MEETINGS SPECIAL EVENTS PLANNING GUIDE

visitchampaigncounty.org

visitchampaigncounty.org | #outsideofordinary Make your meeting more AN UNRIVALED than memorable. Make it EXPERIENCE Wondering what makes the greater Champaign County area Outside of Ordinary? You’ll have to come visit us to see.

It goes beyond the destination, filled with arts and culture, scenic outdoor spaces, local award-winning food, and the University of .

With our renowned Midwest Hospitality and our collection of urban and rural experiences, people can’t stop talking about our community. Maybe that’s why we’re the fastest growing city in Illinois.

Home of the Big Ten’s University of Illinois, Champaign County is an ideal choice for regional gatherings. At a fraction of the cost of larger destinations, Champaign County is home to more than 4,500 hotel rooms and over 240,000 sq. ft. of meeting space, county-wide. Champaign is as diverse as mid-size towns come. We’ve got museums, theatres, boutique shopping, nightlife, fine dining and unparalleled attractions.

We’ll help you on the path to success, providing the tools to get people to your event and make sure the experience is Outside of Ordinary!

DETROIT 311 Miles

MINNEAPOLIS 421 Miles 136 Miles

THE OF THE

INDIANAPOLIS MIDWEST CHAMPAIGN COUNTY We know you’re wondering—where exactly is 116 Miles Champaign County? We like to consider ourselves the heart of the state, located in East Central Illinois, centrally located between Chicago, Indianapolis and St. Louis. With three interstates intersecting in LOUISVILLE 187 Miles Champaign–Urbana, an Amtrak station and Willard ST. LOUIS Airport, getting here is easy for everyone. 165 Miles

MEMPHIS 358 Miles

2 | visitchampaigncounty.org #outsideofordinary | 3 WELCOMING YOUR GROUP Visit Champaign County is happy to work with your event and provide valuable information for your attendees so they can enjoy a positive experience while in the community. We offer numerous services to help you succeed!

• Welcome bags (include 9 x 12” bags, Visitors Guides, pens and maps)

• Custom landing page on visitchampaigncounty.org

• Room block and site selection assistance

• Savor the Flavor event planning in Downtown Champaign

• Event Welcome signage

• Keynote speaker and programming coordination We’ve teamed up with e to Champaign C Welco o nty • Welcome table at event with historic downtown booking and registration assistance Champaign bars and Champaign-Urbana named Champaign ranked #1 on restaurants to offer a night Don’t see something on the list that on the town with a tasteful tour “Best Midwest Food Town” “2018 Top 10 Best Cities for you need? Let us know and we’ll see of the finest beverages and treats Champaign has to offer. This unique event gives attendees a chance to Midwest Living | August 2017 Recent College Grads” how we can help! get out of the hotel, mingle and network with other Livability | June 2018 conference attendees all while having a great time!

For $13 a ticket (inclusive of tax; price subject NETWORKING to change), we work with the various bars and restaurants in downtown Champaign to come up with EVENTS & a menu that is sure to please the palate. Whether it’s a small plate, a drink special or a dessert, your delegates GROUP TOURS will have options to suit their individual tastes. We know you’re here to learn, network and engage with your • Delegates receive as many tickets as you colleagues, but why not do it outside of the venue for a bit? We determine. have plenty of Outside of Ordinary ways to get out an enjoy our • Tickets may be redeemed at participating venues community while you’re here for your event. for the special they’ve established. • Team-building attractions • Tickets, maps and menus are provided by Visit • Group activities Champaign County. • Walking tours • After the event, you are invoiced for the number • Spousal tours of tickets redeemed + a 20% gratuity. • Nightlife & dining options To help your attendees get to downtown, we’ll coordinate bus shuttles that will run from your Of America’s 325 fastest- headquarter hotel to the downtown area during the Champaign ranked #12 on hours of your event for a minimal cost. growing cities, one is in “Best Places to Walk or Bike” Illinois—Champaign We can’t think of a tastier way to end an evening! TIME | May 2015 U.S. Census Bureau | May 2016, 2017 & 2018 4 | visitchampaigncounty.org #outsideofordinary | 5 Allerton Park Eastland Suites & Retreat Center & Conference Center 515 Old Timber Rd., Monticello 1907 N. Cunningham Ave., Urbana 217-333-3287 | allerton.illinois.edu 217-367-8331 | eastlandsuitesurbana.com

• Pristine outdoor setting unlike any other in the area • Allow off-site catering in all rooms • Escape the hustle and bustle to our secluded setting • Convenient location off of I-74 • Great environment for team building and strategic • Complimentary hospitality room thinking • Personalized one-on-one customer service • Amazing customer service due to our exclusive experience 41 2,642 126 5,000 Guest Rooms sq. ft. of meeting space Guest Rooms sq. ft. of meeting space

Koi Pond Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference

Solarium Butternut Library 27’ x 38’ 1026 110 60 64 20 Walnut Room Eastland 11 25’ x 42’ 1050 100 70 64 70 Room BAR Pine Room 24’ x 17’ 408 40 30 24 16 Eastland 1 25’ x 36’ 900 75 45 48 50 Oak Room 17’ x 17’ 289 – – 8 – Eastland Ballroom 1950 175 120 175 125 Butternut 24.5’ x 13’ 318.5 25 20 16 14 Snyder 25’ x 42’ 1000 100 70 60 60 Visitor Center 30’ x 25’ 600 40 24 48 20 Cunningham Room 30’ x 30’ 900 30 30 30 30 Grand Gallery Auditorium Game Room

Oak Audio/Visual: Complimentary high-speed Wi-Fi, projector, screen, Room Audio/Visual: Screens, projector, sound system, PA laptop, phone-pod, flip charts, easels, note pads, pens and markers Library On-site Catering: Yes Offsite Catering Allowed: Yes On-site Catering: Yes Offsite Catering Allowed: No Parking: Free Number of Spots: Over 10 Acres Parking: Free Number of Spots: 220

6 | visitchampaigncounty.org #outsideofordinary | 7 Stadium View Hiltons—Champaign/Urbana

Holiday Inn Stadium View Hilton 101 Trade Centre Dr., Champaign Complex 217-398-3400 | ihg.com Hilton Garden Inn | Homewood Suites by Hilton Home 2 Suites by Hilton 1417 S. Neil St., Champaign • Complete hotel renovations in 2018 217-352-9970 | champaignurbana.stayhgi.com • New State Street Grille—Room Service • Adjacent to University of Illinois Memorial Stadium & Center • Hotel complex offers 301 sleeping rooms within 3 • Complimentary shuttle to/from airport, bus & train blocks of each other station • Ability to breakdown our meeting space into 22 187 10,000 different small spaces 301 18,000 Guest Rooms sq. ft. of meeting space • Recently renovated with friendly, welcoming staff Guest Rooms* sq. ft. of meeting space Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference White Oaks Ballroom 64’ x 72’ 4,608 500 250 320 – 106’ x 60’ 6,360 900 450 420 custom Ballroom Grand Prairie 21’ x 70’ 1,470 150 80 110 60 Illini Ballroom 118’ x 60’ 7,080 1000 550 500 custom Savoy 25’ x 48’ 1,732 – 117 120 34 Alumni Room 46’ x 95’ 4,800 400 250 300 custom Champaign-Urbana 25’ x 46’ 1,150 70 45 56 32 Illinois Room 32’ x 37’ 847 50 40 40 custom Skyway 14.5’ x 66’ 957 – – 60 –

*Hilton Garden Inn (99) Homewood Suites by Hilton (98) Audio/Visual: In-house sound, Screens, LCD Projectors, Staging, Home 2 Suites by Hilton (104) Podium/Microphone, Dry Erase Board

On-site Catering: Yes Offsite Catering Allowed: No

Parking: Free Number of Spots: 300+

Audio/Visual: LCD ceiling-mounted screens and projectors, in-house sound, black and white pipe and drape, adjustable lighting, staging, podium and microphones, on-site AV technician

On-site Catering: Yes Offsite Catering Allowed: No

Parking: Free Number of Spots: 350 8 | visitchampaigncounty.org #outsideofordinary | 9 Hyatt Place I Hotel Champaign/Urbana & Conference Center 217 N. Neil St., Champaign 1900 S. First St., Champaign 217-531-2803 | hyattplacechampaign.com 217-819-5000 | stayatthei.com

• Located in vibrant heart of downtown • Champaign-Urbana’s only Boutique Hotel with elegant • Double meeting planner points and luxurious contemporary design • Personal meeting planner from start to finish • Onsite restaurant and bar serving 95% made from scratch upscale cuisine • Full-service facility with flexible meeting space and personal event coordinators 145 3,200 • Exclusive caterer with a commitment to local sourcing 125 38,000 Guest Rooms sq. ft. of meeting space Guest Rooms sq. ft. of meeting space Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Meeting Room A 39’ x 22’ 800 75 36 49 – Illinois Ballroom 76’ x 92’ 6,981 690 380 380 – Meeting Room B 39’ x 22’ 800 75 36 40 – Chancellor Ballroom 48’ x 84’ 4,155 370 150 200 – Meeting Room C 39’ x 22’ 800 75 36 40 – 4x Medium Rooms 1,300– 90 60 60 36 Meeting Room D 39’ x 22’ 800 75 36 40 – 1,500 Metropolitan Room 39’ x 84’ 3,200 250 150 180 – Humanities Room 28’ x 30’ 904 60 42 40 30 5 x Breakout Rooms 21’ x 27’ 602 50 33 30 12-24

Audio/Visual: Screen and projector in each room, WiFi and Apple Audio/Visual: Complimentary projectors, screens, in-house Connect speaker system, wired microphones, podiums, digital signage, wired and wireless internet, and AV tech support. Additional On-site Catering: Yes Offsite Catering Allowed: No charges for wireless mics or dedicated AV staff member

Parking: $9/day Number of Spots: On-site Catering: Yes Offsite Catering Allowed: No

Parking: Free Number of Spots: 600

10 | visitchampaigncounty.org #outsideofordinary | 11 Hotel Pear Tree Estate 1401 W. Green St., Urbana 2150 County Rd. 1000E., Champaign 217-244-8792 217-643-2074 | peartreeestate.com union.illinois.edu/stay/illini-union-hotel

• Located in the heart of the University of Illinois • Prairie settings 1.5 miles North of city limits campus, overlooking the Quad • Modern American cuisine—homemade upscale twist • $5 breakfast voucher; free access to campus recreation on Midwest favorites facilities • Free parking; city/campus bus transportation outside • AV plug-in-play system—projectors, TVs, fiber optic front door internet • Walking distance to several restaurants, bars and • Options—flexible indoor climate control and outdoor campus buildings 74 29,000 social facilities N/A 8,200 Guest Rooms sq. ft. of meeting space Guest Rooms sq. ft. of meeting space Room Room Name Dimensions Sq. Ft. Theatre Classroom Banquet Conference Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference Federal Room 32’ x 18’ 576 – – – 20 Anjou Room 72’ x 60’ 4,320 300 125 175 – Illini Room (A, B & C) 121’ x 72’ 8,712 900 405 480 60 Bartlett Room 60’ x 60’ 3,600 250 125 150 – 104 45.5’ x 53.6’ 2,439 110 42 80 36 Anjou & Barlett 132’ x 60’ 8,200 400 300 400 – Colonial Room 50’ x 33.7’ 1,685 – – 75 – Room Ballroom 112’ x 52’ 5,824 430 210 274 60 Concorde House—Available for VIP rental with event, 4 bedroom 209 27’ x 19’ 513 42 – – – 210 59’ x 22’ 1,298 88 42 56 42 211 27’ x 15’ 405 – – 16 – 213 27’ x 15’ 405 – – – 18 215 22’ x 16’ 352 27 – – – Audio/Visual: Smart TVs, projectors, TVs, HDMI, house 217 27’ x 15’ 405 – – – 18 speakers, additional AV support available, fiber WiFi 317 23’ x 16’ 368 – – – 10 On-site Catering: Yes Offsite Catering Allowed: No 319 22’ x 12’ 264 – – – 10 314 (A&B) 60’ x 48’ 2,880 270 63 (A) 160 54 (A) Audio/Visual: Multimedia packages of varying sizes available Parking: Free 45 (B) 45 (B) depending on event needs. Choose from dedicated sound and lighting 402 15’8” x 24’ 379 – – – 10 packages. Multimedia equipment includes, but is not limited to: Number of Spots: 57 paved, 101 gravel, 210 overflow 403 16’6” x 24’4” 405 – 12 – 12 LCD projector, projection screen, lectern, television, conference phone, laptop, CD/DVD player, and wireless microphone. Multimedia 404 24’ x 30’5” 732 58 24 – 21 technicians are available to provide technical assistance throughout the 405 21’4” x 30’5” 652 61 24 – 21 event. 406 24’ x 29’1” 696 48 21 – 21 On-site Catering: Yes Offsite Catering Allowed: No 407 26’5” x 45’3” 1,170 92 36 48 30 408 13’2” x 24’ 312 – – – 10 Parking: Free parking for hotel guests; Other facility guests can rent 409 12’8” x 21’4” 273 – – – 10 parking based on availability; $15–20 for 8 hours.

12 | visitchampaigncounty.org Number of Spots: 20 to rent depending on availability #outsideofordinary | 13 GETTING HERE BY AIR Avoid those long TSA lines and Fly Champaign- Urbana. Featuring daily flights through American Airlines from O’Hare International Airport, Dallas/Ft. Worth, and Charlotte, North Carolina, Willard Airport will get you here without the hassle. Located just south of the University of Illinois campus, this regional The Venue CU airport is easily accessible and is ready to greet 51 E. Main St., Champaign you with our warm Midwest hospitality. For flight information, visit www.iflycu.com 217-419-7964 | thevenuecu.com TRAVEL BY AMTRAK With stops in Downtown Champaign at , hitch a ride with hundreds of other passengers and kick back in the commute, • Modern industrial flexible downtown space enjoying free WiFi so you can stay connected. • Outside caterer of choice with full bar service available Offering daily routes out of Chicago, Amtrak • On-site audio and visual capabilities offers you an environmentally friendly way to • On-site parking available travel that lands you in the heart of our city. For routes and ticketing information, visit www.amtrak.com. N/A 10,000 GETTING AROUND Guest Rooms sq. ft. of meeting space Getting in and around the Champaign County area is simple. Not only will you find a lack of traffic, you’ll discover affordable and sustainable transportation options while in town. Here’s our top ways to navigate!

The greater Champaign-Urbana area boasts

Room Name Room Dimensions Sq. Ft. Theatre Classroom Banquet Conference one of the best public transportation systems Varsity Ballroom 86’ x 47’ 4,042 600 – 375 – around—The Champaign-Urbana Mass Transit District. Their efforts to “Go Green” in our Main Street Lounge 86’ x 24’ 2,064 200 – 150 – community have resulted in serving 12 million South Mezzanine 22’ x 20’ 440 50 – 35 – riders, taking cars off the road and making it North Mezzanine 22’ x 20’ 440 50 – 35 – easier to get where you need to go. For only $1 North Patio 44’ x 26’ 1,144 175 – 100 – one-way, you can affordably and sustainably get around Champaign-Urbana. Check out their routes and trip planners online at cumtd.com.

You can also Uber or Lyft your way through the Audio/Visual: Pro audio sound system provided with wireless Champaign County area. Simply download the microphones and multiple large screen TVs app and request your ride when ready!

On-site Catering: No Offsite Catering Allowed: Yes

Parking: Free Number of Spots: 110 (with ability to secure more)

14 | visitchampaigncounty.org #outsideofordinary | 15 Contact me before your next RFP to find out how we provide an Outside of Ordinary event in the greater Champaign County area!

Caitlyn Floyd Director of Sales 217.351.4133 [email protected] visitchampaigncounty.org