Highlands East Regular Council
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The Corporation of Municipality of Highlands East Regular Meeting of Council Wednesday, August 2, 2017 9:00 A.m. - Council Chambers 1101 Holmes Road, Wilberforce Privacy Statement The Municipal Act requires that all meetings of the Corporation of the Municipality of Highlands East and its Committees are open to the public except where the subject matter of the meeting being considered is exempt under Section 239 of the Municipal Act; The Municipal Freedom of Information and Protection of Privacy Act protects an individual’s personal information which includes but is not limited to an individual’s name and address, telephone number etc..; The minutes of public meetings of the Corporation of the Municipality of Highlands East are posted for public viewing on the Corporation of the Municipality of Highlands East Website and may be circulated throughout the Municipality and/or to parties requesting a copy of the minutes. Anyone who attends a public meeting of the Corporation of the Municipality of Highlands East and enters their name on the attendance list or speaks publicly at the meeting may have their name and any opinions they may express recorded in the minutes of that specific meeting. Public Meetings are audio recorded by the local media. Page 1. Call to Order/Opening of Meeting Reeve Burton to Call the Meeting to Order. 2. Disclosure of Pecuniary Interest and general nature thereof 3. Adoption of Agenda/Deletions/Additions a) August 2, 2017 Council Meeting Agenda. Recommendation: BE IT RESOLVED THAT the agenda for the Regular Meeting of Council of August 2, 2017 be adopted as circulated. 4. Minutes for Adoption 9 - 25 a) Regular Meeting of Council Minutes of July 5, 2017. Page 1 of 124 Page Recommendation: BE IT RESOLVED THAT the Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting on July 5, 2017. 5. Delegations 26 - 28 a) 9:10 a.m Kate Acs and David Dundas - Shoreline Road Closure pertaining to Applicant Watson, Antony and Shannon. 6. Public Meeting None 7. Department Reports 7.1 Planning 29 - 32 i) Application for Road/Shoreline Allowances- One (1) Submission Forsythe, Fraser Recommendation: BE IT RESOLVED THAT the following application for the Closure and Conveyance of Shoreline Road Allowances be declared surplus lands by Council and that the application be approved in principle and be forwarded to Bishop and Rogers for processing: •Forsythe, Fraser: Roll # 4601 101 000 00900 33 ii) Shoreline Road Allowance Bylaw(s): Two (2) Bylaws-Watson and Visser Recommendation: BE IT RESOLVED THAT Council receives this report, Shore Road Allowance Bylaws to stop up, close and convey as submitted by the Deputy Clerk for information and; FURTHERMORE THAT Council accepts the recommendations in this report and that bylaws to stop up, close and convey the original shore road allowances be enacted at this meeting. iii) Severance Application(s) None Page 2 of 124 Page 34 - 44 iv) Rezoning Application (s): Heffering, James Roll 4601 102 000 0400 Concession 8, Part Lot 19, Plan 429 and Part 11, Lot 20 RP19R3087, Municipality of Highlands East Recommendation: BE IT RESOLVED THAT the following recommendation is for Council's consideration; THAT the application be declared complete, however that the scheduling of a public meeting be deferred until I have an opportunity to see the site as well as the applicant's building plans and survey, if a survey is available. 45 - 47 v) Rezoning -Bruggink, Pamela File No. RZ-04-2017, Roll No. 4601 101 000 19400 0000 Municipal Planning Services Ltd. Report Recommendation: BE IT RESOLVED THAT the following recommendations are provided for Council's consideration: That the applicant, Bruggink be requested to obtain a new septic/building permit to authorize the additional fixtures located in the guest cabin and subsequent to the issuance of said permit, Council directs staff to prepare an amending bylaw to incorporate the proposed regulations articulated in the MPS. Ltd planning report of July 26, 2017 for Council's consideration. 7.2 Building 48 - 49 i) Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Monthly Report for the Building Department as information only, as submitted by the Chief Building Official. 50 - 54 ii) Septic Re-Inspection Report Recommendation: BE IT RESOLVED THAT Council receives the Septic-Re Inspection Report as information only, as submitted by the Student Septic Page 3 of 124 Page Maintenance Inspectors. 7.3 By-law Enforcement 55 - 61 i) Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Monthly Report for the Bylaw Department as information only, as submitted by the Bylaw Enforcement Officer. 7.4 Fire 62 i) Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Monthly Report for the Fire Department as information only, as submitted by the Acting Fire Chief. 63 ii) Appointments of Volunteer Firefighters to Station 3 and 4 Recommendation: BE IT RESOLVED THATCouncil receives this report as submitted by the Acting Fire Chief and; FURTHERMORE THATCouncil appoints the following recruits: Cody Lawrence for Station 3 and Nathan Payne for Station 4. 7.5 Parks,Recreation and Facilities 64 - 65 i) Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Monthly Report for the Parks, Recreation and Facilities Department as information only, as submitted by the Property Supervisor. 7.6 Roads 66 - 67 i) Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Monthly Report for the Roads Department as information only, as submitted by the Roads Page 4 of 124 Page Superintendent. 68 - 69 ii) Ontario Community Infrastructure Fund Recommendation: BE IT RESOLVED THATCouncil receives the OCIF Grant Report from the Roads Department, as submitted by the Roads Superintendent and; FURTHERMORE THAT Council for the Municipality of Highlands East approves in principal to apply for the OCIF funding for Dyno Road. 70 - 71 iii) Lakeshore Road Recommendation: BE IT RESOLVED THAT Council receives the Lakeshore Road Report from the Roads Department, as submitted by the Roads Superintendent. 7.7 Environmental 72 - 73 i) Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Monthly Report as information only, as submitted by the Environmental Supervisor. 7.8 Economic Development/Advisory Committees 74 - 75 i) Trails Committee Meeting Minutes - June ii) Housing and Grants Meeting Minutes - Provide on September 6th 76 iii) Economic Development and Business Meeting Minutes - June iv) Recreation and Culture Meeting Minutes - Provide on September 6th 77 - 78 v) Environment Meeting Minutes - June Recommendation: BE IT RESOLVED THAT Council receives and files the Meeting Minutes of the Advisory Committees for the month of June as information only. Page 5 of 124 Page 79 - 80 vi) Information Centre Monthly Report Recommendation: BE IT RESOLVED THAT Council receives the Information Centre Report as information only, as submitted by the Economic Development Coordinator. 7.9 Finance 81 - 83 i) Approval of Accounts Recommendation: BE IT RESOLVED THAT the General Accounts in the amount of $548,086.56 be approved. 7.10 Administration/Clerk 84 - 91 i) Planning Fees Bylaw Recommendation: BE IT RESOLVED THAT Council proceed with the adoption of the Bylaw pertaining to fees for Planning Matters at this meeting as presented. 8. Resolutions from other Municipalities/Levels of Government 92 a) City of Owen Sound- Request for Economic Impact Analysis 9. Highlands East Community Calendar 93 a) Calendar for the Month of August 2017 - For Information Find the Calendar on the Municipal Website at: http://www.highlandseast.ca/explore/calendar/calendar/all/2017/8 10. Correspondence 94 a) Curling Club Newletter July 2017 95 - 97 b) Ontario News- Ontario Creating Fair Workplaces and Better Jobs Recommendation: BE IT RESOLVED THAT Council receives and files the Correspondence of the July 5, 2017 Regular Meeting of Council. Page 6 of 124 Page 11. By-laws for Approval 98 - 110 a) 2017-66 Being a Bylaw for the Solar Projects Policy 111 - 116 b) 2017-67 Being a Bylaw for the Tariff of Fees for Planning Matters. 117 - 119 c) 2017-68 Being a Bylaw for Part of Road Allowance in front of Part Lot 15, Concession 14 (Koshlong Lake) Township of Glamorgan, County of Haliburton. Applicant: Watson, Antony and Shannon 120 - 123 d) 2017-69 Being a Bylaw for Part of Lot 6, Concession 6, shown as Road Allowance on R.P 420 and the Shore Road Allowance abutting Eels Lake in Front of Lot 6, Concession 6, Township of Cardiff. Applicant: Visser, Sidney and Elaine Recommendation: BE IT RESOLVED THAT Bylaw #'s 2017-66, 2017-67, 2017-68 and 2017-69 be Read a first, second and third time passed and signed and the Corporate Seal attached. 12. Notice of Motions None 13. Closed Session None 14. Confirmatory By-Law 124 a) Bylaw # 2017-70 Being a Bylaw to Confirm the Proceedings of Council. Recommendation: BE IT RESOLVED THAT Bylaw #2017-70 Being a Bylaw to confirm the proceedings of Council at its Meeting of August 2, 2017 be read a first, second and third time passed, signed and sealed with the Corporate Seal. 15. Adjournment a) Adjournment of August 2, 2017 Meeting of Council. Page 7 of 124 Page Recommendation: BE IT RESOLVED THAT the Regular Meeting of Council for August 2, 2017 be adjourned at ________. Page 8 of 124 AGENDA ITEM #a) Minutes Regular Meeting of Council July 5, 2017 at 9:00 a.m. - Council Chambers 1101 Holmes Road, Wilberforce 9 Members Present: Staff Present: Reeve, Dave Burton CAO/Treasurer, Shannon