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(Public Pack)Agenda Document for Cabinet, 22/09/2020 09:30

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(Public Pack)Agenda Document for Cabinet, 22/09/2020 09:30 Public Document Pack Contact Officer: Nicola Gittins 01352 702345 [email protected] To: Cllr Ian Roberts (Leader) Councillors: Glyn Banks, Chris Bithell, Derek Butler, Dave Hughes, Christine Jones, Billy Mullin and Carolyn Thomas 16 September 2020 Dear Sir/Madam NOTICE OF REMOTE MEETING CABINET TUESDAY, 22ND SEPTEMBER, 2020 at 9.30 AM Yours faithfully Robert Robins Democratic Services Manager Please note: Due to the current restrictions on travel and the requirement for physical distancing, this meeting will not be held at its usual location. This will be a remote meeting and ‘attendance’ will be restricted to Committee Members. The meeting will be recorded. If you have any queries regarding this, please contact a member of the Democratic Services Team on 01352 702345. 1 A G E N D A 1 APOLOGIES Purpose: To receive any apologies. 2 DECLARATIONS OF INTEREST Purpose: To receive any declarations and advise Members accordingly. 3 MINUTES (Pages 7 - 22) Purpose: To confirm as a correct record the minutes of the meetings held on 14th and 28th July 2020. 4 EMERGENCY SITUATION BRIEFING (VERBAL) Purpose: Purpose: To update on the latest position and the risks and implications for Flintshire and service and business continuity. TO CONSIDER THE FOLLOWING REPORTS STRATEGIC REPORTS 5 FLINTSHIRE LOCAL DEVELOPMENT PLAN – CONSIDERATION OF DEPOSIT CONSULTATION REPRESENTATIONS AND RESPONSES AND SUBMISSION FOR PUBLIC EXAMINATION (Pages 23 - 88) Report of Chief Officer (Planning, Environment and Economy) - Cabinet Member for Planning and Public Protection Purpose: To consider and agree the responses to the representations received to the Deposit LDP consultation exercise and recommend these to be reported to Council for agreement and submission of the Plan to the Welsh Government and Planning Inspectorate for Public Examination, by an independent Planning Inspector. 6 CARE INSPECTORATE WALES (CIW) ANNUAL PERFORMANCE LETTER (Pages 89 - 110) Report of Chief Officer (Social Services) - Cabinet Member for Social Services Purpose: To present the content of the recent Care Inspectorate Wales (CIW) Annual Performance Letter published on the 2nd July 2020. 2 OPERATIONAL REPORTS 7 REVENUE BUDGET MONITORING 2020/21 (MONTH 4) (Pages 111 - 138) Report of Corporate Finance Manager - Cabinet Member for Finance Purpose: This regular monthly report provides the latest revenue budget monitoring position for 2020/21 for the Council Fund and Housing Revenue Account. The position is based on actual income and expenditure as at Month 4, and projects forward to year-end. 8 CAPITAL PROGRAMME MONITORING 2020/21 (MONTH 4) (Pages 139 - 166) Report of Corporate Finance Manager - Cabinet Member for Finance Purpose: To present the Month 4 capital programme information for 2020/21. 9 TREASURY MANAGEMENT ANNUAL REPORT 2019/20 (Pages 167 - 184) Report of Corporate Finance Manager - Cabinet Member for Finance Purpose: To present the draft Annual Treasury Management Report for 2019/20 for recommendation to Council. 10 REVISED CONSULTATION PROCESS FOR THE PROGRESSION OF TRAFFIC REGULATION ORDERS AND WELSH GOVERNMENT GRANT FUNDED SCHEMES (Pages 185 - 198) Report of Chief Officer (Streetscene and Transportation) - Deputy Leader of the Council and Cabinet Member for Streetscene and Countryside Purpose: To seek approval for the revised consultation process associated with local transport schemes as a result of the restrictions due to the current emergency. 11 SUSPENSION OF TOWN CENTRE CAR PARKING CHARGES (Pages 199 - 210) Report of Chief Officer (Streetscene and Transportation) - Deputy Leader of the Council and Cabinet Member for Streetscene and Countryside Purpose: To seek Cabinet approval to extend the suspension of town centre car parking charges until 31 December 2020. 3 12 BUS NETWORK REVIEW UPDATE (Pages 211 - 236) Report of Chief Officer (Streetscene and Transportation) - Deputy Leader of the Council and Cabinet Member for Streetscene and Countryside Purpose: To provide an update on the progress for reintroducing Local Transport Arrangements. 13 CHILDCARE CAPITAL GRANT UPDATE (Pages 237 - 248) Report of Chief Officer (Education and Youth), Chief Officer (Social Services) - Cabinet Member for Social Services, Leader of the Council and Cabinet Member for Education Purpose: To advise Cabinet of progress in delivering the Council’s Childcare Capital programme, including the rationale used to prioritise projects. 14 EXERCISE OF DELEGATED POWERS (Pages 249 - 250) Purpose: To provide details of actions taken under delegated powers. FORWARD WORK PROGRAMME - COUNTY COUNCIL, CABINET, AUDIT AND OVERVIEW & SCRUTINY - FOR INFORMATION LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985 - TO CONSIDER THE EXCLUSION OF THE PRESS AND PUBLIC The following item is considered to be exempt by virtue of Paragraph(s) 14 of Part 4 of Schedule 12A of the Local Government Act 1972 (as amended). The report contains details of proposed contracts and the public interest in revealing the information is outweighed by the public interest in withholding it until the contract has been awarded. 4 15 QUEENSFERRY CAMPUS – CAPITAL INVESTMENT PROJECT (Pages 267 - 278) Report of Chief Officer (Education and Youth), Chief Officer (Housing and Assets) - Cabinet Member for Corporate Management and Assets, Leader of the Council and Cabinet Member for Education Purpose: To seek approval to bridge a funding gap through additional Council capital allocation and to enter into a construction contract with Kier Construction for the capital investment project at the campus, subject to Welsh Government approval of the full business case. The following item is considered to be exempt by virtue of Paragraph(s) 14 of Part 4 of Schedule 12A of the Local Government Act 1972 (as amended). The report contains details of proposed contracts and the public interest in revealing the information is outweighed by the public interest in withholding it until the contract has been awarded. 16 YSGOL CASTELL ALUN - CAPITAL INVESTMENT PROJECT (Pages 279 - 284) Report of Chief Officer (Education and Youth), Chief Officer (Housing and Assets) - Leader of the Council and Cabinet Member for Education, Cabinet Member for Corporate Management and Assets Purpose: To seek approval to enter into a construction contract with Wilmott Dixon construction for the capital investment project at the school funded through the Council’s capital programme. 5 This page is intentionally left blank Agenda Item 3 CABINET 14TH JULY 2020 Minutes of the meeting of the Cabinet of Flintshire County Council held virtually via Webex on Tuesday 14th July, 2020. PRESENT: Councillor Ian Roberts (Chair) Councillors: Glyn Banks, Chris Bithell, Derek Butler, Dave Hughes, Christine Jones, Billy Mullin and Carolyn Thomas. IN ATTENDANCE: Chief Executive, Chief Officer (Governance), Corporate Finance Manager, Chief Officer (Housing and Assets), Chief Officer (Planning, Environment and Economy), Chief Officer (Streetscene and Transportation), Chief Officer (Social Services), Senior Manager, School Planning and Provision, Income Generation and Marketing Manager and Team Leader – Democratic Services. OTHER MEMBERS IN ATTENDANCE: Councillors Ian Dunbar and Patrick Heesom. 180. DECLARATIONS OF INTEREST None. 181. MINUTES The minutes of the meetings held on 16th June 2020 were submitted and approved as a correct record. RESOLVED: That the minutes be approved as a correct record. 182. ANNUAL REVIEW OF FEES AND CHARGES Councillor Mullin introduced the report which set the rationale for charging and the call for an annual review of fees and charges. The outcome of the review was appended to the report. The report also outlined work to date on the recommendations, in relation to income generation and fees and charges, which were endorsed by Cabinet in July 2019, including: Applying an inflation uplift to applicable fees and charges as part of the 2020 review using either the Consumer Price Index including owner occupier Housing costs (CPIH), market rate comparison or the local/Council’s rate (as part of the work to ensure full cost recovery by 2022); Work undertaken to assess whether fees and charges were achieving full cost recovery where permitted to do so and the development of a template to enable service areas to calculate it; and Page 7 A review and update of the Income Generation Policy to ensure a framework for income generation, including consistent charging and cost recovery structure. The Income Generation and Marketing Manager explained that applying the principles contained within the Council’s Income Generation Policy, and those agreed by Cabinet in July 2019, to the 2020 annual review of fees and charges, had ensured that any increases were appropriately managed to prevent large or unexpected changes to fees and charges from 1st October 2020. The work to determine whether full cost recovery was being achieved for all services, where it was permissible for them to do so, had taken place A cost recovery template was developed, which was tested by service area, and the outcome was a finalised and tested cost recovery template. The template was distributed to all service areas as part of the 2020 review of fees and charges for them to use, to assess if the fees and charges applied by their service were set at a level that enabled full cost recovery. Some services operated in a more commercial market and may have selected to set fees and charges in line with the market rate. Doing so prevented adverse impact on service demand and associated income, and was consistent
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