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Meetings Special Events Planning Guide MEETINGS SPECIAL EVENTS PLANNING GUIDE visitchampaigncounty.org visitchampaigncounty.org | #outsideofordinary Make your meeting more AN UNRIVALED than memorable. Make it EXPERIENCE Wondering what makes the greater Champaign County area Outside of Ordinary? You’ll have to come visit us to see. It goes beyond the destination, filled with arts and culture, scenic outdoor spaces, local award-winning food, and the University of Illinois. With our renowned Midwest Hospitality and our collection of urban and rural experiences, people can’t stop talking about our community. Maybe that’s why we’re the fastest growing city in Illinois. Home of the Big Ten’s University of Illinois, Champaign County is an ideal choice for regional gatherings. At a fraction of the cost of larger destinations, Champaign County is home to more than 4,500 hotel rooms and over 240,000 sq. ft. of meeting space, county-wide. Champaign is as diverse as mid-size towns come. We’ve got museums, theatres, boutique shopping, nightlife, fine dining and unparalleled attractions. We’ll help you on the path to success, providing the tools to get people to your event and make sure the experience is Outside of Ordinary! DETROIT 311 Miles MINNEAPOLIS CHICAGO 421 Miles 136 Miles THE OF THE INDIANAPOLIS MIDWEST CHAMPAIGN COUNTY We know you’re wondering—where exactly is 116 Miles Champaign County? We like to consider ourselves the heart of the state, located in East Central Illinois, centrally located between Chicago, Indianapolis and St. Louis. With three interstates intersecting in LOUISVILLE 187 Miles Champaign–Urbana, an Amtrak station and Willard ST. LOUIS Airport, getting here is easy for everyone. 165 Miles MEMPHIS 358 Miles 2 | visitchampaigncounty.org #outsideofordinary | 3 WELCOMING YOUR GROUP Visit Champaign County is happy to work with your event and provide valuable information for your attendees so they can enjoy a positive experience while in the community. We offer numerous services to help you succeed! • Welcome bags (include 9 x 12” bags, Visitors Guides, pens and maps) • Custom landing page on visitchampaigncounty.org • Room block and site selection assistance • Savor the Flavor event planning in Downtown Champaign • Event Welcome signage • Keynote speaker and programming coordination We’ve teamed up with e to Champaign C Welco o nty • Welcome table at event with historic downtown booking and registration assistance Champaign bars and Champaign-Urbana named Champaign ranked #1 on restaurants to offer a night Don’t see something on the list that on the town with a tasteful tour “Best Midwest Food Town” “2018 Top 10 Best Cities for you need? Let us know and we’ll see of the finest beverages and treats Champaign has to offer. This unique event gives attendees a chance to Midwest Living | August 2017 Recent College Grads” how we can help! get out of the hotel, mingle and network with other Livability | June 2018 conference attendees all while having a great time! For $13 a ticket (inclusive of tax; price subject NETWORKING to change), we work with the various bars and restaurants in downtown Champaign to come up with EVENTS & a menu that is sure to please the palate. Whether it’s a small plate, a drink special or a dessert, your delegates GROUP TOURS will have options to suit their individual tastes. We know you’re here to learn, network and engage with your • Delegates receive as many tickets as you colleagues, but why not do it outside of the venue for a bit? We determine. have plenty of Outside of Ordinary ways to get out an enjoy our • Tickets may be redeemed at participating venues community while you’re here for your event. for the special they’ve established. • Team-building attractions • Tickets, maps and menus are provided by Visit • Group activities Champaign County. • Walking tours • After the event, you are invoiced for the number • Spousal tours of tickets redeemed + a 20% gratuity. • Nightlife & dining options To help your attendees get to downtown, we’ll coordinate bus shuttles that will run from your Of America’s 325 fastest- headquarter hotel to the downtown area during the Champaign ranked #12 on hours of your event for a minimal cost. growing cities, one is in “Best Places to Walk or Bike” Illinois—Champaign We can’t think of a tastier way to end an evening! TIME | May 2015 U.S. Census Bureau | May 2016, 2017 & 2018 4 | visitchampaigncounty.org #outsideofordinary | 5 Allerton Park Eastland Suites & Retreat Center & Conference Center 515 Old Timber Rd., Monticello 1907 N. Cunningham Ave., Urbana 217-333-3287 | allerton.illinois.edu 217-367-8331 | eastlandsuitesurbana.com • Pristine outdoor setting unlike any other in the area • Allow off-site catering in all rooms • Escape the hustle and bustle to our secluded setting • Convenient location off of I-74 • Great environment for team building and strategic • Complimentary hospitality room thinking • Personalized one-on-one customer service • Amazing customer service due to our exclusive experience 41 2,642 126 5,000 Guest Rooms sq. ft. of meeting space Guest Rooms sq. ft. of meeting space Koi Pond Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Solarium Butternut Library 27’ x 38’ 1026 110 60 64 20 Walnut Room Eastland 11 25’ x 42’ 1050 100 70 64 70 Room BAR Pine Room 24’ x 17’ 408 40 30 24 16 Eastland 1 25’ x 36’ 900 75 45 48 50 Oak Room 17’ x 17’ 289 – – 8 – Eastland Ballroom 1950 175 120 175 125 Butternut 24.5’ x 13’ 318.5 25 20 16 14 Snyder 25’ x 42’ 1000 100 70 60 60 Visitor Center 30’ x 25’ 600 40 24 48 20 Cunningham Room 30’ x 30’ 900 30 30 30 30 Grand Gallery Auditorium Game Room Oak Audio/Visual: Complimentary high-speed Wi-Fi, projector, screen, Room Audio/Visual: Screens, projector, sound system, PA laptop, phone-pod, flip charts, easels, note pads, pens and markers Library On-site Catering: Yes Offsite Catering Allowed: Yes On-site Catering: Yes Offsite Catering Allowed: No Parking: Free Number of Spots: Over 10 Acres Parking: Free Number of Spots: 220 6 | visitchampaigncounty.org #outsideofordinary | 7 Stadium View Hiltons—Champaign/Urbana Holiday Inn Stadium View Hilton 101 Trade Centre Dr., Champaign Complex 217-398-3400 | ihg.com Hilton Garden Inn | Homewood Suites by Hilton Home 2 Suites by Hilton 1417 S. Neil St., Champaign • Complete hotel renovations in 2018 217-352-9970 | champaignurbana.stayhgi.com • New State Street Grille—Room Service • Adjacent to University of Illinois Memorial Stadium & State Farm Center • Hotel complex offers 301 sleeping rooms within 3 • Complimentary shuttle to/from airport, bus & train blocks of each other station • Ability to breakdown our meeting space into 22 187 10,000 different small spaces 301 18,000 Guest Rooms sq. ft. of meeting space • Recently renovated with friendly, welcoming staff Guest Rooms* sq. ft. of meeting space Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Chief Illiniwek White Oaks Ballroom 64’ x 72’ 4,608 500 250 320 – 106’ x 60’ 6,360 900 450 420 custom Ballroom Grand Prairie 21’ x 70’ 1,470 150 80 110 60 Illini Ballroom 118’ x 60’ 7,080 1000 550 500 custom Savoy 25’ x 48’ 1,732 – 117 120 34 Alumni Room 46’ x 95’ 4,800 400 250 300 custom Champaign-Urbana 25’ x 46’ 1,150 70 45 56 32 Illinois Room 32’ x 37’ 847 50 40 40 custom Skyway 14.5’ x 66’ 957 – – 60 – *Hilton Garden Inn (99) Homewood Suites by Hilton (98) Audio/Visual: In-house sound, Screens, LCD Projectors, Staging, Home 2 Suites by Hilton (104) Podium/Microphone, Dry Erase Board On-site Catering: Yes Offsite Catering Allowed: No Parking: Free Number of Spots: 300+ Audio/Visual: LCD ceiling-mounted screens and projectors, in-house sound, black and white pipe and drape, adjustable lighting, staging, podium and microphones, on-site AV technician On-site Catering: Yes Offsite Catering Allowed: No Parking: Free Number of Spots: 350 8 | visitchampaigncounty.org #outsideofordinary | 9 Hyatt Place I Hotel Champaign/Urbana & Conference Center 217 N. Neil St., Champaign 1900 S. First St., Champaign 217-531-2803 | hyattplacechampaign.com 217-819-5000 | stayatthei.com • Located in vibrant heart of downtown • Champaign-Urbana’s only Boutique Hotel with elegant • Double meeting planner points and luxurious contemporary design • Personal meeting planner from start to finish • Onsite restaurant and bar serving 95% made from scratch upscale cuisine • Full-service facility with flexible meeting space and personal event coordinators 145 3,200 • Exclusive caterer with a commitment to local sourcing 125 38,000 Guest Rooms sq. ft. of meeting space Guest Rooms sq. ft. of meeting space Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Meeting Room A 39’ x 22’ 800 75 36 49 – Illinois Ballroom 76’ x 92’ 6,981 690 380 380 – Meeting Room B 39’ x 22’ 800 75 36 40 – Chancellor Ballroom 48’ x 84’ 4,155 370 150 200 – Meeting Room C 39’ x 22’ 800 75 36 40 – 4x Medium Rooms 1,300– 90 60 60 36 Meeting Room D 39’ x 22’ 800 75 36 40 – 1,500 Metropolitan Room 39’ x 84’ 3,200 250 150 180 – Humanities Room 28’ x 30’ 904 60 42 40 30 5 x Breakout Rooms 21’ x 27’ 602 50 33 30 12-24 Audio/Visual: Screen and projector in each room, WiFi and Apple Audio/Visual: Complimentary projectors, screens, in-house Connect speaker system, wired microphones, podiums, digital signage, wired and wireless internet, and AV tech support.
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