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Agenda 09/17/14 **AMENDED** NOTICE OF PUBLIC MEETING OF THE ARIZONA STATE PARKS BOARD Notice is hereby given to Members of the Arizona State Parks Board (Board) and the general public that there will be a General Parks Board meeting, to begin on Wednesday, September 17, 2014 at 10:00 AM pursuant to A.R.S. § 38-431.02 and A.R.S. § 41-511 et. seq. at the Arizona State Parks Offices located at 1300 W. Washington Street, Phoenix, Arizona or via toll-free teleconference by calling 1-877- 820-7831. The participant code is 613038#. You must enter the pound key (#) after entering the code. The Board may elect to hold an Executive Session for any agendized item at any time during the meeting to discuss or consult with its legal counsel for legal advice on matters listed on this agenda pursuant to A.R.S. §38-431.03 (A) (3). Items on the Agenda may be discussed out of order, unless they have been specifically noted to be set for a time certain. Public comment will be taken. The Board will discuss and may take action on the following matters: AGENDA (Agenda items may be taken in any order unless set for a time certain) A. CALL TO ORDER – Roll Call B. PLEDGE OF ALLEGIANCE C. INTRODUCTIONS OF BOARD MEMBERS AND AGENCY STAFF – Board Statement - “As Board members we are gathered today to be the stewards and voice of Arizona State Parks and its Mission Statement to manage and conserve Arizona’s natural, cultural and recreational resources for the benefit of the people, both in our parks and through our partners.” D. CALL TO THE PUBLIC – Those wishing to address the Board must register at the door and be recognized by the Chair. Presentation time may be limited to three minutes at the discretion of the Chair; the Chair may limit a presentation to one person per organization. The Board may direct staff to study or reschedule any matter for a future meeting. E. DIRECTOR’S SUMMARY OF CURRENT EVENTS – The Executive Director will provide a report on current issues and events affecting Arizona State Parks. A list of items to be discussed under this agenda item will be posted on the State Parks website (AZStateParks.com) 24 hours in advance of the Parks Board meeting. F. CONSENT AGENDA – The following items of a non-controversial nature have been grouped together for a single vote without Board discussion. The Consent Agenda is a timesaving device and Board members received documentation regarding these items prior to the open meeting. Any Board member may remove any item from the Consent Agenda for discussion and a separate vote at this meeting, as deemed necessary. The public may view the documentation relating to the Consent Agenda at the Board’s office: 1300 W. Washington St., Phoenix, Arizona. 1. Approve Minutes of July 16, 2014 Arizona State Parks Board Meeting 2. Approve Minutes of August 4, 2014 Arizona State Parks Board Meeting G. BOARD ACTION ITEMS 1. Consider Approval of Arizona State Parks FY 2016 Capital Improvement Plan – Staff recommends that the Arizona State Parks Board approve the FY 2016, FY 2017 and FY 2018 Capital Improvement Plan as presented in Agenda Item G-1. 2. Consider Approval of Memorandum Of Understanding (MOU) with Buckskin Sanitary District – Staff recommends that the Arizona State Parks Board approve the MOU with Buckskin Sanitary District for the purpose of the design, construction and operation of a new wastewater treatment plant. 3. Consider Approval of Funding for Growing Smarter State Trust Land Acquisition Grant Requests – Staff recommends that the Arizona State Parks Board approve funding for requests received from the City of Phoenix and Pima County. 4. Consider Approval of Staff to Enter Negotiations for Right-of-Way Across ASP Property – Staff recommends that the Arizona State Parks Board approve the request to enter negotiations and grant a non- exclusive right-of-way for a residential driveway across ASP property to access his private property located within Buckskin Mountain State Park. 5. Consider Memorandum of Understanding (MOU) for the Cooperative Administration of Lake Havasu – Staff recommends that the Arizona State Parks Board approve the MOU to facilitate the collaborative regional administration of Lake Havasu. 2 H. DISCUSSION ITEMS 1. Revenue Forecast by Major Fund and Park Visitation Update 2. State Parks Operations Status Update 3. Lyman Lake State Park Extended Operations 4. Land and Water Conservation Fund Outdoor Legacy Partnership Program I. TIME AND PLACE OF NEXT MEETING AND CALL FOR FUTURE AGENDA ITEMS 1. The next Arizona State Parks Board Meeting will be held on WEDNESDAY, OCTOBER 15, 2014 at 10:00 AM. Location to be determined. 2. Board members may wish to discuss issues of interest to Arizona State Parks and request staff to place specific items on future Board meeting agendas. J. ADJOURNMENT **** Pursuant to Title II of the Americans with Disabilities Act (ADA), Arizona State Parks does not discriminate on the basis of a disability regarding admission to public meetings. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the acting ADA Coordinator, Nicole Armstrong-Best, (602) 542-7152; or TTY (602) 542-4174. Requests should be made as early as possible to allow time to arrange the accommodation. Bryan Martyn, Executive Director 9/15/14 9:27 AM 3 Arizona State Parks Board Action Report Agenda Item #: G-1 Title: Consider Approval of the Capital Improvement Plan for FY 2016, 2017 and 2018 Staff Lead: Jay Ream Deputy Director, Parks Date: September 17, 2014 Recommended Motion: I move that the Arizona State Parks Board approve the Arizona State Parks Capital Improvement Plan for Fiscal Year 2016 as presented. Status to Date: Arizona Department of Administration (ADOA) requires that Arizona State Parks (ASP) submit a Capital Improvement Plan (CIP) and a 2-year project forecast annually. ASP has identified $200 million of capital needs. The FY 2016, FY 2017 and FY 2018 CIP identify $30 million in projects needed in the parks. The ASP FY 2015 Capital Budget allocates $1.4 million to fund capital needs from the State Lake Improvement Fund, $1.5 million of the State Parks Revenue Fund, allocates $0.97 million from the Federal Land and Water Conservation Fund, and $0.2 million from the Kartchner Operating Appropriation for FY 2015 capital projects. Time Frame: Initial CIP documents were submitted to ADOA in May 2014 as per their request. Should the Parks Board take action that make substantive changes to the plan amended plans will be submitted. Staff and Financial Resources: The development of the annual CIP with submission to ADOA requires 40 hours of staff time. Relation to Strategic Plan: To provide safe, meaningful and unique experiences for our visitors, volunteers and citizens. Relevant Past Board Actions: On July 17, 2013 the Arizona State Parks Board approved the CIP for FY 2015, FY 2016 and FY 2017. Attachments: CIP for FY 2016 CIP forecast for FY 2017 and FY 2018 4 ARIZONA DEPARTMENT OF ADMINISTRATION BUILDING SYSTEM FY 2016 CAPITAL IMPROVEMENT PLAN ONE YEAR CAPITAL PROJECT REQUEST SUMMARY CIP FORM 2 Agency: Parks Board, Arizona State Priority Location Project Name Project Description Project Category Fund Sources Total Costs 1 PB1-003 ALAMO - NEW RESTROOM/SHOWER BUILDING DESIGN & CONSTRUCTION - PRE-ENGR. RR/SHWR BUILDING W/SITE UTILITIES TBD $350,000 2 PB7-007 BOYCE THOMPSON ARB - NEW AREA LIGHTING DESIGN & CONSTRUCTION - MAIN PARKING AREA LIGHTING/PART ADOT PROJECT TBD $275,000 3 PB1-002 BUCKSKIN MTN - SHORELINE STABILIZATION TO BEACH AREA (PHASE 2) CONSTRUCTION - EROSION CONTROL AND SITE IMPROVEMENTS TBD $925,000 4 PB1-002 BUCKSKIN MTN - ELECTRIFY EXISTING CAMPSITES CONSTRUCTION - NEW ELECTRICAL 100 AMP PEDESTALS TBD $650,000 5 PB1-002 BUCKSKIN MTN - NEW RANGER RESIDENCE DESIGN & CONSTRUCTION - PRE-MFG. DOUBLE-WIDE UNIT W/SITE UTILITIES TBD $150,000 6 PB1-002 BUCKSKIN MTN - NEW RESTROOM/SHOWER BUILDING DESIGN & CONSTRUCTION - PRE-ENGR. RR/SHWR BUILDING W/SITE UTILITIES TBD $350,000 7 PB2-005 CATALINA - ELECTRIFY EXISTING CAMPSITES CONSTRUCTION - NEW ELECTRICAL 100 AMP PEDESTALS TBD $475,000 8 PB6-005 DEADHORSE - UPGRADES TO EXISTING RESTROOMS UPGRADES AND REMODEL EXISTING RESTROOMS TBD $325,000 9 PB4-001 HOMOLOVI - OFF-SITE POTABLE WATER LINE TO PARK (PHASE 1) DESIGN ONLY - NEW POTABLE WATER LINE TO EXISTING LINE TBD $550,000 10 PB6-001 JEROME - WATERLINE CONNECTION TO CITY NEW POTABLE WATERLINE TO CITY WATER SUPPLY TBD $650,000 11 PB3-004 KARTCHNER - OFF-SITE POTABLE WATER LINE TO PARK (PHASE 1) DESIGN - NEW POTABLE WATER LINE TO REPLACE WELLS (PHASE 1) TBD $1,500,000 12 VARIOUS MULTI-PARK - MISC'L. FORCE/MATERIAL/ADA,CONST ON-GOING - EMERGENCY REPAIRS AND SMALL PROJECTS TBD $250,000 13 VARIOUS MULTI-PARK - ADEQ CONSENT ORDER (WATER/WASTEWATER) ON-GOING/CONSULTANT - WATER/WASTE WATER DESIGN AND CONSTRUCTION TBD $700,000 14 VARIOUS MULTI-PARK - FIRE ALARM AND SECURITY SYSTEMS UPGRADE AND REPLACE EXISTING SYSTEMS AT FT. VERDE, RIORDAN AND SAN RAFAEL TBD $240,000 15 PB2-006 ORACLE - NEW POTABLE AND ELECTRIC LINES DESIGN & CONSTRUCTION - NEW POTABLE WATER AND ELECTRIC LINES TBD $525,000 DESIGN & CONSTRUCTION - NEW UTILITY LINES FOR KANNALLY HOUSE, RESIDENCES 16 PB2-006 ORACLE - NEW WWTP (PHASE 1) AND FUTURE NEW RESTROOM BUILDING TBD $250,000 17 PB2-006 ORACLE - NEW RESTROOM BUILDING DESIGN & CONSTRUCTION - NEW PRE-ENGINEERED RESTROOM BUILDING TBD $150,000 18 PB6-008 REDROCK - NEW SHOP BUILDING SUPPLY AND INSTALL NEW PRE-ENGINEERED METAL SHOP BUILDING TBD $125,000 19 PB3-002 ROPER LAKE - NEW RESTROOM/SHOWER BUILDING DESIGN & CONSTRUCTION - PRE-ENGR. RR/SHWR BUILDING W/SITE UTILITIES TBD $350,000 20 PB3-002 ROPER LAKE - PRE-ENGINEERED MFG.
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