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ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43rd Avenue Ian Hugh, President ■ Pam Reicks, Clerk Glendale, AZ 85301-1661 Rick Fields ■ Vicki L. Johnson ■ Patty Kennedy Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Dr. Jennifer Johnson GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.02, NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED AGENDA Wednesday, July 6, 2011 PUBLIC HEARING/REGULAR MEETING BOARD ROOM ADMINISTRATIVE CENTER 7:30 P.M. PUBLIC RESPONSE TO AGENDA ITEMS PLEASE REFER TO SECTION II.A. OF THE AGENDA I. PUBLIC HEARING A. Call to order The meeting was called to order at _______. B. Roll call C. Pledge of Allegiance The Governing Board President will lead the Pledge of Allegiance. D. Adoption of agenda – Policy Ref. B-1700 Adoption of the agenda as the order of business is requested. Motion________________________Second______________________Vote____________ E. Public Hearing on 2011-2012 Proposed Budget and Insurance Proceeds – Legal Ref. ARS 15-905, 15-905.01 and 15-1103 On June 1, 2011, the Governing Board approved the proposed budget for publication and established this date for a public hearing on the 2011-2012 expenditure budget and insurance proceeds. At this time, Lou Wiegand, Chief Financial Officer, will summarize the budget and answer any questions regarding these items. F. Comments from the public on the proposed budget If there is anyone in the audience who wishes to be heard regarding any items of the budget, or insurance proceeds please rise, go to the podium, state your name, and wait for recognition by the Board President. Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board members receive the agenda along with the extensive background material which they study individually before action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any member of the Governing Board may remove items from the consent agenda. Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo ■ Cortez ■ Glendale ■ Greenway ■ Independence ■ Moon Valley ■ Sunnyslope ■ Thunderbird ■ Washington ■ Metrocenter Academy GOVERNING BOARD AGENDA – July 6, 2011 Page 2 II. REGULAR MEETING A. Public participation at board meetings Members of the public wishing to appear before the Governing Board concerning an item on the agenda must fill out a request form located on the counter just inside the entrance to the board room and give it to the board secretary. Presentations are limited to a maximum of three (3) minutes. At the discretion of the Governing Board President, the number of presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda. III. CONSENT ITEMS It is requested that the Governing Board approve the recommendations listed for items *A. through *H. as consent agenda items. *A. Approval of minutes – Policy Ref. B-2100 (Enclosure) It is requested that the Governing Board approve the minutes of the meeting held on June 1, 2011. *B. Ratification of vouchers – Policy Ref. D-2950 (Enclosure) For the information of the audience, a closely controlled procedure for processing vouchers is followed when expending district monies. Vouchers (schedules of payments to vendors and/or employees), along with the supporting documentation, are prepared for review and signature by the Governing Board Clerk. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 5/31/11 319,428.56 N/A 14,667.08 6/06/11 501,951.15 560,555.22 37,480.05 6/13/11 592,064.94 1,198,968.35 22,317.17 6/20/11 349,544.59 N/A N/A 6/27/11 340,738.87 1,668,058.99 N/A Approval is requested for the vouchers listed on the enclosure. *C. Purchase orders – Policy Ref. D-2500 (Enclosure) As a matter of information to the audience, the procurement of materials and services in the district is controlled by the use of a purchase order system. The Board’s approval of the detailed annual budget provides authority for the processing of purchase orders through the Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing Board reviews each of them before making a recommendation to the Governing Board. Approval is requested for the purchase orders listed on the enclosure. *D. Authorization for Executive Session – Policy Ref. B-1550 It is requested that the Governing Board authorize an executive session consistent with the requirements set forth in ARS 38-431-03. Notices of this meeting as required by ARS 38- 431.02 were posted. Reference: Executive Session agenda is included. GOVERNING BOARD AGENDA – July 6, 2011 Page 3 *E. Bid return – Policy Ref. D-2750 (Enclosure) It is requested that the Governing Board approve the recommendation on the following bid return: 1. RFP 12-13 – Orientation and Mobility Services – Award to all vendors meeting specifications due to districtwide need. 2. RFP 12-14 – Special Education “Life Skills” Curriculum for Math and Science– Notice of cancellation was issued. Both bids received were rejected as neither correctly addressed the academic needs for Life Skills students. *F. Professional visits – Policy Ref. G-3000 It is requested that the Governing Board approve the following professional visits: 1. NJROTC Area 11 Sail Training Where: San Diego, CA When: July 8-10, 2011 Person involved: Christopher Houston (T) Purpose: Attend basic instructor sail training. Cost to be paid by U.S. Navy. 2. 2011 ACTEaz (Association for Career and Technical Education of Arizona) Summer Conference Where: Tucson, AZ When: July 15-20, 2011 Persons involved: Courtney Dunlap, Andrew Kuntz (A); Marshall Rubin (C); Nick Bonds (GW); Stephen Burris, Kim Niemi, Leonard White (I); Kenneth Herrington (S); Demetria Graham, Derrick Jefferson, Joanne Michael (T) Purpose: Receive creative and practical ideas and strategies through workshops, speaker presentations and networking opportunities. Cost to CTE Basic grant: Lodging = $4,749; meals = $1,769; registration = $6,782; transportation = $1,273 3. Phoenix Desert AP Summer Institute Where: Phoenix, AZ When: July 18-21, 2011 Persons involved: Liz Lowe (A), Alta Westfall (C), Sheryl Lovell (I), Dallas Hickman (S) Purpose: Learn strategies for teaching AP English. Cost to Title II-A grant: Registration = $2,500 4. NJROTC Area 11 Sail Training Where: San Diego, CA When: July 22-24, 2011 Person involved: Christopher Houston (T) Purpose: Attend intermediate instructor sail training. Cost to be paid by U.S. Navy. GOVERNING BOARD AGENDA – July 6, 2011 Page 4 Professional visits (continued) 5. Weld-Ed Inservice Training Where: Santa Clarita, CA When: July 25-29, 2011 Person involved: Nick Wostl (C) Purpose: Advanced training for cutting and joining processes for curriculum knowledge. Cost to CTE Basic grant: Meals = $270; registration = $99; transportation = $680 (This request replaces previously approved request for training which was cancelled by Weld-Ed.) 6. A+ School Lunch Workshop Where: Phoenix, AZ When: July 26-327, 2011 Person involved: Danielle Daugherty (DO) Purpose: Training in Federal Child Nutrition Programs. Cost to food service funds: Transportation = $29 7. Band Camp Where: Prescott, AZ When: July 27-29, 2011 Person involved: Mary Freeland (W) Purpose: Camp nurse. No cost to local or district funds. 8. ASBA (Arizona School Boards Association) Summer Leadership Conference Where: Flagstaff, AZ When: July 28-30, 2011 Persons involved: Ian Hugh, Pam Reicks, Vicki Johnson, Patty Kennedy, Dr. Jennifer Johnson (DO) Purpose: Represent GUHSD at the annual leadership conference. Cost to Governing Board and Administrative travel funds: Lodging = $1,282; meals = $100; registration = $950 9. NJROTC Area 11 Sail Training Where: San Diego, CA When: July 29-August 1, 2011 Person involved: Christopher Houston (T) Purpose: Attend advanced instructor sail training. Cost to be paid by U.S. Navy. 10. Drug Impairment Training for Education Professionals Where: Phoenix, AZ When: August 30-31, 2011 Persons involved: Dr. Linda Rosness (DO), Brian Galbreath, Shannon Szkotnicki (A), Jackie Parmeley (C); Mary Freeland (W) Purpose: Identify and manage students with suspected substance impairment. No cost to local or district funds. GOVERNING BOARD AGENDA – July 6, 2011 Page 5 *G. Student trips – Policy Ref. I-6500 It is requested that the Governing Board approve the following student trips: 1. THS – Cheer Where: Flagstaff, AZ When: July 14-17, 2011 Persons involved: 25 students and 3 chaperones Arrangements: Transportation by private vehicles leaving on 7/14 at 8:30 a.m. and returning on 7/17 at 2:30 p.m. Purpose: Attend cheer camp. No loss of school days. Cost to club funds. 2. AHS – NJROTC Where: San Diego, CA When: July 17-22, 2011 Persons involved: 1 student and chaperones provided by U.S. Navy Arrangements: Transportation by commercial carrier leaving on 7/17 at 6:00 a.m. and returning on 7/22 at 8:00 p.m. Purpose: Student will be attending the NJROTC STEMS (Science, Technology, Engineering & Math Seminar) at the University of San Diego. No loss of school days. No cost to local or district funds. All expenses prepaid by the U.S. Navy. 3. CHS – Spiritline Where: Phoenix, AZ When: July 27-30, 2011 Persons involved: 16 students and 3 chaperones Arrangements: Transportation by private vehicles leaving on 7/27 at 9:30 a.m. and returning on 7/30 at 4:00 p.m. Purpose: Attend cheer camp. No loss of school days. Cost to club funds. 4. WHS – Theatre Where: Cedar City, UT When: August 1-6, 2011 Persons involved: 16 students and 4 chaperones Arrangements: Transportation by private vehicles leaving on 8/1 at 6:00 a.m.

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