 $9.18 $9.00 0.0% FOOTPATH WORKS Temporary Works including scaffolding, barriers, restriction of Council's infrastructure eg. NC $16.00 $16.32 $16.00 0.0% footpath or roadways etc (fee applicable per instance up to maximum of 5 days)

OUTDOOR PERFORMANCE - BUSKING NC $17.00 $17.34 $17.00 0.0% SPECIAL EVENT PERMIT/HIRE YC POA POA Bonds may be charged at the discretion of Council PLAN PRINTING (Port Pirie Regional Council Works Depot) A2 Size (1 - 25 Copies) YC $3.50 $3.57 $3.50 0.0% A2 Size (26 + Copies) YC $3.00 $3.06 $3.00 0.0% A1 Size (1 - 25 Copies) YC $5.50 $5.61 $5.50 0.0% A1 Size (26+ Copies) YC $5.00 $5.10 $5.00 0.0% AO Size (1 - 25 Copies) YC $8.50 $8.67 $8.50 0.0% AO Size (26 + Copies) YC $8.00 $8.16 $8.00 0.0% Additional Fee per scanning/email YC $3.50 $3.57 $3.50 0.0% Note: All other printing is available at the Library - Internet Suite

ROADWORKS & FOOTPATHS

REINSTATEMENTS (per square metre) Sealed Road YC QUOTE QUOTE Sealed Footpath YC QUOTE QUOTE Paved/Concrete Footpath YC QUOTE QUOTE Screened Footpath YC QUOTE QUOTE Bitumen Footpaths: 3 metres wide x 1 linear metre YC QUOTE QUOTE Topstones minimum charge as above categories Minimum Standard road reinstatement requirements: 1. Proper compaction & trimming of trench prior to reinstatement 2. Two coat spray seal of 50mm coldmix

KERBING AND WATERTABLES Standard crossover (3.3m wide) - minimum Y C QUOTE QUOTE Non-Standard crossover or extension - per metre YC QUOTE QUOTE

SWIMMING POOLS (Managed by Belgravia Leisure) See attachment

Page 10 95 Set by Adopted +CPI Draft 2020/21 % VARIANCE Fees and Charges Register 2020/21 GST Council or 2019/20 Legislation TOURISM AND ARTS CENTRE

ART GALLERY

Flinders Gallery Community Rate - 4-weeks YC N/A N/A $600.00 Community Rate - 6-weeks YC N/A N/A $800.00 Commerical Rate - 4-weeks YC N/A N/A $1,200.00 Commerical Rate - 6-weeks YC N/A N/A $1,600.00 Vivien Crisp Gallery Community Rate - 4-weeks YC N/A N/A $500.00 Community Rate - 6-weeks YC N/A N/A $700.00 Commerical Rate - 4-weeks YC N/A N/A $1,200.00 Commerical Rate - 6-weeks YC N/A N/A $1,400.00 Technician Assistance Fee (Hourly rate) YC N/A N/A $77.00 Studio & Workshop Fees Artist-in-Residence Studio Community Rate - Weekly Rate YC N/A N/A $40.00 Commerical Rate - Weekly Rate YC N/A N/A $80.00 Workshop Hire Fee Community Rate - Day Rate YC N/A N/A $60.00 Commerical Rate - Day Rate YC N/A N/A $120.00

PIRIE RAIL EXPRESS Per Person YC $2.00 $2.04 $2.00 0.0% Family Ticket (4 or more) YC $6.00 $6.12 $6.00 0.0% Private Party Hire Diesel - per hour YC $60.00 $61.20 $60.00 0.0% Steam - per hour (1 hour = 4 rides) YC $120.00 $122.40 $120.00 0.0%

MODEL RAILWAY Entry per person YC $1.00 $1.02 $1.00 0.0% Group Hire YC $20.00 $20.40 $20.00 0.0% Package Hire YC $20.00 $20.40 $20.00 0.0%

MOVIE EQUIPMENT HIRE Per event for 5 hour max period YC $600.00 $612.00 $650.00 8.3% Outdoor Cinema Screen Hire (screen & blower only) YC $225.00 $229.50 $250.00 11.1%

SHARK EXHIBITION - 'Shakka' Automated Experience Entry fee per person YC $3.00 $3.06 $5.00 66.7% Family Entry Fee (2 adults/2 children) YC N/A N/A $8.00 Group Hire - per person YC N/A N/A $3.00 School Group Hire - per person YC $2.00 $2.04 $2.00

SHARK VIRUTAL REALITY EXPERIENCE Per person, per session YC $5.00 $5.10 $7.00 40.0% Per person, two sessions (Cage Dive and Cocos Islands) YC N/A N/A $12.00 Per person, 'Shakka and one VR YC N/A N/A $10.00 Per person, 'Shakka and both VR' YC N/A N/A $12.00

SOUVENIR SHOP Products at various prices

WASTE MANAGEMENT

KERBSIDE COLLECTIONS Residential (mandatory - set as a Service Charge with Rates) Businesses (optional - annual charge) YC $245.00 $249.90 $250.00 2.0% additional charges apply for more than standard bins WASTE DISPOSAL See following page

Page 11 96

PORT PIRIE WASTE DISPOSAL FEES & CHARGES 2020/21

Tonne (Min Charge $18, up General Waste and C & D $175 to 100kg)

Tonne (Min Charge $10, up Comingled/ Mixed Recycling $85 to 100kg)

Seperated Recycles, Cardboard, Green Organics, Tonne (Min Charge $10, up $52 Clean Rubble & Soils to 100kg)

Asbestos $280 Tonne (Min Charge $100)

Tyres (bike,car,ute,van) $10 Each

Tyres (light truck, 4x4) $25 Each

Tyres (heavy truck, Plant , Ag) $40 Each

Fridges/ Whitegoods $30 Each

Mattresses Large $25 Each

Mattresses Single $20 Each

Lounges or Lounge Chairs up to 2 Seats $20 (Min Charge) Each ($5 per extra seat)

Gas Cylinders (empty only) $20 Each

E- Waste - Televisions/Computers No Charge No Charge

Waste Stream Definitions Definitions:

General Waste Any unsegregated and mixed loads (eg household waste, greenwaste/C&D)

Mixed C&D Mixed materials from structures (eg building rubble, steel, timber)

Green Organics Trees, plants, branches, prunings, lawn clippings, weeds, clean untreated timber, stumps, logs

Clean Rubble Clean concrete, bricks, rock, general rubble, rough fill Clean Soils Uncontaminated soils with rock <50mm Separated Recyclables Cardboard, paper, cans, bottles, containers

Port Pirie Waste Transfer Station Monday - Friday 10am to 4pm

Saturday - Sunday 10am to 2pm 97

CRYSTAL BROOK WASTE DISPOSAL FEES & CHARGES 2020/21

Unsegregated Waste Segregated Waste* Green Organics, Vehicle Size Height General and C&D Clean Rubble & Soils; Separated Recyclables Domestic Waste Disposal $15 $10 140/240 MGB $15 $10

Small Ute/Trailer/Van 6x4 <0.5m$35 $15 Small Ute/Trailer/Van 6x4 0.5m-1.0m $45 $20 Small Ute/Trailer/Van 6x4 >1.0m $55 $25 Medium Ute/Trailer 8x5 <0.5m $45 $20 Medium Ute/Trailer 8x5 0.5m-1.0m $55 $25 Medium Ute/Trailer 8x5 >1.0m $65 $30 Large Ute/Trailer > 8x5 <0.5m $85 $40 Large Ute/Trailer > 8x5 >0.5m $105 $50 *waste must be fully segregated and disposed as directed by attendants Definitions: General Waste Any unsegregated and mixed loads (eg household waste, greenwaste/C&D)

Mixed C&D Mixed materials from structures (eg building rubble, steel, timber)

Green Organics Trees, plants, branches, prunings, lawn clippings, weeds, clean untreated timber, stumps, logs

Clean Rubble Clean concrete, bricks, rock, general rubble, rough fill

Clean Soils Uncontaminated soils with rock <50mm

Separated Recyclables Cardboard, paper, cans, bottles, containers

NB: Commercial and Industrial waste not accepted at Crystal Brook.

Additional Sundry Charges: OPENING HOURS

Tyres (bike, car, ute, van) $10 each Crystal Brook Tyres (light truck, 4X4) $25 each Sun + Wed 2:30pm to 5:30pm Tyres (heavy truck, plant, ag.) $40 each Sat 8:30am to 11:30am Televisions/Computers free Fridges/Whitegoods $30 each Gas Cylinders (empty only) $25 each Mattresses Single $20 each Mattresses Large $25 each

each ($5 per Lounges up to 2 Seats $20 Fees effective from 1 July 2020 extra seat 98

LICENCES LICENCEE FACILITY USE FEE (+GST) PP West Primary School Pirie West Oval School Sports Activities/Events $0.00 Savoy Soccer Club Pirie West Oval Soccer Training/Matches $3,080.00 Props Cricket Club Pirie West Oval (Nets) Cricket Training $370.00 Risdon Cricket Club Pirie West Oval (Nets) Cricket Training $370.00 Solomontown North Cricket Club Pirie West Oval (Nets) Cricket Training $370.00 Spencer Gulf Football League Memorial/Pirie West Ovals Football Training/Matches (inc. Juniors) $12,936.00 Lions Football Club Memorial/Pirie West Ovals Football Training $3,832.00 Solomontown Football Club Memorial/Pirie West Ovals Football Training (No Play for 2020) $3,832.00 PP Cricket Assoc. Memorial/Pirie West Ovals Cricket Matches $1,600.00 PP Night Baseball League Memorial/Pirie West Ovals Baseball Matches $2,945.00 PP Junior Soccer Assoc. Senate Rd Complex, PP Soccer Training/Matches $2,300.00 PP Cricket Assoc. Senate Rd Complex, PP Cricket Training/Matches $1,600.00 Panthers Baseball Club Senate Rd Complex, PP Baseball Training $370.00 Cats Baseball Club Senate Rd Complex, PP Baseball Training $370.00 Tigers Softball Club Senate Rd Complex, PP Softball Training $370.00 Warnertown Cricket Club Frank Green Park, PP Cricket Training $370.00 PP Softball Assoc. Leonard Park, PP Softball Training/Matches $5,176.50 PP Dog Obedience Leonard Park, PP Dog Obedience Training $370.00 Risdon Tigers Baseball Leonard Park, PP Baseball Training $370.00 Hip Hop Bounce Leonard Park, PP Dance Fitness Classes $182.73 PP Machine Knitters Club Cultural Precinct, PP Platform Building 2 $134.46 PP Embroiderers Group Cultural Precinct, PP Platform Building 2 $134.46 Bridge to Nowhere Arts Assoc. Cultural Precinct, PP Platform Building 2 $132.73 Sthn Flinders 4WD Club Gertrude St, PP Clubroom Building & Shed $0.00 School Road Safety Program: Building, Road Safety Centre Gertrude St, PP $0.00 Track, Shed CB History Group 40 Brandis Street, CB Building $0.00 Red Cross Australia Beach Reserve Shed (Beach Access Mat) $0.00 Nyrstar Main Rd, PP Sunflower Cultivation $0.00 RW & DH Joyce Aerodrome Cultivation $22,280.95 P Head Aerodrome Aircraft Hangar $891.00 J Anderson Aerodrome Aircraft Hangar $891.00 L Frischke Aerodrome Aircraft Hangar $890.90 A Roberts Aerodrome Aircraft Hangar $927.28 J Birrell Aerodrome Aircraft Hangar $927.28 J Richards Aerodrome Aircraft Hangar $927.28 D Burge Aerodrome Aircraft Hangar $927.28 B Heard Aerodrome Aircraft Hangar $927.28 Combined Users: BH & YMCA Aerodrome Shipping Container/Shed Storage $0.00 PP Flying Group Aerodrome Aircraft Hangar $1,781.82 Spencer Gulf Flight Training Aerodrome Aircraft Hangar $927.28 99

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Corporate & Community OFFICER: Lynne Walden, Director Corporate & Community

REPORT ITEM: 15.4.3 COMMUNITY ORGANISATION SUPPORT – PORT FOOTBALL & REPORT TITLE: COMMUNITY SPORTING CLUB – OVAL MAINTENANCE - Update

Implementation 2020/21 Budget Primary Risk Type(s): Service Delivery Likelihood Consequence Rating Inherent Risk: Possible Moderate Medium Risk Assessment . Council considers and determines all Controls: applications . Annual report to Council Residual Risk: Unlikely Minor Low File Reference 7.41.6.1 – Community Assistance Fund

STRATEGIC REFERENCE:

Theme Community Wellbeing Goal CW3 Recreation and Sport Strategy CW3.1 Provide high quality sustainable sporting and recreation facilities & CW3.2 Support organised sporting Associations

RECOMMENDATION:

That Council: • note that further to the consideration of this matter in February 2020, the additional information requested by Council has been received from the Port Football & Community Sporting Club (the Club); • offer the Club the opportunity for an assessment of the grounds playing surface and advice on ongoing maintenance to be undertaken within the coming weeks; • refer the consideration of a financial allocation to the Club to the 2020/21 annual budget discussions. 100

Community Organisation Support – Port Football & Community REPORT 15.4.3 Sporting Club – Oval Maintenance - Update (Cont’d)

EXECUTIVE SUMMARY:

The Port Football & Community Sporting Club (the Club) had requested a contribution from Council to support the maintenance of the playing surface at the Port Oval, Wandearah Road, Port Pirie. The matter was considered by Council at the February Ordinary Meeting. It was acknowledged by Council that there is a need for a third well maintained oval within Port Pirie for regular sport fixtures, as the available hours for use of Memorial and Pirie West Ovals are fully allocated. The Council requested further financial information to assist with determining an amount of the financial contribution. This information has been received however due to the COVID- 19 response there has been a delay on further discussion with the Council. Due to the COVID-19 restrictions, the Club has not been able to operate as a sporting venue nor open its club premises. This means that the condition of the playing surface should have recovered somewhat so it is proposed to offer the Club some assistance with the evaluation of the condition of the grounds and an ongoing maintenance program. This will be completed in the coming weeks. A proposal on the amount of contribution will then be presented to Council for consideration.

DISCUSSION

At the February Ordinary Meeting of Council a request from the Port Football & Community Sporting Club (the Club) for a financial contribution of a grant to assist with meeting the cost of maintaining the oval playing surface, in particular the cost of watering.

It was recognised by the Council that consideration of the proposal was warranted due to an emerging need for three ovals within Port Pirie, due to the available hours at Memorial and Pirie West Ovals being fully allocated and the de-commissioning of Globe Oval. Providing a financial contribution towards the maintenance of the Port Oval would meet the needs for local sport at a lower cost than by Council fully maintaining another oval.

As part of a due diligence approach, the Council requested further information from the Club to assist with determining an amount of the financial contribution. This information has been received and the analysis has been completed however due to the Council COVID19 response there has been a delay on presenting this for further discussion with the Council.

Due to the COVID-19 restrictions, the Club has not been able to operate as a sporting venue nor open its club premises. This means that the benefit of the re-furbished Club premises has not yet been realised. To allow time for the Club business to re-commence and for the Club to restate their forecast position, further discussion of the proposal will be included as part of the annual budget 2020/21 discussions.

On the meantime it is proposed to offer the Club some assistance with the evaluation of the condition of the playing surface and options for an ongoing maintenance program. This will be completed in the coming weeks. 101

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Corporate & Community OFFICER: Genevieve Pontikinas, Events Co-Ordinator Glen Christie, Manager Tourism & Events

REPORT ITEM: 15.4.4 REPORT TITLE: COMMUNITY ASSISTANCE POLICY – REVIEW

Timeframe Implementation in 2020/21 Budget Impact Within adopted budget

Primary Risk Type(s): Financial

Likelihood Consequence Rating Inherent Risk: Risk Assessment Possible Major High

Controls: . Budgetary monitoring and adjustments Residual Risk: Possible Moderate Medium File Reference

STRATEGIC REFERENCE:

Theme Community Wellbeing. Goal CW7 Built Environment Strategy CW7.4 Host and facilitate community and cultural events and activities across the year.

RECOMMENDATION:

That Council: . note the proposed changes to the Community Assistance Policy which include: . amended name for the Community Event section of the Policy, . proposed new timing for the application process to be quarterly instead of monthly, . guidelines of funding amounts to be relative to the estimated size of the event, . adopt the proposed revised Community Assistance Policy as attached to this report.

EXECUTIVE SUMMARY: Following changes to the CAF in 2019 there was a commitment to a further review of the policy; in particular to develop event seed funding and so guide the long term self-viability of community events. The proposed amendments to the Community Assistance Fund Policy specifically address issues arising form the event funding and include a change of name to reflect Event support in the Council report and the Annual Budget. 102

REPORT 15.4.4 Community Assistance Policy – Review (Cont’d)

EXECUTIVE SUMMARY: (Cont’d)

Also a change in the timing of the consideration of applications and the introduction of tiered funding guidelines for events. These changes are proposed while the CAF is in recess (to 30 June 2020) with a view to implement them from 1 July 2020. A copy of the proposed amendments to the CAF Policy is attached. There are a number of other changes being considered which will be presented for consideration in a future report. These are not presented for adoption at this time. They include: . Setting aside an amount of $10,000 for 2 events each year as seed funding with multi-year agreements and then provide assistance in an effort to work towards a viable self funding event; . Review of the current support arrangements for community events and to introduce multi-year support agreements.

DISCUSSION

Introduction The funding support of community events is set out in the Community Assistance Policy, Community Events Fund (CAF) which is available to eligible not-for-profit community groups to apply for in-kind or monetary contributions to support events within the Council area. Currently, events that are considered must adhere to the assessment criteria which includes that the funds: . be for events conducted within the Council’s region; . have a clearly defined start and end date; . include measurable outcomes; . recognise that Council’s contribution for monetary/project assistance, via the CAF, will be limited to $4,000 or 50% of the total project budget, whichever is the lesser; and; . commit to use Council’s funding acquittal form to report on the outcomes of funded projects.

Review of Policy and Process

Research to support this review included a comparative analysis of sponsorship and grant funding approaches in several other councils in an effort to incorporate the future direction of the CAF. 103

REPORT 15.4.4 Community Assistance Policy – Review (Cont’d)

DISCUSSION (Cont’d)

Review of Policy and Process (Cont’d)

The following changes are recommended:

1. The timing of the application assessments is changed from monthly to quarterly as follows:

Applications to be received in: For events to be held in: February to April July, August or September May to July October, November or December August to October January, February or March November to January April, May or June

The aim of this change is to encourage the applicants to better plan their events and allow more time for the applications to be completed and submitted. The current monthly process is not sufficient to provide for time to meet and discuss the proposed event with representatives of the organisation.

The new timing would allow for all applicants to meet with the Event Coordinator as part of the application process, to discuss the viability of the event and ensure an event plan has been completed. This would be done prior to the preparation of the report for Council. It would also decrease the amount of time spent on report preparation with more applications contained in fewer reports.

2. The introduction of tiered funding amounts will assist the allocation of support to be more equitable for different event types. The estimated number of attendees will be subject to comparisons with similar events held locally or within the wider region to ensure as little as possible distortion.

The funding amount is to be the total of in-kind and monetary based on the estimated number of attendees:

. Small Events (0-200 attendees) up to $1,500 . Medium Events (201 - 1,000 attendees) from $1,501 – $3,000 . Large Events (1,000+ attendees) from $3,001 – $4,000

Future Considerations

There are also a number of other proposed changes being considered consistent with the views of Council that the funding of events is to be seed funding with support provided to community organisations to build their events to be stand alone. 104

REPORT 15.4.4 Community Assistance Policy – Review (Cont’d)

DISCUSSION (Cont’d)

Future Considerations (Cont’d)

‘Event Development Support Fund’ A proposal that is being developed is to set aside an amount of $10,000 from the current budget amount for the purpose of a new event sub-fund with a focus on the development of new events in our council region. The fund would provide two community organisations with $5,000 per annum, in a multi-year agreement, over three years. The post event evaluation would include a review of the event growth and viability before providing the funding for the following year. Further information on this proposal will be presented for consideration within the coming months. 105

Port Pirie Regional Council

COMMUNITY ASSISTANCE POLICY

Type Governance

Category Corporate and Community

Responsible Officer Director Corporate and Community

First Issued / Adopted Pre 2005

Review Period 3 yearly

Last Reviewed August 2019, June 2018, 5 October 2016

Minutes Reference OM290/19, OM 177/18, OM 252/16

Next Review Date June 2022

Applicable Legislation N/A

Related Documents Community Assistance Application Forms Memorandum of Agreement template Acquittal Form

Public Consultation Required No

File Reference 9.63.1.1

1 PURPOSE

Council receives many requests from Community Organisations for financial assistance, interest free loans and in-kind assistance to undertake a wide variety of activities. This policy outlines the circumstances, levels, types and methods of assistance Council may provide to these organisations.

2 SCOPE

The Community Assistance Fund (CAF) is available to eligible not-for-profit community based groups for activities within the Port Pirie Regional Council area.

3 DEFINITIONS NIL

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 1 106

COMMUNITY ASSISTANCE POLICY (Cont’d)

4 POLICY STATEMENT Principles By providing funding to support community groups with activities and events, the intention is to enable: • A vibrant community that actively supports activities and services in the Council area; • Well used community facilities (including parks, libraries, swimming pools) and sustainable sporting and community organisation and club membership levels; • Activities that benefit community wellbeing and/or amenity and support, partner or collaborate with a Council event or strategy; • Activities that encourage the local community to participate, increase the opportunities to develop skills and allow involvement, particularly as volunteers; • Organisations, including Community Development Associations, to promote the region, enhance community amenity and develop facilities through their project and event activities; • Management of an event that seeks to promote the region and increase visitor numbers, to provide economic benefit for the community by attracting visitors from outside the region; • Sporting bodies that promote physical activity and practice good governance.

The following criteria must be met for community groups to access the CAF: • be a not-for-profit community organisation based in this Council area; • be incorporated under the Associations Act (or other Act) or affiliated with an incorporated parent organisation; • provide a copy of the current Public Liability insurance indemnity Policy which provides the applicant organisation, the event or project activity, cover of at least $10 million.

Not be any of the following: o Individuals; o Commercial entities; o Other Councils; o Political parties; o Government departments undertaking activities or programs considered to be the responsibility of State or Federal Government; o Organisations that obtain income from poker machines or similar, or facilitate or encourage gambling.

For an application to be considered, the project must: • be conducted within the Council area; • have a clearly defined start and end date; • include measurable outcomes; • complete the risk assessment; • commit to use the funding evaluation / acquittal form to report on the outcomes of funded projects.

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 2 107

COMMUNITY ASSISTANCE POLICY (Cont’d)

4 POLICY STATEMENT (Cont’d)

Principles (Cont’d)

The following purpose and items are considered to be not within the guidelines of this Policy and will not be considered within the criteria of the Community Assistance Fund. • Reimbursement of funds spent prior to the lodgement of an application, or support for employee costs; • Continuing or ongoing expenses of the organisation. There should be no dependency on Council funds for operational expenditure; • Activities that seek to make financial gain or are deemed to be of a commercial nature; • Any activity deemed to be illegal, unsavoury, anti-social, dangerous or likely to cause nuisance or offence to the public; • Any activity undertaken to raise funds for a third party (including charities). A proposal for a community event held to raise funds for a charity may be assessed on its own merits and clearly has a local community benefit. Only In-kind support will be considered; • Social functions that are predominantly for the benefit of the organisation members.

5 NOTIFICATION AND PAYMENT All organisations will be notified in writing of the Council decision regarding their application and the amount, if any, of funds allocated.

Successful applicants will be required to sign a Memorandum of Agreement to indicate their acceptance of their allocation, under the guidelines and requirements of the Fund and any Council decision.

No payment will be made until a signed Memorandum of Agreement and a tax invoice (if required) has been received by Council. Payment will be made by cheque or Electronic Funds Transfer (EFT) to a nominated bank account.

Council may request that a successful applicant attend a cheque presentation ceremony at the Council Chamber prior to a Council meeting (usually held on the fourth Wednesday of every month). Other successful applicants may also choose to attend the ceremony.

6 COMMUNITY EVENTSEVENT FUND

Support for community events aims to encourage community groups to partner with Council in delivering on a key objective from its Community Plan:

• Goal EP 2 - Establish the Port Pirie region as a must visit destination; • Strategy EP 2.7 - Attract and/or host major cultural and sporting events.

Support provided for community events can be a combination of cash and/or in-kind contributions. An allocation will be set in the Annual Budget.

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 3 108

COMMUNITY ASSISTANCE POLICY (Cont’d)

6 COMMUNITY EVENTS (Cont’d) 6.1 Application Requirements

All applications should aim to be submitted at least four months prior to the event.

Application forms are available for; • Monetary Event Assistance • In-kind Event Assistance.

All applications must be in writing on the appropriate form, providing: . Organisation information, including financial position (Note: Full financial statements will be not be included in public Council agendas); . Description of the Event, including participation details, community and economic benefits and a detailed budget; . Indication of how Council would be acknowledged for the contribution; . Certification by primary committee members of the applicant organisation; . and be received by the due date.

In relation to applications for in-kind works: . An assessment of cost and availability of employees and equipment will be made by Management, using a private works estimate; . Council has no obligation to provide this support in which case the applicant will need to apply for a monetary contribution to engage the services of a private contractor; . A private works estimate will be included with the application in the Council agenda if the work is to be undertaken by Council employees.

Applications will be received as follows: • February to April – for events in July, August or September; • May to July – for events in October, November or December; • August to October – for events in January, February or March; • November to January – for events in April, May or June.

All applicants are to meet with the Event Co-ordinator prior to the assessment of any application. As a guide, the funding allocation (total of inkind and monetary) will be based on the estimated number of attendees which must be supported by independent evidence. • Small Events (0-200 attendees) up to $1,500 • Medium Events (201-1,000 attendees) from $1,501 – $3,000 • Large Events (1,000+ attendees) from $3,001 – $4,000.

6.2 Assessment Criteria

Applications are required to be received by the second Monday in each month to enable presentation to the Ordinary Council meeting for that month.

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A report will be submitted to Council including recommendations in consideration of the criteria guidelines set out within this Policy. The granting of any assistance is subject to the approval of Council and will be subject to any restriction or conditions that Council so resolves.

The event: . must be conducted within the Council area; . must be clearly defined with a start and end date, and the outcomes measurable by a quantitative measure; . should provide a measurable economic benefit to the community.

In considering an application Council will take into account: . the consistency with the principles of the CAF Policy; . whether the application requirements have been met and the demonstrated level of wide community benefit; . if there is any acquittal reporting from a previous allocation that has not been completed. . Council will take into account the wealth of the applicant organisation and its ability to raise funds from other sources. B before making an allocation of funds, and at its absolute discretion Council may reduce the allocation accordingly; . Council will take into account previous allocations for similar projects, and whether the project is a significant milestone event;

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 5 110

COMMUNITY ASSISTANCE POLICY (Cont’d)

6 COMMUNITY EVENT FUNDS (Cont’d) 6.2 Assessment Criteria (Cont’d) In considering an application (Cont’d): . Council will take into account (Iin the case of a sporting organisation) whether the applicant is a member of the STARCLUB or other Club development program.; . Council may allocate the full amount of funds requested within the application, or any part thereof, or make no allocation, at its own absolute discretion. Contributions may be made as follows: . Council may allocate the full amount of funds requested within the application, or any part thereof, or make no allocation, at its own absolute discretion. . Generally, the contribution by Council will be no more than $4,000 or 50% of the total Project Expenditure Budget, whichever is the lesser amount; • In the case of an application made by one of the four recognised Community Development Associations there is no maximum amount applicable. Successful applicants will need to provide: . evidence of a current public liability insurance indemnity policy which provides the applicant organisation, the event or project activity, cover of at least $10 million. • evidence that a risk assessment has been undertaken before undertaking their project.

6.3 Event Conditions Evaluation and Acquittal All approved event support will be set out in a Memorandum of Agreement which must be signed and returned to Council prior to the provision of any assistance.

To recognise the Council support, the PPRC logo must be displayed on all marketing material and the Council banner/signage will be provided where appropriate. The opportunity for an event banner to be displayed on the What’s On entrance sign will be available.

For projects all events that are granted $4,000 or more in assistance, a project evaluationan evaluation must be undertaken and a written evaluation report forwarded to Council within 60 days of completion of the projectevent being held. An Acquittal Form is available.

The following information should be contained within the report: • Outcomes achieved • Participant numbers • Project finance summary • Evidence of Council acknowledgement • Other information deemed appropriate.

Those organisations not fulfilling the requirements outlined in this clause may become ineligible for consideration for any future assistance.

Major Events are not considered in this policy as the level of funding is likely to exceed the maximum of $4,000 and these would need to be supported by a business case for consideration by Council. Port Pirie Regional Council - Policy Manual (Governance) – August 2019 6 111

7 STANDING COMMUNITY EVENTS Council will each year provide an amount (to be determined during preparation of the Business Plan and Budget) to support annual (e.g. Australia Day, Smelters Picnic, Crystal Brook Show) and other major events for the Council region, which provide an economic or community benefit. Assistance may be in the form of a cash contribution or services provided by Council. Both cash and in-kind (including but not limited to traffic management, clean up of event site, waste management and use of Council facilities) contributions will be reviewed during the annual budget process to provide an agreed level of service and may vary according to annual circumstances. Significant variations will require further consideration by Council. COMMUNITY ASSISTANCE POLICY (Cont’d)

7 STANDING COMMUNITY EVENTS (Cont’d)

To seek a change in the contribution; Monetary or In-kind, an application form should be submitted in April/May of the year to allow adequate time consideration by Council as part of the Business Plan preparation, otherwise at least four months prior to the event.

8 COMMUNITY LOANS

8.1 Application for Loan or Guarantee

Incorporated not-for-profit community organisations may make written application to Council to borrow funds or for Council to act as guarantor for community projects. An application form with a draft copy of the Memorandum of Agreement is available.

Applications to Council for the guarantee or provision of a loan to be taken out by local organisations will be considered by Council where:

• The applicant has submitted copies of audited financial statements of the previous three fiscal years or such lesser period that the organisation has been in operation; • The applicant can demonstrate, to the satisfaction of Council, that in all probability it will be able to meet instalment payments as and when they become due; • The applicant is a community organisation, sporting body or such other venture which does not have a profit-earning motive satisfactory to the Council; and • In instances where the work, undertaking or facility will not be undertaken on Council property, the organisation can provide sufficient security to enable the Council to satisfactorily recover any amounts due.

The applicant must provide the following information: • Purpose of the loan or guarantee; • Reason for the need for the loan or guarantee; • Amount and term of loan or guarantee; • Previous loan history; • Demonstrate ability to meet repayments; Port Pirie Regional Council - Policy Manual (Governance) – August 2019 7 112

• Copy of the meeting minutes supporting the application.

Council will generally not consider a loan amount of more than $500,000 or a combination of loans from one organisation where the total loan amount would be greater than $500,000 at the same time.

8.2 Loans Conditions

Successful applicants will be required, during the term of the loan or guarantee:

• To have and maintain appropriate insurance policies, to the satisfaction of the Council, covering all aspects of the work, undertaking or facility during the term of the guarantee;

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 8 113

COMMUNITY ASSISTANCE POLICY (Cont’d)

8 COMMUNITY LOANS (Cont’d)

8.2 Loans Conditions (Cont’d)

• To keep Council informed by letters addressed to the Chief Executive Officer, of the address of the registered office, if any, and the names and addresses of the organisation’s office bearers; • To provide to Council a copy of the annual audited financial statement and also copies of the annual non-financial reports, each year within 60 days of their AGM; • To keep Council informed of any issue or risk that may arise during the loan period that will influence the ability of the organisation to meet payments as and when they fall due.

Where the loan is for a project on Council owned or Council controlled land, there must be a current lease over the land for a period exceeding the term of the loan. Any current lease agreement will acknowledge that in the event of default, the Council may terminate the lease.

Council may at its discretion, charge any late fees or penalty interest if repayments by community groups are not made when due.

Interest will be charged on loans consistent with that available through the Local Government Finance Authority (regardless of whether the loan is funded by the Authority or not). Council will not provide interest free loans under any circumstance.

8.3 Acquittal of Loan or Cessation of Guarantee

Within 60 days of the final loan payment to Council or where the Guarantee facility is no longer required, the organisation must undertake an evaluation of the project or activity that was funded or supported by Council and provide the following information to the Council:

• Summary of project success; • Comparison of planned outcomes to actual achievements; • Finance summary; • Evidence of Council acknowledgement; • Any other reasonable information that is requested by Council.

Any organisation that does not meet these requirements may be ineligible for consideration for any future assistance.

9 SPORTING REPRESENTATION – STATE AND NATIONAL

All requests for financial assistance received from sporting organisations and/or individuals for players/officials to represent South Australia or Australia must be referred to the Sporting Association of Port Pirie, and not through the Mayor, Elected Members or employees of the Council.

Council will consider the amount of contribution during the preparation of its Business Plan and Budget each year. This amount will be paid to the Sporting Association of Port Pirie following the adoption of the annual Budget.

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 9 114

COMMUNITY ASSISTANCE POLICY (Cont’d)

10 COMMUNITY DEVELOPMENT ASSOCIATIONS

Communities outside Port Pirie are represented by Community Development Boards that provide support for local amenities and initiatives. Council recognises the contributions made by these organisations and provides an annual contribution each year as part of the preparation of its Business Plan and Budget to each of the following:

• Crystal Brook Community Association • Redhill Development Association • Koolunga Development Association • Port Pirie District Development Board

11 WASTE DISPOSAL CONCESSIONS

Council recognises that its waste management responsibilities and obligations necessitate a significant commitment of funding each year. Council also understands that users of these services and facilities should be primarily responsible to meet these costs.

Council receives requests from community, charitable and subsidised employment organisations for concessional or free disposal of waste at Council’s Waste Transfer Station. All requests should be in writing, email is acceptable. Council will consider applications on their merits and in some cases, provides relief in the form of free passes for green waste (and in limited cases, general waste).

Council will review these concessions each year during the preparation of its Annual Business Plan and Budget. Council may request re-application from organisations where circumstances may have changed or where conditions could be varied. Concessional fees will be recorded as income to the Waste Transfer Station and as a cost to the Community Assistance Fund.

12 FACILÏTY HIRE FEE CONCESSIONS

Council recognises that the users of council operated services and facilities should meet the cost of their use. However there are many small non-profit community organisations provide and support many activities and projects that make a positive contribution to the community.

Applications for the full or partial waiving of the fees should be submitted in writing, email is acceptable at least one month prior to the planned date of use. The applications will be considered on merit.

The Chief Executive Officer (or delegate) is provided delegated authority to approve the waiving of these fees up to a value of $500 within each financial year.

The waived fees will be recorded as income to the facility and as a cost to the Community Assistance Fund.

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 10 115

COMMUNITY ASSISTANCE POLICY (Cont’d)

13 DEVELOPMENT FEE CONCESSIONS

The Development Act 1993 requires all development applications to be accompanied by the appropriate regulatory fee before development approval may be granted.

Council recognises that non-profit community organisations, being lessees and licensees of Council land, may wish to develop their facilities. Council encourages such development and will provide for such development fees to be funded by the Community Assistance Fund. All requests should be in writing, email is acceptable.

The Chief Executive Officer (or delegate) is provided delegated authority to approve such grants up to a value of $500.

Concessional fees will be recorded as income to Development services and as a cost to the Community Assistance Fund.

14 BUDGET

Council will determine a Budget for Community Assistance Funding purposes during the preparation of its Business Plan and Budget each year, to identify allocations for:

• Council organised and funded events • Community organised, Council supported events • Applications from eligible organisations • Development fees for eligible community organisations • Community Development Board contributions • Waste disposal concessions • Sporting Representation allocations • any other contributions within the intention of this Policy

A report will be provided to Council recommending assistance for the coming financial year. The report will include details of assistance provided in the current financial year.

No application is required for a community event that has a specific line in the Council budget.

15 FURTHER INFORMATION

This policy will be available for inspection at the Council offices listed below during ordinary business hours and available to be downloaded, free of charge, from Council’s internet site: www.pirie.sa.gov.au.

• Port Pirie Council Administration Centre, 115 Ellen Street, Port Pirie • Crystal Brook Rural Office, Bowman Street, Crystal Brook

Copies will be provided to interested parties upon request, and upon payment of a fee in accordance with Council’s Schedule of Fees and Charges.

Port Pirie Regional Council - Policy Manual (Governance) – August 2019 11 116

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Office of the CEO OFFICER: Peter Ackland, Chief Executive Office

REPORT ITEM: 16.1.1 REPORT TITLE: ACTION REPORT – OFFICE OF THE CEO

Meeting Date Council Resolution Strategic Reference Status & Motion No. OM25/07/18 Nyrstar Temporary Accommodation Camp – Request to Theme . Letter sent to Nyrstar advising outcome. OM198/18 Terminate Lease Leadership & Governance . Discussion had regarding the infrastructure permitted to remain on the That Council acknowledges the advice from Nyrstar Port Pirie Pty Goal L&G1 site, the condition that the site is to be returned to upon evacuation, and Ltd that it has recently completed its redevelopment project and Council will be financially also expression of interest in several items for potential council use. planned shutdown and for those reasons no longer has a use for responsible and . Advised that it is the intention of Nyrstar to proceed to an EOI / sale the temporary accommodation camp on leased land owned by sustainable across process with a view to vacate the site by the end of December 2018. Council on Beach Road Port Pirie. generations. . 7 December – Nyrstar confirm disposal process still active but is taking Strategy L&G1.5 longer than expected – revised disposal date is end March 2019 which is That Council agree to the early termination of said lease and Manage Council’s assets still within the company’s lease period. authorise the Chief Executive Officer to negotiate and agree the: consistent with economic, . Currently seeking advice on options for Council to consider in relation to . actual date of termination, expected to be towards the end of social, cultural and use of the land post Nyrstar’s exit. 2018, and environmental values. . Confidential report to the March 2020 Ordinary meeting. . remediation of the site consistent with the terms of the lease. . Discussion held 16 April with Nyrstar to progress matter. . Confidential report to the May 2020 Ordinary Meeting providing update. . Draft Licence agreed in principal and formal documentation expected to have been issued prior to the date of the June Ordinary Meeting. OM23/01/19 Parking Considerations – Port Pirie CBD Theme . Gathering information of property owners and occupiers. OM14/19 . That to support continued use for public parking, Council seek to Economic Prosperity . Not progressed at this time pending discussions regarding other potential roll over the lease arrangements with the Port Pirie Diocese of Goal EP1 topics to discuss with landowners at the same meeting. the Catholic Church for their vacant land fronting Florence Street Grow the regional . On hold. described as allotment 492 until 30 June 2019, on the same economy by supporting terms and conditions, whilst the other options for parking existing businesses and contained in the agenda report are explored. attracting new businesses . That the Mayor and Chief Executive Officer be authorised to sign and industry sectors. and seal any and all documentation as necessary to give effect Strategy EP1.13 to the resolutions resulting from this agenda paper. Streamline Councils . That Council seek to meet with owners of land fronting Ellen, regulatory function to Alexander, Florence and Norman Streets that have undeveloped encourage business land to the rear of their premises collectively known as the “Prest development. car park” to discuss a commercial proposition to formalise the 117

REPORT 16.1.1 Action Report – Office of the CEO (Cont’d)

Meeting Date Council Resolution Strategic Reference Status & Motion No. Parking Considerations – Port Pirie CBD (Cont’d) use of the undeveloped land, the proposed use to be primarily for car parking but to also include options for outdoor markets, music concerts and the like as well as incorporating public art and lighting options. . That Council be represented in these discussions by the Mayor and Crs Zubrinich and Connor the Chief Executive Officer and Director Infrastructure, with a further report to be presented to Council on the outcome of said meeting(s). . That Council formally approach Business Port Pirie for their views on whether timed parking should be reintroduced to those areas of the CBD that were recently upgraded, or whether it would support a trial of non timed parking with businesses actively encouraging their staff to park outside of the immediate CBD area. . That pending the advice from Business Port Pirie, local businesses and consideration by Council, timed parking remain suspended in those portions of Florence and Alexander Streets that were recently upgraded. . That Council note the conclusion of the parking survey undertaken in 2015 being that at that time there was not a car parking problem within the Port Pirie city centre and that Council intervention in respect of the provision of additional car parking space was not required at that time. . That in order to review the impact (if any) on parking practices within the CBD post stage 1 of the upgrade and also underpin future consideration of the need for more parking spaces (or not), an internal review of parking again occur with the review outcomes to be provided to Council and Business Port Pirie in time to allow for consideration of the need for a more formalised parking review in the 2019 / 2020 budget.

118

REPORT 16.1.1 Action Report – Office of the CEO (Cont’d)

Meeting Date Council Resolution Strategic Reference Status & Motion No. OM22/05/19 Crystal Brook Caravan Park – Lessee Submission for Renewal Theme . August 2019 – Chairperson Geoff Smith has been away on leave. Plan to OM176/19 of Lease and Ongoing Support Economic Prosperity meet prior to the next Ordinary Meeting. That Council representatives being Councillors Gulin and Wilson Goal EP2 . 11 September 2019 – Geoff Smith advised they have some work to do on meet with the Committee to discuss the options they have put Tourism this prior to meeting with Council and that he will contact Council when forward for potential placement of new cabins with a further report to Strategy EP2.1 they are ready to meet. be considered by Council. Encourage and support the development of additional tourism products within the region, including interpretive signs and centres, accommodation, trails and attractions. OM26/02/20 Port Pirie Regional Gymnastics Academy Licence Theme . Council decision provided to the Academy and response received that in OM38/20 That Council authorise the Chief Executive Officer to negotiate and Community Wellbeing principle agreement reached on major items. Minor points still to be agree a further period of occupancy for the Port Pirie Regional Goal CW3 clarified resulting in issue of draft license. Gymnastics Academy as principle tenant of the Port Pirie Aquatic Recreation and Sport . In principle agreement reached. Centre’s gymnastics facility, based on the following key terms: Strategy 3.2 . Further follow up summation of usage conditions issued 9 June 2020 – no . Term to be up to three years. Support organised response has been received at the time of updating this report (17 June). . Annual fee estimated to be $71,250 (gst ex) based on the sporting clubs. current weekly program at $25 per hour, acknowledging this may vary depending on actual use. OM25/03/20 Increased Interaction with the Targeted Lead Abatement Theme . Invitation to attend a Council meeting forwarded to Chair of TLAP. OM85/20 Program Sustainability . Decision to delay meeting by a month or so to ensure Council’s Zoom That Council offer representatives of the Targeted Lead Abatement Goal S6 meeting process beds in. Program (TLAP) the opportunity to present regular updates of the Targeted Lead Abatement . Delegation provided an update to Council’s May 2020 Ordinary meeting. TLAP activities and initiatives direct to Council in lieu of the current Strategy . Mayor and Chief Executive Officer to be interviewed by the TLAP arrangements via a Council committee. All strategies in Goal 6 Reviewer (Mr Lew Owens) on 23 June 2020 . Delegation to present to the July 2020 Ordinary meeting. That the offer be available to present to either a Strategic Workshop of Council or Council meeting, as circumstances allow, at least once in every four month period.

That this mechanism be reviewed in 12 months time and Council note that during this period the Section 41 TLAP Consultative Committee is to be retained but not active.

119

REPORT 16.1.1 Action Report – Office of the CEO (Cont’d)

Meeting Date Council Resolution Strategic Reference Status & Motion No. OM27/05/20 Rates Bill . Letter sent to Hon Geoff Brock Member for Frome. OM141/20 That Council: 1. notes with concern the tabling of a Bill within State Parliament COMPLETED that waives the ability to collect rates of any nature from businesses and not for profits affected by the COVID-19 Pandemic until it is declared over; 2. acknowledges that if such a Bill was to be successfully passed that it would have a significant impact on budgetary considerations for the upcoming financial year and also impact significantly on Councils ability to be able to deliver its core services let alone any other; 3. acknowledges the excellent work that Staff have completed to date including but not limited to the amendments carried out on the Hardship Policy that eases the burden on those rate payers that require it but also allows Council to continue its work; and 4. is prepared to work with all levels of Government in developing a suite of policies and packages that not only assist all rate payers experiencing hardship within the Council area, but also allow Council to maintain a sustainable financial position in the years moving forward which is vitally necessary to ensure Council can deliver the full range of services the community has come to expect. 5. seek support of the Member for Frome in voting against this Bill; and 6. authorise the Mayor and Chief Executive Officer to actively support Council’s position at any regional or state conference / forum. OM27/05/20 Business Improvement Strategy – Update and Draft Key Theme OM144/20 Performance Indicators Leadership & Governance That Council note the report on the progress of implementation of Goal L&G5 Council’s Business Improvement Strategy. Innovation and Leadership Strategy L&G5.1 That Council determine that the plans contained in Appendix 2 to Set up, maintain and the agenda report entitled “Council Plans recommended to be report on achievements reference documents or archived” are either completed or no longer made in a continuous required and that this be included in the consultation on the revised improvement program draft Community Plan.

That Council set the following Key Performance Indicators for the Business Improvement Strategy: 1. The Community Plan is reviewed to draft form, placed on public 120

REPORT 16.1.1 Action Report – Office of the CEO (Cont’d)

Meeting Date Council Resolution Strategic Reference Status & Motion No. Business Improvement Strategy – Update and Draft Key Performance Indicators (Cont’d) consultation and adopted by Council no later than 30 November 2020. 2. Cascade is populated and being actively used by staff no later than 30 June 2020. 3. That the Service Review Portfolio Members and Cr Connor be authorised to review and provide feedback to the Chief Executive Officer of a trial version of the proposed Council report generated by Cascade no later than 30 September 2020. 4. The first progress report of task and actions generated by Cascade is tabled at Council’s ordinary meeting in October 2020, based on the September quarter. 5. That the Asset Management Committee table a recommendation report regarding proposed changes to the services level of Councils land and buildings to the July 2020 ordinary meeting. 6. That a report is provided to the Service Review Portfolio Members and Cr Connor for comment and advice to the Chief Executive Officer on the savings and / or benefits generated by the 6 significant initiatives currently under review, no later than 31 July 2020.

That a report is provided to Council no later that the August 2020 ordinary meeting setting out the savings and / or benefits generated by the 6 significant initiatives under review, together with recommendations for targets to be achieved from the Business Improvement Strategy for future budgets. OM27/05/20 Expression of Interest – Purchase of Crown Land Theme OM145/20 That Council lodge expressions of interest to purchase the following Economic Prosperity COMPLETED Crown Land: Goal EP1 1. Allotment 1071 Main Road Port Pirie (Crown Record Volume Grow the regional 5628 Folio 893); economy by supporting 2. Parcels comprising a portion of Allotment 14 and Block 11 existing businesses and which is currently a part of the Port Pirie Caravan Park and also attracting new businesses a portion of the land upon which the former Nyrstar Camp was and industry sectors located as depicted in the plans attached to the agenda report. Strategy EP1.7 Work to encourage new businesses to invest and locate in the Council area.

121

REPORT 16.1.1 Action Report – Office of the CEO (Cont’d)

Meeting Date Council Resolution Strategic Reference Status & Motion No. OM27/05/20 Uni Hub Spencer Gulf – Request for Extended Support Theme . Letter sent to Uni Hub Chair. OM146/20 That in recognition of the importance of the Uni Hub to educational Community Wellbeing opportunities in Port Pirie; Council agree to the Uni Hub’s request Goal CW6 COMPLETED for continuation of subsidised rental for the use of Council’s building Education Opportunities – at the same amount for a further two year period. Ensure that the Port Pirie region provides educational opportunities to meet the communities’ needs. Strategy CW6.1 & CW6.2 Work with existing education and training providers to increase opportunities in the region. Seek to attract a University presence in Port Pirie. OM27/05/20 Port Pirie Golf Club – Revised Request for Assistance Theme . Meeting with Golf Club representatives held on Thursday June 18. OM148/20 That Council receive and note the proposal for financial support and Community Wellbeing . Consideration of late report to be presented to the June 2020 Ordinary associated long term financial projection provided by the Port Pirie Goal CW3 Meeting of Council if appropriate. Golf Club (the Golf Club), containing a proposal to provide 9 green Recreation and Sport fairways. Strategy 3.2 Support organised That Council offer to meet with representatives of the Golf Club to sporting clubs. discuss the financial projections and the options for possible Council support as contained in the agenda report.

That the Mayor and Councillors Jackson, Zubrinich & Connor together with the Chief Executive Officer be authorised to attend the meeting with a further report to be presented to Council.

122

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: Development and Regulation OFFICER: Grant McKenzie, Director

REPORT ITEM: 16.2.1 REPORT TITLE: Genetically Modified Crops

Timeframe Current Budget Impact N/A File Reference 3.36.1.1

DISCUSSION

There have been changes to South Australia’s Genetically Modified Crops Management Act 2004. Recent amendments to the Act lift the GM moratorium in all of South Australia except Kangaroo Island. There is a time limited opportunity for local councils to apply to the Minister for Primary Industries and Regional Development to be declared an area where no GM food crops may be cultivated. While local councils have the ability to apply to be non-GM crop cultivation designated area there is no requirement for councils to make such an application.

There has been some discussion with local community members and neighbouring councils to gauge best approach and it is intended that a subsequent report will be brought before council for council consideration once further information with local community has been undertaken.

Should council wish to make an application to the minister the application is to be submitted by 30 September 2020.

The link below to a recent ABC story has further pertinent information. https://www.abc.net.au/news/rural/2020-04-28/south-australia-to-lift-gm-ban-after-16- years/12193730 123

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: Development and Regulation OFFICER: Grant McKenzie, Director

REPORT ITEM: 16.2.2 REPORT TITLE: Development Applications

Timeframe Ongoing Budget Impact N/A File Reference 3.36.1.1

DISCUSSION At the August 2017 Ordinary Meeting Elected Members requested that a monthly report be provided reporting on development applications and approval status. Below is a list of development applications received and approved.

Development Applications approved 21 May 2020 – 17 June 2020 Development Received Development Approved 354/021/20 22.05.2020 FODDER SHED 02.06.20

354/041/20 20.03.2020 TELECOMMUNICATIONS FACILITY 22.05.20 354/051/20 17.04.2020 DOMESTIC OUTBUILDING 24.05.20

354/055/20 22.04.2020 NEW SINGLE STOREY DWELLING 15.06.20 354/059/20 21.04.2020 SHED & VERANDAH 09.06.20 354/061/20 21.04.2020 CARPORT 22.05.20

SHED INCLUDING DEMOLITION OF EXISTING 354/062/20 24.04.2020 OUTBUILDING 22.05.20 354/064/20 27.04.2020 SHED/WORKSHOP 02.06.20 354/065/20 30.04.2020 VERANDAH 02.06.20

VERANDAH AND DEMOLITION OF EXISTING 354/066/20 06.05.2020 SHED 29.05.20 354/067/20 01.05.2020 SHED 27.05.20

354/080/20 22.05.2020 INGROUND FIBREGLASS SWIMMING POOL 02.06.20

AMENDMENT TO CONDITION 12 OF 354/352C/13 22.05.2020 DEVELOPMENT APPROVAL 25.05.20 124

REPORT 16.2.2 Development Applications (Cont’d)

Development Applications Received 21 May 2020 – 17 June 2020 Application Development Received Value 354/021/20 FODDER SHED 22/05/2020 $114,904

354/080/20 INGROUND FIBREGLASS SWIMMING POOL 22/05/2020 $34,000 CONTRUCTION OF SHED TO BE USED AS 354/081/20 STABLES 22/05/2020 $24,750 354/082/20 RURAL SHED TO STORE FARM MACHINERY 22/05/2020 $51,000 AMENDMENT TO CONDITION 12 OF DEVELOPMENT APPROVAL 354/352B/13 - 354/352C/13 TEMPORARY ACCOMMODATION CAMP 22/05/2020 -

354/084/20 SINGLE STOREY DWELLING 25/05/2020 $380,000 354/085/20 NEW GARAGE & DEMOLITION OF CARPORT 25/05/2020 $12,000 354/086/20 CARPORT & VERANDAH 25/05/2020 $9,100 COLORBOND VERANDAH ATTACHED TO EXISTING 354/083/20 DWELLING 28/05/2020 $11,500 354/087/20 DWELLING EXTENSION & VERANDAH 28/05/2020 $20,000

354/089/20 SINGLE STOREY DWELLING 29/05/2020 $180,000 354/090/20 CARPORT 1/06/2020 $2,000 354/092/20 SHED 4/06/2020 $8,821 354/093/20 CARPORT 4/06/2020 $5,000 CONSTRUCTION OF LAUNCHING AREA ON 354/095/20 RIVERBANK FOR PORT PIRIE ROWING CLUB 5/06/2020 - 354/097/20 SHED 10/06/2020 $15,625 354/098/20 NEW DWELLING 11/06/2020 $373,000 SHED PLUS SHADE CLOTH SHELTER OVER 354/099/20 THREE EXISTING GREEN HOUSES 12/06/2020 $49,073 SHED PLUS SHADE CLOTH SHELTER OVER 354/099/20 THREE EXISTING GREEN HOUSES 12/06/2020 354/101/20 SHEARING SHED 16/06/2020 $260,159

354/094/20 DOMESTIC SHED TO REPLACE EXISTING SHEDS 17/06/2020 $14,145

Total - $1,565,077 125

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Development & Regulation OFFICER: Grant McKenzie, Director Development & Regulation

REPORT ITEM: 16.2.3 REPORT TITLE: ACTION REPORT – DEVELOPMENT AND REGULATION

Meeting Date Council Resolution Strategic Reference Status & Motion No. OM18/12/15 Landfill Remediation Project Theme Council is in the final stages of completing the multi year landfill remediation OM337/15 Investigative works underway to assess the multi year works Sustainability project as per the EPA approved closure plan. plan to complete the Port Pirie Landfill capping works as per Goal S3 • Post closure revegetation maintenance in progress the Environmental Protection Authority (EPA) approved Maintain and encourage a • Post closure landfill cap and drainage maintenance in progress closure plan. healthy natural environment • Area 1 & 2 final survey to design requirements completed Strategy S3.3 • Area 3 cap maintenance in progress with the final, as constructed Revegetate designated or survey and mulch layer to commence denuded areas with local Landfill closure report data currently being collated, with the final report to be native species submitted to the EPA by December 2020 OM20/01/22 Planning and Design Code – Submission Theme Submission sent to the State Planning Commission 4 February 2020. Ref: OM8/20 Public consultation for the Planning and Design Code has Leadership and Governance O18513 commenced with submissions due to the State Planning Goal EP1 Commission by 28 February 2020. Council endorsed that a Grow the regional economy submission be sent to the State Planning Commission. by supporting existing businesses and attracting new businesses and industry sectors Strategy 1 Promote local economic growth and development 126

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: INFRASTRUCTURE OFFICER: Kathryn Johnson, Director Infrastructure

REPORT ITEM: 16.3.1 REPORT TITLE: MAJOR PROJECTS STATUS REPORT

Timeframe 2019/20 Budget Impact As per 2019/20 Capital Budget File Reference 14.73.1.4

DISCUSSION

Council has adopted a significant Capital Works Program for delivery in 2019/20 totalling just over $5.9 million (excluding any grant funding contributions).

Each month a brief report outlining each project and the current status will be presented for the current financial year.

The following projects have been identified as Major Projects for 2019/20:

 Alexander Street Lighting Replacement $145,000 – COMPLETE  Art Gallery Air-conditioning $575,000 – COMPLETE  Bowman Street, Crystal Brook Improvements $150,000  Butler’s Bridge Overflow Works $495,000  Footpath Replacement Program $220,000 - COMPLETE  Kerb Works, Eastern side of Ellen Street (David St to George St) $150,000 - COMPLETE  Koolunga Drainage Works $71,000  Parklets $20,000  Port Pirie Rowing Club Launching Area $30,000  Port Pirie Waste Transfer Station Bays $190,000  Road Reseal Program $880,000 - COMPLETE  Road Resheeting Program $900,000 - COMPLETE  Solomontown Beach Jetty Maintenance $100,000  Wandearah Road Catchment Embankment $100,000 - COMPLETE  Wandearah Road Pavement Rehabilitation Works $50,000  Water Re-Use Project $200,000

Implementation of the Business Intelligence Software is well progressed. The system generated reports are currently being reviewed to see if they can replace these Major Project Status Reports. 127

Major Projects Monthly Report June 2020

PROJECT TITLE: Bowman Street, Crystal Brook Improvements

PROJECT MANAGER: Allan Henderson Scope Budget Schedule Risks

Scope of works: Upgrade street furniture, irrigate non irrigated garden beds, tree replacement and reinstate road surface from existing trees Scope changes:  Council endorsed additional improvements to Bowman Street subject approval to reallocate funding from Places for People and allocation of Drought Communities Program Round 2 funding. Key achievements:  All public consultation completed.  Crystal Brook Show, 10 August 2019  Bowman Street, 6 September 2019  Approval sought to reallocate Places for People funding  Final Consultation with CBCA held in February 2020.  Pricing sought for plastic type furniture and shelter.  SA Water has approved new meter for non irrigated garden bed.  Quote sought for electrical work for new shelter from O’Dea Electrical including irrigation trenching.  Wooden furniture quote has been received.  Deed of variation for grant funding received with an acquittal date of 30 December 2020 Budget: Original Budget: $50,000 (2019/20) Grant funding: $360,500 Places for People $285,000 DCP Round 2 Budget Adjustment: $96,185 at Budget Review 1 $646,000 at Budget Review 2 Updated Budget: $791,091 Expenditure to date: $4,337 Forecast cost to complete: $791,600 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Identified scope of work (proposed additional furniture & irrigation) may not be able to be completed within the allocated budget (Budget Risk).  Higher than expected tender pricing (Budget Risk).  Interaction with local business, traffic and pedestrians (Reputation Risk).  Some community resistance to removal of established peppercorn trees (Reputation Risk). Future milestones:  Library seats to be installed in June by Yourtown.  Tree removal and replacement to commence June 2020.  Electrical work to commence for median power supply  Shelter to be installed once obtained.  Council funds to be expended by 30 June 2020 with grant funding to be carried over.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Butler’s Bridge Overflow Works

PROJECT MANAGER: Robert Stead Scope Budget Schedule Risks

Scope of works: Works consists of a range of repair and construction works on three reinforced concrete floodway’s and include the supply and installation of culverts, the construction of the slab and upstream and downstream cut off walls. Scope changes:  Scope of works is currently under review due to load limit applied to Butler’s Bridge structure, which may result in the re-allocation of funds.  The timing of the works may change to June 2020 to reduce the impact on the surrounding agricultural community. Key achievements:  Specification, design and drawings completed by MACE Engineering.  RFT issued on SA Tenders website to obtain construction pricing. Tenders close 4 February 2020  Eight tender submissions received  Tenders evaluated and presented to March Ordinary meeting of Council  Contractor appointed  Pre start meeting on site scheduled for 21 May 2020  Water Affecting Activity Permit submitted to the Department for Environment and Water (DEW)  Works scheduled to commence before the end of June 2020  Bank Guarantees received from contractor  Contract executed between both parties. Budget: Original Budget: $495,000 Grant funding: Nil Budget Adjustment: -$265,000 at Budget Review 3 Updated Budget: $230,025 Expenditure to date: $2,500 Forecast cost to complete: $230,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Favourable weather conditions (Schedule risk).  Availability of suitable contractors (Budget risk). Future milestones:  Works scheduled to commence before the end of June 2020.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Koolunga Drainage Works

PROJECT MANAGER: Paul Walters Scope Budget Schedule Risks

Scope of works: Construction on replacement concrete headwall and tide valve at the intersection of Second and Seventh Street including rock rip rap drainage chute. Scope changes:  Nil Key achievements:  Design and drawings completed by consultant.  Performed site investigation.  Council has met with and consulted with KDA.  Request for Quote released for pricing to three local contractors.  Water Affecting Activity Permit submitted to the Department for Environment and Water (DEW)  Request for Quote close 2 June 2020.  Three quotes received from local contractors  Quotes evaluated Budget: Original Budget: $71,000 Grant funding: Nil Budget Adjustment: Nil at Budget Review Expenditure to date: $100 Forecast cost to complete: $71,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Higher than expected tender pricing (Budget Risk).  Interaction with local traffic and pedestrians (Reputation Risk).  Construction works adjacent a natural water course (Environmental & Reputation Risk).  Natural water course inhabited by fauna and flora (Environmental Risk). Future milestones:  Obtain Water Affecting Activity Permit to undertake the works.  Appoint contractor.  Works scheduled to commence by the end of June 2020.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Parklets

PROJECT MANAGER: Allan Henderson Scope Budget Schedule Risks

Scope of works: Design and install a portable parklet to be placed in front of cafes around the Port Pirie CBD area and other rural towns. Scope changes:  Nil Key achievements:  Design report received.  Briefing given to Small Business Portfolio members.  Follow up meeting held with manufacturer. Budget: Original Budget: $20,000 Grant funding: Nil Budget Adjustment: Nil at Budget Review Expenditure to date: Nil Forecast cost to complete: $20,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Parking concerns (Reputation Risk).  Interaction with local business, traffic and pedestrians (Reputation Risk). Future milestones:  Materials selection to be completed to enable final design and costing by end of June 2020.  Parklet recipient (businesses) EOI delayed due to COVID-19.  Date for implementation subject to date for manufacture to be confirmed.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Port Pirie Rowing Club Launching Area

PROJECT MANAGER: Robert Stead Scope Budget Schedule Risks

Scope of works:  Improve access for the Rowing Club from their facilities into the Port Pirie River.  Improved access will reduce the strain of manual handling the canoes.

Scope changes:  Nil Key achievements:  Stakeholder meeting held with Rowing Club, Council and Geofabrics (Consultant).  Draft design provided from Geofabrics.  Design being reviewed to identify best possible solution.  Secondary design being investigated.  Alignment of Ecobags to form platform/edge agreed with Rowing Club.  Design provided by WGA (consultant).  Rowing Club approved design from WGA.  Development Application submitted 5 June 2020 Budget: Original Budget: $30,000 Grant funding: Nil Budget Adjustment: Nil at Budget Review Expenditure to date: Nil Forecast cost to complete: $30,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Tender submissions may come in greater than original budget (Budget Risk).  Design does not satisfy the Rowing Clubs needs (Scope Risk).  Availability of contractors to complete works (Schedule Risk).  Obtaining Development Approval to construct access. Future milestones:  Obtain Development and EPA Approval.  Prepare Request for Quote documentation for release to contractors.  Award contract and commence works.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Port Pirie Waste Transfer Station Bays

PROJECT MANAGER: Chris Davey Scope Budget Schedule Risks

Scope of works:  Outcome is to replace the existing damaged concrete wind wall panels on the Eastern side of the Waste Transfer Station.  Exact scope with specification to be developed. Scope changes:  Nil Key achievements:  Contract awarded to PJ Smith  Purchase Order & Works Agreement in place  Three damaged walls removed 12/06/2020 Budget: Original Budget: $190,000 Grant funding: Nil Budget Adjustment: Nil at Budget Review Expenditure to date: Nil Forecast cost to complete: $190,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Design of proposed works not able to be performed in-house requiring engagement of external engineers (Schedule Risk).  Reduced capacity of WTS facility during construction (Reputation Risk).  Higher than expected tender pricing (Budget Risk).  Construction works interaction with public using WTS facility (Reputation Risk). Future milestones:  Replacement walls and project programmed to be completed by 17 June 2020.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Solomontown Beach Jetty Maintenance

PROJECT MANAGER: Peter Lock Scope Budget Schedule Risks

Scope of works:  Replace columns / pile that are at risk of failing.  Determined by MACE Engineering. Scope changes:  Additional 6 piles added to scope. Key achievements:  Structural Report completed by MACE Engineering.  Contacted MACE Engineering who will prioritise works.  Draft scope of works and Specification received from MACE Engineering, currently being reviewed.  Final scope of works and Specification provided by MACE Engineering in December 2019.  Review various scope options for replacement / remediation of piles.  Report on options presented to March 2020 Council Meeting.  Works sent out for tender to suitable contractors.  Tenders returned and evaluations commenced.  Tender Awarded and works planned for 2020/21 FY. Budget: Original Budget: $100,000 Grant funding: Nil Budget Adjustment: $50,000 at Budget Review 3 Updated Budget Amount: $150,000 Expenditure to date: $5,120 Forecast cost to complete: $144,880 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Availability of contractors to complete works (Schedule Risk).  Tender submissions may come in greater than original budget (Budget Risk).  Unknown structural conditions when replacing columns/piles. (Budget Risk).  Timing constraints to ensure the jetty is not closed down over summer and school holidays (Schedule Risk). Future milestones:  Commence works 2020/21 FY (spring time 2020)

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Major Projects Monthly Report June 2020

PROJECT TITLE: Wandearah Road Catchment Embankment

PROJECT MANAGER: Paul Walters Scope Budget Schedule Risks

Scope of works: Construction of new embankment and spillway across the north and north-eastern end of the Wandearah Detention Basin site to increase the peak storage level to 2.40m AHD and to direct overflows from the basin towards the local low point within the adjacent sports oval to the east. Scope changes:  Nil Key achievements:  Design and drawings completed.  Works commenced on site using internal resources.  Site being used by apprentices on the Heavy Industry and Trades Multi-skills Program to develop skills.  All material now on site has been placed to form new levee.  Contractor has quoted works to complete earth levee.  Contractor on site installing last part of earth berm.  Contractor completed earth berm.  Council are currently topping up/tidying earth berm and completing access track for future maintenance and pedestrians. Budget: Original Budget: $100,652 Grant funding: Nil Budget Adjustment: $21,968 at Budget Review 3 Updated Budget Amount: $78,000 Expenditure to date: $64,203 Forecast cost to complete: $78,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Combination of internal labour and external contractors to execute works (Schedule Risk).  Higher than expected quotation pricing (Budget Risk). Future milestones:  Liaising with TLAP for in-kind support to landscape earth levee now it is complete.  Project scope for construction of concrete weir being reviewed to confirm inclusion in 2020/21 works.

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Major Projects Monthly Report June 2020

PROJECT TITLE: Wandearah Road Pavement Rehabilitation Works

PROJECT MANAGER: Paul Walters Scope Budget Schedule Risks

Scope of works:  Rehabilitation works of seven depressions in Wandearah Road, Port Pirie.  Proposed use of Geofabrics / stabilising material to strengthen depressed areas and reinstate road pavement and asphalt surface. Scope changes:  Nil Key achievements:  Bore logs investigation has been completed by FMG.  Geotechnical report has been submitted in conjunction with the bore logs, Geo fabrics has been approached to support geotechnical report by supplying relevant stabilisation material.  Geotechnical firm has submitted square meterage design with pricing, Council Officers currently reviewing all data supplied.  Geotechnical firm to provide final design by end of May 2020.  Received Geotechnical report and design to complete repairs

Budget: Original Budget: $50,000 Grant funding: Nil Budget Adjustment: Nil at Budget Review Expenditure to date: $22,217 Forecast cost to complete: $50,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Availability of external design engineers (Schedule Risk).  Higher than expected quotation pricing for designed solution (Budget Risk).  Interaction with traffic and pedestrians (Reputation Risk).  Community expectation that all works will be completed in 2019/20 (Reputation Risk). Future milestones:  Works on hold and remaining funds to be carry over in 2020/21 and combined with the Local Government Land Transport Infrastructure program funding to complete all the rehabilitation construction works on Wandearah Road

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Major Projects Monthly Report June 2020

PROJECT TITLE: Water Re-Use Project

PROJECT MANAGER: Peter Lock Scope Budget Schedule Risks

Scope of works: The required scope of works is to upgrade the current recycled water reticulation system by increasing the main section of pipe along Moppet Road, along with a few other sections. This will increase the systems capacity capabilities, allowing more water to be moved and at further distances.

Scope changes:  Assessing the alternative solution of increasing Nyrstar’s supply.  Seeking additional water balance reports for alternative designs that cater for the Golf Course. Key achievements:  Completed a water balance report for Councils watering requirements.  Basis report completed by Worley Parsons on network upgrade to cater for Sustech water supply.  Review of Financial Viability Assessment Costs and Dunn & Bradstreet Reports Costs for Sustech Pty Ltd Project.  Pricing obtained for alternative water balance reports for the Golf Course.  Preliminary meeting held with water engineering consultant around other areas to water such as the golf course.  Request for further information received from water engineering consultant in order to progress additional water balance review. Budget: Original Budget: $200,000 Grant funding: Nil Budget Adjustment: Nil at Budget Review 3 Expenditure to date: $3,903 Forecast cost to complete: $50,000 Variations:  Nil Risks: A risk assessment has been completed as part of the project planning process with the followings issues of concern identified:  Availability of contractors to complete works (Schedule Risk).  Tender submissions may come in greater than original budget (Budget Risk).  Unknown building conditions when excavation trench work along roads (Budget Risk).  Initial scope is changing, works are more investigative now than construction. Construction is not possible without defined scope.

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PROJECT TITLE: Water Re-Use Project (Cont’d) Future milestones:  Define scope around areas to water as apart of this upgrade rather than the initial plans. Internal workshop required to define the scope.  Seek design specifications, pending additional scope changes / findings.  Report finding and report back to Council with options that consider the Golf Course and Port Football Oval.  Tender for works. ON HOLD  Award contract for works. ON HOLD  Implement construction. ON HOLD

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MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: INFRASTRUCTURE OFFICER: Sara Haldane, Administrative Assistant

REPORT ITEM: 16.3.2 REPORT TITLE: WORKS IN BRIEF

Timeframe 2019/20 Budget Impact Nil File Reference 14.73.4.1

DISCUSSION

This report provides an update of some of the activities and projects carried out by the Infrastructure Department over the last month.

ASSETS – CAPITAL WORKS

Drought Relief Funded Projects  Crystal Brook Community Men’s Shed – the concrete floor and cladding has been completed in preparation for lock up stage.  Bowman Park Nature Playground – construction is practically complete with a few minor items to be rectified. Currently waiting on certification from KidSafe SA before opening to the public.  Koolunga Telecommunications Tower – manufacture of tower is underway in preparation for installation by the end of June.  Adelaide Square Playground – the installation of the shade sail over the toddlers sand pit area has been completed.  Crystal Brook Swimming Pool – a new double plate BBQ has been installed along with a new shelter. This work was completed in early June.  Jubilee Park Toilet Block – The old toilet block has been demolished and a new unisex three bay toilet block will be constructed to replace it. Earthworks and underground plumbing is mostly completed, with all work scheduled to be completed by the end of June.  Koolunga Tennis and Bowls Club – the new five bay toilet block has been completed. A new septic and soakage was installed along with the colourbond toilet block.  Redhill Football and Netball Club – work began in April on the extension to the existing function room to include a new toilet area, bar and storage room. Works completed so far include a new septic and soakage, foundation, underground and wall plumbing, electrical, framing, external and internal sheeting. It is anticipated this project will be fully completed this month.  Wandearah Hall – a new toilet block is being constructed on the side of the hall in lieu of the old one. The foundation, steel frame, septic and soakage and underground plumbing have all been completed with this project scheduled to be fully completed this month.

139

REPORT 16.3.2 Works in Brief (Cont’d)

Port Pirie Cemetery – War Graves The cenotaph in the war graves section of Port Pirie Cemetery is 99% complete. The terrazzo finish has been removed and replaced with tile, with 3 steps still to be finished.

Photo above: New shade sail at Adelaide Square

Photo above: Photo above: Refurbished cenotaph at Port Pirie Bowman Park nature playground Cemetery 140

REPORT 16.3.2 Works in Brief (Cont’d)

Both photos above: Redhill Football and Netball Club

Photo above: New toilet block at the Koolunga Tennis and Bowls Club 141

REPORT 16.3.2 Works in Brief (Cont’d)

Photo above: New BBQ and shelter at Crystal Brook Swimming Pool

Photo above: Jubilee Park Photo above: Wandearah Hall

142

REPORT 16.3.2 Works in Brief (Cont’d)

ASSETS – OPERATIONAL WORKS

Building Services Review The draft buildings desktop evaluation has been completed by JLL and the document was presented to the Asset Management Committee on 9 June 2020. A further workshop with the Asset Management Committee will be held within a couple of weeks to finalise the document.

Road Assets Valuation All inspections are now complete and Tonkin Consulting is in the process of assessing the results and workshopping with staff in regards to the methodologies and unit rates. The draft valuation will be issued to the Asset Management Team by the end of August 2020 and then workshopped with the Asset Management Committee.

Property  Reviewing the COVID-19 Safe Plans from the lease and licence holders  Compiling a management plan/report to support a combined disposal of rural roads to close out several property matters.

PARKS AND RECREATION

 Monthly playground inspections have been completed.

 Mowing and slashing is continuing in Port Pirie and rural towns.

 Weed spraying is continuing in all towns within the Council region.

 The tree crew is continuing in Port Pirie streets and towns trimming trees and removing dead / fallen branches and trees.

 Memorial Oval and Pirie West Oval has been granule fertilized.

 Work is continuing to level and harden the pitch at Pirie West Oval in readiness for the 2020/21 season.

 The new lawn beam at the Port Pirie Cemetery has had irrigation installed and new Santa-Anna turf rolled out.

 All playgrounds in the region have been reopened with restrictions.

Both photos above: New turf being laid at the Port Pirie Cemetery

143

REPORT 16.3.2 Works in Brief (Cont’d)

WORKSHOP AND STORE

 General plant and equipment repairs and maintenance.

 RFQ 2019/105 Supply and Delivery of One Ride On Floor Sweeper – small sweeper has now been delivered and is fully functional at the Port Pirie Waste Transfer Station site.

 Finalise individual plant operational cost for the 2020/2021 budget.

 The review and updating of the 10 year Plant Replacement Program has been completed.

Both photos above: Workshop staff (L) carrying out repairs to the forklift and (R) carrying out 1,000hr service on the Case tractor

URBAN CONSTRUCTION AND MAINTENANCE

City Park Upgrade Demolition has commenced at City Park to clear the site in readiness for the installation of new grass, lighting, shelter and vegetation. Demolition work will be completed by the end of June, then the next stage will commence.

General Completion of customer requests – footpath maintenance, graffiti removal, paving works and crusher dust deliveries.

RURAL CONSTRUCTION AND MAINTENANCE

Capital Works  Ingram Gap Road has been completed with seal applied and line marking and road signage installed.  Track upgrades have been carried out to Mallee Road, Wandearah Road and Muster Drive.

General  Patrol grading has been carried out on Collinsfield Road Koolunga, from Barkulla Road to Lars Road.  Completion of customer requests – footpath maintenance, graffiti removal, paving works and crusher dust deliveries. 144

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT: INFRASTRUCTURE OFFICER: Glenn Miller, Projects and Procurement Officer

REPORT ITEM: 16.3.3 REPORT TITLE: DROUGHT COMMUNITIES PROGRAM PROJECT STATUS

Timeframe 2019/20 Budget Impact Fully funded by Drought Communities Fund File Reference 7.41.1.24

DISCUSSION

As per previous Drought Communities Program project status reports, this report has been prepared to provide information, as a high level summary, on the status of the Public Amenity and Social Infrastructure projects being executed under the Federal Government’s Drought Communities Program – extension.

Round 1 Projects The document attached to this report provides detail on the current activities for each project with the following chart providing a status snap shot on the delivery.

Projects Status %

17% BEHIND SCHEDULE COMPLETED 83%

While 83% of the projects shown in the chart above are showing as behind schedule, it is expected that with the exception of the Crystal Brook mural and the Skate Park area lighting projects, all other works will be completed by the required funding deadline of 30 June 2020. The funding agency has now approved the variation submitted by the project team to extend the completion deadline of the projects that will not be completed by the original deadline.

145

REPORT 16.3.3 Drought Communities Program Project Status (Cont’d)

Round 2 Projects The application submitted to the funding agency for a further $1M to execute additional projects under round 2 of this program, has now been approved subject to execution of the agreement document. The project team will now progress these projects with the aim to complete them by 30 December 2020.

Detail of the progress of each project will be included in the Drought Communities Program Project Status report for the July 2020 OMC.

146

DROUGHT COMMUNITIES PROGRAM - PROJECTS PROGRESS REPORT TO 17/06/2020

PROJECT 2019/20 PROGRAM (MONTHS) PROGRESS COSTS Project 2019/20 Committed Cost To COMMENTS Description Detailed Description/Deliverables J A S O N D J F M A M J % Complete Status Manager Budget Costs To Date Complete

PUBLIC AMENITIES

Demolition of the existing redundant toilet block. Existing toilet block demolished with new Installation of a new 3 stall toilet block comprising of : 0% 20% 40% 60% 80% 100% block to be installed by 30 June 2020. - Male: 1 closed pan and 1 hand basin BEHIND Cost variation expected to complete works Crystal Brook Jubilee Park Toilet Upgrade - Female: 1 closed pan and 1 hand basin PL $95 $95 $96 SCHEDULE due to new sewer connection required as a - Disabled: 1 closed pan and 1 hand basin result of unfavourable location of current - Connection ow water & power septic tank and angle grade of pipe. - Connection to existing septic holding tank and CWMS system.

Installation of a new 3.5 meter x 3.5 meter BBQ shelter and an electric double plate 0% 20% 40% 60% 80% 100% Crystal Brook Swimming Center BBQ Shelter BBQ. Installation will include relocation of an existing equipment storage shed, new PL COMPLETED $25 $21 $25 works are completed concrete foundation and electrical connection.

Extension of existing clubrooms building including the construction of a 20 meter x 0% 20% 40% 60% 80% 100% 5 meter steel framed and clad building annex, complete with concrete floors, toilets and a new septic system. The extended building can then be further improved by the Gulnare Redhill Football Netball Club in the future as further sources of funding Building floor and wall structure completed becomes available. BEHIND walls have been sheeted and tiling has Gulnare/Redhill Football Club Building Extension PL $190 $190 $190 SCHEDULE started. Works are expected to fall into the Toilets to include next FY - Male: 2 closed pan, 2 urinals and 2 hand basins - Female: 4 closed pan and 3 hand basins - Disabled: 1 closed pan, 1 hand wash basin & baby change facilities, - new in ground septic system

Demolition of the existing redundant toilet block (by RDA). Installation of a new 5 stall toilet block comprising of : 0% 20% 40% 60% 80% 100% - Unisex: 4 closed pan and 4 hand basins - Disabled: 1 closed pan and 1 hand basin - New septic holding tank and soakage system Koolunga Bowls/Tennis Club Toilet Upgrade - Connection of water & power PL COMPLETED $125 $121 $125 Works are completed

If budget allows this project will include the connection of water to the tennis clubrooms. The scope includes fitting of an external tap. Any fitting of internal taps will require additional funds for grey water disposal.

Replacement of the existing internal toilets as annexed to the Wandearah Institute hall. 0% 20% 40% 60% 80% 100% Concrete footings have been poured in Demolition of the existing annex and foundation to be performed by the Wandearah readiness for construction of building Institute. structure. Steel frame has been installed and exterior walls cladded. BEHIND Wandearah Institute Toilet Upgrade Toilets to include PL $114 $114 $119 Cost variations have been encountered for SCHEDULE - Male: 1 closed pan discovery of an unknown old septic pit and - Female: 1 closed pan the identification of a documentation error - Disabled: 1 closed pan & baby change facilities, regarding the footing design. works still - 2 shared hand basins expected to finish byJune 30 - new in ground septic system

Installation of a new 3.5 meter x 3.5 meter BBQ shelter and an electric single plate BEHIND Materials have been ordered with Crystal Brook Skate Park BBQ Shelter BBQ. GM 0% 20% 40% 60% 80% 100% $25 $0 $25 SCHEDULE installation due by 30 June 2020. Installation will include new concrete foundation and electrical connection. 147

PROJECT 2019/20 PROGRAM (MONTHS) PROGRESS COSTS

Project 2019/20 Committed Cost To COMMENTS Description Detailed Description/Deliverables J A S O N D J F M A M J % Complete Status Manager Budget Costs To Date Complete

SOCIAL INFRASTRUCTURE

Supply & Installation of a mobile phone telecommunications tower to be located at 0% 20% 40% 60% 80% 100% BEHIND Erection of constructed tower to take place Koolunga Mobile Telecommunications Tower GM $70 $0 $70 the Telstra exchange hut SCHEDULE on Wednesday 17/06/2020.

Construction a new Nature Play Playground including interactive structures and 80% 100% Crystal Brook Bowman Park Nature Play landscapes for children to explore such as pathways, log scrambles, build your own BEHIND Works are complete pending final report GM $100 $100 $101 Playground cubby, balance logs, treasure hunt, tunnels and soft fall. SCHEDULE by KidSafe.

0% 20% 40% 60% 80% 100% Shade Sail - Construction complete. Installation of a new shade sail to cover the children’s sand pit area. LED Flood Light - Materials have been Crystal Brook Adelaide Square Park Shade Sail BEHIND GM $45 $45 $45 order now that additional funds have been & Lighting Installation of new LED flood lighting at the skate park to illuminate the skate park SCHEDULE committed by Council. Extension in and basketball court areas to enable night time use and safety. installation date past the 30th June 2020 has been approved by the funding agency.

0% 20% 40% 60% 80% 100% Signs: Art work design is complete. Works to refurbish frames, remove and replace Renewal of the existing heritage town signs to restore the early history imagery. images has commenced. Crystal Brook Heritage Sign Refurbishment & BEHIND Creation of a painted mural depicting image to be confirmed on the wall of a GM $25 $13 $28 New Mural SCHEDULE selected business building. Mural: Works to now proceed due to approval by funding agency to extend project deadline.

Construction of new 12 meter x 15 meter steel framed shed and toilet facilities. 80% 100% The works shall also include ground preparation, supply & erection of shed, concrete floor, insulation, doors, supply of toilet construction materials. Construction nearly complete with lock BEHIND Crystal Brook Men's Shed Construction Kitchen, water, power, internal fitout, installation of toilets to be performed by the GM $173 $165 $173 anticipated by 19/06/2020. SCHEDULE Men's shed and in-kind support. Toilet facilities and a new smaller tool/storage shed to be provided for the Community Garden group.

80% 100% Upgrade of existing canteen facility to include new concrete floors and waste water BEHIND All works near completion subject to final Crystal Brook Show Society Canteen Upgrade GM $25 $26 $26 system to improve food preparation compliance. SCHEDULE inspection. 148

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 June 2020

DEPARTMENT INFRASTRUCTURE OFFICER: Kathryn Johnson, Director Infrastructure

REPORT ITEM: 16.3.4 REPORT TITLE: ACTION REPORT – DIRECTOR INFRASTRUCTURE

Meeting Date Council Resolutions Strategic Reference Status & Motion No. OM28/01/15 Land at Haslam Road – Disposal Theme This block of land will be included in the group of surplus OM28/15 1. That Lot 368 Haslam Road, identified in red on Attachment A, Leadership and Governance land approved for sale by Council. be offered for sale. Goal L&G1 2. That the land be sold in accordance with Council’s Disposal of Sustainable Organisation: Council Land and Assets Policy. will be financially responsible and 3. That a caveat is included to ensure that the BMX/bike track is sustainable across generations. relocated within the retained land at the purchasers cost to a Strategy L&G1.5 Council specification. Manage Council’s assets 4. That the Mayor and CEO be delegated to complete the consistent with economic, social, signing and sealing of any documentation required for the cultural and environmental values. disposal of Lot 368 Haslam Road, Port Pirie. OM28/6/17 Impact on Traders as a Result of the CBD Upgrade Theme Previously discussed at Strategic Workshop in December OM177/17 6. That a further report be presented to Council for its Leadership and Governance 2017. consideration as to the best method to partner with property Goal L&G5 owners and traders to upgrade existing buildings in the CBD. Innovation and Leadership: Funding allocated in 2019/20 capital budget for the sealing 7. That a further report be presented to Council for its Encourage a culture of of Prests Car Park. consideration as to the best method to partner with land continuous improvement that owners to upgrade car parking in the CBD. encourages leadership, Informal advice received from Places for People is that the innovation and creativity. car park improvements are ineligible. Strategy L&G5.3 Provide regional leadership Sealing of Prests car park not to proceed at this stage. across Local Government. OM27/06/18 Gazettal of Road Train Routes Theme Report provided to November 2019 Meeting. Refer OM170/18 1. That the roads listed as Attachment 1 be endorsed by Council Leadership and Governance. Agenda item 15.3.4. as pre-approved routes for 30m road train commodity access. Goal L&G1 2. That the roads as Attachment 3 be endorsed by Council for Sustainable Organisation: Council gazettal for 36.5m road train commodity access. will be financially responsible and 3. That roads segments not endorsed for road train access at sustainable across generations. this stage be further reviewed and a report be brought back to Strategy L&G1.1 Council by September 2018 outlining the required works and Deliver effective, efficient and associated costs to enable road train access, if at all. equitable services which meet community needs and priorities. 149

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. OM27/06/18 Parklets Theme Design Report received. Briefing held with Small Business OM171/18 1. That Council note efforts to deliver two parklets under a self Community Wellbeing. Portfolio members to review Design Report. Final sustaining cost recovery model and further acknowledge the Goal CW7 materials selection has been completed in order to finalise reported difficulties in achieving this outcome. Built Environment: A community design and cost. 2. That Council aim to use the concept of a single parklet as one that values and promotes its rich EOI release delayed due to COVID-19. mechanism for activation of retail areas across the region. cultural and built heritage and 3. That a lower cost solution to the parklet design be sourced provides pleasant, well designed from a local manufacturing company. environments (living, working, 4. That in the event that a lower cost solution is achievable, shopping and civic) that are funding be sourced from the 2018/19 parks and gardens enduring and sustainable. operational budget. Strategy CW7.5 5. The parklet be offered on a short term trial basis to interested Provide inspiring, stimulating and businesses with a view to rotate the location of the parklet, as welcoming public spaces that and when required and to achieve maximum activation. encourage interaction and 6. That the CEO be delegated authority to action this resolution meeting for residents and visitors including the authority to determine a fee in line with timing to the region. provision of the parklet consistent with current outdoor dining fees and charges. 7. That Council call for Expressions of Interest with regard to businesses that may wish to have such a parklet as part of their business enterprise. OM25/07/18 Globe Oval – Revocation of Community Land Classification Theme Report provided at July 2019 Meeting, Agenda item 15.3.2. OM205/18 That Council endorse the report prepared for public consultation Leadership & Governance. Report provided at November 2019 Meeting, Agenda item for the Revocation of Community Land status for Globe Oval, Port Goal L&G1 16.3.8. Pirie. Sustainable Organisation: Council will be financially responsible and The RV Park now proposed for the site is consistent with sustainable across generations. the dedicated purpose of the land. Strategy L&G1.5 Further consideration for future use for balance of site. Manage Council’s assets Report provided at November 2019 Meeting. Refer consistent with economic, social, Agenda item 16.3.8. cultural and environmental values.

OM25/07/18 Aerodrome Master Plan and Implementation Strategy Theme Update provided at May 2019 meeting. OM208/18 1. That an Aerodrome Prospectus be prepared by December Leadership and Governance Update provided at September 2019 meeting. Refer 2018 to promote the facility and highlight opportunities for Goal L&G4 Agenda item16.3.4. aviation, and non-aviation related development. Sustainable Partnership: Develop 2. That a number of demand analysis studies be undertaken to and maintain strong partnerships determine the development priorities for the aerodrome as and working relationships with follows: other organisations and within a. Private hangar development by December 2018 Council. b. Defence activity and development by June 2019 Strategy L&G4.1 c. Commercial and industrial development by June 2019 Develop and implement further d. Airpark by June 2019 opportunities to provide services 3. That following the completion of the demand analysis outlined and share resources with other 150

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. above that the Aerodrome Master Plan and Implementation Councils, government agencies Strategy is reviewed and updated to reflect this information and private organisations. and that the details be brought back to Council. 4. That Council actively seek external funding and partnership opportunities in order to deliver the priorities identified in the Aerodrome Master Plan and Implementation Strategy. OM23/01/19 Sale of Surplus Land Theme Project plan is now developed. OM22/19 3. That Council approve the sale of surplus land as follows: Leadership and Governance Requested and receive a quote to have market valuation  A4244 – 34 Oliver Street, Port Pirie Goal L&G1 reports for the Council owned land (Exempted Community  A6939 – Lot 12 Gordon Street, Port Pirie Sustainable Organisation: Council Land)  – will be financially responsible and A510 Lot 30 Darbon Street, Crystal Brook Issued letters to Land Agents to seek expressions of  – sustainable across generations. A3726 Lot 368 Haslam Road, Port Pirie Interest to sell the land.  A12887 – Lot 43 Albert Terrace, Port Pirie Strategy L&G1.5 4. That the CEO be authorised to obtain a valuation for all Manage Council’s assets Successful letter to Century 21 to proceed with sale of parcels of land and that the resultant values be used to set consistent with economic, social, properties. the reserve prices. cultural and environmental Awaiting next steps from Century 21. values. 5. That the costs of the valuations be funded from the proceeds Finalising reserve prices with Century 21 so that sale of sales. process can commence. 6. That Council direct that the properties be sold on an open Final instructions given to Century 21 to proceed with the market basis upon advice from a real estate agent, however, sale of: in the event that the CEO considers best value may not be achieved by this process, primarily because of limited  A4244 – 34 Oliver Street, Port Pirie demand or low value, a further report be provided to Council.  A6939 – Lot 12 Gordon Street, Port Pirie 7. That the CEO be authorised to accept the highest offer.  A510 – Lot 30 Darbon Street, Crystal Brook 8. That the Mayor and CEO be authorised to sign and seal any Further scoping being undertaken for: and all documentation to give affect these resolutions.  A3726 – Lot 368 Haslam Road, Port Pirie 9. That the Council signify its intent to sell the following land  A12887 – Lot 43 Albert Terrace, Port Pirie subject to the undertaking of the required consultation process:

 A4443 – Lot 107 John Street Port Pirie  A4518 – Lot 71 Maude Street Port Pirie  A2902 – 24 Pearce Street Port Pirie  A2924 – Lot 144-147 Gooding Street Port Pirie  A2454 – 26-36 Tummell Street Port Pirie  A6135 – 45/47 Jeffrey Street Port Pirie  A10083 Sect 98 Senate Road Port Pirie (portion of)  A5029 – Lot 60 Senate Road Port Pirie  A3667 – Lot 240 Geddes Road Port Pirie 10. That the CEO be delegated authority to prepare the necessary reports in order to undertake the required consultation. 11. That Council consult on the proposal to revoke community land with the intention to dispose of the property.

151

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. OM23/01/19 Waiving of Fees for Retail Footpath Permits Theme Project delayed due to other emerging priorities. OM26/19 5. That a further report be brought back to Council on the Community Wellbeing. findings of the project team on how the process can be Goal CW7 improved for the customer to engage with Council regarding Built Environment: A community the use of Council land. that values and promotes its rich cultural and built heritage and provides pleasant, well designed environments (living, working, shopping and civic) that are enduring and sustainable. Strategy CW7.2 Revitalise the Central Business District area and implement the Port Pirie Town Centre recommendations. OM28/08/19 Service Review of Council Buildings Theme Workshop held with Asset Management Committee on 9 OM272/19 That Council Leadership and Governance. June 2020 to review the findings. JLL instructed to carry  authorise the Asset Management Team to go back to the Goal L&G1 out minor adjustments to report to enable a follow up Valuer to review the buildings valuation for buildings that are Sustainable Organisation: Council workshop to review the options. possibly over stated and that a report from the Valuer be will be financially responsible and brought back to the Asset Management Committee for sustainable across generations. comment; Strategy L&G1.5  endorse the Asset Management Committee’s Manage Council’s assets recommendation to proceed with the outcomes from the consistent with economic, social, Buildings Workshop held in June 2019; and cultural and environmental values.  authorise the Asset Management Team to start the process to negotiate with the lessees to take ownership of the buildings that were nominated from the outcomes of the Buildings Workshop held in June 2019. OM25/09/19 Port Pirie Traffic Management Study Theme Internal review of strategies and master plans complete OM317/19 That Council acknowledge the work done in 2013 to replace the Leadership and Governance. with recommendations made to Elected Member Working non-compliant Stop Signs with Give Way signs following a Traffic Goal L&G1 Group. Impact Assessment. Sustainable Organisation: Council Refer to Agenda Item 15.1.1 will be financially responsible and That once the current studies, plans and strategies have been sustainable across generations. reviewed for currency and relevance to determine what still needs Strategy L&G1.5 to be done so that appropriate resources can be allocated, Council Manage Council’s assets reconsider the need to carry out a Traffic Management Study for consistent with economic, social, Port Pirie. cultural and environmental values.

That reconsidering the need for the Traffic Management Study be carried out in July 2020 in preparation for the next calling for Black Spot Funding Nominations. 152

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. OM11/12/19 Abattoirs Road Heavy Vehicle Access Theme Request for speed limit reduction and road train gazettal OM462/19 That Council endorse the reduction of the speed limit on Abattoirs Leadership and Governance. submitted to DPTI. Road to 80km/h from Spencer Highway to the eastern property Goal L&G1 Follow up information requested from DPTI and response boundary of the ADM grain storage facility. Sustainable Organisation: Council being finalised. will be financially responsible and That Council request the Department of Planning, Transport and sustainable across generations. Infrastructure extend the 80km/h speed zone on Spencer Highway Strategy L&G1.1 to a point within 100m south of the intersection with Abattoirs Deliver effective, efficient and Road. equitable services which meet community needs and priorities. That Council endorse the gazettal of 36.5m road trains at higher mass limits on the section of Abattoirs Road from Spencer Highway to the ADM site.

That Council acknowledge that further investigation is required into the structural condition of the road pavement of Abattoirs Road so that concept and costings can be prepared for future improvement works. OM22/01/2020 Riverbank Precinct Master Plan Development Theme Meeting with Councillors held to finalise community survey. OM11/20 That Council acknowledge the preparation of a Master Plan for the Community Wellbeing Community consultation commenced with submissions Riverbank Precinct is identified in the Three Year Business Plan Goal CW7 closing on Friday 27 March 2020. and endorse the proposed program for development of the draft Built Environment: A community that values and promotes its rich Update provided at April 2020 meeting. Refer Agenda Item Master Plan. 16.3.4. cultural and built heritage and That Council authorise Mayor Stephens and Councillors Jackson, provides pleasant, well designed Development of Master Plan progressing. Connor and Zubrinich to be asked to provide input to the public environments (living, working, consultation activities and to be consulted with as matters arise shopping and civic) that are during the development of the Riverbank Precinct Master Plan. enduring and sustainable. Strategy CW7.5 The Chief Executive Officer be authorised to release the Provide inspiring, stimulating and community survey regarding the Riverbank Precinct. welcoming public spaces that encourage interaction and meeting for residents and visitors to the region. OM26/02/20 Disposal of Dyna Pac Roller Theme Request for Tender advertised. No tenders received. OM40/20 That Council note the review of the plant number P1412 Dyna Pac Leadership and Governance. Further options for disposal being considered. Roller and the findings of the review. Goal L&G1 Sustainable Organisation: Council That Council acknowledge that this is part of a bigger review of will be financially responsible and plant utilisation and recovery which will inform the review of the sustainable across generations. Plant Replacement Program with the intent of identifying potential Strategy L&G1.5 efficiencies and savings within the capital and operation budgets Manage Council’s assets in future years. consistent with economic, social, cultural and environmental values. That Council authorise the disposal of plant number P1412 Dyna Pac Roller as a result of low utilisation and low forecast works in 153

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. accordance with Council’s Disposal of Land & Assets Policy.

That the Chief Executive Officer be authorised to accept the best price following the procurement process to dispose of the roller. OM26/02/20 Trial Service Level for Tree Trimming Theme Trial commenced and effectiveness being monitored. OM41/20 That Council acknowledges the review of the tree trimming Leadership and Governance. process and program. Goal L&G5 Innovation and Leadership: That Council endorse the trial of the new service level for tree Encourage a culture of continuous trimming being that a customer request will be completed within improvement that encourages four weeks of being received subject to the tree trimming required leadership, innovation and being of a routine nature capable of being carried out by Council’s creativity. labour, plant and equipment. Strategy L&G1.5 Set up, maintain and report on That the trial be carried out for the remainder of the financial year achievements made in continuous with a report brought back to Council by the end of July 2020. improvement program. SM09/04/20 Public Toilets Management Impacted by COVID-19 Theme Review of cleaning has been undertaken and cleaning has SM24/20 That in order to better mitigate the risk to community members Community Wellbeing been adjusted as follows: Goal CW7 using public toilets during the COVID-19 pandemic, Council:  Port Pirie toilets cleaned three times a day

Built Environment: A community  Rural toilets cleaned twice a day with the exception of a. continue to provide access to at least one public toilet in each that values and promotes its rich Adelaide Square toilets which will be cleaned 3 times community and also in areas associated with publicly frequented culture and built heritage and a day areas such as shopping districts and the like, provides pleasant, well designed b. increase the frequency of cleaning for those toilets remaining environments (living, working, open initially to an equal standard, with the exception of Flinders shopping and civic) that are View Park toilets to be every two hours given the known higher enduring and sustainable. level of demand, and Strategy CW7.9 c. temporarily close the remaining public toilets particularly where Provide an environment where these are associated with other temporarily closed facilities. residents feel safe d. note the altered opening hours for the toilets proposed to remain open to be between 7.00am and 6.00pm. That the effectiveness of these mitigation measures, and also additional cost associated with the extra cleaning be monitored for up to an initial 4 week period and a further report be presented to Council if considered necessary. That if during the 4 week period, and based on an updated risk assessment, the Chief Executive Officer is of the opinion that the increased frequency of cleaning is excessive to mitigate the potential risk based on an increasing knowledge of demand, Council delegate authority to the Chief Executive Officer to vary said frequency of cleaning. That the short-term additional cost be managed via the next budget review. 154

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. OM22/04/20 Relocation of John Pirie Anchor Theme Refer Agenda Item 15.3.1 OM123/20 That Council note the desire of John Pirie Secondary School to Community Wellbeing. collaborate with Council and other community organisations to Goal CW7 promote the stories of the history and heritage of Port Pirie and Built Environment: A community surrounding areas. that values and promotes its rich That Council agrees in principle to the development of an culture and built heritage and integrated heritage trail using QR codes as the conduit to digital provides pleasant, well designed story telling. environments (living, working, That Council agrees in principle to the relocation of the John Pirie shopping and civic) that are Anchor to the frontage of the John Pirie Secondary School in enduring and sustainable. Mary-Elie Street. Strategy CW7.5 That the Chief Executive Officer be delegated to work with the Provide inspiring, stimulating and John Pirie Secondary School on the relocation of the John Pirie welcoming public spaces that Anchor and the development of concepts for the QR codes and encourage interaction and bollard markers for the Heritage Trail. meeting for residents and visitors That Public Art and Culture Advisory Committee and the Heritage / to the region. RSL Portfolio members be consulted on the development of concepts for the QR codes and bollard markers for the Heritage Trail. That a further report be brought back to Council providing more details regarding, designs, timing and costs for relocation of the John Pirie Anchor and the development of concepts for the QR codes and bollard markers for the Heritage Trail. OM27/05/20 Disposal of Under Utilised Rollers Theme Advertisement being prepared for the disposal of the OM152/20 That Council note the review of plant numbers P1011 Rib Stone Leadership and Governance rollers (P1011 and P1014). Drawn Roller, P1014 Smooth Drum Drawn Roller and P1411 Goal L&G1 Sustainable Organisation: Council Vibrating Compactor Roller and the findings of the review. will be financially responsible and P1411 included in the updated 10 year plant replacement sustainable across generations. program. That Council acknowledge that this is part of a bigger review of Strategy L&G1.5 plant utilisation and recovery which will inform the review of the Manage Council’s assets Plant Replacement Program with the intent of identifying potential consistent with economic, social, efficiencies and savings within the capital and operation budgets cultural and environmental values. in future years.

That the Chief Executive Officer be authorised to accept the best price following the procurement process to dispose of the rollers. 155

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. OM27/05/20 Temporary Relief of Lease-Licence-Permit Fees – COVID-19 Theme One application assessed and approved. Other general OM153/20 That Council: Leadership & Governance enquiries but no formal applications received. 1. Note that organisations that occupy Council land under various Goal L&G1 arrangements may have been impacted to varying degrees by the Sustainable Organisation: Council COVID 19 pandemic. will be financially responsible and 2. Determine the following conditions to guide applications for sustainable across generations. financial support from said organisations: Strategy L&G1.2  All applications for support be in writing and provide evidence Maintain reasonable rate and user supporting the claim by the applicant; charge increases consistent with  arrangements caught by the COVID-19 Emergency Response quality service provision, user pay Act 2020 and associated regulations be treated consistent principles, Council’s Policy and with that Act; Long Term Financial Plan.  if the ability to use the Council facility has been restricted completely because of directions by either the Federal or State Government, then the Council fee for the applicable period be waived / not charged;  in determining possible relief, the options set out in Council’s Hardship Policy be the basis for consideration;  applications for relief be required to be submitted no later than 31 August 2020; and  any other circumstances be considered by Council on its merits. 3. Delegate authority to the Chief Executive Officer to:  assess each application for financial support on their own merits in accordance with applicable legislation; and  not charge or waive the applicable fee where the ability to use the Council facility has been restricted completely because of directions by either the Federal or State Government.

OM27/05/20 Nurom / Whim Historical Group Offer to Donate “Information Theme Letter sent to Nurom / Whim Historical Group advising of OM154/20 Centre” Community Wellbeing Council decision. That Council issue a 222 permit for the Nurom / Whim Historical Goal CW8 Group to construct the Information Centre but do not support Place: Create a strong sense of taking on the responsibility for any future maintenance and liability place within the city and each of the Information Centre once constructed at this time. rural township in the region Strategy CW8.1 Engage with the community to build on and harness the strong sense of community pride OM27/05/20 Request for Support for Mountain Bike Track at Bowman Park Theme Letter sent to Bowman Park Management Committee OM155/20 That Council note the offer from Climbing Tree to construct a Leadership and Governance advising of Council decision. mountain bike track at Bowman Park as a gift to the community. Goal L&G1 Sustainable Organisation: Council Council support the request from the Bowman Park Management will be financially responsible and Committee and accept the offer from Climbing Tree to donate sustainable across generations. 156

REPORT 16.3.4 Action Report: Director Infrastructure (Cont’d)

Meeting Date Council Resolutions Strategic Reference Status & Motion No. labour and plant to construct the mountain bike track. Strategy L&G1.5 Manage Council’s assets Council delegate authority to the Chief Executive Officer to enter consistent with economic, social, into a Memorandum of Understanding with the Bowman Park cultural and environmental values Management Committee for the ongoing monitoring and maintenance. OM27/05/20 Budget Review 3 – Power for Smelter’s Picnic Theme Purchase order issued to contractor. Waiting on OM159/20 That Council authorise the allocation of $20,000 to the Parks and Leadership and Governance manufacture of power board so that works on site can Gardens budget for the completion of the power supply relocation Goal L&G1 commence. in Memorial Park to support the Smelters Picnic event, to be Sustainable Organisation: Council funded by reallocation of $10,000 from the Economic will be financially responsible and Development Budget and also $10,000 offered from Nyrstar. sustainable across generations. Strategy L&G1.2 That Council thank Nyrstar for its generous offer to partner with Adhere to sustainable financial Council to complete this project. management principles SM10/06/20 Local Government Road Transport Infrastructure Projects Theme 2020/21 capital budget currently being finalised for review SM44/20 That Council note the submission made to the Deputy Prime Leadership and Governance by Council. Minister is response to the Expression of Interest for projects to be Goal L&G1 funded by the Local Government Road Transport Infrastructure Sustainable Organisation: Council

Program. will be financially responsible and Having consideration to the submitted list of projects the following sustainable across generations. projects are recommended for funding under the Local Road and Strategy L&G1.5 Community Infrastructure Program: Manage Council’s assets

 Wandearah Road Reconstruction $115,000 consistent with economic, social,

 Ellen Street Bus Stop $75,000 cultural and environmental values.  Warnertown Road Entrances $100,000  Sealing of urban unsealed roads (Pirie West area) $265,731

Refer to Agenda Item 15.3.3. SM45/20 That a report be brought back to Council on where the additional allocation of Roads to Recovery funding has been spent or planned to be allocated.

157

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Corporate & Community OFFICER: Ray Van Keulen, Rates Officer

REPORT ITEM: 16.4.1 REPORT TITLE: GENERAL VALUATION UPDATE 2020/21

Timeframe N/a Budget Impact N/a File Reference 18.80.2.2

DISCUSSION

Council uses the adopted Capital Valuations provided by the Valuer-General as the basis to raise its annual rates. According to the Valuations received so far the total capital value has increased by 2.16%. The attached table shows the 2020/2021 valuations and overall percentage changes for each Land Use category.

A representative from the Valuer-General’s office will join the meeting to provide an overview of the General Valuations.

The information contained in this report is up to date at the time of printing but could be subject to change up to 30/6/2020.

2020/21 CV Overall CV % Local Government Code 2020/21 No. Total Change Residential 7,635 1,412,284,000 -0.09% Commercial - Shop 137 101,889,000 -2.51% Commercial - Office 43 21,955,000 6.24% Commercial - Other 193 136,136,100 0.25% Industry - Light 80 17,878,000 3.77% Industry - Other 43 39,177,600 0.83% Primary Production 1,030 686,609,300 8.73% Vacant Land 952 52,762,400 0.06% Other 551 104,211,180 0.49% Marina Berth 0 0 0.00% TOTAL 10,664 2,572,902,580 2.16%

158

MEETING: ORDINARY MEETING OF COUNCIL DATE: 24 JUNE 2020

DEPARTMENT: Corporate & Community OFFICER: Lynne Walden, Director Corporate & Community

REPORT ITEM: 16.4.2 REPORT TITLE: ACTION REPORT – DIRECTOR CORPORATE & COMMUNITY

Meeting Date & Council Resolution Strategic Reference Status Motion No. OM22/8/18 Motion Without Notice Theme . Report being prepared. OM229/18 That a report be brought forward prior to the 2019/2020 Budget Economic Prosperity discussions to address having a public forum to discuss funding Goal EP2 opportunities and a Junior Sports Policy. Establish the Port Pirie region as a must visit destination Strategy EP2.1 Encourage and support the development of additional tourism products within the region, including interpretive signs and centres, accommodation, trails and attractions. OM23/10/19 Regional Employment Trial Update Theme . IN PROGRESS – waiting advice of the OM368/19 That Council acknowledge the progress of the Regional Community Wellbeing amount Employment Trial and endorse the Mayor forwarding a letter of Goal CW5 support for its continuation. A “Work Ready” skilled workforce Strategy CW5.2 That as a partner to the Activate Business trial - Council support Develop a workforce with skills appropriate to the the costs of establishment of a pop-up shop in Port Pirie’s CBD for region’s key industry sectors 6 months to the value of the rates for that period.

159 REPORT 16.4.2 Action Report – Director Corporate & Community (Cont’d)

Meeting Date & Council Resolution Strategic Reference Status Motion No.

OM7/05/20 Governance Policy Review Theme . ONGOING OM160/20 That Council note that: Leadership & Governance . Glass Beverage Containers Policy . the Glass Beverage Containers Policy is to be deleted and; Goal L&G2 deleted. . the Footpath Development & Maintenance Policy, Outdoor Accountability . Polices updated Trading & Dining Policy, Private Works Policy and Road Strategy L&G2.2 . Infrastructure Cost Sharing Policy are to be amended as Ensure that Council’s plans, projects and Trees Policy to come back to contained in the agenda report. activities are aligned with the strategies of the Ordinary Meeting . The Trees Policy be reviewed at item 8.2.1 and resubmitted to Community Plan Council. OM7/5/20 Elected Member Training & Development Policy Theme . COMPLETED OM161/20 That Council adopt the proposed amendments to the Elected Leadership & Governance . Changes adopted. Members Training & Development Policy. Goal L&G 2 Accountability Strategy L&G 2.2 Ensure that Council’s plans, projects and activities are aligned with the strategies of the Community Plan

OM7/5/20 COVID-19 Rate Relief Theme . COMPLETED OM162/20 That Council: Leadership & Governance . Hellenic Club advised. 1. note the impact of the COVID-19 mandated closure of premises Goal L&G1 of the Hellenic Club, on the activities of the Greek Community Sustainable Organisation which has meant that they have been unable to trade since 19 Strategy L&G 1.2 March 2020 meaning they have been unable to generate any Maintain reasonable rate and user charge income; increases consistent with quality service 2. note that the Club has not been eligible for any other provision, user pays principles, Council’s Government COVID-19 relief support programs; and Policy and Long Term Financial Plan 3. approve the waiving of $854 being the 4th quarter rates (including service charges) instalment for 2019/20 for the property at 72 Florence Street Port Pirie, as contained in the provisions of the Financial Hardship Policy.