Tender Document for Integrated Scheme for Computer Education (CE) and Information & Communication Technology (ICT) @ Schools (Phase-III) [Ref. No. Shivira-Sec/Secondary/CompCell/ICT-III/Tender/2013 Dtd. 03/07/2013] Mode of Bid Submission Online through e-Procurement/ e-Tendering system at http://eproc.rajasthan.gov.in Procuring entity/ Procuring entity Director, Secondary Education Department, Bikaner (Rajasthan) Date & Time of Pre-bid meeting 23/07/2013 at 3:00 PM Last Date & Time of Submission of Bid 22/08/2013 at 5:00 PM Date & Time of Opening of Technical 23/08/2013 at 3:00 PM Bid Cost of Tender Document: Rs. 10,000 (Rupees Ten Thousand only) e-Tender processing fee: Rs. 1,000/- (Rupees One Thousand Only) Name of the Bidding Company/ Firm: Contact Person (Authorised Bid Signatory): Correspondence Address: Telephone & Mobile No. Fax Nos.: Website & E-Mail: Other information: 1. Region: State of Rajasthan 2. Address for correspondence: Respective Dy. Director (Sec.), Education Department, Range HQs 3. The list of ranges with districts are as under: S. Range Name of the Districts Range Office Contact No.of No. Name No. schools 1. Jaipur Jaipur, Alwar, Dausa, Sikar DD(Sec.), Jaipur 0141-2706849 347 2. Ajmer Ajmer, Tonk, Bhilwara, Nagaur DD(Sec.), Ajmer 0145-2621991 280 3. Churu Bikaner, Churu, Jhunjhunu, DD(Sec.), Churu 01562-250439 376 Hanumangarh, SriGanganagar 4. Udaipur Udaipur, Rajsamand, Banswara, DD(Sec.), Udaipur 0294-2421621 354 Dungarpur, Chittorgarh, Pratapgarh 5. Kota Kota, Baran, Jhalawar, Bundi DD(Sec.), Kota 0744-2387225 120 6. Jodhpur Jodhpur, Sirohi, Jaisalmer, DD(Sec.), Jodhpur 0291-2511091 374 Barmer, Jalore, Pali 7. Bharatpur Bharatpur, Dholpur, Karauli, DD(Sec.),Bharatpur 05844-223556 149 Sawaimadhopur Secondary Education Department, Rajasthan FINAL RFP (ICT Phase-III) TABLE OF CONTENTS SNo. Chapter Page No. Abbreviations & Definitions 3 1. INVITATION FOR BIDS (IFB) & NOTICE INVITING TENDER (NIT) 5 2. Scheme Profile 7 3. Eligibility Criteria 8 4. Scope of Work 11 5. INSTRUCTION TO BIDDERS (ITB) AND BIDDING PROCESS 12 6. TERMS AND CONDITIONS OF TENDER & CONTRACT 28 Annexures 1. Bill of Material (BoM) required in each school 59 2. Technical Specifications 60 3. No. of Schools and Earnest Money 73 4. Pre-Bid Queries Format 75 5. Tender Form 76 6. Bidder’s Authorisation Certificate 79 7. Self-Declaration – No Blacklisting 80 8. Certificate of Conformity/ No Deviation 81 9. Manufacturer’s Authorisation Form (MAF) 82 10. Undertaking of Authenticity of Computer Equipments 83 11. Financial Bid Undertaking 84 12. Price bid (to be uploaded in BoQ on e-proc site) 85 13. Draft Performance Bank Guarantee (PBG) 86 14. Draft Agreement Format 88 15. Components Offered – BoM 90 16. Technical Bid Submission Sheet 91 17. Draft Bank Guarantee-Bid Security (EMD) 92 18. Bid Securing Declaration 95 Appendix-A: Procedure of Appeals 96 Memorandum of Appeal under the Rajasthan Transparency in Public 97 19. Procurement Act, 2012 20. Tentative list of 2000 schools under ICT-III 98 NIT: Shivira-Sec/Secondary/CompCell/ICT-III/Tender/13 dtd. 03/07/13 Page #2 of #133 Secondary Education Department, Rajasthan FINAL RFP (ICT Phase-III) ABBREVIATIONS & DEFINITIONS Authorised The bidder’s representative/ officer vested (explicitly, implicitly, or Signatory through conduct) with the powers to commit the authorizing organization to a binding agreement. Also called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. BB Battery Backup Bidder "Bidder" means any firm/ agency/ company/ contractor/ supplier/ vendor responding to Invitation for Bids and which is participating in the Bid. Also called offeror or quoter. BoD Board of Directors BOOT Build-Own-Operate-Transfer BSER Board of Secondary Education, Rajasthan, Ajmer Business Day A working day except Rajasthan Government or school holidays. CMC Contract Monitoring Committee “The Contract” means a legally enforceable agreement entered into Contract between DD(S) and the selected bidder(s) with mutual obligations. The Contract/ Project Period shall commence from the date of issue of Contract/ Project Work order till 5 Years of Operations & Maintenance Services after Period commissioning of the project. Day “Day” means a calendar day as per GoR Department Secondary Education Department DIT Department of Electronics & Information Technology, Govt. of India DoIT&C Department of Information Technology and Communications, Government of Rajasthan. eGRAS Online Government Receipts Accounting System (e-GRAS) is an e- Governance Initiative of Government of Rajasthan under Mission Mode Project category and is part of Integrated Financial Management System (IFMS). eGRAS facilitates collection of tax/ non-tax revenue in both the modes: online as well as manual. All types of government revenue may be deposited online using this website: https://egras.raj.nic.in/ EMD Earnest Money Deposit. ETDC Electronic Testing & Development Centre FOR/ FOB Free on Board or Freight on Board GoI/ GoR Govt. of India/ Govt. of Rajasthan “Goods” means a tangible physical product that can be contrasted with Goods a service which is intangible i.e. all the products which the bidder is required to supply to Procuring entity under the Contract. ICT Information and Communication Technology. INR Indian Rupee ISI Indian Standards Institution ISO International Organisation for Standardisation IT Information Technology ITB Instruction to Bidders LoI Letter of Intent NeGP National e-Governance Plan of Government of India, Department of NIT: Shivira-Sec/Secondary/CompCell/ICT-III/Tender/13 dtd. 03/07/13 Page #3 of #133 Secondary Education Department, Rajasthan FINAL RFP (ICT Phase-III) Information Technology (DIT), Ministry of Communications and Information Technology (MCIT), New Delhi. NIT Notice Inviting Tender. Original Equipment Manufacturer. It is a company that purchases for OEM use in its own products a component made by a second company. If a company purchases any equipment from another company to put in its desktop/ computers/ laptops/, the first company is the OEM, and OEM Sale the second company (whose product is used by OEM) would classify the transaction as an OEM sale. PAN Permanent Account Number PC Procurement Committee PQ Pre-Qualification “The Project Site”, wherever applicable, means the designated place Project Site or places. PSD Performance Security Deposit. Tendering authority/ Person or entity that is a recipient of a good or service provided by a Purchaser/ seller (bidder) under a purchase order or contract of sale. Also called Procuring Entity buyer. DD(S) in this RFP document. RFP Request for Proposal (Bidding document), an early stage in procurement process, issuing an invitation for suppliers, through a bidding process, to submit a proposal on a specific commodity or service. RISL RajCOMP Info Services Limited (formerly RajCOMP) RSDC Rajasthan State Data Centre located at Yojana Bhawan, Jaipur. (New SDC) School Day See Business Day SDC State Data Centre located at Yojana Bhawan, Jaipur. (Old SDC) SecLAN Secretariat Local Area Network “Services” means the services to be delivered by the successful bidder Services and as required to run the project successfully as per the Contract. A service is the intangible equivalent of an economic good. SI Successful Bidder/ Vendor/ Supplier Service Level Agreement is a negotiated agreement between two parties wherein one is the customer and the other is the service SLA provider. It is a service contract where the level of service is formally defined. In practice, the term SLA is sometimes used to refer to the contracted delivery time (of the service) or performance. State Government Government of Rajasthan. STQC Standardisation Testing and Quality Certification, Govt. of India TIN Tax Identification Number TPA Third Party Auditors VAT/ CenVAT Value Added Tax/ Central VAT WO/ PO Work Order/ Purchase Order Working Day See Business Day NIT: Shivira-Sec/Secondary/CompCell/ICT-III/Tender/13 dtd. 03/07/13 Page #4 of #133 Secondary Education Department, Rajasthan FINAL RFP (ICT Phase-III) Chapter-1: NIT: Shivira-Sec/Secondary/CompCell/ICT-III/Tender/13 dtd. 03/07/13 Page #5 of #133 Secondary Education Department, Rajasthan FINAL RFP (ICT Phase-III) NIT: Shivira-Sec/Secondary/CompCell/ICT-III/Tender/13 dtd. 03/07/13 Page #6 of #133 Secondary Education Department, Rajasthan FINAL RFP (ICT Phase-III) Chapter – 2: Scheme profile The scheme of Educational Technology (ET) was started in 1972 during the IV Plan. Under the scheme 100% assistance was given to 6 State Institutes of Educational Technology (SIET) and the States/UTs were assisted for procurement of radio cum cassette players and colour Display Units. Further, in recognition of the importance of role of ICT in education, the Computer Literacy and Studies in Schools (CLASS) Project was introduced as a pilot project in 1984-85 with the use of BBC micros. The project was adopted as a Centrally Sponsored Scheme during the 8th Plan (1993-98) and its scope was widened to provide financial grants to educational institutions and also to cover new Government and Government aided secondary and higher secondary schools. The National Task Force on Information Technology and Software Development (IT Task Force), constituted by the Hon'ble Prime Minister in July, 1998 made specific recommendations on introduction of IT in the education sector including schools for making computers accessible through the Vidyarthi Computer Scheme, Shikshak Computer Scheme and School