PARISH COUNCIL

At a Meeting of the Menheniot Parish Council held in the Old School Menheniot on Thursday 16 July 2015 at 7.30pm there were present:

Councillors: Mr J.H.S Tucker (Chairman), Mrs E. Easterbrook, Mrs L Hooper, Mrs P Cade, Mr W Mowbray, Mr A Clarke, Mr P Sobey, Mr W Sneyd, Mr D Crocker, Mrs R Craig.

Clerk to the Council: John Hesketh

Public: There were 6 members of the public present.

Item THESE ARE DRAFT MINUTES Action by 1 APOLOGIES Mrs S Kendall 2 DECLARATIONS OF MEMBERS’ INTERESTS None declared at this point. 3 PUBLIC PARTICIPATION Mrs M Juckett explained the situation with regards to a wooden fence adjacent to the school that needs to be removed, but that a metal railing currently in place should be retained. RESOLVED to remove the wooden fence

Mr K Goldsmith explained that Trelawny Gardens would be opened in the first week of October, and that Cllr Bernie Ellis would be invited to attend. Asked that any future invoices due to be paid before the next council meeting on 17 September could be passed for payment immediately. RESOLVED Clerk to receive invoices and arrange payment. JH Mr Goldsmith also explained that the Menheniot Cricket Club had received substantial funding from SITA towards the replacement cost of cricket nets (letter of confirmation given to Clerk). However, there was a gap in funding of approximately £3,000, and the club would be applying to the council for a grant to cover this. RESOLVED Clerk to send out new grant application form once Councillors had agreed the process (Item 8.1 in this meeting) JH The Chair welcomed Mr Neil Dixon from the National Allotments Society and Mr Jerry Fleming from the Menheniot Allotments Association. Mr Fleming handed over a letter requesting a small grant of £200 towards the cost of running costs of the allotments. RESOLVED Clerk to mail Mr Fleming a copy of the new grants form (subject to item 8.1 at this meeting)

Mr Dixon was asked to explain some of the rights and responsibilities of JH allotment holders and parish councils. The specific topic of water supply into the allotments was discussed, and councillors agreed that they were happy to see an additional outlet tap installed, subject to the Allotments Association carrying out groundworks and them having the necessary insurances in place.

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RESOLVED: Allotments Association to provide copy of their insurance policy.

There followed a discussion about the cost of water supply into the AA allotments area. Current water bills from South West Water have mistakenly included a sewage charge. RESOLVED: Clerk to speak with SWW and report back on the correct cost of water supply.

It was reported that the council had received a letter of complaint from a resident who had seen rats in the allotments. The Clerk had that morning JH spoken with the Council officer with responsibility for pest control who had asked the parish council to take action. RESOLVED: Allotments Association to monitor situation and prevent domestic food waste from being deposited in compost heaps. AA

4 MINUTES 18 June 2015 RESOLVED: to accept the minutes as a true record. 5 MATTERS ARISING FROM THE MINUTES These are itemised below 5.1 Allotments. See above discussion above.

2.1 Old School Cottages. Ongoing. JT

2.2 Neighbourhood & Localism Act. Paper copy of draft first survey produced and commented on. Clerk has produced online version. We need some places within the parish for residents to leave their completed surveys. Suggested that Spar shop in the village be used and possibly the Sportsman’s Pub. Location in Merrymeet needed. Volunteers to distribute paper survey included Clerk, David Crocker, Bill Mowbray and Chair. RESOLVED To print and distribute survey. BM

7.5 Tree Inspections RESOLVED: to invite two quotations for remedial work. JT

8.2 Holy Well No improvement with drainage. RESOLVED: to have further discussions with Cormac. JT

8.3 Parish Notice Board RESOLVED: to get quotes for repairing and painting frame. DC

8.4 Playground Equipment: following an inspection of the playground, minor repairs are needed. RESOLVED: repairs to be commissioned and carried out before end of school term. AC

Mr Clarke will be undertaking training in playground health and safety which JH requires and overnight stay and examination fees.

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RESOLVED: to pay the councillor advance on expenses and for Clerk to reconcile this as appropriate.

8.5 Lengthmans Scheme. Waiting for and the Community JT Network Area to provide more information. RESOLVED: Information to be circulated when available.

8.6 Temporary Traffic Regulation Order: a further incident has happened in the village, and the Chair is making application for a TTRO. RESOLVED: Clerk to prepare warning notices and traffic cones. Chair to speak with Cormac about realigning highway. JH/JT 6 CORRESPONDENCE Cornwall Council Planning Department will stop sending paper copies of planning documents from September 2015. Councillors expressed concerns about the planning website which has not been working, and the lack of printed information. RESOLVED: Clerk to follow up with Cornwall Council about website and survey councillors for alternative methods of viewing planning applications. JH

7 REPORTS 7.1 Planning Working Party PA15/05641 Oak framed summer house/garden room with garage basement below. RESOLVED: No decision taken pending a site visit. JT

PA15/02786 Construction of agricultural and equine building together with sand school. Councillors were presented with a letter from an objector to the application and discussed the options for submitting a statement to the South east Cornwall planning sub-committee that meets to decide on 21 July. RESOLVED: Councillors agreed not to submit a statement.

Clerk was presented with a letter from Mr W Hancock enclosing an application for outline planning permission at Doddycross. Councillors examined the application. No comment was made by the councillors because this was not a formal planning application. RESOLVED: Clerk to contact Mr Hancock to return documents and make an appropriate referral to Cornwall Council planners. JH

7.2 Parish Plan Working Party See note 2.2 above

7.3 Parish Paths Working Party SK Discussions ongoing with Rob Craig.

8 OTHER AGENDA ITEMS 8.1 Chairman’s Agenda items 8.11 Grants and Donations. Councillors have examined the draft grant application form and process. Applications due by September for consideration at November meeting. RESOLVED: Clerk to send application form out to interested parties and JH post a copy of the council website. 3

8.12 Funding for Merrymeet Playground maintenance. Councillors were reminded of the email vote that was taken earlier in the month to support this scheme. JH RESOLVED: to support this work with a grant of £380.00

8.13 A38 Junction plans. Meeting organised with Highways for July 28 at 2.30pm. RESOLVED: Clerk to confirm date and location and confirm to councillors. JH

8.14 Meeting with Tencreek developers and Town Council arranged for Tuesday 21 July 6pm.

8.2 Financial Report 8.21 To receive an update on the Council’s financial position. Clerk reported that the Council currently held £13,525.94 in its current (working) account, and £98,500.10 in its Business (reserves) account at 30 June. . RESOLVED: To email out a copy of the financial statement. JH 8.23 To approve payment of the following invoices Old School improvements project £5,000.00 St Lalluwys Graveyard Committee £1900.00 St Lalluwys window replacement £4,150.00 Rob Craig £345.00 Dan Cuillin (Trelawny Road Project) ££2124.91 Cormac Solutions £258.20 South View Gas £120.50 Clerks salary £480.00 RESOLVED: payments approved. JH

8.3 Member’s Agenda items Signs at Hartmeade & Trewint now installed.

PA15/02708 Tregrill Farm development: Planning Inspector determined that application be refused because applicant had not followed the correct consultation process.

PA15/03959 - Land northwest of Oak House, Trethawle. Decision will be called in. Menheniot Scout Group has asked for funds to purchase a litter bin for the area near the proposed new tennis court. Because this area may be developed, uncertainty as to whether a new bin is required. RESOLVED: Clerk to speak with Sally Lobb about use of this site. JH 9 ANY OTHER BUSINESS No other business

10 DATE OF NEXT MEETING 17 September 2015 7.30pm Meeting ended at 9.40pm

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