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KERALA STATE ELECTRICITY BOARD LTD Thiruvananthapuram

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KERALA STATE ELECTRICITY BOARD LTD Thiruvananthapuram Page 1 of 45 KERALA STATE ELECTRICITY BOARD LTD Thiruvananthapuram BID NO. KSEBL/REES/26EVCS /15/2020-21 dated 09/07/2020 BID DOCUMENT for appointment of EPC contractor from the Empanelled bidders of the EoI released by KSEBL on 14.08.2019, for the Installation of 26 electric vehicle charging infrastructure at various KSEBL/ Govt. premises in Kerala including three years EXTENDED WARRANTY after two years Warranty from the date of handing over. (To be submitted along with General Conditions of Contract) 1) Notice Inviting Tender (NIT) 2) Bid Document 3) General Conditions of Contract Sd/- CHIEF ENGINEER (REES) Ba/23.10.19 XT/Santhini/Tender/11kV VCB with CT Page 2 of 45 KERALA STATE ELECTRICITY BOARD LTD E-Tender - Notice Inviting Tender TENDER No. KSEBL/REES/26EVCS /15/2020-21 KERALA STATE ELECTRICITY BOARD Ltd., invites competitive bids from the Empanelled bidders of the EoI released by KSEBL on 14.08.2019, for the work as per following schedule. Installation of 26 electric vehicle charging infrastructure at various KSEBL/ Govt. premises in Name of Work Kerala including two years warranty and further three years extended warranty. Nature of Contract EPC (Engineering, procurement and construction) Probable Amount of Contract Rs. 4.74crore Earnest Money Deposit Rs. 1 Lakh Bid processing fee Rs. 8850/-; (Rs. 7,500/- + 18% GST) Four months from the date of execution of Time of Completion contract Agreement Date of publishing bid documents in 09.07.2020; 06.00pm website www.etenders.kerala.gov.in Last date for receiving queries 22.07.2020; 11.00am Pre-bid meeting 23.07.2020; 11.00am Date of publication of 27.07.2020; 05.00pm clarifications on queries Last Date & Time of online 10.08.2020; 10.00am Submission of Bid document Deadline for submission of Hardcopies of Attachments to the 12.08.2020; 10.30am Office of the tendering authority Date & Time of opening of Bids 12.08.2020; 11.00am Bids are invited only from the Empanelled bidders of the EoI released by KSEBL on 14.08.2019, for the Installation of electric vehicle charging Stations (EVCS) for Commercial Operation at specified locations in Kerala. Kerala Government Public Sector Undertakings are exempted from furnishing EMD. MSME with Udyog Aadhar Registration are exempted from furnishing EMD and Bid Page 3 of 45 submission fee. All Communications shall be addressed to the Chief Engineer (REES) only. The Bid document and other details may be downloaded from the website www.etenders.kerala.gov.in . The electronic facility for online payment may be exercised at least 48 hours before the closing date and time of the bid to ensure that payment towards tender document fee and EMD are credited and a confirmation is reflected in the e-procurement system. All other existing conditions related to the tenders of KSEB Ltd will be applicable to this tender also. The bid shall be valid for 180 days reckoned from the date of opening of bid. The bidder shall visit the specified locations before submitting the bid. The bidding authority reserves the right to modify/ cancel any or all bids without assigning any reasons. KSEB Ltd will not be responsible for any errors like missing of schedule data while downloading by the bidder/ non receipt of document/delay if any. More details about the e-tendering procedure are available from National Informatics Centre, Thiruvananthapuram on all working days from 10:30 am to 5:30 pm (Phone: 0471–2577088, 2577188, +91-9995745177) or e-mail “[email protected] ”. Further details can be had from: Office of the Chief Engineer (Renewable Energy & Energy Savings), 9th Floor, Vydyuthi Bhavanam, Pattom, Thiruvananthapuram, Kerala- 695004. Email id is [email protected] . Sd/- CHIEF ENGINEER RENEWABLE ENERGY & ENERGY SAVINGS Date: 09.07.2020 Page 4 of 45 KERALA STATE ELECTRICITY BOARD LTD CONTENTS 1) Section- I - Instructions to Bidders 2) Section - II - Special Instructions to Bidders. 3) Annexure – I - Technical Specification 4) Annexure – II - List of locations 5) Annexure –III - Declaration by Bidder 6) Annexure – IV Proforma - A 7) Annexure - V - Check list 8) Annexure – VI - Schedule of Price (BOQ) (Attached Separately) Page 5 of 45 NOTE TO THE BIDDERS • Only empanelled bidders against the EoI released by KSEBL on 14.08.2019 for short listing firms intending to set up Electric Vehicle Charging Stations (EVCS) for Commercial Operation at specified locations in Kerala, are eligible to participate in the bid . • All bid documents shall be submitted online only, after digitally signing with a valid Digital Signature Certificate (DSC) procured from any Registration Authorities (RA) under the Certifying Agency of India. By submitting digitally signed Bid documents the bidder shall be legally binding to all the contents in each page and the Bidder accepts that they have clearly understood and agreed all the terms and conditions of this bid. • The bidders are advised to submit the bids well before the stipulated time and date to avoid any kind of network issues, traffic congestion, etc.; the KSEB Limited shall not be responsible for any kind of such issues and consequent difficulties. • Mentioning of price details at any place other than the designated place, would make the bid liable to be rejected. • If the bid opening day happens to be a holiday, the bid will be opened at the same time on the next working day. Page 6 of 45 SECTION I Instructions to Bidders Only Empanelled bidders of the EoI released by KSEBL on 14.08.2019 for short listing firms intending to set up Electric Vehicle Charging Stations (EVCS) for Commercial Operation at specified locations in Kerala, can participate in the bid. The bids of other bidders, if any, will be rejected and the bid submission fee will not be refunded. 1) Scope :- I. Supply, Installation, Testing, Commissioning, Training & Handing over of Electric Vehicle Charging Station (EVCS) at 26 KSEBL/ Government locations in Kerala including two years warranty and subsequent three years Extended Warranty, after handing over. The work includes design, engineering, testing at manufacturer’s works, procurement including transportation to site and storage, quality assurance, erection, performance testing, commissioning, software support/ updation, accessibility to mobile/ control centre, Training & Handing over of EVCS having charger type/ connector specified hereunder. 20 stations with the following chargers- 1) Bharath AC 001 10 kW (3guns of 3.3kW each) -1No. 2) Bharat DC 001 (15kW) 1Gun – 1No. 3) CCS+CCS 50kW 2Guns -1No. 6 stations with following chargers- 1) Bharath AC 001 10 kW (3guns of 3.3kW each) -1No. 2) Bharat DC 001 (15kW) 1Gun – 1No. 3) CCS+CHAdeMO 25kW 2Guns -1No. The tentative list of locations is attached as Annexure II (Note: The location is subject to change; alternate location will be identified if any of the aforementioned sites turns out to be non feasible) II. Associated civil works such as construction of platform, marking of the area, providing bollard etc. come under the bidder’s scope. However extension of power supply is in KSEB’s scope. The successful bidder shall provide canopy as per KSEBL’s directions. Also vehicle stoppers, printed sign board, lighting arrangements of Electric vehicle charging shelter shall be provided by the successful bidder. Also a surveillance camera shall be installed for security purpose which shall be integrated with the nearest existing monitoring kseb control room. III. The operation of the station is proposed as unmanned. IV. Smart Payment facilities shall be provided in EVCS and the amount shall be transferred to the KSEBL account specified. V. The contractor shall make available a mobile application for advance remote/ online booking of charging slots by consumers, billing & payment; and shall share charging data with Nodal agency i.e. proposed data centre of KSEBL and CEA as well. The charging station should have tie-up with at least one Network service provider (NSP) to enable advance booking. Such online information should also include information regarding location, types and number of chargers installed/ available, service charges for EV charging etc. Monthly payment to the NSP shall be borne by the contractor Page 7 of 45 during the contract period ie. five years from the date of handing over. After contract period, KSEBL shall have right to use the mobile application and the utility will be making the monthly payment to NSP. Also there shall be user authentication through OTP and RFID. VI. EVSE/Chargers etc shall be type tested and ARAI test certificate shall be produced. VII. EVSE shall be interoperable and vendor neutral and type independent to meet the requirement of major EV and battery manufacturers and complying with relevant national standards and regulations . VIII. The successful bidder has to submit the time schedule and programme for installation, testing and commissioning of EVSE, within fifteen (15) days from date of LoA. IX. All statutory clearance, wherever required shall be arranged and availed by the successful Bidder. The successful bidder should also get necessary approvals from Statutory Institutions like Electrical Inspectorate before commissioning of the Charging Infrastructure. X. The detailed technical requirements and specification are given in Annexure I. XI. Preparation of drawings for Charging Station as per standard specifications which shall be required for execution of works shall be done by the bidder. The bidder shall get the approval of materials at the time of material inspections and also furnish before competent authority the documents required to obtain statutory clearance wherever necessary. XII. Training: The bidder shall provide training to KSEBL personnel before handing over. Also, the firm should provide manuals and training materials to the officials concerned. Moreover, the details and literature of various components of the EVSE’s shall be handed over to KSEBL.
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