Prep Parents’ Organization Steering Committee Meeting Minutes Wednesday, April 16, 2014 Present: Laurel Linetsky-Fleisher, Stephanie Coffey, Janet Dunbar, Neera Chopra, Sarah Morgenstern, Amoryn Engel, Karra Greenwood, Lorraine Gibson, Cheryl Guilfoyle, Lori Elder, Jody Jacobson, Johanne Dotsikas, Christina Eaton, Jan Harkness, Andrew Delzotto, Tania Martin, Jane Kilburn Boyle, Tori Barton, Jill Adolphe, Yoo-Mi Astley, Suchi Stanger, Jody Howe, Maria Salishcheva, Shelina Jessa, Natalie Davidson, Olga Tchetvertnykh, Liz O’Brien, Perry Lupyrypa, Jasmine Daya Guests: Tom Babits, David McBride, Heather McCall Regrets: Kristi Duncanson, Astrid Player, Simone Odendaal, Lynne Bridgman, Mariza Griffith, Janet Miklas, Zoe Mahony, Absent: Connie Carmichael, Brenda Benattar, Jennifer Tanenbaum, Nina Abdelmessih, Robin Richardson, Sikin Dharmashi, Suneeta Monga, Albina Huang,

1. CHAIR’S REPORT LAUREL LINETSKY-FLEISHER Good morning and thank you all for coming today. We are into the home stretch now! Hard to believe, it seems to have gone by quickly. This spring is going to be a very busy term with lots of exciting events. I would like to welcome our guests, David McBride and Heather McCall from Admissions and Tom Babits who will be presenting to us in Don’s absence. This will be Neera’s last meeting as PO President, as she finishes her term at the AGM on April 25th. Neera, thank you so much for your unwavering support of the PPO, and for your friendship. I have fully enjoyed working with you this year and would like to congratulate you on a very successful year at the Upper School! Thank you to Janet Dunbar for preparing the minutes of our last meeting on February 20th which were emailed out to everyone with the agenda. I hope you have all have had a chance to read them. I would now like to take a moment to approve them. Motion for approval? Christina Eaton. Can I have someone second the motion, please? Natalie Davidson. All in favour? Motion carried. Thank you. I would like to make a motion to approve the Financial Statements for January - March 2014 prepared by Natalie Davidson. Motion for approval? Tania Martin. May I have someone to second the motion? Stephanie Coffey. All in favour? Motion carried. Thank you! Grad Photo Day for Form 7 was held on March 31st. Thank you to Cheryl, Tania and Jane for organizing volunteers to help the photographers speed things along by making sure the boys buttoned their jackets and combed their hair! It all went smoothly and quickly, so thank you to everyone who volunteered their time and efforts. Jody has been very busy putting together the new slate for next yearʼs committee. Thank you Jody for all of your efforts in working on completing the nominations. I know you are all dying to know who will fill in all the positions next year….. Well, you will have to attend the AGM on April 25th to be the first people to hear the announcement!! The new slate will be read by Steph, our incoming Chair. The AGM will be at Vaughan Estates this year and will be followed by a lovely and delicious luncheon. Our guest speaker will be Susan Ormiston, Senior CBC News Correspondent and current new parent at UCC of a son in Year 1. Her career spans more than 25 years reporting from hot-spots including; Afghanistan, Syria, Egypt and Libya; Haiti, Lebanon and South Africa. She recently returned from three years in London, UK covering Royal weddings, babies, the Jubilee, and the Olympics. From there she reported on the Arab spring, the Euro crisis, Pope Francis, the Bangladesh disaster, and both the election in (1994) and the death in 2013 of Nelson Mandela. She has won numerous awards including three Geminis – in 2007 for Best Reporting from Afghanistan and a Foreign Press Award in 2011. As an interviewer, she has sat down with a wide variety of news-makers including Bill Clinton, Michaëlle Jean, U.S. General Stanley McChrystal, IMF President Christine Lagarde, Celine Dion, Shania Twain, Russell Peters, Sir David Frost, Peter Munk and in New York last fall – STING. She’s a frequent guest host for The National, The Current, As It Happens and on CBC News Network. Susan has also reported for CBC’s magazine programs The Fifth Estate and Marketplace and spent a decade as investigative correspondent for CTV’s W-Five. Please join us to share her incredible journey as a world-renowned journalist. A number of you have already registered, so thank you. For those of you who havenʼt registered, I encourage you to do so today. The registration deadline is today. May 15th is the Staff and Faculty Appreciation Tea at Admission House, 3:45-5:00, attendance is most appreciated. Since it is on campus, attendance by staff and faculty will likely be high. It would be great to have as many PPO committee members there as possible. PPO Donation of funds this year: I would like to make a motion to approve the expenditure of of approximately $25, 000.00 from the PPO funds toward the Prep Playground Initiative. Can I have a motion for approval? Lori Elder. A seconder? Cheryl Guilfoyle. All in favour? Motion passed. It was discussed and decided that if we have any more funds coming in between now and the end of school, we will add that to the Playground gift. Upcoming Events- Wed April 16th-7-8:30 pm, Seminar on Youth Technology Use and Overuse- ‘Help! I Can’t Get My Kid Unplugged’ presented by Toula Kourgiantakis of CAMH, Upper School Student Centre Thurs April 17th - SK-5 Student Led conferences, no school for Forms SK-5 Friday April 18th- Monday April 21st- Easter Long Weekend Friday April 25th - Blue Ties Pancake Breakfast, 2 seatings, 7 am and 7:45 am (second seating is already full!) Friday April 25th PPO/PO Annual General Meeting (10:00 am) and Luncheon (11:30 am)- Vaughan Estates Wed April 30th – Form 7 Transition to Upper School Info Night for parents and Form 7 Parent Cocktail Reception Wed May 7th-Raising Sexually Healthy Children workshop with Jennifer Paterson, a sexual health promoter with Toronto Public Health, 7-9 pm, Prep School library Thurs May 8th – New to Blue Grades 6 & 7, 10:30 am-12:30 pm Monday May 12th - Thurs May 16th- Community Service Drive, books and sports balls Monday May 12th – New to Blue, Grade 3 & 5, 10:30 am-12:30 pm Tues May 13th -New to Blue SK, 9:30 am-11:30 am Tues May 13th- Volunteer Reception, 6:30-8 pm, Grant House Wed May 14th- Forms 6 & 7 Grandparents and Special Friends Day, 1 pm, Weston Hall Wed May 14th- Spring Concert, 7 pm, Weston Hall- featuring the Forms 5-7 choir and the Form 6 & 7 concert and jazz bands Thurs May 15th – Staff and Faculty Appreciation Tea – Admission House, 3:45-5 pm Friday May 16th- Long Weekend , early dismissal Monday May 19th- No classes Tues May 20th- Classes resume Tues May 20th-Piano recital, 6:30 pm, Weston Hall Thurs May 22nd FINAL PPO meeting of the year! Wed May 28th- Primary Concert, Forms SK-5, 2 pm, Weston Hall th Thurs May 29 - Grandparents and Special Friends Day –Forms SK-5, 1 pm, Weston Hall In closing, our last meeting for this year will be on May 22nd. I look forward to seeing you all then. We will be getting our picture taken, so I hope that everyone can be there. I will now turn the meeting over to Stephanie for her report.

2. VICE CHAIR’S REPORT STEPHANIE COFFEY 1. PARENT SOCIALS - two forms remaining. - Form 5 is hosting a pub night at The Quail and Firkin on Monday, May 12th from 7-9pm - Form 7 is hosting a wine, cheese and dessert social in the Upper School dining hall following the Upper School transition parent information night on Wednesday, April 30th from 8:15 to 10pm. 2. FORM YEAR END PARTIES Forms should all have a year end party selected and in the process of being authorized, booked and communicated. This party must receive permission from David Girard. It then should be put in Heads Up for three weeks prior to the event with any waivers possibly required. A few parties already scheduled include SkyZone, Ultimate Frisbee or Super Elite Football at the UCC Fields with Licks BBQ truck and Blue Jays game. 3. YEAR END TEACHER GIFTS Year end gifts are to be purchased and distributed to same teachers as Christmas. Please consider using FundScript and allow the three weeks for delivery. Do it this week and it will be one more thing off your list! 4. BUDGET Form treasurers should be reminded to ensure their budget is up to date and on task for the final expenses including year end party and teacher gifts. If it appears there will be a balance in the account due to gifted events, please decide how this will be allocated and ensure it is communicated to the parents who made the $125 contributions. Will it be made as a donation and if so please consider the playground project where the PPO is directing its funds this year.

3. HEADMASTER’S REPORT TOM BABITS Thank You’s Thank you to: • The Executive and Advisory Committee for your support of the Primary playground – we’re excited about the current planning process. To date $350,00 has been committed • Our Special Events Co-ordinators for organizing the Blue Ties Breakfast, April 25 – the theme is gratitude • Your support of the Form 2 Bake sale to support the Therapeutic Clown program at the HSC. On that note, we are deeply grateful to all for your dedication to supporting the boys. Talk about Bernard’s retirement Small School Feel FY/Form 7 Norval trip • First trip is out this afternoon Assessment and Reporting Student Progress in the Primary Division • Primary Division working on revisions to the Report Card – led to deep work on assessment practices as well Kent State Visitors • One of the first accredited professional teaching programs specific to the IB has been initiated at Kent State University • 16 teachers and 2 professors visited classrooms and took part in an assessment and portfolio workshop with Dianne Jojic and Lisa Fleming French assessment for new boys • Moves to an online format this spring for incoming Form 6 and 7 students Big School Opportunities Earth Week – review schedule Prep School Winter Term 2013-2014 Athletics Summary • U10B Basketball – CISAA – finalists • U10A Basketball – CISAA – champions • U11 Basketball – CISAA – third • U12B Basketball – CISAA – U12D2 tournament qualifiers • U12A Basketball – CISAA – U12 D1 finalists; UCC invitational tournament finalists; LCC invitational tournament champions • U13B Basketball – CISAA – U13D2 semifinalists • U13A Basketball – CISAA – U13D1 champions; CAIS U13 national tournament finalists. • U12 Gr. 5 Hockey – UCC Boyd Caldwell Tournament consolation champions; CISAA semifinalists • U12 Gr. 6 Hockey – UCC Boyd Caldwell Tournament semifinalists; CISAA champions; LCC Tournament champions • U14 Gr. 7 Hockey – CISAA U14D1 – LCC U14 Tournament champions; UCC U14 invitational tournament Consolation Champions • Swim Team – had a terrific CISAA championship with many boys swimming their personal best Jazz Band OBA Festival – Gold and invitation to nationals Role of Faculty Changes in Faculty • Laura Heyes returns to SK as lead teacher with Pina Porto resuming as our Educational Assistant • Jennifer Harper returns to support Primary teaching • Lisa Cheswoth has returned to her new role in MY English and CFL Faculty delivering workshops or working on curriculum at the local and international level • Kathryn Edmondson (Prep Music) conducted an Orff music workshop at the Prep for 80 music teachers • Mark Baxter (Prep PHE) conducted PYP PHE training in Vienna • Dianne Jojic (Prep PYP Co-ordinator) and Lara Jensen (Prep IT) have delivered IB workshops this year Institute for Child Study Placements at the Prep School • The Howard Jackman Institute of Child Study (ICS) is renowned for its research into best practices in education and it offers a two-year master's degree program for new teachers. • We’ve had a growing 6 year relationship – positive impact on Faculty culture. • We've hosted and mentored candidate teachers from ICS for five years. We currently have Andre Lau (3C), Stephanie Guy (WWCFL) and Sarah Walker-Maltby (4O) with us. Faculty Recruiting • Attended CIS fair in Toronto. • Currently recruiting: o 2 Primary Teaching Assistants (1 FT, 1 PT) o Science Teaching Assistant Outdoor “Learning Grounds” plans were unveiled. $350K has been raised to complete the eastern portion of the grounds as well as the Westside outdoor sports surface. Construction will begin in late summer and should be completed by November. Christina Eaton will write up a summary and distribute it to the Grade Reps. The remainder of the Grounds won’t be finished until the Think Ahead Campaign is completed and funds are raised. 4. BLUE TIES BREAKFAST JASMINE DAYA There are 2 seatings at 7 a.m. [cafeteria & Weston Hall]. 7:45 a.m. seating is full. Please sign up to volunteer. We need you! Dads and boys will check-in and be told where they are eating.

5. ADMISSIONS REPORT HEATHER MCCALL & TOM BABITS Admissions are complete for the 2014-15 academic year. There is one spot left in boarding. Most of UCC’s admissions are from the Prep. Discussion & Results from the Admissions Survey to the PPO: • Outsiders have a 50/50 positive feedback regarding UCC • 75% of PPO is comfortable speaking to people about UCC • Most are comfortable with admissions process • Most are open to forwarding information about UCC 3 Areas of Interest: • Academics - level of difficulty, IB • Athletics - does boy have to be great athlete • General - school community/culture Marketing Material • Small essential UCC info pack idea was suggested - many not comfortable handing it out • Prospective parents to contact Current parents • Open House - used existing families to promote the school • Facebook • Blues News Newsletter sent to everyone who contacts UCC • Market to feeder schools • Hand deliver offers • Current Parent video • Video by boys who just graduated to discuss the benefits of IB once in university 6. NOMINATIONS REPORT JODY HOWE As past chair, my responsibilities were to put together the PPO slate for the 2014-2015 school year. There was a tremendous response to the call for self-nominations. There are a lot of returning committee members as well as some new names which will make up a fantastic new committee for next year. Steph, you will have a very enthusiastic group next year. I wish you great success as chair!

Unfortunately, you will have to wait until the PO/PPO AGM and Parent luncheon on Friday, April 25th to hear the full slate of committee members!! All PPO committee members, current and incoming are invited to attend the AGM. This year, it is being held at the Vaughn Estates at the Estates of Sunnybrook. Registration for the AGM starts at 9:30, the meeting starts at 10. Following the AGM, the PO and PPO will be hosting the annual parent luncheon. Registration for the lunch starts at 11:30, with lunch starting at 12. We encourage all members of the parent community to come to the luncheon and we encourage you to get your friends together for this fun and informative luncheon. Has everyone registered? For those who haven’t, we are going to take five minutes now to do just that! It is easy enough to do, I did it on my iphone the other day. I sent everyone the email with the link this morning. Please take a moment to do it now. Please let me know if you have any questions. 7. COMMUNITY SERVICE PERRY LUPYRYPA Community Service Annual Spring Book and Sports Ball Drive! Gather your children’s gently used Books and Sports Balls (soccer/basketball/baseball/football, etc) to help your son raise House Points and gain pride in helping those less fortunate. Drop them off in the House-coloured bins at the prep driveway between May 12 - 16 from 7:50 to 8:30 a.m. and from 3:00 to 4:00 p.m. (just before the long weekend) We have help from Mr Hustler's Blue Cadets and Ms Stewarts’ Community Service team to help drum up support. There will be a blurb in Head's Up on May 1 and 8th, and the boys will be making announcements about the drive and house color points during assemblies. After the drive the PPO Community Service team will be sort and deliver the donations to our Horizon's partner schools. Uniform Sale The US Used Uniform Sale it is a significant source of funds for the PO. It is not just for the upper school boys - but the entire school. We require a considerable amount of volunteers for this event and, it could also do with some help promoting it to the Prep. It's particularly helpful to have experienced volunteers who know the school and uniform when new parents come in - and even current parents who aren't so close to what the boys requirements are. 7. NEW PARENTS REPORT SARAH MORGENSTERN & LIZ O’BRIEN The New to Blue events for new boys and their parents are scheduled for various dates in May. These events include welcome activities for the boys and information sessions for the parents coordinated by the Admissions team. The PPO team is preparing to assist the Admissions team with preparation of the New to Blue parent handbook, the uniform fashion show put on by Patti (Prep Shop), securing parent volunteers for the event and updating the PPO presentation for the sessions. We will be seeking volunteers from current and new form/class reps and any other interested parties. 9. GRANDPARENTS DAY JOHANNE DOTSIKAS & JANET MIKLAS Grandparents/ Special Friends day is approaching and we will need volunteers for the following dates. • Wednesday May 14th Middle School Forms 6 and 7 • Thursday May 29th Primary Forms SK to 5 Please sign up or encourage parents to volunteer. It would be ideal if we could find two volunteers per form. We will require approximately 10 volunteers on each day. This year it will be even better as we will not require volunteers to take photos. The school will be hiring a photographer who will take pictures and print them out on the same day for the grandparents to take home with them. 10. USED UNIFORM LORRAINE GIBSON & YOO-MI ASTLEY The Used Uniform Sale will take place on Monday June 9th from 9 a.m. - 1 p.m. $3388 has been raised so far. Volunteers will be needed on June 9th. 11. MABELS LABELS LORI ELDER Join us in being one step closer to eliminating our lost and found! Upper Canada College Prep Parents’ Organization has partnered with Mabel’s Labels to ensure your son is label ready for school! Personalize his items with peel and stick clothing labels, bag tags, allergy alert labels & more… there’s a label for everything your young man brings to school.

Personalize your labels as you choose. Dishwasher, microwave, laundry safe and kid tested! Easy online ordering has your labels dispatched to your door within 1 business day. Visit www.uppercanada.mabelslabels.com to place your order. 12. COMMUNICATIONS MARIZA GRIFFITH Some posters have gone missing. I wanted to know if anyone had any or if they have an event coming up that one would be needed so that I can take an inventory. 13. GRADE REPORTS a. SK CHRISTINA EATON • A farewell party was held for assistant teacher Christine Cochrane on March 4. Ms. Cochrane’s last day was the Friday before March Break started. The SK class parents were sad and disappointed about saying good-bye to Ms. Cochrane as everyone agreed she is an excellent teacher; • Laura Heyes has returned from maternity leave to lead the SK class, with Pina Porto returning to the role of assistant teacher; • A third SK class parent has volunteered to play a key role on the PPO next year, creating a good pipeline of “new” parents; • Laura Heyes organized a week-long “Stay & Play” open house for class parents so she could get to know the parents (and vice versa). This took place in the morning, before class started, during the second week back after March Break; • The SK students are now settled into a new routine at school; and, • The SK year-end party invitation was sent out on April 8, giving parents lots of time to respond before the party is held on May 23. b. Grade 1 ROBIN RICHARDSON 1) Planning for end-of-year party at Norval is ongoing. We are coordinating with Norval staff to organize a planting/service project to do during the party - something the boys can come back to harvest in the fall, and possibly a tree that they could visit each time they go to Norval! 2) Grades 1&2 will be throwing a small bridal shower for Yvonne Lai, who will also be leaving UCC at the end of the year. I also have some updates from the Green Initiatives team: 1) Earth Week will take place from April 22-25. Start planning now for "green" ways to school - colour house points will be awarded for human-powered transport, carpooling, and TTC commuting! Boys and parents also have the opportunity to volunteer in the gardens with planting and spring cleanup. 2) The first phase of the Learning Playground is scheduled to break ground the week before school begins. The first areas to be renovated are the sport court at the SW corner of the property, and the existing play area by the pick-up zone (where the sandboxes and climbers are). 3) Tina Jagdeo is investigating the possibility of a living wall indoor planting area outside the Centre for Learning. More details to come as they are fleshed out. c. Grade 2 CONNIE CARMICHAEL • Current 2F mom Allison Abbott (Lachlan) has agreed to be the Form 3 grade rep for next year. Thanks to Allison for volunteering. • Plans for our year end party - a class trip to the Blue Jay game - are well under way. Permission slips etc. will be going home at the beginning of May. • 1G and 2F will be joining forces to hold an in-class bridal shower for Yvonne Lai, our Teaching Assistant, in late May or early June. Yvonne will be married in August. d. Grade 3 LORI ELDER Form 3 is in the process of planning our Year End Party for Monday June 9th after dismissal. We hope to engage the Boys in an old fashioned relay and games party hosted by the dynamic team of ASP. Our food will be provided by Lick's Burgers and George's ice cream truck. David Girard will confirm the booking of the fields / gym with us this week. Our hope is that Form 3 will be able to make a generous donation to the new Prep School Playground with some of the funds from our Class Funds this year. e. Grade 4 KARRA GREENWOOD No Report. f. Grade 5 AMORYN ENGEL • We have arranged parent social for Monday May 12. Will be hosted at Quail and Firkin starting at 7pm • in process of planning Form 5 party to take place on campus on Monday June 9. Awaiting confirmation from Mr. Girard. • Coffee morning with Dr Power is filling up slowly for May 2. Not sure that we will need May 16 date. • have asked form parents to consider using some of leftover form funds to make a donation to prep playground. g. Grade 6 TORI BARTON end of year party booked: June 4th Skyzone coffee ams with Dr. Power: April 25th and May 30 - will be in Heads Up two weeks prior only thing left to do: teacher gifts!!! h. Grade 7 JANE KILBURN BOYLE & TANIA MARTIN • Parents Social confirmed for Wednesday 30 April following the Upper School Parent Information night - parents will wander over to the Upper School Dining Hall for wine, cheese and desserts. School event will run approx 6:15pm -8:15pm. • Parents event will start 8:15/8:30pm until 9:30-10pm. • Parents to be notified via email invitation. (paperless post?) • Budget to be finalized Monday. • Boys end of year party confirmed! Thursday 5 June at the UCC Fields: • Licks Bbq truck confirmed • Either Ultimate Frisbee or Super Elite Football to moderate....pending/ • ** Boys will have been issued their new laptops for Upper School and must leave them in lockers • DVD video confirmed for graduation ceremony • School has agreed to mail out to each family over the summer. • Mr. Elgie gathering footage of boys from Norval. • Laptop cases are available but only one frame sold - should we proceed or just do dvd ($11.60 each delivered with school logo and class of 2019) • Teacher gifts to be organized and ordered by Victoria Ostler. She will begin process of gift card ordering before Easter Break. • Class gift will be balance of budget towards planters in new prep garden. (Cost approx $1500 -- possibility of $3000+ • Form Coffee with Dr. Power already well attended - waiting for a few more replies from this week's Heads Up. • Final Norval trips upcoming -- with boys going with their new houses. Reminder notes/invites to be distributed via email.