Convention Call Cover Ltr 2018 FINAL KT
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Dominion Command Direction nationale 86 place Aird Place, Ottawa, ON Canada Tel.: Fax: legion.ca 2018 Convention Call 47th Dominion Convention Winnipeg RBC Convention Centre Winnipeg, MB 25-29 August 2018 EMBRACING A MODERN-DAY LEGION…IN THE SPIRIT OF OUR VETERANS SERVICE BEFORE SELF File: l 8-18-1 INDEX General 4 Program 4 Delegates 4 Delegate Accreditation: Credential Certificate 5 Voting And Proxies 5 Registration Process 5 Registration Fees 5 Resolutions 6 Travel Arrangements and Hotel Accommodation 6 Winnipeg RBC Convention Centre 7 Delta Hotel Winnipeg 7 Winnipeg James Armstrong Richardson International Airport 7 Websites and Email Addresses 7 2018 Program 8 Meetings, Workshops, Caucus Rooms and Offices 10 2018 Winnipeg Parade Route 14 Winnipeg Hotels 15 RV Parks, Winnipeg, MB and Surrounding Area 17 LAC Chairman Welcome Letter 18 Memorial Parade and Opening Ceremony Letter 19 Souvenir Booklet Advertising Information 20 2018 CONVENTION CALL 1. GENERAL Commands, branches and sections of The Royal Canadian Legion are invited to assemble their delegates in Winnipeg, MB for the 47th Dominion Convention. This Convention Call is issued under the direction of the Dominion Executive Council in accordance with Section 901 of The General By-Laws. 2. PROGRAM A detailed program is enclosed, however, the following is provided as a summary of activities: Registration Commences Saturday, 25 August 2018 at the Winnipeg RBC Convention Centre and concludes Sunday, 26 August 2018 Workshops Four sessions are scheduled for Saturday afternoon, 25 August 2018 at the Winnipeg RBC Convention Centre Opening Ceremony Sunday, 26 August 2018 at the Winnipeg RBC Convention Centre Business Sessions Commence following the Opening Ceremony on Sunday, 26 August 2018, Winnipeg RBC Convention Centre and conclude Tuesday, 28 August 2018 Installation and Closing Ceremonies Tuesday afternoon, 28 August 2018, following the close of business 3. DELEGATES a. Branches: To determine your branch representation: every branch is entitled to send one accredited delegate for every 100 voting members or fraction thereof, which includes ordinary, associate and affiliate-members (Subsection 903.a). branch representation is based on the number of paid-up voting members at the end of the preceding calendar year (Subsection 903.b). However, every delegate to a Dominion Convention must be paid up to the end of the current year (Section 905). Delegates, therefore, must be members in good standing and paid up to 31 December 2018. branches formed on or after 1 January 2018 are entitled to send one delegate to the convention; the delegate must have their dues paid up to 31 December 2018 (Subsection 903.c). 4 CONVENTION CALL // 47TH DOMINION CONVENTION VOTING AND PROXIES It is vital to the successful organization of the 5. convention that branches pay particular attention Only accredited delegates may vote at convention to the above constitutional requirements. (Section 914). Each delegate will have one vote; when an election ballot vote is required, however, b. Dominion Executive Council: Voting proxies may be used. members of the Dominion Executive Council who are not accredited branch delegates shall Any delegate, accredited by the branch of be accredited delegates to the convention which he is a member, may carry, in addition (Subsection 907.a), however, they may only to his own credentials, up to four proxy carry proxies if they are an accredited branch credentials. These proxies may be from any delegate as defined in Section 911 of The branch or branches within his own Provincial General By-Laws. Command (Section 911). c. Past Dominion Presidents: All Past Proxies must be registered at the opening of Dominion Presidents who are not accredited the convention and may only be used when branch delegates shall be accredited delegates an election ballot vote is required (Section to Convention (Subsection 907.b), however, 912). they may only carry proxies if they are an Every proxy, to be valid, shall include a accredited branch delegate as defined in credential certificate naming the delegate Section 911 of The General By-Laws. entitled to register such proxy (Section 913). A branch that wishes to be represented by proxy 4. DELEGATE ACCREDITATION: must complete a Credential Certificate in order that CREDENTIAL CERTIFICATE the delegate designated as the holder of the proxy can make use of the vote(s) at their disposal. Strict To become an accredited delegate, branches are to attention to this requirement will prevent delay and complete the enclosed Credential Certificate and possible disappointment when credentials are being forward to your Provincial Command office. examined by the Convention Credentials Committee. Additional copies may be obtained from your command office or login to the member’s portal at Important: In order for a delegate to carry proxies, the https://portal.legion.ca/login and click Branch person must be an accredited delegate of their own branch. and Command Resources, then Dominion Convention. It is important that the Credential Certificate be 6. REGISTRATION PROCESS completed properly. The Convention Credentials Delegates and observers will register at the Winnipeg Committee must ensure that individuals registering RBC Convention Centre. Upon payment of the as delegates are properly accredited; if incorrect or registration fee, delegates and observers will be incomplete information is received, the member’s provided with a delegate kit and meeting book; they accreditation could be jeopardized. will then be directed to their respective Provincial Command desk where they will be issued a nametag Provincial Commands will provide delegate lists to and ballot book(s) as applicable. the Convention Credentials Committee prior to the opening of registration. Important: It is extremely important that only delegates 7. REGISTRATION FEES accredited by their branch be permitted to take an The fees, payable in cash only at the time of active part in deciding matters of policy at a Dominion registration in Winnipeg, are: Convention. The Convention Credentials Committee Delegate: $60 does not wish to turn away any properly accredited Observer: $20 delegate; neither does the committee wish to permit unauthorized persons to vote on matters of Legion policy. 5 47TH DOMINION CONVENTION // CONVENTION CALL 8. RESOLUTIONS Resolutions to be dealt with at convention: To assist you in arranging your hotel accommodations, a list of hotels in downtown shall be submitted from a branch through the Winnipeg with which the Legion has reserved respective Provincial Command (Subsection blocks of rooms is included in this package. This 919.a). list details the room types available, rates and may be submitted by a branch or branches, proximity to the Winnipeg RBC Convention command or standing committee of Dominion Centre. To make a room reservation, delegates are Command (Subsection 919.b). to call the telephone number for the hotel of their must be received at Dominion Command at least choice and quote the special code listed to receive 112 days prior to the opening of the convention the discounted rate. (Subsection 919.c). The deadline date for making your hotel reservation is 25 June 2018. It is strongly Deadline for receipt of resolutions at Dominion Command is recommended that delegates make their 6 May 2018. arrangements as early as possible as reservations after this date are subject to Late resolutions: Resolutions received after 6 May availability. 2018 will be considered as Late Resolutions. Late resolutions will be referred to the Dominion Executive Delegates and observers not requiring Council meeting prior to the Dominion Convention. accommodation must inform their Provincial Only those resolutions considered urgent will be Command of their attendance in order that presented to the convention for consideration; their names can be included on the master resolutions deemed not to be urgent will be returned attendance list, which will be distributed to to the respective Provincial Command following the command registration desks. This requirement Dominion Convention. also applies to those persons traveling by motor home. Important: Branches are to ensure that all resolutions are submitted prior to the deadline established by their respective Provincial Command. Allowance must be made for the length of time mail takes in transit. 9. TRAVEL ARRANGEMENTS AND HOTEL ACCOMMODATION Each delegate is responsible for making his/her own travel and hotel reservations. WestJet has confirmed that a discount of 10% off Econo and 15% off Plus base fares is available by using coupon code YWG02 and coupon code HJWEIAA with their simple online booking process. This discount is valid across WestJet’s extensive network for flights in to and out of Winnipeg, MB from anywhere WestJet flies in North America. Visit www.westjet.com to make flight reservations. 6 CONVENTION CALL // 47TH DOMINION CONVENTION 10. WINNIPEG RBC CONVENTION CENTRE 12. WINNIPEG JAMES ARMSTRONG The convention will be held at the Winnipeg RICHARDSON INTERNATIONAL RBC Convention Centre, 375 York Avenue, AIRPORT Winnipeg, MB. The Winnipeg James Armstrong Richardson International Airport is situation about 10 km The Winnipeg RBC Convention Centre is and only a 25 minute drive from the downtown located in the centre of the city’s bustling core. downtown. The newly expanded state-of-the- art facility recently underwent a massive The taxi fare from the airport to downtown is a expansion that nearly doubled its capacity. It