NBCUniversal Environmental, Health and Safety (EHS)

Production Safety 101 2015 Environmental, Health & Safety International Communications Conference (EHSICC) September 23, 2015 Production Fast and Furious 7, Colorado Springs, Colorado

FF7 Car Drop Organizational Charts

• Organizational Charts and Definitions are referenced from Hines, William E. Job Descriptions for Film, Video & CGI. Los Angeles, CA: ED- VENTURE, 1999.

Chicago Fire, Chicago, Illinois • Chicago Fire: Burning Man • Chicago Fire: Season 2 Special Effects Live Theater: Wicked

Wicked: Load in Useful Definitions • Rolling: A spoken cue by AD to the crew that the scene is about to be shot, and to alert the camera crew to begin running the camera

• Speed: A spoken cue from the Sound Mixer indicating that sound recording has started and is in sync with the camera

• Action: Spoken instruction by the Director to indicate beginning of performance within a shot or scene

• Cut: Spoken instruction by the Director indicating to the camera crew to stop filming

• Going Again: A cue given by the AD to indicate that the scene will be shot again

• Take Two: A second shot of the same scene shot prior Useful Definitions

• Checking the Gate: A term used at the filming completion of a scene by an AD asking the camera operators for confirmation that the film ran through the camera correctly

• Pick-up: Scene or shots filmed after principal photography has finished, usually to fill in continuity gaps

• AD: Abbreviation for Assistant Director

• Boom: A pole device with a microphone mounted at its end used by the sound department to capture the dialogue in close proximity to the actors

• Dolly: Movable, wheeled platform that holds a camera and its operator. Or tow rig to tow a car behind insert car Useful Definitions

• Insert Car: A vehicle rigged with cameras and or lighting to film actors while driving and/or riding on something

• Process A trailer that can hold a vehicle with actors and be Trailer: pulled by an insert car

• Props: Any movable item to be seen on camera and used in a particular scene

• Honey Wagon: A vehicle that has been converted into a mobile restroom. Many have offices and dressing rooms attached to the same vehicle Useful Definitions

• Blue Screen / Action is shot in front of a painted or colored screen. Green Screen: The space on the screen is replaced by visual effects

• Best Boy: Term used for Electric and Grip Department indicating the person in charge under the department head

• Call Time: The time given to the cast and crew to arrive on set

• Call Sheet: A sheet distributed at the end of each work day to the cast and crew to advise them of the following day start times. It also details the equipment needed, location, scenes to be shot, and special notes such as weather and safety Useful Definitions

• Four Wall: Refers to the rental of a space for filming. The provider is providing “four walls” to be used

• Baby, Terms used by the lighting department to indicate Junior, Sr.: lamp sizes

• Gel: A term referring to a usually colored transparent diffusion material placed within a frame, to color the light from a lamp

• Ratchet: A mechanical device used by Special Effects and or Stunts to pull object or person(s) at a high rate of speed by use of cable or rope

• Ram: A mechanical device used by Stunts and or Special Effects to throw an object and or person(s) at a high rate of speed Useful Definitions

• Air Bag: A large air filed bag that is used to absorb the energy of a Stunt performer in a high fall

• Wire Gag: A Stunt or Special Effects activity using a cable or rope to fly objects or person(s)

• ¼ Load: A term used by Special Effects and or Property department indicating the amount of powder used in a blank round fired from a weapon

• Fire in A cue used by Special Effects and/or Property department the Hole: prior to detonating pyrotechnic effect or firing a weapon

• Mortar: A steel device used by Special Effects department to direct pyrotechnics blast in predetermined direction (shotgun, trapezoid, pan) Useful Definitions • Bullet Hit: A pyrotechnic device used by Special Effects department to simulate a bullet hit when detonated

• Blood Hit: A simulated bullet it with blood

• Blood Bag: A bag filled with fake blood that is placed in front of the Bullet hit to simulate blood loss on an actor

• Nail Board: A piece of wood with nails aligned in a row, then tied together with a common wire and individual wires connected to pyrotechnic charges

• Magazine: An approved storage container used to store explosives

• Lifter A container filled with black powder with igniter to lift Bomb: debris and/or gasoline from a mortar Useful Definitions

• Squib: A pyrotechnic device used to set off an explosive charge and/or simulate a bullet hit

• Turkey Bag: A plastic bag filled with gasoline to create a fire effect once placed in a mortar and set off by a lifter

• Propane A pressure tank set up to expel propane gas into Mortar: the air

• Air Mortar: A pressure tank set up to expel air and/or nitrogen to launch debris into the air

• Dust Hit: A capsule filled with dust or colored powder shot from a device much like paintball gun shot at an object Bates Motel, Vancouver, British Columbia Workforce

• Production crew is transient in nature moving from show to show, some work for the duration of the show, many are daily hires and work only one day • There are more than 30 different union locals and more than 100 job classifications in Los Angeles alone • Crew members are hired through a payroll service and not direct NBCUniversal employees • NBCUniversal or Universal Pictures staff employee numbers are very small and include Creative, Physical Production, Post Production, Finance, Labor Relations, Business and Legal • Basic safety training is provided through the Safety Pass program for Los Angeles-based hires. Site specific or project specific training is provided by EHS or outside contractors. Special Events • 4th of July • New Years Eve • Christmas Tree Lighting at Rockefeller Center • Nik Wallenda Tightrope Walks • Others • Professor Splash Wallenda Walk, Grand Canyon, Arizona Nature of a Production

• Individual company established for the sole purpose of the production of a feature and / or television production under one of several companies i.e., GEP Productions, Open for Business, 1440 Entertainment • Features are usually short duration 3-9 months; while TV shows can last for many seasons • Widely varying budgets <$1 million to > $100 million • Number of employees per production <100 to >500 • Shooting days on a feature <20 to >100; Shooting days on a TV episode between 5 >8 • Stage or location • Action (stunts or special effects) or dialogue • Locations worldwide Grimm, Portland, Oregon Sample of Current and Past Productions • Features: Fast and Furious 7, Jurassic World, Fifty Shades of Grey, Trainwreck, Straight Outta Compton, Ride Along 2, The Man with the Iron Fists 2, Everest, Unbroken, Black Sea, Steve Jobs, Bourne 5; Kindergarten Cop 2

• Television: Bates Motel, Dominion, Dig, Royal Pains, Grimm, Parenthood, The Office, The Mindy Project, Parks and Recreation, Go On, The Tonight Show, Access Hollywood, Last Call With Carson Daly, Chicago Fire, Chicago Med, Do No Harm, Maury Policy, Jerry Springer, Law & Order SVU, Smash, Saturday Night Live, Late Night with Seth Myers, Brooklyn Nine-Nine, State of Affairs, Chicago PD, Crossbones, About a Boy, Last Comic Standing, Macy’s 4th of July Spectacular, Peter Pan, The Wiz.

• International TV: Downton Abbey; Last Kingdom; Lucky Man; Dracula; Made in Chelsea; Family Tree; Newlyweds UK and US; You, Me, and the Apocalypse; Landmark Trust

• Live Theater: Wicked (Broadway and touring), Billy Elliot

• Universal Pictures International Entertainment (UPIE): Shadowland, Reg D. Hunter, Michael Ball UK Tour, Project 42, The Nolans, Dylan Moran, Alfie Boe, Jeff Wayne’s War of the Worlds Fast and Furious 7, Los Angeles, California

FF7 Bus Stunt Odyssey, Marrakech, Morocco Production Locations • Feature and Television productions shoot in numerous locations across the United States and around the world. The productions prep, shoot, and strike these locations in as little as a few hours or as long as many months. North American Locations Other International Locations Country State/Province Major City Country Major City Los Angeles Canary Islands Tenerife California San Francisco Cartagena Columbia Connecticut Stamford Medellin Florida Miami Denmark Copenhagen Georgia Atlanta London England Hawaii Oahu Liverpool Illinois Chicago Grasse France Louisiana New Orleans Nice United States of Massachusetts Boston Hungary Budapest America Buffalo Iceland Reykjavik New York New York Ireland Belfast Albuquerque Jerusalem New Mexico Israel Santa Fe Tel Aviv Oregon Portland Italy Rome Pennsylvania Philadelphia Monte Carlo Monaco Puerto Rico San Juan Morrocco Marrakech Austin The Netherlands Amsterdam Texas Dallas The Philippines Manila Alberta Calgary Romania Bucharest British Columbia Vancouver Spain Barcelona Canada Nova Scotia Halifax Thailand Chiang Mai Sault St. Marie Turkey Istanbul Ontario Toronto United Arab Emirates Abu Dhabi

• More that 350 locations were used worldwide in 2013 to present. Jurassic World, Honolulu, Hawaii Safety Issues

Agencies

• United States Department of Labor (Fed OSHA) • California Occupational Health & Safety Administration • Office of the California State Fire Marshal • Local Fire Authorities (LA City & County Fire) • USDA Animals / Lasers • Police Departments Safety Issues

Injury & Illness Prevention Program

• Required under CA Law but applicable across the US • Every major studio has one • Must identify responsible persons • Provide for safety communication & Training • Inspections of the workplace • Hazard assessment & control • Recordkeeping & reporting • Enforcement of safe work practices • Production IIPP • Fed OSHA is looking to adopt Safety Issues

Industry Wide Labor Management Safety Committee Safety Bulletins

• Available online at www.csatf.org • Include: a general Code of Safe Practices, 40 Bulletins, 4 Informational Fact Sheets and a Procedural Guideline • Safety Hotline # for all major studios • Attach to call sheets distribute to crew • Sub-committees are working on several new bulletins Safety Issues

• The Safety Pass Program was conceived by the Motion Picture and Television Industry-Wide Labor-Management Safety Committee as a means of addressing the Occupational Safety and Health Administration's ("OSHA") requirements that employees be trained (and the training documented) in the safe use of equipment and work practices on their job • Provides basic safety training and job classification specific training • Must complete training to remain on eligibility roster • Conceived by the Motion Picture and Television Industry-Wide Labor Management Safety Committee • Administered by Contract Services Administration Trust Fund • More than 50,000 trained since the program began • Training is craft specific with more than 30 different classes available • Timeline has passed for all locals. Completed training required to remain on eligibility roster • As new classes are developed, new timelines are established Safety Issues Safety Meetings • Communicate and document safety information about a new location, equipment, stunt , special effects • The person directing the safety meeting should be someone who fully understands the issues, e.g., stunt coordinator for a stunt sequence. • AMPTP Industry-Wide Labor Management Safety Committee Bulletins may be used as a guide for meetings. • Should be noted on the production report, Information should be accurate and concise. • Every safety meeting is site and action specific. Common Safety Issues Emergency lighting, emergency exit signs and a way to summon help are IIPP requirements. Four foot FIRE LANE inside a warehouse or stage Electrical Equipment & Panels Stage Safety

NO SMOKING on stages or other work areas Access To All Fire Protection Equipment Elevated Working Surfaces Scaffold / Greenbed Safety Pits and Tanks Weight & Load Issues Stage Issues Exterior Working on Streets & Highways Traffic control is necessary to some extent at most outdoor locations. The crew should be made aware of the measures in place through a safety meeting. High Visibility Vests When working on or adjacent to active roadways, crew are required to wear high visibility vests Cable Crossovers Cable crossovers and matting must provide a safe walking surface. For example, make sure cables are taped down and covered. Sometimes cables are run overhead, safety precautions must be taken to ensure an additional safety hazard is not created. ADA compliance. ADA Compliant Cable Crossover Pits, Docks, Caves, Bridges

Open pits unprotected ramps, docks, open wells, cliffs, caves, shafts, bridges, unstable terrain, walkways, stairwells and other areas may present potential hazards. Repairs may be required and/or protection items added to ensure the safety of the cast and crew. Confined Space

Can involve air quality or lack of air issues. Tests will be required to monitor air quality and the potential of hazardous or flammable gases prior to entry (caves, tunnels, vats, tanks, storm drains or other confined spaces with little or no air flow). Aircraft & Airports

Working around airplanes and helicopters need an increased level of awareness. Unmanned Aircraft Systems (UAS) / Drones The Federal Aviation Administration (FAA) has granted regulatory exemptions to selected companies to operate Unmanned Aircraft Systems (UAS) on scripted, closed-set, motion picture and television productions under specific, outdoor conditions within the United States. Trains & Subways Trains and subways present a variety of safety concerns and/or potential hazards. Special attention must be paid when working around the third rail. Electrical shock is a major hazard when working around this type of track. SAFETY ISSUES AND OTHER CONCERNS

Overhead electrical power or other unknown/known utility lines. The presence of these obstructions can pose a major safety concern or hazard for the construction of scaffolding, cranes, set construction, or other production structures. Additionally, a hazard may exist when using aerial lifts or other elevated camera and lighting platforms or cranes. Animals on Set

If the production will involve exotic animals, many additional precautions must be taken. Royal Pains, Monte Carlo, Monoco Management Systems

Below are some of the systems we use to achieve compliance with federal, state, provincial, local, and / or company specific regulations and requirements.

• Injury and Illness Prevention Program (IIPP) – Comprehensive safety programs have been created for use in the United States; British Columbia and Ontario, Canada; and the United Kingdom. Australian and South African programs are being created to address new shows in these regions.

• Resource Guide – A companion to the IIPP has been created, which provides additional programs, guidelines and bulletins for use by our productions. Some topics include non-camera utility vehicle safety, smoking in the workplace, medical paperwork, heat illness prevention, water safety, aerial lifts and powered industrial truck training, etc.

• Standard Operating Procedures (SOP) – In order to provide a consistent level of service throughout all the productions, a series of SOPs have been created for specific tasks that EHS is responsible for. Sample SOPs include waste disposal, script review, safety committees, fire performance, tech scouts, pre-lease inspections, etc. Injury and Illness Prevention Program Resource Guide Standard Operating Procedures (SOP) • Charter • SOP 1: Injury and Illness Prevention Program • SOP 2: Script Review • SOP 3: Tech Scouts • SOP 10: Safety Committees • SOP 23: Disciplinary Procedures • SOP 25: First Aid Providers Production Engagement

Feature/TV • Production EHS is responsible for implementing environmental, health and safety policies and procedures on all NBCUniversal produced feature and television productions. Comprehensive safety programs have been developed for the US, Canada and the UK, and are reviewed with production management to inform them of their responsibilities under these programs. • EHS involvement begins in the early stages of production and includes conducting inspections of potential office, warehouse, and stage spaces, providing training to locally hired crews, and performing script reviews to identify potential safety concerns. • On an ongoing basis, EHS involvement may be quite extensive, depending on the type of production. EHS operates under a mandate from NBCUniversal production management to provide the highest level of on-site safety management for our shows. EHS will participate in tech scouts and production meetings, and will maintain a presence on set during major stunts, special effects, and potentially high hazard activities. • EHS monitors work-related injuries and illnesses as well as significant events through the Gensuite database system. Data is mined and presented to the production executives to provide an overall picture of safety performance. This also allows EHS to identify key areas of risk that may require additional resources. During monthly meetings with the executives, additional topics are discussed, e.g., upcoming industry issues, regulatory changes and recent accidents in the industry. We also provide training to the executives on safety issues with the potential to directly impact production. Some recent examples are heat illness and lightning safety guidelines.

• Emergency Planning • EHS meets with the producers and production executives on all new productions prior to any production activities • Review & outline procedures for basic Emergency Plans as addressed in Injury & Illness Prevention Program (i.e. access/egress, fire, medical) • Review and understand the script and impacts of proposed activities • Evaluate risks based on locations and activities • Work with productions to prepare & implement additional Emergency Action Plans as needed e.g., Hurricane Plan • Common issues that are arising more frequently are severe weather and lightning, especially with increased shooting in GA and LA • Work very closely with local authorities so they understand production activities and potential needs • Conduct drills when practicable • Evaluate effectiveness of plans if/when activated • EMT medical coverage provided on all productions, ALS is added when needed (i.e. big stunts or special effects) EHS Involvement • “Miami Vice” shooting aftermath in the Dominican Republic (DR). EHS was dispatched to the DR as soon as the incident was reported and worked with security, local authorities and production to resume work with minimal time lost. • Norovirus on “Bourne Legacy” in Kananaskis, British Columbia. EHS worked with the production, the hotel and local health officials following numerous confirmed cases of norovirus that included several crew members. Procedures were immediately implemented including isolation, sanitation and disinfection. The production was able to continue with no disruptions. • Following the passing of Super Storm Sandy, EHS inspected most NY production stages for flood damages. Most returned to work within a couple of days. • On the production “Oblivion”, EHS provided support following a severe weather event that flooded parts of the shooting location and damaged electrical equipment. EHS was on site and inspected the location and provided alternatives to production allowing them to continue shooting and avoid shutting down. • “Fast & Furious 5” filmed in Rice, CA for 64 days. A Heat Illness Prevention Plan was implemented including training for all. Average crew size was 100 totaling more than 75,000 man/hours. Maximum daily temperatures were between 98 and 120 degrees with 31 days where the minimum temperature never dropped below 85. There were no heat related illnesses or injuries. Emergency Action Plans for Production

• “Oblivion” Earl’s Peak Emergency Action Plan – Cast and Crew Memo – Earl’s Peak, Iceland. The production was shooting on the top of the peak with a cast and crew of 65. Total prep and shoot time was 6 days. EHS was present for the entire duration. • “The Thing” Emergency Response Plan – Stewart, British Columbia. The production was filming on an ice field and the only access was by a 15 minute helicopter ride. All personnel, supplies and equipment were brought in from Stewart BC. Due to the nature of the location, an emergency plan was put in place to be ready for the worst case situation, being stranded on the ice field. Approximately 50 cast & crew worked for 7 days on the ice field. • The Frozen Planet Journey Operating Plan – Isobel Glacier, Mt Tyndall, South Island New Zealand. 3rd party reality show “Get Out Alive” spent 4 days on the glacier for prep and shooting. While we didn’t produce the show directly, we worked through our attorneys to make sure an emergency plan was in place for this production. • “Battleship” Disaster Preparedness Plan – Honolulu, HI. Overall emergency plan covering tsunami, hurricane and volcanic activity. • “Marcher (Bourne Legacy)” Emergency Response Plan - Kananaskis Valley, Alberta. Overall emergency plan for numerous locations within the valley. Hurricanes in Miami The Thing – Stewart, British Columbia Participation in Industry Groups

EHS participates in and supports a variety of entertainment industry groups and associations that promote safety in filmmaking and entertainment. Also, EHS works closely with government agencies and regulatory bodies to assist in their understanding of our business. The industry groups assist in establishing safety standards and practices throughout the industry. This includes the following committees and organizations:

• Alliance of Motion Picture and Television Producers (AMPTP) Industry-Wide Labor- Management Safety Committee • AMPTP Environmental Committee • Contract Services Administrative Trust Fund (CSATF) Safety Pass new course development, course approval, and safety bulletin subcommittees • Actsafe BC – Motion Picture Standing Committee (British Columbia, Canada) • Safety And Fire FX in Entertainment (SAFFE) • Alliance of Special Effects and Pyrotechnic Operators (ASEPO) • National Fire Protection Association (NFPA) 140 Committee • Cal/OSHA Advisory Committee • Federal Aviation Administration Unmanned Aircraft System Working Group Fast and Furious 7, Malibu, California Videos Questions?

Evan Almighty, Charlottesville, VA