Y Report 0405 Capital Budget Draft 2
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City of Cape Town ANNEXURE 2.2 2019/20 to 2021/22 Capital Adjustments Budget - January 2020 Details of increases/decreases with motivations: 2019/20 Fund Source 2019/20 Approved 2019/20 Increase/ Total Project / **Operating **Operating Motivation Impact absorbed by: Approval Object Major Fund description Budget (Aug) Proposed Budget Decrease Programme* Cost Expenditure Revenue Office of the City Manager Management: City Manager Computer & IT Equipment: Additional 144 720 98 759 0 Rates CPX/0009919EFF 1 EFF: 2 72 360 72 360 0 Computers: Replacement 113 783 25 162 0 Rates CPX/0016146EFF 1 EFF: 2 59 783 113 78354 000 Virement approved: Funding required for the replacement of Windows 7 desktops and laptops. These devices should be replaced with new models that support Windows 10. Furniture & Equipment: Additional 246 000 66 191 0 Rates CPX/0005136EFF 1 EFF: 2 100 000 46 000-54 000 Based on a needs analysis, only R46 000 will be required in this financial year to procure additional furniture. The balance of funding is available to be transferred to other priority projects within the department. OCM Contingency Provision insurance 125 000 41 458 0 Rates CPX/0000022REVENUE 2 Revenue: Insurance 50 000 25 000-25 000 Insurance claims are less than anticipated. Budget reduced as there were no insurance claims received in the first 6 months of the financial year. Total for Management: City Manager 282 143 257 143 -25 000 Office of the Mayor Furniture and office Equip: Additional 339 939 77 996 0 Rates CPX/0001684EFF 1 EFF: 2 111 453 111 453 0 IT Equipment: Additional 100 000 70 075 0 Rates CPX/0015287EFF 1 EFF: 2 100 000 100 000 0 Total for Office of the Mayor 211 453 211 453 0 Office of the City Manager 1 2019/20 to 2021/22 Capital Adjustments Budget - Jan 2020 Fund Source 2019/20 Approved 2019/20 Increase/ Total Project / **Operating **Operating Motivation Impact absorbed by: Approval Object Major Fund description Budget (Aug) Proposed Budget Decrease Programme* Cost Expenditure Revenue Probity Computer Equipment: Additional 315 000 88 896 0 Rates CPX/0010596EFF 1 EFF: 2 0 315 000315 000 1. On 03 April 2019 the City Manager approved the request for additional resources, however there was no funding (capital - laptops) provided for the positions to purchase the necessary computer equipment. Funding is therefore requested for the purchasing of 3 new laptops and software (operating) licences during the December/January 2020 adjustment budget process. It is anticipated that the positions will be filled from May 2020 onwards. An additional amount of R65 000.00 for three laptops and software will be required for the 2019/2020 financial year. 2. The Internal Audit department obtained accreditation on 28 February 2018 from the Institute of Internal Auditors South Africa (IIASA) as a workplace training provider to implement a 2-year Institute of Internal Auditors (IIA) Learnership program within Internal Audit. The accreditation is valid for 5 years from 01 March 2018 to 28 February 2023 (QAP Accreditation number: IIA/010/018).In order to implement the program, an additional amount of R250 000.00 for ten laptops and software (operating) licences for the 10 trainees will be required for the 2019/2020 financial year. Total additional amount required for 2019/2020: R315 000. Computer Equipment: Replacement 169 067 64 625 0 Rates CPX/0000026EFF 1 EFF: 2 59 067 59 067 0 Computer hardware: Replacement 271 444 122 806 0 Rates CPX/0003045EFF 1 EFF: 2 121 444 121 444 0 Computers: Additional 157 300 58 280 0 Rates CPX/0000070EFF 1 EFF: 2 30 000 97 30067 300 Virement approved: Additional funds are required to procure computer equipment for new staff and software licenses for desktops that was procured in 2018/19. IS&T tender (152G/2015/16) have been placed on hold as the tender extension has reached its financial limit. Orders will be placed once the replacement tender (60G) is in place. Computers: Replacement 60 000 26 430 0 Rates CPX/0000106EFF 1 EFF: 2 30 000 0-30 000 Virement approved: All desktops and laptops with Windows 7 operating system were replaced during the 2018/19 financial year. Funds are available to be reprioritised to other priority projects within the directorate. Computers: Replacement 100 000 46 550 0 Rates CPX/0003097EFF 1 EFF: 2 50 000 0-50 000 Virement to be approved: All computer replacements have been finalised for the financial year 2019/20 and savings has been realised. Savings are available to be reprioritised within the department. Equipment: Additional 120 000 32 219 0 Rates CPX/0017700EFF 1 EFF: 2 0 120 000120 000 Additional funds are required to procure equipment for the newly appointed staff. Equipment: Replacement 40 000 18 620 0 Rates CPX/0000080EFF 1 EFF: 2 20 000 0-20 000 Virement approved: All desktops and laptops with Windows 7 operating system were replaced during the 2018/19 financial year. Funds are available to be reprioritised to other priority projects within the directorate. Equipment: Replacement 250 000 92 744 0 Rates CPX/0003099EFF 1 EFF: 2 50 000 150 000100 000 Additional funding is required for the replacement of obsolete printers. Items will be procured via tender 117G/2015/16. Office of the City Manager 2 2019/20 to 2021/22 Capital Adjustments Budget - Jan 2020 Fund Source 2019/20 Approved 2019/20 Increase/ Total Project / **Operating **Operating Motivation Impact absorbed by: Approval Object Major Fund description Budget (Aug) Proposed Budget Decrease Programme* Cost Expenditure Revenue Furniture & Equipment: Replacement 175 000 43 891 0 Rates CPX/0003049EFF 1 EFF: 2 10 000 155 000145 000 Replacement of irreparable chairs that pose a health and safety risk to staff (R55 000.00 additional).2. Replacement of desk participations, that pose a health and safety risk to staff, with new modesty screens (R75 000.00 additional).3. Replacement of old, inadequate and damaged Boardroom Furniture (table/credenza) with adequate furniture (R15 000.00 additional). Furniture: Additional 88 700 22 849 0 Rates CPX/0000071EFF 1 EFF: 2 10 000 68 70058 700 Virements approved: Probity department was not allocated capital funding during the last budget cycle. Funds are required for additional Equipment and Furniture with the addition of the Combined Assurance team and in the anticipation of new employees. The items will be procured via Request For Quotation and Tender 52G/2016/17. Furniture: Additional 169 846 48 948 0 Rates CPX/0002988EFF 1 EFF: 2 129 846 119 846-10 000 Virement to be approved: All additional furniture requirements have been finalised for the financial year 2019/20 and savings has been realised. Savings are available to be reprioritised within the department. Other: R40 000 Additional furniture required for appointment of staff, boardroom areas as well as consultation room areas. Furniture: Replacement 146 000 39 363 0 Rates CPX/0000081EFF 1 EFF: 2 76 000 0-76 000 Virement approved: The department has reviewed all needs for the 2019/20 financial year. A lesser need for replacement of furniture has been determined, therefore funds have been reprioritised to CPX.0005193-F1 - Computers: Additional and CPX.0005197-F1-Furniture: Additional. Office Equipment: Additional 54 791 17 104 0 Rates CPX/0000104EFF 1 EFF: 2 34 791 34 791 0 Total for Probity 621 148 1 241 148 620 000 Total for Office of the City Manager 1 114 744 1 709 744 595 000 Corporate Services Management: Corporate Services Corp contingency provision - Insurance 3 592 221 1 029 546 0 Rates CPX/0000870REVENUE 2 Revenue: Insurance 1 200 000 1 192 221-7 779 Insurance provision to be utilised when an insurance claim is settled and the replacement asset must be procured. Furniture & Equipment: Additional 207 939 90 324 0 Rates CPX/0010556EFF 1 EFF: 2 77 860 77 860 0 Furniture & Equipment: Replacement 150 000 82 157 0 Rates CPX/0009627EFF 1 EFF: 2 50 000 50 000 0 IT Equipment: Additional 140 874 74 791 0 Rates CPX/0013067EFF 1 EFF: 2 64 181 64 181 0 Corporate Services 3 2019/20 to 2021/22 Capital Adjustments Budget - Jan 2020 Fund Source 2019/20 Approved 2019/20 Increase/ Total Project / **Operating **Operating Motivation Impact absorbed by: Approval Object Major Fund description Budget (Aug) Proposed Budget Decrease Programme* Cost Expenditure Revenue IT Equipment: Replacement 239 500 158 215 0 Rates CPX/0000871EFF 1 EFF: 2 96 500 96 500 0 Total for Management: Corporate Services 1 488 541 1 480 762 -7 779 Legal Services Digital City Program 7 800 000 1 863 485 0 Rates CPX/0014815EFF 1 EFF: 2 1 400 000 1 400 000 0 Furniture & Equipment: Additional 60 000 37 260 0 Rates CPX/0000092EFF 1 EFF: 2 20 000 20 000 0 Furniture & Equipment: Replacement 330 000 191 512 0 Rates CPX/0000039EFF 1 EFF: 2 110 000 110 000 0 IT Equipment: Additional 805 000 290 044 0 Rates CPX/0000040EFF 1 EFF: 2 55 000 55 000 0 IT Equipment: Replacement 450 000 244 508 0 Rates CPX/0000041EFF 1 EFF: 2 150 000 150 000 0 Policing Service Programme Courts 22 600 000 2 896 561 0 Rates CPX/0014813EFF 1 EFF: 2 2 940 000 2 940 000 0 Total for Legal Services 4 675 000 4 675 000 0 Finance: CS Furniture, Fittings and Equipment 361 000 217 818 0 Rates CPX/0000902EFF 1 EFF: 2 163 000 163 000 0 Total for Finance: CS 163 000 163 000 0 Customer Relations Furniture, Fittings and Equipment 180 000 131 315 0 Rates CPX/0000919EFF 1 EFF: 2 90 000 90 000 0 IT Equipment 2 200 000 1 160 709 0 Rates CPX/0000920EFF 1 EFF: 2 400 000 2 200 0001 800 000 Project transferred from Urban Management directorate due to organisational structure change.