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Board of Education, Stratford Public Schools 1000 East Broadway / Administration Center, Stratford CT 06615

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Board of Education, Stratford Public Schools 1000 East Broadway / Administration Center, Stratford CT 06615 Board of Education, Stratford Public Schools 1000 East Broadway / Administration Center, Stratford CT 06615 The Enclosures referred to in the Agenda and video tape of this meeting will be made available for inspection at the district’s website: www.stratfordk12.org and the Administration Center, 1000 East Broadway MEETING AGENDA / NOTICE As per Committee Chair, Karen Rodia, notice is hereby given for the next meeting of the Stratford Board of Education Finance Committee. The Committee is scheduled to conduct a Virtual Meeting on Monday, June 22, 2020. Posted as per Executive Order 7b (March 14, 2020) and posted to District Website (including meeting link for public viewing). The meeting start time is 6:30 PM The agenda is as follows: I. Call to Order / Confirmation of Quorum – Committee Chair II. Action: Acceptance of Minutes from May 26, 2020 (Attachment) III. Discussion / Information / Possible Action a. Budget Summary for FY 2019-2020 i. Expenditures and Encumbrances ii. Grants Update (Attachment) iii. Utilities iv. Special Ed Costs Update v. Enrollment Update (Attachment) b. Budget Transfers – There are none c. Discussion / Information re FY Proposed Budget for 2020-2021 IV. Other Business V. Adjournment Karen Rodia Chair, Board of Education Submitted By: Board Clerk, Teresa Lycoudes ANY INDIVIDUAL WITH A DISABILITY WHO NEEDS SPECIAL ASSISTANCE TO PARTICIPATE IN THE MEETING SHOULD CONTACT THE ADA OFFICER AT 385-4020 (TDD) 5 DAYS BEFORE THE MEETING, IF POSSIBLE” Received / Posted at Town Clerk’s Office: Date: _________________________________ By:____________________________________ DATE: May 26, 2020 TIME: 6:30 PM LOCATION: Via Google Meeting (Virtual) MINUTES Stratford Board of Education – Finance Committee Purpose of Meeting Possible Action and Discussion of the following: a. Itemized Estimate of Expenditures for 2020-2021 (Budget) in the amount of $117,539,695.05 (2.575% increase) Attendee Names Karen Rodia(Committee Chair), Allison DelBene (Committee Vice Chair), Andrea Corcoran, Janice Cupee, Bob DeLorenzo, Vinny Faggella, Amy Wiltsie, Bob David, Ben Proto, Janet Robinson (Superintendent), Ed Molloy, Susan Nicholson, Teresa Lycoudes (Recording Secretary) Absent None Call to Order The meeting was called to order by Committee Chair, Karen Rodia, at 6:30 PM. A quorum was confirmed. The meeting minutes from were accepted on a motion made by Mr. DeLorenzo; seconded by Mrs. Wiltsie and passed unanimously. Items for Possible Action and/or Discussion Itemized Estimate of Expenditures for FY 2020-2021 (Budget) Discussion opened with review of the proposed Itemized Estimate of Expenditures for FY 2020-2021 (Budget). The approved number from the Town of Stratford is a 2.575% increase over last year’s budget. Given that a 3.49% increase was requested, the Committee will face reductions in the amount of $3,279,554.34. 1 | Page ​ ​ Mrs. Nicholson reported that a large surplus at the end of the year is not expected. The District is over budgeted $1.8 million dollars in the Special Education Department. Any money left over is filling that gap. In addition, there are other expenses still to come out of the year end bottom line. Mrs. Nicholson stated that spending has been frozen and everything is being monitored closely as the year end approaches. Questions and or Comments arising from the Committee: 1. FEMA Reimbursement? Dr. Robinson reported the Town is working on a grant ​ ​ application; however, FEMA can be a long process. She said there is no further explanation or information available at this time. 2. CARES Grant? Kevin Klemme (Grants Administrator) reported that there is no ​ guidance at this point in time in regards to the CARES Grant. He said we do have federal regulations to follow. The State has 1 year to spend after they get the monies from the federal government. He anticipates it won’t be until the 2020-2021 school year. 3. Left over Surplus at Year End? Can it be carried over? Dr. Robinsons said districts are ​ allowed to carry over up to 2% of the entire budget’s total if left over funds occur. 4. Transportation savings? Mrs. Nicholson said some savings in transportation funds is ​ anticipated. Mr. Klemme (Grants Administrator) gave a brief overview of District grants (see attached) Mrs. DelBene asked if any left over funds can be spent before the end of the year. Mrs. Nicholson said that services cannot be purchased. She said as we get closer to June 30th, more will be known. She said any monies left over or requests to spend would be brought before the Board. Mrs. Rodia stated a lot of work still has to be done for the 2020-2021 Budget. She said budget workshops will be set and the committee will be notified. Hearing no further discussion, a motion was made by Mr. David; seconded by Mrs. DelBene to adjourn. The meeting adjourned at 7:22 PM. SECRETARY APPROVAL: ​ (Signature & Date) 5.28.2020 2 | Page ​ ​ Stratford Public Schools Grants and Expenditure Report As of May 31, 2020 YTD YTD Budget Encumbrance Expenditures Remaining Source Purpose Title I $1,195,031 $100,911 $724,014 $370,106 CT Department of Education (FED) Low-Income Schools Title I Carryover $284,937 $15,979 $268,958 $0 CT Department of Education (FED) Low-Income Schools Title IIA Teachers $204,170 $49,982 $135,099 $19,089 CT Department of Education (FED) Professional Development Title IIA Carryover $9,675 $0 $9,675 $0 CT Department of Education (FED) Professional Development Title III $54,441 $4,960 $42,194 $7,288 CT Department of Education (FED) English Language Acquisition Title III Carryover $16,069 $1,204 $5,790 $9,075 CT Department of Education (FED) English Language Acquisition Title IV Student Suppport and Academic Achievement $71,776 $0 $11,000 $60,776 CT Department of Education (FED) Professional Development Title IV Carryover $34,467 $0 $31,963 $2,504 CT Department of Education (FED) Professional Development IDEA 611 $1,507,553 $273,821 $1,233,732 $0 CT Department of Education (FED) Special Education IDEA 611 Carryover $88,827 $8,180 $18,171 $62,476 CT Department of Education (FED) Special Education IDEA 619 $50,304 $5,042 $40,960 $4,302 CT Department of Education (FED) Preschool Special Education IDEA 619 Carryover $3,086 $1,802 $0 $1,284 CT Department of Education (FED) Preschool Special Education 21st Century Community Learning Center (21st CCLC) MS $190,000 $11,840 $138,743 $39,418 CT Department of Education (FED) Afterschool Learning 21st Century Community Learning Center (21st CCLC) HS $190,000 $11,125 $110,979 $67,896 CT Department of Education (FED) Afterschool Learning Carl D. Perkins Career & Technology Education $92,697 $21,944 $50,442 $20,310 CT Department of Education (FED) Career & Technical Education Bilingual Grant $8,702 $67 $5,263 $3,372 CT Department of Education English Language Acquisition Family Resource Center $101,530 $6,894 $76,814 $17,822 CT Department of Education Parent Engagement Quality Enhancement Grant $3,881 $1,999 $1,769 $112 CT Department of Education Preschool School Readiness Grant $260,333 $29,356 $170,377 $60,600 CT Department of Education Preschool Adult Education Provider Grant $323,819 $2,962 $291,526 $29,330 CT Department of Education Adult Education School Security Grant $5,175 $0 $5,175 $0 CT Depart of Emergency Services School Security State Opioid Response Grant (NEW) $25,000 $0 $315 $24,685 State Education Resource Center Substance Abuse Prevention Perkins Supplemental I--Work-Based Learning (NEW) $16,552 $0 $16,552 $0 CT Department of Education (FED) Career & Technical Education Perkins Supplemental II--Student Organizations (NEW) $8,733 $0 $8,733 $0 CT Department of Education (FED) Career & Technical Education Perkins Supplemental III--Program Enhancement (NEW) $49,555 $0 $0 $49,555 CT Department of Education (FED) Career & Technical Education Portrait of a Graduate Grant (NEW) $130,000 $0 $7,500 $122,500 Barr Foundation College & Career Readiness COVID-19 Resiliency (NEW) $30,000 $6,746 $2,992 $20,262 Fairfield County Community Fdn. Distance Learning & Special Ed. COVID-19 Distance Learning (NEW) $25,000 $0 $25,000 $0 Lockheed Martin Distance Learning Educational Technology Investment (NEW) $64,700 $0 $0 $64,700 CT Public Utilities Regulatory Auth. Technology--SmartBoards Total Grants $5,046,013 $554,813 $3,433,736 $1,057,464 (NEW)=new for the 2019-2020 Fiscal Year (FED)=Federal funds awarded through the State Department of Education PENDING--Community Development Block Grant $103,303 This grant has passed through committee and is pending Town Council approval. Franklin School Playground Upgrade PENDING--Community Development Block Grant--CV $25,808 This grant has passed through committee and is pending Town Council approval. Summer Outreach for K-2 Enrollment as of June 1, 2020 SCHOOL PS K 1 2 3 4 5 6 7 8 9 10 11 12 EHS TOTAL 6/3/2020 Chapel 38 39 37 44 55 49 71 333 354 Franklin 40 42 33 38 37 41 47 58 336 314 Victoria Soto 40 102 114 256 260 Johnson 106 86 104 83 87 466 458 Lordship 24 37 40 40 49 43 50 283 324 Nichols 61 67 54 72 75 63 79 471 471 Second Hill Lane 135 61 55 59 63 53 62 67 555 556 Eli Whitney 59 70 79 67 71 84 75 505 521 Wilcoxson 63 35 57 61 56 55 63 390 387 Flood MS 240 298 538 579 Wooster MS 311 287 598 543 Bunnell HS 244 258 271 258 1031 1059 Stratford HS 277 242 270 236 1025 967 Evening HS 21 21 13 ALPHA 6 21 4 8 39 42 In-District Sub-Total 215 450 450 470 470 504 486 550 551 585 527 521 545 502 21 6847 6848 Outplacement 1 1 5 2 6 6 2 5 11 13 13 13 11 44 118 108 Services Only 1 2 2 5 6 2 3 3 4 7 2 37 38 STRIVE 15 15 12 * EHS is May Enrollment as they are done for this school year.
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