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NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated at Hubli, the 18.04.2016 Office of the General Manager Telecom, Dharwad Telecom District, 4th Floor, ‘Sanchar Sadan’, Station Road, Hubballi-580020. E- TENDER DOCUMENT for “ANNUAL MAINTENANCE CONTRACT OF WINDOW/SPLIT AC UNITS IN DHARWAD SSA” NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated 18.04.2016. Cost of Tender Document: Rs.573/- (Rs.500+73 VAT @ 14.5%)-Non Refundable Date and Time of e-Bid Opening: 15:30 hours of 12.05.2016. Telephone Nos: 0836 2252155 or 2252044 Website: www.karnataka.bsnl.co.in Name of the Bidder ……………………………………………………………….. Page 1 of 68 NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated at Hubli, the 18.04.2016 TABLE OF CONTENTS Section Content Page Nos QUALIFYING BID DOCUMENT Table of contents 2 Check List for Tenderers 3 1 : Part-A Detailed Notice Inviting Tender (DNIT) 4-7 1 : Part-B News Paper Notice Inviting Tender (NNIT) 8 2 Bid Form 9 3 : Part-A Bidder's Profile 10 3 : Part-B Certificates/ Undertakings 11-12 4 : Part-A General Instructions to Bidders(GIB) 13-23 4 : Part-B E-tendering Instructions to Bidders 24-29 5 : Part-A General (Commercial) Conditions of Contract (GCC) 30-38 5 : Part-B Special Conditions of Contract (SCC) 39-48 6 : Part-A Scope of work & Specification 49-51 6 : Part-B Location details 52-60 7 : Part-A Agreement Specimen 61-62 7 : Part-B Proforma for Performance Security Deposit Bank Guarantee 63-64 8 : Part-A Letter of Authorization to attend bid opening 65 8 : Part-B Details of Electronic Fund Transfer 66 FINANCIAL BID DOCUMENT 67 9 Financial Bid- Price Schedule (BOQ) 68 Page 2 of 68 NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated at Hubli, the 18.04.2016 Check List for Tenderers Have you submitted the following documents with your Qualifying/ Financial bid? Please confirm. All these documents should to be signed/ self-attested by bidder. Submitted or Sl. Details of the document Not No. Applicable Contents of 1st Envelope Cost of the Bid form in accordance to Clause No.1.1 of Section-1 Part-A 1. (DD/ Banker’s Cheque/ Cash Receipt in Original) Bid Security in accordance to Clause No.1 of Section-1.1 Part-A 2. (DD/ Banker’s Cheque/ PBG in Original) Latest NSIC Registration (valid at least till the date of tender opening), in case 3. of claim for the exemption from payment of Bid Security and cost of tender document Tender document in original, duly filled in and digitally sealed by the tenderer 4. or his authorized representative. (All corrections and over writings must be signed along with seal) 5. Bid Form, duly filled in, as per Section-2 6. Bidder’s profile and certificates/ undertakings duly filled in, as per Section-3 Certificates from all Directors, if applicable, of the bidder stating that none of 7. their near relatives are working in BSNL in accordance with clause No.1 of Section-3, Part-B. The copy of Experience certificate, issued by the competent authority, as per 8. DNIT’s clause no. 3 of Section-1, Part-A. The Registration of Firm: Please attach attested copies of documents of registration/ incorporation of your firm with the competent authority as required by business law. The authenticated copy of registration in case of 9. proprietorship, copy of registered partnership deed in case of partnership firm, copy of registered Memorandum of Association in case of Company, as applicable. Original “Power of Attorney”, if applicable, in case person other than the Bidder signed the documents. The power of attorney should be for specific 10. work and not general power of attorney. Tender is liable to be rejected if power of attorney is not submitted accordingly. 11. Authorized Signatory in case of Partnership firm/ Company 12. Valid Service Tax Registration Certificate, if applicable. 13. Valid EPF Registration Certificate (Please refer clause 17 of Section-1 Part-A) 14. Valid ESI Registration Certificate, if applicable. 15. Attested copy of PAN Card 16. Details for Electronic Fund Transfer 17. Letter of authorization for attending bid opening, if applicable Contents of 2nd Envelope 18. Rates quoted in the Financial bid- Price Schedule (BOQ) (Section-9) Page 3 of 68 NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated at Hubli, the 18.04.2016 SECTION-1 PART-A Detailed Notice Inviting Tender (DNIT) Office of the General Manager, Dharwad Telecom District, 4th Floor, Sanchar Sadan, Station Road, Hubballi, Karnataka. Pin code: 580020, Tel: 0836-2252088, Fax: 0836-2252100, Email: [email protected] Website: www.karnataka.bsnl.co.in NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated 18.04.2016. General Manager, Dharwad Telecom District, Hubballi invites digitally sealed tender for Annual Maintenance Contract of Window/Split AC Units of various make and type in Dharwad SSA from the eligible bidders. The bidders can visit our website www.karnataka.bsnl.co.in and follow Link http://eprocure.gov.in/cppp/ given under e- Procurement Portal OR go directly to http://eprocure.gov.in/eprocure/app 1. Details of Tender: 1.1. Details of Estimated Cost and EMD: Sl. Approximate Estimated Cost EMD Cost of the Name of the N Quantity (in Rs.) (in Rs.) tender Work o document 30,500/- Rs.573/- Annual Window 12,18,000/- Split AC (Rupees (Rs.500+73 Maintenance of AC (Rupees Units Thirty VAT at 1 Window/Split Units Twelve lakhs thousand five 14.5%) AC Units in Eighteen hundred { Non Dharwad SSA 182 Nos 224 Nos thousand only) only) refundable} 1.2. Location of Window/Split AC Units to be under Annual Maintenance Contract: Location in Dharwad SSA Telephone exchanges and GSM BTS sites under three Revenue Districts viz: Dharwad, Haveri & Gadag as per in Section-6 Part-B 2. Date & time of start, submission and opening of e-bid: 2.1. Time and date of start of e-bid for download: From 14:00 hours on date 21.04.2016. 2.2. The e-bid shall be available for download: Up to 14.00 hours on date 12.05.2016. 2.3. Time and last date of submission of e-bid: Up to 15.00 hours on 12.05.2016. 2.4. Time of opening of Qualifying Bid: At 15.30 hours on 12.05.2016. Page 4 of 68 NIT No: PLG/E-Tender/9-105/AMC of AC Units/16-17/1 dated at Hubli, the 18.04.2016 3. Eligibility Criteria: The prospective bidders should satisfy the following conditions. Bidder should has completed the repair or maintenance of Window/ Split AC units of various make and type in BSNL, Central or State Government Department/PSU or Licensed Telecom Service Provider for minimum 25% of the Estimated Cost of this tender during last two successive financial years and current financial year (from 1stApril 2013 to 29th February 2016), in total. The experience certificate should be issued by the officer equivalent to the minimum rank of Divisional Engineer in case of BSNL, Central or State Government Department/PSU, and of work order issuing authority in case of Licensed Telecom Service Provider 4. Purchase of Tender Document: Tender document can be obtained by downloading it from the website http://eprocure.gov.in/eprocure/app. The physical copy of the Tender document would not be available for sale. 4.1. The bidders downloading the ten d er document are required to submit the tender fee worth amount mentioned in clause no. 1.1 of Section-1 Part-A through DD/ Banker’s Cheque along with their proposal, failing which the proposal shall be left archived unopened/ rejected. The DD/ banker’s Cheque shall be drawn from any Nationalized/ Scheduled Bank in favor of A.O. (Cash), O/o G.M. Telecom, BSNL, Hubballi and payable at Hubballi. The DD should be valid for at least 90 days from the date of DNIT. OR Can also be paid as cash payment to the A.O. (Cash), O/o G.M. Telecom, BSNL, Hubballi. Cash payment will however be accepted up to 04-00 PM only. Original Cash Receipt shall be produced. 4.2. The Crossed Demand Draft/ Bankers Cheque or Original Cash Receipt should be submitted offline in the envelope as mentioned in clause 5.1 Section-4 Part-B. 4.3. The Tender fee is non-refundable & non-transferable. 5. Bid Security/EMD: The bidder shall furnish the bid EMD of worth amount mentioned in clause 1.1 of Section-1 Part-A in one of the following ways: Demand Draft/ Banker’s Cheque issued by any Nationalized /Scheduled Bank drawn in favour of A.O(Cash), O/o G.M.Telecom, BSNL, Hubballi and payable at Hubballi. The DD should be valid for at least 90 days from the date of DNIT. OR Bank Guarantee from a scheduled bank drawn in favour A.O(Cash), O/o G.M. Telecom, BSNL, Hubballi, which should be valid for 180 days from the DNIT date. 6. Place of opening of Tender bids: Tender shall be opened through ‘Public Online Tender Opening Event (POTOE/ TOE)’. BSNL’s Tender Opening Officers as well as authorized representatives of bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. Kindly refer clause 7 of Section-4 Part-B of Tender document for further instructions.