Message From the Director of Athletics 3

Athletics COVID-19 Task Force 4

Before You Return to the Workplace 5

Employee Self-Check Screening Process 6-7

Social Distancing and Safety Guidelines 8

Workplace Personal Protection Guidelines 9

Workplace Safety Requirements 10

Facilities Return to the Workplace Preparation 11

Facilities Operations 12

Facilities Considerations and Practices 13

COVID-19 Exposure Response Guide 14-16

Return to the Workplace Plan 17

Panther Accountability Statement 18

References and Links 19

2 Dear Athletics Staff,

Welcome back to campus! After several months of working remotely and following ’s stay at home orders, I am excited to announce that Athletics has been approved to reopen safely in a thoughtfully planned and phased approach. There will be new requirements and expectations in place when you come back to the workplace and please understand these requirements must be strictly adhered to.

While the pandemic remains a challenge and we have a set of imperfect tools, we will do our best to manage our staff and facilities in the safest manner possible. Social distancing, wearing masks and an emphasis on disinfecting our own areas as well as being mindful of shared spaces will be among several changes in our environment. All the measures you are being asked to adhere to have been put in place to ensure the safety and well-being of our staff, coaches and student-athletes, which is our top priority.

Due to the mutable nature of this virus, information is provided daily and our response to any new campus expectations must be equally adaptable. Please know we all need to be patient, flexible and understanding as we adjust to the new environment.

Thank you for the tremendous work you have done and continue to do under difficult circumstances. Our student-athletes deserve the extraordinary experience that is our promise to them and I am proud and appreciative of having a TEAM that is dedicated to following through on that commitment.

I am especially appreciative of our Task Force leaders, who worked hard in collaboration with the University’s leaders to put together thorough plans to bring our staff and student-athletes back to campus safely.

If you have questions or concerns, please contact your supervisor or me. We are here to support you as you make the transition back to the workplace.

I look forward to seeing everyone on campus over the next several weeks!

Hail to Pitt! 3

Heather Heather Lyke Director of Athletics Christian Spears Deputy Athletic Director, Chief Operating Officer / Pandemic Safety Marshal Dustin Gray Senior Associate Athletic Director, Administration Wendy Meyers Executive Associate Athletic Director, Business Administration & Human Resources Brendan Fouracre Executive Associate Athletic Director, Capital Planning & Projects and Facility & Event Operations Chris Hoppe Executive Associate Athletic Director, Sport Administration & Student-Athlete Support Services Jen Tuscano Associate Athletic Director, Sport Administration/SWA

Brian Bonnar Athletic Training Dr. Jeanne Doperak Team Physician - Primary Care EJ Borghetti Media Relations Dr. Aaron Mares Team Physician - Primary Care Fumi Kimura Administration Dr. Volker Musahl Team Physician - Orthopedics Terri Mitchell Women’s Basketball Jennifer Brown Athletic Training Nic Ryan Facilities and Game Operations Tyler Carpenter Strength & Conditioning Tilly Sheets Academic Support Mike Farabaugh Academic Support Katie Stumpp Sports Camps Kristen Mackel Mental Health Tiffany Walker Human Resources Derek Moos Equipment Penny Semaia Life Skills Auburn Weisensale Nutrition Bethany Wagner Sport Administration Chris Lasala Sport Administration - Football Working Group Chair Dustin Avolio Football Operations Rob Blanc Athletic Training John Abrams Facilities and Game Operations Chad Bogard Football Video Services Amy Anderson External Affairs Jennifer Brown Athletic Training Paul Barto Broadcast and Video Production John Ford Football Operations Laila Brock JMI Dustin Gray Sport Administration Lori Burens Licensing and Merchandising Derek Moos Equipment Tricia Drummond Ticket Office Mike Stacchiotti Strength & Conditioning Markeisha Everett Marketing Jen Hatz Nutrition Seth Graham IT Tyler Carpenter Strength & Conditioning Jodi Hummert ASM Bethany Wagner Sport Administration Tony Pici ASM Wendy Meyers Business Administration & Human Matt Plizga Media Relations Resources Allison Rubin Signature Events & Donor Christian Spears Sport Administration Experiences Anthony Smith ASM

4 PURPOSE This training outlines the University of ’s guidance for employees to return to campus. Through the COVID-19 pandemic, we are committed to protecting public health, and those on our campuses who are working, studying, and researching in support of the University’s core mission.

This information is intentionally broad and is intended to apply to all University affiliates. Please check with your advisor, supervisor, or unit-level management for specific measures that have been developed as part of the University’s response to the COVID-19 pandemic.

TRAINING • The Return to the Workplace protocols document will serve as the training tool for all staff. • The University may develop additional protocols for training and additional training may be required. • Training materials will be updated as new information is available.

PANTHER ACCOUNTABILITY STATEMENT • All staff are required to sign the “Panther Accountability” statement attesting to the fact that they have reviewed the training document, understand and agree to abide by all items outlined in the document.

• Staff members may not return to work on campus until the “Panther Accountability” document is signed and returned. New staff may not start working until the same process is followed for staff members returning to work.

PARKING • Anyone who has a permit will be reinstated to their assigned lot effective June 1. • Enforcement for lots will begin Friday, May 29, so people need to make sure they are parking in their assigned lots.

TECHNOLOGY • Pack all Information Technology equipment, specifically issued to you to telework, including cables and accessories, and bring it back to campus.

Health and safety take precedence above all else. People who are apprehensive to come back to work on campus at their determined date they feel they are more at risk (people of any age who have serious underlying medical conditions, people who are those 65 years of age and older, etc.) or for other reasons, need to visit with their supervisor and Wendy Meyers to determine a work plan that is appropriate. The Athletics Department wants to ensure an inclusive 5 environment for all its’ employees. SELF-CHECK SCREENING EVERY DAY, PRIOR TO ARRIVING AT WORK, all employees will be required to complete the Daily Self- Check Screening Process, which includes completion of a brief health questionnaire to be conducted at home. Through Teamworks, each employee will receive daily reminders and is not permitted to come to work without completing this daily screening, which takes less than 30 seconds to complete. Please fill out the health questionnaire on the weekends as well.

You must answer truthfully. If your response to any question is “yes”, you may not report to work that day and you must contact your supervisor immediately.

STEP 1: Ensure you have the Teamworks App downloaded on your phone. You can find thelatestversion(5.11.1)of the app intheAppleAppStoreorGooglePlay AppStore.

STEP 2: Once a Form is assigned, you will receive a notification on your phone. To complete theForm,swipe right into thenotification andanswerthequestions presented within the Teamworksapp.

In the event you receive a text message from a (919) number alerting you of a Form assignment, you will need to 1) turn on notifications for Teamworks via your phone’s notification settings and log back into the Teamworks app at least once over a 7-day period.

STEP 3: In theevent youdonot swipe into the aforementioned notification, you can click directly into the Teamworks app to see the Form assignment waiting on you at the top of yourdashboard.Click the Formtofillout.

Don’t have access to your phone?

That’sokay,you can completetheFormonthe computer! Visit www.pitt.teamworksapp.com, login,type in your Pittusername andpassword, click Forms andfinally,clicktheFormwaitingon you. 6 Teamworks Single-Sign-On

On Teamworks Website:

1. Go to pitt.teamworksapp.com

2. Use school credentials to login into Teamworks

On Teamworks Mobile App:

1. Click on "Login with Organization Account (SSO)"

2. Type in school domain name: pitt

3. Use school credentials to login into Teamworks

Staying away from campus when you are sick is one of the best precautions to take in preventing the spread of the virus at work.

7 In recognition of the rapid pace of evolving information relating to social distancing and appropriate precautions, this policy will be updated based on any additional guidance from the CDC, the State of Pennsylvania and to reflect any lifting of social distancing protocols going forward.

IN ORDER TO PRACTICE SOCIAL DISTANCING

Social distancing is the practice of people • Maintain at least a six-foot separation from keeping their physical distance from each other employees. other during contagious disease outbreaks in order to slow the spread of • Minimize meeting people face-to-face infection. The purpose of social whenever possible. Employees are encouraged distancing is to reduce the spread of a to use the telephone, Zoom or Microsoft Teams contagious virus and to lessen the meetings, e-mail or instant messaging as much impact on society and especially on the as possible, even when participants are in the medical care system. In addition, it may same building. enable some to avoid infection until a vaccine is available. If you are sick, the • If a face-to-face meeting is necessary or needed based on the circumstances, the meeting should best way to keep it from spreading is stay be held for the minimum period of time home. possible, and no more than 10 people may be present, and participants should sit at least six feet from each other.

• Do not congregate closely in halls, break rooms, supply rooms, copier rooms or other similar areas.

• Avoid handshaking, high-fives, or other greetings that require direct physical human contact.

8 Face coverings are worn as a courtesy to others, in the event that you are unknowingly transmitting the virus before showing symptoms. Use of a face covering does not negate the need to practice social distancing and other mitigation measures.

FACE COVERINGS • All staff must wear a face covering in public areas of buildings. • Face coverings should be worn to and from work (walking into work) and in common areas while on campus. • Face coverings should fit properly. Mouth and nose should be fully covered, snug against the side of the face so there are no gaps and no difficulty breathing. • Face coverings may be cloth or medical grade and can be personal or will be provided by Athletics if requested. • Face coverings are not needed when working in an individual office but are required when more than one individual is within 6 feet distance at any time. • Face coverings are not PPE and may be used (and re-used) for as long as possible. • Face coverings that become soiled should be laundered if re-usable or replaced if disposable.

WASH HANDS OFTEN • Wash hands with soap and water for at least 20 seconds once you come into work and after using the restroom. • Use hand sanitizer any time you leave or return to your personal space. • Use hand sanitizer when you arrive at a new touchpoint or when handwashing is not possible.

COUGHING AND SNEEZING • Cover your mouth and nose with your elbow or a tissue. • Always avoid touching your mouth, nose and eyes.

9 PROMOTE PHYSICAL DISTANCING AT ALL TIMES • Schedule meetings outdoors whenever possible. • Schedule meetings in open spaces. • Schedule smaller meetings. • Encourage physical distancing during breaks and at the beginning/ending of shifts. • Limit gatherings to no more than 10 people. • Face coverings are required in groups of two or more within six-feet distance

CLEANING PERSONAL AND SHARED WORKSPACES • Clean and disinfect personal and shared workspaces. • Each area will be provided disinfectant spray and disposable cloth for their personal space. This will be to disinfect items such as desks, computers, phones, etc. • Staff will be required to place their trashcans outside their office door for servicing at night. • Limit use of kitchenettes. • Coffeemakers and water coolers will be discontinued. • Wipe down shared equipment after each use (e.g. microwaves, refrigerators, copy machines, etc.).

PITT ATHLETICS TRAVEL • Only travel essential to the operations and missions of the Athletics Department will be approved. • Student-Athlete Recruitment. • For licensure/certifications. • ACC or National Committee Commitments. • Travel for student competitions – details and arrangements are in progress. Alterations and/or modifications will be made as more information is received, as circumstances dictate, and as required. • Fundraising/donor relations • Existing process for all work-related travel requires pre-approval by the Athletics Business Office prior to traveling.

GROUP MEETINGS • Limit group gatherings to 10 people or less and establish staggered work times or shifts. 10 In preparation for the return of the staff to the physical workplace, the Athletics Department, under the direction of the and in collaboration with Facilities Management, ASM, The and UPMC, considered a variety of pre-workforce return checks, tasks and assignments. As part of that pre-return activity, a COVID-19-specific workplace plan was developed that outlines strategies and tactics to combat and/or minimize the likelihood of spread of virus in workplace.

PRE-CHECKS • Building System & HVAC • Test and adjust for optimal environment conditions. • Replace all filters where applicable. • Office Spaces, Common Areas, Conference Rooms, Break Rooms & Bathrooms • Clean and disinfect all surfaces, appliances, faucets, handles, fixtures, controls and equipment. • Maintain routine cleaning and disinfecting of high-touch spaces and surfaces per health authority guidelines. • Cleaning Equipment and Supplies • Purchase several and various state-of-the-art disinfection and cleaning apparatuses and supplies. (e.g. electrostatic sprayers)

SPACE PLANNING • Office Space Protocols • Assess space usage and address density concerns. • Circulation spaces • Signpost the direction of foot traffic in main circulation paths, corridors, stairs and entry points. • Develop one-way circulation routes through the workplace. • Mark increments of acceptable social distance spacing on floors where queues could potentially form. • Individual Desks/ Workstation • Increase space between desks/workstations. • Add panels between desks/workstations including height adjustable panels for sit/stand desks, where applicable. • Specify seat assignments for employees to ensure minimum work distances. • Review sharing ratios if new sanitization protocols are introduced. • Meeting and shared spaces • Decommission and re-purpose large gathering spaces. • Reduce capacity of spaces (e.g. remove some chairs from large meeting rooms). • Prohibit shared use of small rooms by groups and converted to single occupant use only. • Close use of some rooms. 11 • Re-calculate the maximum capacity of each room and posted on signage outside of room. CLEANING, DISINFECTING AND SUPPLIES The following advanced disinfecting and cleaning standard operating procedures have been introduced and will be maintained. • Implementation of new disinfecting and cleaning technology and equipment. • Increase the frequency of cleaning and disinfecting frequently touched surfaces, equipment and other areas. • Develop effective supervision, communication tools and indicators to ensure task area work has been accomplished. • Ensure hand sanitizer dispensers are available at all entry points, common areas, elevators and escalators.

SIGNAGE The following signage systems will be implemented across all facilities. • Wayfinding signage or floor markings to direct foot traffic and ensure safe social distancing. • Explanation of practices or protocols for common areas. • Posters, signage and displays related to employee education about new practices.

BUILDING ACCESS AND CONTROLS Please limit your entering and exiting of buildings to the designated points of access listed below. A reminder that only authorized personnel may enter. • - Loading dock parking lot swipe entrance and Terrace Street Entrance between ticket office and development offices • Duratz Football Complex - Main Front Gate & Main Building Entrance • Fitzgerald Field House - Main front door • - Main Front Door (Building Currently Closed/ No Access) • /Pool - Main Entrance (Buildings Currently Closed/No Access) • Cost Center - Main Entrance (Building Currently Closed/ No Access)

• Entry point swipe access will be monitored. • The number of active points of entry for each facility will be reduced. • Visitors and guests are restricted to vendors, contractors and associates with direct responsibility for business continuity measures.

12 LIMIT MOVEMENT IN BUILDINGS We ask that once in buildings that you limit your movements/circulation to only areas pertinent to carry out your daily job duties. • Please abide by all posted placards and directional signage. • Please limit use of restrooms to those most directly associated with your working areas. • Please refrain from roaming the building, concourses, hallways, and common areas as much as possible limiting your movement to work purposes only.

RESTROOMS Personnel using restrooms must do so in accordance with the six-foot minimum space requirement between parties for proper social distancing. Several urinals have been marked “not in service” and sinks have been marked “not for use” in restrooms to support appropriate social distancing. Each commode can be used, with stall walls serving as sufficient space separation for social distancing.

ELEVATORS • Unless otherwise marked, all elevators are limited to four people per car with signage posted • Personnel should use stairs where possible to minimize queuing for elevators and will need to socially distance if waiting for elevator service. • Read and comply with instructional signage posted on healthy elevator use protocols including passenger limits and safe distances in the carriage. • Elevator cleaning processes and updates to ensure on-going cleaning of high touch surfaces such as elevator panels and buttons will be routinely assessed.

KITCHENETTE • Coffee makers and water coolers will be temporarily discontinued. • Microwaves and refrigerator handles, and any other contact surface not cleaned by custodial staff should be routinely disinfected by employees using the equipment.

COMMUNAL MEALS/FOOD • Staff should not gather at communal meals and should not make food available in common areas where employees congregate.

See Something Say Something Maintaining a safe and healthy environment is shared responsibility. Monitor and review all existing policies, practices, and procedures to make our workplace as safe as possible. If you see something that does not meet these expectations, please report it to the Building Safety Marshal in your facility for follow up.

13 As we begin to reopen University facilities during the COVID-19 pandemic, it is important to know what to do in case of a possible exposure. Please review the COVID-19 Exposure Process flow chart on pg. 15 to help you through different scenarios. If you have questions, please reach out to your supervisor.

IMPORTANT THINGS TO REMEMBER: • Stay at home if you feel sick • Wash your hands often with soap and water for at least 20 seconds • Avoid close contact with people who are sick • Cover a cough or sneeze with a tissue or your elbow • Clean and disinfect frequently touched surfaces • Seek healthcare when it is medically necessary

According to the CDC, symptoms may appear 2-14 days after exposure to the virus. People with these symptoms or combinations of symptoms may have COVID-19:

• Cough • Shortness of breath or difficulty breathing • Fever • Headache • Chills • New loss of taste or smell • Sore throat • Repeated shaking with chills • Muscle pain

• COVID-19 is primarily spread person-to-person via respiratory droplets from an infected person’s mouth or nose, or from respiratory droplets on an infected person’s hands.

• Respiratory droplets are most commonly produced when a person talks, coughs, sneezes, breathes or laughs.

• Respiratory droplets may land in the mouths or noses of people nearby. Respiratory droplets usually do not travel more than six feet, which is why it is important to remain six feet (two arms lengths) away from others.

• If you begin to have trouble breathing, persistent pain or pressure in the chest, bluish lips/face, or new confusion or inability to wake, seek medical attention immediately.

• If you have been exposed to COVID-19, do not report to work and contact your supervisor IMMEDIATELY.

• If you have been exposed to COVID-19 at work, wash hands, clean surfaces and leave the workplace. If you do not have immediate access to transportation, avoid contact with others by waiting alone in a room with the door closed until transportation arrives. Call your supervisor, health care provider and the UPMC MyHealth@Work Center at (412) 647-4949 upon arriving home.

• If you have contacted your healthcare provider and they have confirmed your symptoms are possible14 COVID-19, you need to notify your supervisor IMMEDIATELY and remain away from work. STOP! Please review this page completely.

BE SURE ALL EMPLOYEES ARE SCREENING DAILY AND COMPLETING THE HEALTH QUESTIONNAIRE

Wash hands and leave work immediately. Upon arriving home, Was the contact more than Were you informed Was the person who contact your supervisor, Wendy 15 minutes AND less than 6 someone you have had is sick wearing a Meyers, Environmental Health & feet, OR did they sneeze Yes contact with was diagnosed Yes mask and were you No Safety at (412) 624-9505 and and/or cough on you? with COVID-19? wearing a mask? [email protected]. Do not report to work for 14 days. .

No No Yes LOW RISK Employee should wash Did the employee become hands, clean surfaces & Yes symptomatic during the14-day stay at work. self-QUARANTINE period? Call health care provider. Employee remains away from work in self-QUARANTINE for a No minimum of 14 days and follows doctor’s orders

Employee returns to work if asymptomatic after 14 days in self- QUARANTINE.

Return to work Return to work process process is as follows: is as follows:

➢ Return to work only when medically cleared and with supervisor and Athletics Human Resources approval. ➢ MyHealth@Work Center ([email protected]) may be able to provide medical clearance. ➢ The above information may change as new or additional information is received. ➢ Thank you for your patience as we work through this changing environment.

If the employee, who is leaving work to self-quarantine does not have immediate access to transportation, avoid contact with others by waiting alone in a room with the door closed until transportation arrives.

Version 1.1, As of May 28, 2020 15 According to the CDC, COVID-19 symptoms can include cough, shortness of breath or difficulty breathing, fever, sore throat, headache, muscle pain, chills, new loss of taste or smell, and other symptoms.

• If you are sick, contact your supervisor and stay away from campus. See COVID-19 Exposure Process (pg. 15).

• Employees, who are confirmed with COVID-19 require self-isolation away from campus until medically cleared.

SELF-QUARANTINE 14 Day Quarantine is REQUIRED away from campus for: • Employees with close contact with suspected or confirmed persons with COVID-19.

• International travelers.

• Travelers returning from areas with stay-at home orders. • If any of the above situations pertain to you, you are REQUIRED to contact MyHealth@Work Center by emailing [email protected] to be cleared to return to the workplace. You will receive an email from MyHealth@Work Center regarding your Return to the Workplace status.

POPULATIONS AT HIGHER RISK OF COVID-19 • Older adults (65 years of age+) seem to be at higher risk for serious complications.

• People of all ages with serious underlying medical conditions, particularly if they are not well controlled, also might be at higher risk for serious complications.

• Remote work is preferred for health and safety reasons, but not required.

• Identifying and discussing individual employees by name with regard to age and/or medical conditions is a violation of employee privacy laws. 16 Athletics plan for staff members to return to work includes four (4) phases, each returning to work two (2) weeks apart. Groups are staggered among four (4) buildings on various levels of each buildings to assist with social distancing.

• Group 1 returns on June 1 • Group 2 returns on June 15 • Group 3 returns June 29 • Group 4 returns July 13

• Department heads will communicate the scheduled arrival and departure times for each department within Athletics, communicating and reporting within leadership team meetings.

• Leadership team staff members will work with their staff on work hours to avoid all staff arriving at the same time and departing at the same times.

• Leadership team staff members will work with their staff to stagger breaks and lunches to avoid communal gatherings.

• Office space and workstations have been reviewed to ensure appropriate social distancing.

• Additional details included in facility and/or EH &S checklists.

17 Panther Accountability Statement

During this time during the Covid-19 pandemic, The University of Pittsburgh and the Athletics Department are doing everything we can to protect you, our student athletes and the public. The “Employee Return to The Workplace Protocols” document will serve as our game plan for returning to work on campus. This is an evolving plan and one that likely will need adjustments as circumstances change and as additional information is received. The contents reflect our highest priority: the health and safety of our Pitt Athletics Family, which includes over 250 staff members. This document includes guidelines and protocols by which everyone will be required to adhere once returning to work on campus. We recognize that each department and/or sport may have additional needs and requirements, and these will be addressed as needed.

These guidelines and protocols will work best if we remain committed to outstanding communication, collaboration and flexibility in handling ever-changing circumstances. Working together, we will effectively make a safe transition back into the workplace!

Please be advised that you are not permitted to return to work on campus until you view the entire document and complete this Panther Accountability statement indicating that you understand and agree to the return to the workplace guidelines and protocols. We will not successfully transition without everyone being personally accountable for themselves and their fellow panthers.

___ I have read and understand the “Employee Return to The Workplace Protocols” document and the University’s Return to Campus Training for Employees. ___ I understand and agree to abide by all items outlined in the “Employee Return to The Workplace Protocols” document.

Name: ______

Employee Signature: ______

Date: ______

18 University Return-to-Campus planning: www.emergency.pitt.edu/planning

OHR COVID-19 resources for faculty and staff: www.hr.pitt.edu/covid-19

Pitt Public Safety & Emergency Management: www.emergency.pitt.edu/

Pitt Environmental Health & Safety: www.ehs.pitt.edu/

Centers for Disease Control (CDC): www.cdc.gov/coronavirus/2019-ncov/index.html

University Alertline:(866-858-4456) pitt.alertline.com/gcs/welcome

UPMC MyHealth@Work Center: (412) 647-4949Center OHR contact form: https://www.hr.pitt.edu/contact-ohr

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