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Caring for Records & Archives in the Museum

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Caring for Records & Archives in the Museum Caring for Records & Archives in the Museum Information Resources & Glossary 1) Professional Organisations 2) Conduct and Ethics 3) Archive and Record Principles 4) Preservation, Storage & Handling 5) Records Management 6) Archival Description 7) Access to Archives & Outreach 8) Journals 9) Other resources 10) Funding 11) Training 12) Glossary (1) Professional Organisations Archives & Records Association (ARA) http://www.archives.org.uk/training/training.html Lead professional body for archivists, archive conservators and records managers in the United Kingdom and Ireland. Over 2000 members. British Records Association (BRA) http://www.britishrecordsassociation.org.uk/ Charity established in 1932, exists to encourage and assist the preservation, care, use and publication of historical records. Information and Records Management Society (IRMS) http://www.irms.org.uk/ Foremost professional association for those engaged in the management, governance or utilisation of information and records. International Council on Archives (ICA) http:// www.ica.org/3/homepage/home.html Dedicated to the effective management of records and the preservation, care and use of the world's archival heritage through its representation of records and archive professionals across the globe. Institute of Conservation (ICON) http ://www.icon.org.uk/index.php? option=com_content&view=article&id=9&Itemid=10 Lead voice for the conservation of cultural heritage in the UK. Museums, Librarians, Archivists Group (MLAG) http://mlagblog.org/about / Society of American Archivists (SAA) http://www2.archivists.org/ (2) Conduct and Ethics ARA Code of Conduct http://www.archives.org.uk/membership/code-of-conduct.html ICA Code of Ethics http://www.ica.org/5555/reference-documents/ica-code-of-ethics.html A Code of Practice on Archives for Museums and Galleries in the United Kingdom (Third Edition, 2002) http://www.concernedhistorians.org/content_files/file/et/72.pdf (3) Archive and Record Principles Archives and the Public Good. Accountability and records on Modern Society Cox, RJ and Wallace, DA (2002) Quorum. Keeping Archives Ellis, J (ed) (1993) DW Thorpe. A Manual of Archive Administration Jenkinson, Sir Hilary (1937) Lund Humphries, reprinted 1965. Managing Records: A Handbook of Principles and Practice Shepherd, E and Yeo, G, (2003) Towards Professionalism? Archives and Archivists in England in the 20th Century Shepherd, E (2004) University of London, PhD thesis. Modern Archives: Principles and Techniques Schellenberg, TR (1956) FW Cheshire. (4) Preservation, Storage and Handling Preservation and Conservation for Libraries and Archives Balloffet and Hille, Chicago, American Library Press, 2005 Preserving Archives (Principles and Practice in Records Management and Archives) Forde, Helen (2013) London. Archive Buildings in the United Kingdom, 1977-1992 C.Kitching, Historical MSS Commission (HMSO, 1993) Archives Damage Atlas: a tool for assessing damage http:// www.nationaalarchief.nl/sites/default/files/docs/nieuws/archives_damage_atlas .pdf Integrated Pest Management for Collections (English Heritage) Kinglsey, H et al eds., 2001 https://www.english-heritage.org.uk/content/imported-docs/f j/guideline_insect_pest_management_at_eh_historic_props.pdf British Library & West Dean Collaboration Training Courses (replaces the British Library Preservation Centre) http://www.westdean.org.uk/CollegeChannel/CPD/BritishLibraryCourses.aspx The National Archives – Collections Care http://www.nationalarchives.gov.uk/about%5Ccollection-care.htm Standards PD5454:2012 (previously BS5454:2002) Recommendations for storage and exhibition of archival documents; environmental stability and protection and display of archival material. http://shop.bsigroup.com/ProductDetail/? pid=000000000030228041 PAS 198:2012 Specification for managing environmental conditions for cultural collections. http://shop.bsigroup.com/en/ProductDetail/? pid=000000000030219669 The National Archives for Record Repositories Covering constitution and finance, staff, acquisition, access, storage and preservation. http://www.nationalarchives.gov.uk/documents/information- management/standard2005.pdf BS 4971:2002 Repair and allied processes for the conservation of documents-Recommendations. http://shop.bsigroup.com/ProductDetail/?pid=000000000030059782 NB: Currently under review Suppliers Museums Association (supplier links) http://www.museumsassociation.org/find-a-supplier Conservation Register http://www.conservationregister.com/ Conservation by Design http://www.conservation-by-design.co.uk/home.aspx?pagename=home High quality conservation storage and display products including furniture, showcases acid-free boxes, museum boards and specialist papers. Leather Conservation http://www.leatherconservation.org/ Conservation and restoration of objects (including books and other archival materials) of historic, cultural and artistic importance made wholly or partly of leather or its related materials. Pelaw Packaging http://www.pelawpack.co.uk / Packaging including boxes and folders. Preservation Equipment Limited (PEL) http://www.preservationequipment.com / Wide range of materials and equipment for conservation and preservation of archives and works of art including boxes, folders and accessories. Ryder Boxes Ltd http://www.ryderbox.co.uk / Manufacturers of handmade conservation storage boxes and folders. Secol Ltd http://www.secol.co.uk/ Europe's leading manufacturer of polyester film based archival storage and presentation systems. (5) Records Management Managing Records: A Handbook of Principles and Practice Shepherd, E and Yeo, G, (2003) How to manage records in the e-environment McLeod, J and Hare, C (2006) Routledge London Museums Hub Records Management Toolkit (2010) http://www.museuminfo-records.org.uk/toolkits/RecordsManagement.pdf Archives & Records Management (ARA) ‘Know your Records’ Campaign http://www.archives.org.uk/images/documents/RMG/FINAL_Dont_Risk_It_Toolkit_J uly14.pdf Standards BS/ISO Records Management ISO 15489-1-2: 2001 Information & documentation-records management: http://shop.bsigroup.com/ProductDetail/?pid=000000000030055690 BS 4783 Storage, transportation and maintenance of magnetic media in data processing and information storage Parts 1-8, 1988-94. http://shop.bsigroup.com/ProductDetail/?pid=000000000000181502 **Under Review** Electronic Records Managing digital records without an Electronic Records Management System (ERMS) The National Archives, 2012. http://www.nationalarchives.gov.uk/documents/information-management/managing- electronic-records-without-an-erms-publication-edition.pdf (6) Archival Description The Management of information from Archives Cook, M (1999) Gower, Aldershot. The Archival Fonds: from theory to practice Eastwood, T (1992) Bureau of Canadian Archivists. A manual of Archive Administration Jenkinson, Sir Hilary (1937) Lund Humphries, (reprinted 1965) A Manual of Archival Description Proctor, M and Cook, M (2000) Gower, Aldershot Standards EAD (Encoded Archival Description) http://www.loc.gov/ead/ ISAD(G) General International Standards Archival Description, 1999 http:// www.icacds.org.uk/eng/ISAD%28G%29.pdf ISAAR(CPF): International Standard Archival Authority Record for Corporate Bodies, Persons and Families http://www.ica.org/10203/standards/isaar-cpf-international-standard-archival- authority-record-for-corporate-bodies-persons-and-families-2nd-edition.html Rules for the Construction of Personal, Place and Corporate Names National Council of Archives (NCA) 1997 https://www.nationalarchives.gov.uk/documents/information-management/naming- rules.pdf Archive Collection Management Systems Adlib http://www.adlibsoft.com/products/archive-software Archives Hub [EAD editor] http://www.archiveshub.ac.uk/eadeditor/ Calm http://www.axiell.co.uk/calm-for-archives Modes for Windows http://www.modes.org.uk/ (7) Access to Archives and Outreach Copyright for Archivists and Users of Archives Padfield, Tim, London, Facet, 2004 **NB: 5th Edition due out in April 2015** Intellectual Property Office http://www.ipo.gov.uk/ NB: Changes to UK copyright law took place in June and October 2014. See the Intellectual Property Office (IPO) guidelines about how these affect your museum. https://www.gov.uk/government/publications/changes-to-copyright-law Managing Archives: Foundations, principles and practice Williams, C Oxford, Chadox, (2006) https://books.google National Archives Document Handling guidelines http :// www.nationalarchives.gov.uk/visit/document-handling.htm National Archives Discovery http://discovery.nationalarchives.gov.uk/ Includes ‘record creators’, (formerly National Register of Archives NRA) and ‘Find an Archive’ (formerly ARCHON). Public Services Quality Group (PSQG), a Standard for Access to Archives (2003) http://www.archives.org.uk/images/documents/access_standard_2008.pdf Intended to guide archive services in the management of access and may also be used by archive services, users and third parties as a means of assessing the quality of a service. (8) Journals Archivaria (Association of Canadian Archivists (ACA) Archival Science Archives and Museums Informatics (USA) Archives and Manuscripts (Society of Australian Archivists (SAA) Business Archives, Principles and Practice (Business Archives Council, BAC, UK) Records Management Journal (UK) The Journal of the Archives and Records Management Association (Archives and Records Association, ARA) (9) Other Resources Listserves Professionals, students and others add queries, questions, thoughts & job advertisements.
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