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Academy of Finland's Funding Terms and Conditions 2019-2020

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Academy of Finland's Funding Terms and Conditions 2019-2020 1 (40) AKA/5/02.04.10/2019 THE ACADEMY OF FINLAND’S FUNDING TERMS AND CONDITIONS 2019–2020 Decision 28 May 2019 These funding terms and conditions of the Academy of Finland (hereafter the Academy) apply to funding calls implemented between 1 September 2019 and 31 August 2020 and to funding decisions based on these calls. 2 (40) Contents PART I APPLYING FOR FUNDING ......................................................................................................................... 5 1. SCOPE OF APPLICATION ..................................................................................................................... 5 1.1 Scope of application of these funding terms and conditions .......................................................................... 5 1.2 Receiving and confirming receipt of funding decision, notifying application for advance payment ............. 6 2. APPLYING COST MODELS IN THE ACADEMY OF FINLAND’S RESEARCH FUNDING ........... 7 2.1 Funding percentage.......................................................................................................................... 7 2.2 Decisions in accordance with the additional cost model ................................................................. 7 3. BASIC FACILITIES FOR THE PROJECT .............................................................................................. 8 4. COSTS OF FOREIGN SCIENTISTS’ RESEARCH VISITS TO OR RESEARCH IN FINLAND ........ 8 5. CONSIDERING PRINCIPLES OF SUSTAINABLE DEVELOPMENT ................................................ 9 6. RESPONSIBLE SCIENCE ....................................................................................................................... 9 6.1 Research ethics ................................................................................................................................ 9 6.2 Publishing, data and material, and open science ............................................................................. 9 6.2.1 Open access to publications ........................................................................................................ 10 6.2.2 Open data and material ............................................................................................................... 11 PART II USING FUNDING ...................................................................................................................................... 11 7. RECEIVING AND CONFIRMING RECEIPT OF FUNDING DECISION, NOTIFYING APPLICATION FOR ADVANCE PAYMENT..................................................................................................................... 11 8. DEVIATING FROM THE FUNDING PLAN ........................................................................................ 12 8.1 Applying for changes in annual instalments ................................................................................................. 12 8.2 Applying for changes in funding proportions of consortium subprojects .................................................... 12 9. USE OF FUNDING ................................................................................................................................ 13 9.1 General principles ......................................................................................................................................... 13 9.2 Eligible project costs .................................................................................................................................... 13 9.3 Self-financing ............................................................................................................................................... 14 9.4 Costs of researcher mobility ......................................................................................................................... 14 9.5 Funding for international researcher mobility based on bilateral agreements .............................................. 15 9.6 Travel costs ................................................................................................................................................... 15 9.7 SRC matching funds for Horizon 2020 ........................................................................................................ 16 10. HIRING STAFF .................................................................................................................................... 16 10.1 Funding for research posts as Academy Professor and Academy Research Fellow .................................. 16 10.2 Funding for research post as Postdoctoral Researcher ............................................................................... 18 3 (40) 10.3 Salary costs of the principal investigator .................................................................................................... 18 10.4 Funding for research post as clinical researcher ......................................................................................... 19 10.5 Teaching by hired staff ............................................................................................................................... 19 11. ACQUISITIONS WITH ACADEMY FUNDING ................................................................................ 19 11.1 Managing fixed assets ................................................................................................................................ 20 12. CHANGES TO FUNDING DECISIONS ............................................................................................. 20 13. CONTROL, DISCONTINUATION AND CLAWBACK OF FUNDING ........................................... 21 14. INTELLECTUAL PROPERTY RIGHTS ............................................................................................. 22 14.1 Cooperation with business companies ........................................................................................................ 23 15. REPORTING ......................................................................................................................................... 23 15.1 Scientific reporting ..................................................................................................................................... 23 15.2 Auditor’s report .......................................................................................................................................... 24 PART III PAYMENT OF FUNDS AND PROJECT ADMINISTRATION ............................................................. 24 16. PAYMENT OF FUNDS ........................................................................................................................ 24 16.1 Advance payments ...................................................................................................................................... 24 16.2 Requests for payment ................................................................................................................................. 25 16.3 Submitting payment requests in the online services ................................................................................... 26 16.4 Returning government transfer to the Academy of Finland’s bank account .............................................. 26 17. COEFFICIENTS ................................................................................................................................... 26 17.1 Indirect employee costs .............................................................................................................................. 26 17.2 Paid absence ............................................................................................................................................... 27 17.3 Effective working hours ............................................................................................................................. 27 17.4 Direct costs ................................................................................................................................................. 27 17.5. Overheads percentage ................................................................................................................................ 27 18. ACQUISITION COSTS COVERED BY DISCRETIONARY GOVERNMENT TRANSFERS ........ 28 19. PROVISIONS APPLICABLE TO ACADEMY FUNDING ................................................................ 28 APPENDIX 1: How to apply for changes to funding decisions .................................................................. 29 (1) Changing annual instalments in new funding decision .......................................................................... 29 (2) Extending funding period ...................................................................................................................... 29 (3) Additional grant (i.e. compensation) ..................................................................................................... 30 (4) Changing sites of research ..................................................................................................................... 31 (5) Declining research grant in full .............................................................................................................. 33 (6) Declining research grant midstream ...................................................................................................... 33 (7) Changing principal investigators ..........................................................................................................
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