Permit to Work Ensuring a Safe Work Environment Introduction Industrial Workers Face Many Hazards in Their Daily Routines
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Permit To Work Ensuring a Safe Work Environment Introduction Industrial workers face many hazards in their daily routines. These hazards man- ifest in the forms of toxic and flammable materials, tasks like welding or electri- cal work, or even working in confined spaces. To prevent accidents, all industrial facilities are required to implement safeguards in their operations. A Permit To Work (PTW) system is an integral part of a safe system of work and helps to manage activities that carry potential dangers to workers. PTW systems form an essential part of the risk assessment process. All tasks should be evaluated to identify the nature of the task and any associated risks and hazards. This evaluation process helps define any precautions that need to be taken when performing a task and also is a driving factor as to whether a PTW is required or not. However, a PTW is not simply permission to work. It’s an essential piece in a system that determines how a job can be performed safely and helps communicate this to workers. Job safety is not attained simply by issuing a PTW. It’s achieved through the co- ordination of planners, supervisors, and those carrying out the work to ensure that all dangerous work has been analyzed and planned for. Failure to implement sound procedures can create a dangerous working environment and result in se- rious injury to works. Failures in this process stem usually from lack of training or instruction, communication issues, or not understanding the true nature of how the PTW process works. What is a PTW? The terms “permit to work”, “permit”, or “work permit” refer to paper or electron- ic forms that are used in a system designed to help workers meet safety needs. This system ensures that any given task has been properly reviewed so that all safety hazards have been identified and planned for. Permits will document infor- mation like who is authorized to perform tasks, any and all precautions that must be taken, and even information about when and where work can take place. The PTW system is a formal process used to control hazardous work while elimi- nating the risk of injury and also acts as means of communication between man- agement, supervisors, and workers tasked with executing tasks. Essential features of the permit system will include: • Identification of who can authorize jobs and any limitations on their authority • Identifying who is responsible for defining safety precautions • Training and instruction on the issue, use, and closure of permits • Monitoring and auditing to ensure protocols are being followed • Clear identification on which types of work are considered hazardous Objectives A PTW systems ultimate goal is to help facilitate a safe environment for person- nel. This is achieved by defining some key objectives for each and every task that poses risk in any way. These objectives are: • To ensure proper authorization has been granted for work • Communicating the exact identity, nature and extent of the job and the haz- ards involved, and the time during which the job may be carried out • Specifying the precautions to be taken, including safe isolation from poten- tial risks such as hazardous substances, electricity and other energy forms • To keep management aware of all hazardous work in progress What is a PTW? A PTW system will provide an organization with many capabilities that are essen- tial for job site safety, not just in regards to precautions taken for workers actively performing a job but also for everyone in the vicinity. PTW systems provide job sites with critical safety features like: • The ability to prominently display permits, outlining any warnings or precau- tions that must be taken • Suspension of work if required • Control of work activities that might interact or affect another job • Formal hand over procedures when a permit is issued for a period longer than one shift • Formal hand back procedures to ensure that areas affected by work are safe and ready for reinstatement When is PTW required? Permit to work systems are required for any work that can adversely affect the safety of personnel, facilities, or even the environment. Certain work situations like the following are especially suited for PTW: • Work involving heat such as welding or flame cutting • Any work generating sparks or other sources of ignition • Working with flammable, toxic, or otherwise dangerous substances • Electrical work • Entry and work within tanks or other confined spaces • Diving • Pressure testing • Working at height The PTW Process Permit to work is a critical aspect of job site safety and as such, the process should be closely followed to ensure that risks are identified and mitigated prop- erly. Failing to do so can have disastrous or even fatal consequences. Display Permits should always be clearly displayed at the work site or in a recognized lo- cation nearby. In addition to being posted at the job site, the person responsible for issuing a permit should also possess a copy of the permit. If the issuer is not present in the work area, the area authority should possess a copy of the permit. Proper display of permits allows all personnel in the area to understand the scope of work, if there’s any risk associated with it, and what precautions they need to take to be safe. Suspension Work may sometimes be suspended for various reasons. Whether it’s due to a conflict with other work, scope changes, or other reasons, a permit will be sus- pended until work is ready to be continued. While suspended, a permit stays in effect meaning that even though no active work is being done precautions should be taken. Suspended permits will also be kept in the system for records and any conditions that facilities are left in while the permit is suspended will need to be specified. Work under suspended permits cannot be started until the issuing authority has verified that conditions are safe and work can continue. The suspended permit will either be revalidated or a new permit will be issued. In some cases, the per- mit may be canceled. As far as the PTW system is concerned, the suspended job is treated as if it were new work when it is restarted. This may be the best option if the suspension of work is indefinite. Interaction It’s important to make sure that activities under a permit do not create danger for another, even if the work does not require a PTW. The PTW Process Any person involved in the process of issuing permits should be aware of any and all interactions and should ensure that when a permit is prepared, the work to be carried out does not interfere with any other activities that are planned or in progress. Shift Handover If work is carried over onto another shift, then a handover procedure should be in place. This process ensures that incoming workers are aware of any outstand- ing permit controlled jobs, the status of each job, and the status of the facility. Any work in progress should be left in a condition that can be easily communi- cated and understood by the incoming shift. A permit log, file, or display board is an excellent way of recording ongoing per- mits that require a handover procedure. In addition, it’s recommended that the incoming authority approves the continuation of the permit prior to starting work. Shift Hand-backs The hand-back procedure acts as a final checklist for any work performed under a permit, ensuring that all work performed under has been completely success- fully. This process will ask questions like: • Has the facility or equipment been returned to a safe condition? • Has the resolution been verified by the person responsible for signing off on the permit? • Has the person in control of operational activities acknowledged on the per- mit that the facility or equipment has been returned to the control of pro- duction staff? Permit Authorization & Supervision A PTW system will be fully effective only if the permits are coordinated and con- trolled by an issuing authority and there is adequate supervision and monitor- ing of the system to make sure that procedures are being followed. This should include site visits by the issuing authority to check whether the conditions of the permit are being complied with (as a minimum, at start and completion of the The PTW Process task, with interim checks depending on hazard, complexity, and duration of task). Managers and supervisions cannot rely solely on reviewing forms to see whether they’ve been completed properly. They should also carry out additional checks on a sample basis. Careful consideration should be given to the number of sig- natures required for a permit. Signatures or initials should only be required when they add value to the safety of the work being performed. Those signing permits or supporting documentation should have specific training and authorization from the organization. When there is a high risk of danger, the permit should be reviewed by an ad- ditional person capable of authorization prior to being issued. High-risk tasks should be rigorously reviewed and examined before being approved to ensure that workers are as safe as possible when working. Under no circumstances should a person issue a permit to themselves. Effective supervision of the PTW system can be diluted in the case of a large number of permits under the control of one person. Site management should have arrangements to identify very active periods (e.g. during plant shutdowns) and assess what steps are necessary to maintain the required supervision, e.g. either by limiting the number of active permits or by providing additional re- sources for supervision and coordination of permits.