Robert's Rules of Order
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Transportation Accessibility Advisory Committee (TAAC)
Introduction to Transportation Accessibility Advisory Committee (TAAC) 6/3/2015 Presented to TAAC TAAC Purpose and Mandate 1. Advise on the development and management of policies regarding accessibility of all aspects of fixed regular route and special transportation services for persons with disabilities.* 2. Advise on the Council on long-range plans to meet the accessible transportation needs of the disability community.* 3. Assist in communicating with riders, advocacy groups, and legislators to enhance the efficiency and effectiveness of the region’s special transportation services.** *Mn Statute 473.375 **TAAC Bylaws 2 TAAC Membership Requirements Legislative 1. Sixteen Members (plus) a Chair 2. Elderly persons 3. Persons with disabilities 4. Users of Special Transportation Services (Metro Mobility) 5. At least ½ must be both ADA-certified and users of public transit 6. Two must be from the Council on Disability 3 TAAC Membership Requirements By-Laws 1. One member from each precinct (A-H)* 8 2. Two members from MSCD 2 3. Two members from MCCD 2 4. Two members from MAAA 2 5. One member from AARP 1 * Preference given to applicants living in the precinct they represent. 4 Other helpful information 1. Serve at the “pleasure of the Council” for a two year term 2. Regular attendance is expected and required 3. Serve without compensation but “reasonable expenses can be reimbursed” 4. Meetings are held monthly 5. Operate in accordance with Robert’s Rules of Order, by- laws and Council policies 6. Voting is done in person by voice vote – a roll call can be called if requested 7. -
Motions Explained
MOTIONS EXPLAINED Adjournment: Suspension of proceedings to another time or place. To adjourn means to suspend until a later stated time or place. Recess: Bodies are released to reassemble at a later time. The members may leave the meeting room, but are expected to remain nearby. A recess may be simply to allow a break (e.g. for lunch) or it may be related to the meeting (e.g. to allow time for vote‐counting). Register Complaint: To raise a question of privilege that permits a request related to the rights and privileges of the assembly or any of its members to be brought up. Any time a member feels their ability to serve is being affected by some condition. Make Body Follow Agenda: A call for the orders of the day is a motion to require the body to conform to its agenda or order of business. Lay Aside Temporarily: A motion to lay the question on the table (often simply "table") or the motion to postpone consideration is a proposal to suspend consideration of a pending motion. Close Debate: A motion to the previous question (also known as calling for the question, calling the question, close debate and other terms) is a motion to end debate, and the moving of amendments, on any debatable or amendable motion and bring that motion to an immediate vote. Limit or extend debate: The motion to limit or extend limits of debate is used to modify the rules of debate. Postpone to a certain time: In parliamentary procedure, a postponing to a certain time or postponing to a time certain is an act of the deliberative assembly, generally implemented as a motion. -
Simplified Parliamentary Procedure
Extension to Communities Simplifi ed Parliamentary Procedure 2 • Iowa State University Extension Introduction Effective Meetings — Simplifi ed Parliamentary Procedure “We must learn to run a meeting without victimizing the audience; but more impor- tantly, without being victimized by individuals who are armed with parliamentary procedure and a personal agenda.” — www.calweb.com/~laredo/parlproc.htm Parliamentary procedure. Sound complicated? Controlling? Boring? Intimidating? Why do we need to know all those rules for conducting a meeting? Why can’t we just run the meetings however we want to? Who cares if we follow parliamentary procedure? How many times have you attended a meeting that ran on and on and didn’t accomplish anything? The meeting jumps from one topic to another without deciding on anything. Group members disrupt the meeting with their own personal agendas. Arguments erupt. A few people make all the decisions and ignore everyone else’s opinions. Everyone leaves the meeting feeling frustrated. Sound familiar? Then a little parliamentary procedure may just be the thing to turn your unproductive, frustrating meetings into a thing of beauty — or at least make them more enjoyable and productive. What is Parliamentary Procedure? Parliamentary procedure is a set of well proven rules designed to move business along in a meeting while maintaining order and controlling the communications process. Its purpose is to help groups accomplish their tasks through an orderly, democratic process. Parliamentary procedure is not intended to inhibit a meeting with unnecessary rules or to prevent people from expressing their opinions. It is intended to facilitate the smooth func- tioning of the meeting and promote cooperation and harmony among members. -
A Guide to Parliamentary Procedure for New York City Community Boards
CITY OF NEW YORK MICHAEL R. BLOOMBERG, MAYOR A GUIDE TO PARLIAMENTARY PROCEDURE FOR NEW YORK CITY COMMUNITY BOARDS Mayor's Community Assistance Unit Patrick J. Brennan, Commissioner r. 2003/6.16.2006 Page 2 A Guide to Parliamentary Procedure for NYC Community Boards Mayor's Community Assistance Unit INTRODUCTION "The holding of assemblies of the elders, fighting men, or people of a tribe, community, or city to make decisions or render opinion on important matters is doubtless a custom older than history," notes Robert's Rules of Order, Newly Revised. This led to the need for rules of procedures to organize those assemblies. Throughout history, the writers of parliamentary procedure recognized that a membership meeting should be a place where different people of a community gather to debate openly and resolve issues of common concerns, the importance of conducting meetings in a democratic manner, and the need to protect the rights of individuals, groups, and the entire assembly. Parliamentary procedure originally referred to the customs and rules used by the English Parliament to conduct its meetings and to dispose of its issues. Some of the unusual terms used today attest to that connection -- such terms as "Lay On The Table" or "I Call The Previous Question." In America, General Henry Martyn Robert (1837-1923), a U.S. Army engineering officer was active in civic and educational works and church organizations. After presiding over a meeting, he wrote "But with the plunge went the determination that I would never attend another meeting until I knew something of... parliamentary law." After many years of study and work, the first edition of Robert's manual was published on February 19, 1876 under the title, Robert's Rules of Order. -
Points of Order; Parliamentary Inquiries
Points of Order; Parliamentary Inquiries A. POINTS OF ORDER § 1. In General; Form § 2. Role of the Chair § 3. Reserving Points of Order § 4. Time to Raise Points of Order § 5. Ð Against Bills and Resolutions § 6. Ð Against Amendments § 7. Application to Particular Questions; Grounds § 8. Relation to Other Business § 9. Debate on Points of Order; Burden of Proof § 10. Waiver of Points of Order § 11. Withdrawal of Points of Order § 12. Appeals B. PARLIAMENTARY INQUIRIES § 13. In General; Recognition § 14. Subjects of Inquiry § 15. Timeliness of Inquiry § 16. As Related to Other Business Research References 5 Hinds §§ 6863±6975 8 Cannon §§ 3427±3458 Manual §§ 627, 637, 861b, 865 A. Points of Order § 1. In General; Form Generally A point of order is in effect an objection that the pending matter or proceeding is in violation of a rule of the House. (Grounds for point of order, see § 7, infra.) Any Member (or any Delegate) may make a point of order. 6 Cannon § 240. Although there have been rare instances in which the Speaker has insisted that the point of order be reduced to writing (5 633 § 1 HOUSE PRACTICE Hinds § 6865), the customary practice is for the Member to rise and address the Chair: MEMBER: Mr. Speaker (or Mr. Chairman), I make a point of order against the [amendment, section, paragraph]. CHAIR: The Chair will hear the gentleman. It is appropriate for the Chair to determine whether the point of order is being raised under a particular rule of the House. The objecting Member should identify the particular rule that is the basis for his point of order. -
Role of the Chair and Decorum Presentation
Role of the Chair, Decorum, and More By Felix Rivera 2.30.020 – Presiding Officer • A. The chair of the assembly shall be the presiding officer of the assembly. • B. The vice-chair of the assembly shall be the presiding officer of the assembly in the case of unavailability of the chair. • C. The presiding officer shall be addressed as "Chair." • D. The presiding officer shall be a member of the assembly with all of the power and duties of that office. Section 4.04 – Presiding officer, meetings and procedures • (a) The assembly shall elect annually from its membership a presiding officer known as "chair." The chair serves at the pleasure of the assembly. • (b) The assembly shall meet in regular session at least twice each month. The mayor, the chair of the assembly, or five assembly members may call special meetings. Robert’s Rules of Order Newly Revised 11th Edition, pages 449-450 • 1. To open and call the meeting to order • 2. To announce in proper sequence the business that come before the assembly • 3. To recognize members who are entitled to the floor • 4. To state and to put to vote all questions that legitimately come before the assembly • 5. To protect the assembly from obviously dilatory motions • 6. To enforce the rules relating to debate and those relating to order and decorum Robert’s Rules of Order Continued, pages 449-450 • 7. To expedite business in every way compatible with the rights of the members • 8. To decide all questions of order, subject to appeal • 9. -
Delaying Judgment
Volume 26 Number 3, March 2012 MERGERS AND AQUISITIONS Delaying Judgment Day: How an adjournment, the meeting is convened without taking a stockholder vote, but then reconvened to Defer Stockholder Votes in at a later time and date. However, a stockholder Contested M&A Transactions meeting also can be postponed or recessed. In a postponement, the previously scheduled stock- holder meeting is not convened, but is delayed to In connection with an M&A transaction, pub- a subsequent time and date. In a recess, the stock- lic companies sometimes fi nd it desirable to delay holder meeting is convened, and then “recessed” a previously scheduled stockholders meeting. without taking a stockholder vote and continued Adjournment is the most traditional method, but at a later time and date. a recess or postponement may be appropriate. In any event, a review of the company’s charter and The determination of whether a company can bylaws, applicable state or foreign law, the federal delay its previously scheduled stockholder vote, securities laws and the agreements governing the and the best method of doing so, requires a rigor- transaction must be analyzed. ous analysis of the company’s charter and bylaws, applicable state or foreign law, the federal securi- by Lois Herzeca and Eduardo Gallardo ties laws, and the agreements governing the trans- action. Public companies that are seeking stockholder approval of a contested business combination Reviewing Organizational Documents transaction have sometimes found it desirable to delay a previously scheduled meeting of stock- As an initial matter, both the charter and holders. The company may wish to provide stock- bylaws of the company should be reviewed to holders with additional time to consider new determine if, and to the extent that, they address information (such as a new or revised acquisition the ability of the board of directors, or the chair proposal), may need additional time to solicit of the meeting, to delay a stockholders meeting. -
Chapter 1 Adjournment
Chapter 1 Adjournment A. GENERALLY; ADJOURNMENTS OF THREE DAYS OR LESS § 1. In General § 2. Adjournment Motions and Requests; Forms § 3. When in Order; Precedence and Privilege of Motion § 4. In Committee of the Whole § 5. Who May Offer Motion; Recognition § 6. Debate on Motion; Amendments § 7. Voting § 8. Quorum Requirements § 9. Dilatory Motions; Repetition of Motion B. ADJOURNMENTS FOR MORE THAN THREE DAYS § 10. In General; Resolutions § 11. Privilege of Resolution § 12. August Recess C. ADJOURNMENT SINE DIE § 13. In General; Resolutions § 14. Procedure at Adjournment; Motions Research References U.S. Const. art. I, § 5 5 Hinds §§ 5359–5388 8 Cannon §§ 2641–2648 Manual §§ 82–84, 911–913 1 VerDate 29-JUL-99 20:28 Mar 20, 2003 Jkt 000000 PO 00000 Frm 00010 Fmt 2574 Sfmt 2574 C:\PRACTICE\DOCS\MHP.001 PARL1 PsN: PARL1 §1 HOUSE PRACTICE A. Generally; Adjournments of Three Days or Less § 1. In General Types of Adjournments Adjournment procedures in the House are governed by the House rules and by the Constitution. There are: (1) adjournments of three days or less, which are taken pursuant to motion; (2) adjournments of more than three days, which require the consent of the Senate (§ 10, infra); and (3) adjourn- ments sine die, which end each session of a Congress and which require the consent of both Houses. Adjournments of more than three days or sine die are taken pursuant to concurrent resolutions. §§ 10, 13, infra. Adjournment Versus Recess Adjournment is to be distinguished from recess. The House may author- ize a recess under a motion provided in rule XVI clause 4. -
ROBERT's RULES of ORDER Simplified and Applied
6399-8_2 FM 6/20/02 11:05 AM Page iii ROBERT’S RULES of ORDER Simplified and Applied Second Edition by Robert McConnell Production 6399-8_2 FM 6/20/02 11:05 AM Page iv Robert’s Rules of Order: Simplified and Applied, 2nd edition Copyright © 2001 by Robert McConnell productions Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning, or otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, 978-750-8400, fax 978-750-4470, or on the web at www.copyright.com.You can contact the Publisher directly for permission by email at [email protected] or on the web at www.wiley.com/about/permission. Trademarks:Wiley, the Wiley Publishing logo,Webster’s New World, and the Webster’s New World logo are trademarks or registered trademarks of Wiley Publishing, Inc., in the United States and other countries, and may not be used without written permission.All other trademarks are the property of their respective owners.Wiley Publishing, Inc., is not associat- ed with any product or vendor mentioned in this book. Limit of Liability/Disclaimer of Warranty:While the publisher and author have used their best efforts in preparing this book, they make no representations or warranties with respect to the accuracy or completeness of the contents of this book and specifically disclaim any implied warranties of merchantability or fitness for a particular purpose. -
Agenda Items Public Comment Adjournment
MEETING OF THE COMMUNITY SERVICES ADVISORY COMMITTEE CITY OF VICTORVILLE DECEMBER 16, 2019 4:00 P.M. – 5:00 P.M. CONFERENCE ROOM D VICTORVILLE CITY HALL 14343 CIVIC DRIVE VICTORVILLE, CA 92392 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, ANYONE WHO REQUIRES REASONABLE ACCOMMODATIONS TO PARTICIPATE IN A MEETING MAY REQUEST ASSISTANCE AND/OR RECEIVE THE AGENDA IN AN ALTERNATIVE FORM BY CONTACTING THE VICTORVILLE CITY CLERK’S OFFICE (760) 955-5026 NO LATER THAN 72 HOURS PRIOR TO THE MEETING CALL TO ORDER ROLL CALL AGENDA ITEMS 1. Review and Approval of Minutes from 11/18/19 2. Update on Library Master Plan 3. Update on Civil Rights Memorial Contest 4. Discussion on CPRS Conference 5. Grant Discussion 6. Committee Member Reports / Comments 7. Staff Reports / Comments 8. Next Meeting Date – To be Discussed; Next meeting scheduled for 1/20/19 PUBLIC COMMENT ADJOURNMENT THIS PAGE LEFT BLANK INTENTIONALLY VICTORVILLE COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES ADVISORY COMMITTEE ACTION MINUTES – NOVEMBER 18, 2019 1. CALL TO ORDER The regular meeting of the Community Services Advisory Committee was called to order by Committee Member Golden at 4:19 p.m. in Conference Room D at City Hall, 14343 Civic Drive, Victorville. 2. ROLL CALL PRESENT: Committee Members Golden, Pyle and Smith. ABSENT: None. STAFF: Director Davidson, Manager Armstrong, Manager Lynch, Librarian Carter, Specialist Ballou, Secretary Doornbos and Recording Secretary Nelson. 3. COMMUNICATIONS FROM THE AUDIENCE None 4. APPROVAL OF MINUTES It was moved by Chair Golden to approve the minutes for the meeting on March 18, 2019, seconded by Committee Member Smith; motion carried (3/0/0) 5. -
A Retrospective of House Rules Changes Since the 104Th Congress Through the 109Th Congress
A Retrospective of House Rules Changes Since the 104th Congress through the 109th Congress /name redacted/ Senior Specialist in American National Government /name redacted/ Specialist on the Congress March 8, 2012 Congressional Research Service 7-.... www.crs.gov RL33610 CRS Report for Congress Prepared for Members and Committees of Congress A Retrospective of House Rules Changes Since the 104th Congress through 109th Congress Summary One of the majority party’s prerogatives is writing the House rules and using its majority status to effect the chamber’s rules on the day the new House convenes. It is a feature of the House that it must adopt rules at the convening of each Congress. While each new House largely adopts the chamber rules that existed in the previous Congress, each new House also adopts changes to those rules. Institutional and political developments during the Democratic majority, particularly during the 103rd Congress, were a prelude to the rules changes made by the Republicans when they took control of the House in the 104th Congress. Rules changes made at the convening of the 104th Congress addressed most aspects of the committee system: decision-making autonomy, jurisdictions, internal committee procedures and structure, and staff. Rules changes for the 104th Congress and after also addressed most aspects of legislation deliberations on the House floor and organization of the chamber. For example, the minority was guaranteed the ability to offer the motion to recommit with instructions, commemorative legislation was banned, the names of signatories of discharge petitions were publicized, provisions were made for convening a House with a reduced membership due to a terrorist attack, and the Speaker was subjected to a term limit that was later repealed. -
Establishing a Quorum
BVCSD MEETING PROCEDURES AND RULES OF ORDER Prepared by: Adopted: February 8, 2018 4843-7088-7508 v1 TABLE OF CONTENTS Page INTRODUCTION ............................................................................................................ 1 ESTABLISHING A QUORUM ........................................................................................ 1 THE ROLE OF THE CHAIR ........................................................................................... 1 THE BASIC FORMAT FOR AGENDA ITEM DISCUSSION ........................................... 1 MOTIONS IN GENERAL ................................................................................................ 3 THE THREE BASIC MOTIONS ..................................................................................... 3 MULTIPLE MOTIONS BEFORE THE BOARD .............................................................. 4 DEBATABLE AND NON-DEBATABLE MOTIONS ......................................................... 4 MAJORITY AND SUPER MAJORITY VOTES ............................................................... 5 COUNTING VOTES ....................................................................................................... 5 THE MOTION TO RECONSIDER .................................................................................. 6 COURTESY AND DECORUM ....................................................................................... 6 SPECIAL NOTES ABOUT PUBLIC PARTICIPATION ................................................... 7 -i- Introduction These meeting