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LOUDOUN COUNTY PUBLIC SCHOOLS Business and Financial Services Procurement Services 21000 Education Court, Suite 301 Ashburn

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LOUDOUN COUNTY PUBLIC SCHOOLS Business and Financial Services Procurement Services 21000 Education Court, Suite 301 Ashburn LOUDOUN COUNTY PUBLIC SCHOOLS Business and Financial Services Procurement Services 21000 Education Court, Suite 301 Ashburn, Virginia 20148 Telephone: 571-252-1270 Fax: 571-252-1432 RFP # R19216 LIT OR DARK FIBER CONNECTIVITY FROM WAN TO DATA CENTER ISSUE DATE: Tuesday, January 15, 2019 ACCEPTANCE DATE: Friday, February 22, 2019 at 2:00 PM ACCEPTANCE PLACE: Loudoun County Public Schools Business and Financial Services Procurement Services 21000 Education Court, Suite 301 Ashburn, VA 20148 Tel: 571-252-1270 Fax: 571-252-1432 ➢ Requests for information related to this Proposal should be directed to Hind Zegoud, Procurement Supervisor at [email protected] and Andrea Philyaw, Procurement Director at [email protected] ➢ This document can be downloaded from our website: www.lcps.org; click on Procurement, then “Current Solicitations”. IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT ANDREA PHILYAW AT 571-252-1270 OR [email protected] LOUDOUN COUNTY PUBLIC SCHOOLS Ashburn, VA 20148 TO WHOM IT MAY CONCERN: Loudoun County School Board d/b/a Loudoun County Public Schools and/or LCPS is extending a Request for Proposal to your company. We hope that you will consider entering a proposal. The information necessary to submit a proposal is here within contained. Pursuant to and in compliance with this document and its enclosures hereinafter referred to as the Contract Documents for: RFP# R19216 LIT OR DARK FIBER CONNECTIVITY FROM WAN TO DATA CENTER ; the undersigned, having become thoroughly familiar with the terms and conditions of this document and with the local conditions which may affect performance and costs, hereby proposes and agrees to furnish all services hereinafter specified, and to fulfill the intent of this agreement in accordance with this document as interpreted by Loudoun County Public Schools. The proposer hereby designates as his office to which correspondence shall be delivered. Company Name: Federal Identification Number or Social Security Number: Authorized Agent (TYPED NAME): Signature (IN BLUE INK): Address: Telephone Number/Toll Free (if available): Extension: Fax Number: E-Mail Address: Date: VA SCC Number: 2 Loudoun County Public School RFP# R19216 Lit or Dark Fiber Connectivity from WAN to Data Center TABLE OF CONTENT 1. PURPOSE .................................................................................................................................................................. 4 2. CONTRACT PERIOD ............................................................................................................................................. 4 3. COMPETITION INTENDED ................................................................................................................................. 4 4. BACKGROUND ....................................................................................................................................................... 4 5. GENERAL REQUIREMENTS ............................................................................................................................... 5 6. SERVICES REQUESTED ..................................................................................................................................... 12 7. INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS ..................................................... 27 8. EVALUATION CRITERIA: ................................................................................................................................. 29 EXHIBIT A – VENDOR DATA SHEET ....................................................................................................................... 32 EXHIBIT B: PROPOSAL EXCEPTIONS ..................................................................................................................... 33 EXHIBIT C: PROPRIETARY CONFIDENTIAL INFORMATION IDENTIFICATION ...................................... 34 EXHIBIT D: COMPLIANCE WITH VIRGINIA LAW FOR TRANSACTING BUSINESS IN VIRGINIA. ........ 35 EXHIBIT E – PRICING SCHEDULE ........................................................................................................................... 36 EXHIBIT F – DEFINITIONS AND SPECIFIC TERMINOLOGY ............................................................................ 42 EXHIBIT G – STANDARD CONTRACT ..................................................................................................................... 42 9 GENERAL PROVISION ....................................................................................................................................... 44 10 APPENDIX .............................................................................................................................................................. 56 3 Loudoun County Public School RFP# R19216 Lit or Dark Fiber Connectivity from WAN to Data Center 1. PURPOSE The purpose of this Request for Proposals (RFP) is to establish a multiple term contract through competitive negotiations with qualified source(s) to provide a fiber-based network infrastructure from LCPS Wide Area Network (WAN) for all campuses and facilities to the newly established District Data Center located in the QTS Dulles (IAD2) Virginia Data Center, 1506 Moran Road, Dulles, VA 20166. Loudoun County Public Schools hereinafter referred to as “LCPS” or “District” will issue a Notice to Proceed prior to evoking the contract start date. Specific project schedules will be coordinated with the successful proposer following contract award. 2. CONTRACT PERIOD A Lit fiber service contract shall be for a period of five (5) years with the option to renew for one (1) additional five (5) years period. A Leased Lit fiber service contract shall be for a period of five (5) years with the option to renew for one (1) additional five (5) years period with the ability to upgrade to additional bandwidth. A Dark Fiber Lease or Irrevocable Right of Usage (IRU) Fiber contract shall be for five (5) years with the option to renew for one (1) additional five (5) years period. This contract may be renewed at the expiration of its term by agreement of both parties. Contract renewals must be authorized by and coordinated through the Office of Procurement Services. LCPS reserves the right to extend the contract after the final term for one (1) additional one-year period. 3. COMPETITION INTENDED Nothing herein is intended to exclude any responsible service provider or in any way restrain or restrict competition. On the contrary, all responsible service providers are encouraged to submit proposals. In signing this proposal, offerors are certifying that this proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a proposal for the same materials, supplies or equipment and/or services and is in all respects fair without collusion or fraud. LCPS will follow the procurement processes of LCPS and the E-Rate Rules of open and fair competitive negotiation process. 4. BACKGROUND LCPS has a fiber based Wide Area Network (WAN) made up of five (5) 10 GbE at NOC, Briar Woods HS, Dominion HS, Academy of Loudoun and Department of Information Technology (DIT), 62 1Gb and 33 100Mb services provided by Verizon Virginia LLC. The District plans to replace the current WAN and build a long-term fiber infrastructure for the District. The proposed solution provides a Super Ring Design with 8 Hub/Aggregation Sites and 8 Sub Rings. Each campus will be connected on a subring with a pair of fiber allocated to each facility. TABLE DISTRICT HUB SITES Hub Sites Entity Address City State Zip NETWORK OPERATION CENTER 16052564 21000 Education Court ASHBURN VA 20148 BRIAR WOODS HIGH SCHOOL 16028063 22525 Belmont Ridge Rd ASHBURN VA 20148 4 Loudoun County Public School RFP# R19216 Lit or Dark Fiber Connectivity from WAN to Data Center 42075 Loudoun Academy ACADEMIES OF LOUDOUN TBD Drive LEESBURG VA 20175 DOMINION HIGH SCHOOL 235196 21326 Augusta Dr. STERLING VA 20164 FREEDOM HIGH SCHOOL 16028064 25450 Riding Center Dr. SOUTH RIDING VA 20152 POTOMAC FALLS HIGH SCHOOL 21895 46400 Algonkian Pkwy STERLING VA 20165 RIVERSIDE HIGH SCHOOL 16084324 19019 Upper Belmont Pl LEESBURG VA 20176 TUSCARORA HIGH SCHOOL 16066077 801 N King St LEESBURG VA 20176 WOODGROVE HIGH SCHOOL 16065992 36811 Allder School Rd PURCELLVILLE VA 20132 LCPS’s current NOC, Internet Point of Presence and Data Center are located at 21000 Education Court, Ashburn, VA 20148. Additional Data Center services and Internet POP are located at DIT. LCPS is migrating and consolidating the Data Center Services to the QTS Dulles (IAD2) Virginia Data Center, 1506 Moran Road, Dulles, VA 20166 and migrate from the current service points of presence (NOC and DIT) starting in the Spring 2019. It is the intent of this request for proposals to implement a Lit or Dark fiber network connectivity solution to connect the District WAN and all WAN-connected facilities to the new Data Center. The fiber-based Data Center Connectivity solution will provide a scalable, reliable and high-performance network infrastructure that provides the bandwidth for all campuses to connect to the Data Center and Internet. The solution will be implemented in Three Phases: 1) Phase 1 in the Spring 2019 - 40 Gb Ethernet (40 GbE) from the LCPS Network Operation Center NOC at the Administration Building at 21000 Education Court, Ashburn, VA 20148 to the Data Center; 2) Phase 2 in the Summer 2019 - 40 GbE
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