NOTICE OF REGULAR MEETING Park Board of Trustees of the City of Galveston Tuesday, December 10, 2019 at 1:30 p.m. Park Board Plaza, Board Room - First Floor 601 Tremont Street, Galveston, Texas 77550
I. Call Meeting To Order
II. Pledge Of Allegiance
III. Roll Call And Declaration Of A Quorum
IV. Conflict Of Interest Declarations
V. Requests To Address The Board
The public shall be allowed to address the Board regarding one or more agenda or non-agenda items. All requests to address the Board must be submitted in writing to the Board Reporter the day of the Board meeting. Each person shall be limited to three (3) minutes regardless of the number of items addressed.
VI. Recognition - Trey Click, Historic Downtown Galveston Partnership
VII. Discuss And Consider Approval Of Galveston Island Convention Center 2020 Budget (Delrita Woods, 15 Minutes)
Documents:
GICC OPERATING BUDGET 2020.PDF
VIII. Administration
A. United Way Workplace Campaign Update (Kimberly Danesi, 5 Minutes)
B. Discuss And Consider Appointments To The East End Lagoon Advisory Committee (Spencer Priest, 5 Minutes)
Documents:
EAST END LAGOON ADVISORY COMMITTEE APPOINTMENTS.PDF
C. Discuss And Consider Approval Of 2019-2020 Business Plans (Kimberly Danesi, 20 Minutes)
Documents:
2019-2020 BUSINESS PLANS.PDF
D. Discuss And Consider Approval Of September 2019 Unaudited Financial Statements (Michael Moser, 15 Minutes)
Documents:
SEPTEMBER 2019 UNAUDITED FINANCIAL STATEMENTS.PDF
IX. Tourism Development
A. Discuss And Consider Approval Of Cruise Taskforce Recommendations (Michael Woody, 15 Minutes
Documents:
CRUISE TASK FORCE OVERVIEW.PDF CRUISE FACT SHEET 11.14.PDF
B. Discuss And Consider Additional Galveston.com E-Marketing Deliverables (Michael Woody, 15 Minutes)
Documents:
2019-20 SUPPLEMENTAL EMARKETING DELIVERABLES.PDF
X. Operations
A. Discuss And Consider Approval Of The Submission Of Three Grant Applications To The Industrial Development Corporation Of The City Of Galveston (Reuben Trevino, 10 Minutes)
Documents:
2019-12-10 2020 IDC REQUEST.PDF
B. Discuss And Consider Purchase Of Two Water Slides For Beach Parks (Ulises Zamudio ,10 Minutes)
Documents:
WATER SLIDE PURCHASES.PDF
C. Discuss And Consider Reduction In Debt Balance From Stewart Beach Concessionaire (Reuben Trevino)
Documents:
STEWART BEACH CONCESSIONAIRE OVERVIEW.PDF
XI. Consent
A. Discuss And Consider Approval Of Meeting Minutes (Schel Heydenburg)
Documents:
DRAFT - BOARD OF TRUSTEES SPECIAL MEETING MINUTES 10-15- 2019.PDF DRAFT - BOARD OF TRUSTEES JOINT MEETING WITH CITY COUNCIL MINUTES 10-17-2019.PDF DRAFT - BOARD OF TRUSTEES REGULAR MEETING MINUTES 10-22- 2019.PDF
B. Discuss And Consider Approval Of Submittal Of 2019-2020 Fiscal Year Capital Improvement Plan To Galveston City Council (Reuben Trevino)
Documents:
2019-2020 FISCAL YEAR CIP.PDF
C. Discuss And Consider Approval To Purchase One Hundred Thirteen New Public Litter Receptacles For Coastal Zone Management/Nourished Beach From TOTER, LLC (Larry Jackson)
Documents:
CZM LITTER RECEPTACLES.PDF
D. Discuss And Consider Approval Of Beach Patrol Essential Vehicle Purchases (Peter Davis)
Documents:
BP VEHICLE PURCHASE OVERVIEW.PDF
E. Discuss And Consider An Addendum To The Procurement Policy Related To Requirements For RESTORE Grant Funding (Sheryl Rozier)
Documents:
2019-12-10 PROCUREMENT POLICY ADDENDUM (RESTORE).PDF
F. Discuss And Consider Resolution Support And Observe 2020 As The Year To Embrace The Gulf (Kelly De Schaun)
Documents:
EMBRACE THE GULF RESOLUTION FOR 2020.PDF
XII. Executive Session
A. Pursuant To Texas Government Code Section 551-071 - Consultation With Attorney On A Matter In Which The Duty Of The Attorney To The Governmental Body Under Texas Disciplinary Rules Of Professional Conduct Of The State Of Texas Clearly Conflicts With This Chapter
XIII. Action Item (S) Resulting From Executive Session
A. Discuss And Consider Action For Any Executive Session Item Listed On The Meeting Agenda
XIV. Future Agenda Items
XV. Announcements
XVI. Adjournment
I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas government Code, on or before December 6, 2019, 5:00 p.m. Approved Approved as to Format Spencer Priest, Chair Carla Cotropia, Legal Counsel
Please Note Members of the City Council may be attending and participating in the discussion.
In accordance with the provisions of the Americans with Disabilities Act (ADA), persons in need of a special accommodation to participate in this proceeding shall, within three (3) days prior to any proceeding, contact the Park Board Administration Office, 601 Tremont, Galveston Texas 77550 (409-797-5147) NOTICE OF REGULAR MEETING Park Board of Trustees of the City of Galveston Tuesday, December 10, 2019 at 1:30 p.m. Park Board Plaza, Board Room - First Floor 601 Tremont Street, Galveston, Texas 77550
I. Call Meeting To Order
II. Pledge Of Allegiance
III. Roll Call And Declaration Of A Quorum
IV. Conflict Of Interest Declarations
V. Requests To Address The Board
The public shall be allowed to address the Board regarding one or more agenda or non-agenda items. All requests to address the Board must be submitted in writing to the Board Reporter the day of the Board meeting. Each person shall be limited to three (3) minutes regardless of the number of items addressed.
VI. Recognition - Trey Click, Historic Downtown Galveston Partnership
VII. Discuss And Consider Approval Of Galveston Island Convention Center 2020 Budget (Delrita Woods, 15 Minutes)
Documents:
GICC OPERATING BUDGET 2020.PDF
VIII. Administration
A. United Way Workplace Campaign Update (Kimberly Danesi, 5 Minutes)
B. Discuss And Consider Appointments To The East End Lagoon Advisory Committee (Spencer Priest, 5 Minutes)
Documents:
EAST END LAGOON ADVISORY COMMITTEE APPOINTMENTS.PDF
C. Discuss And Consider Approval Of 2019-2020 Business Plans (Kimberly Danesi, 20 Minutes)
Documents:
2019-2020 BUSINESS PLANS.PDF
D. Discuss And Consider Approval Of September 2019 Unaudited Financial Statements (Michael Moser, 15 Minutes)
Documents:
SEPTEMBER 2019 UNAUDITED FINANCIAL STATEMENTS.PDF
IX. Tourism Development
A. Discuss And Consider Approval Of Cruise Taskforce Recommendations (Michael Woody, 15 Minutes
Documents:
CRUISE TASK FORCE OVERVIEW.PDF CRUISE FACT SHEET 11.14.PDF
B. Discuss And Consider Additional Galveston.com E-Marketing Deliverables (Michael Woody, 15 Minutes)
Documents:
2019-20 SUPPLEMENTAL EMARKETING DELIVERABLES.PDF
X. Operations
A. Discuss And Consider Approval Of The Submission Of Three Grant Applications To The Industrial Development Corporation Of The City Of Galveston (Reuben Trevino, 10 Minutes)
Documents:
2019-12-10 2020 IDC REQUEST.PDF
B. Discuss And Consider Purchase Of Two Water Slides For Beach Parks (Ulises Zamudio ,10 Minutes)
Documents:
WATER SLIDE PURCHASES.PDF
C. Discuss And Consider Reduction In Debt Balance From Stewart Beach Concessionaire (Reuben Trevino)
Documents:
STEWART BEACH CONCESSIONAIRE OVERVIEW.PDF
XI. Consent
A. Discuss And Consider Approval Of Meeting Minutes (Schel Heydenburg)
Documents:
DRAFT - BOARD OF TRUSTEES SPECIAL MEETING MINUTES 10-15- 2019.PDF DRAFT - BOARD OF TRUSTEES JOINT MEETING WITH CITY COUNCIL MINUTES 10-17-2019.PDF DRAFT - BOARD OF TRUSTEES REGULAR MEETING MINUTES 10-22- 2019.PDF
B. Discuss And Consider Approval Of Submittal Of 2019-2020 Fiscal Year Capital Improvement Plan To Galveston City Council (Reuben Trevino)
Documents:
2019-2020 FISCAL YEAR CIP.PDF
C. Discuss And Consider Approval To Purchase One Hundred Thirteen New Public Litter Receptacles For Coastal Zone Management/Nourished Beach From TOTER, LLC (Larry Jackson)
Documents:
CZM LITTER RECEPTACLES.PDF
D. Discuss And Consider Approval Of Beach Patrol Essential Vehicle Purchases (Peter Davis)
Documents:
BP VEHICLE PURCHASE OVERVIEW.PDF
E. Discuss And Consider An Addendum To The Procurement Policy Related To Requirements For RESTORE Grant Funding (Sheryl Rozier)
Documents:
2019-12-10 PROCUREMENT POLICY ADDENDUM (RESTORE).PDF
F. Discuss And Consider Resolution Support And Observe 2020 As The Year To Embrace The Gulf (Kelly De Schaun)
Documents:
EMBRACE THE GULF RESOLUTION FOR 2020.PDF
XII. Executive Session
A. Pursuant To Texas Government Code Section 551-071 - Consultation With Attorney On A Matter In Which The Duty Of The Attorney To The Governmental Body Under Texas Disciplinary Rules Of Professional Conduct Of The State Of Texas Clearly Conflicts With This Chapter
XIII. Action Item (S) Resulting From Executive Session
A. Discuss And Consider Action For Any Executive Session Item Listed On The Meeting Agenda
XIV. Future Agenda Items
XV. Announcements
XVI. Adjournment
I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas government Code, on or before December 6, 2019, 5:00 p.m. Approved Approved as to Format Spencer Priest, Chair Carla Cotropia, Legal Counsel
Please Note Members of the City Council may be attending and participating in the discussion.
In accordance with the provisions of the Americans with Disabilities Act (ADA), persons in need of a special accommodation to participate in this proceeding shall, within three (3) days prior to any proceeding, contact the Park Board Administration Office, 601 Tremont, Galveston Texas 77550 (409-797-5147) NOTICE OF REGULAR MEETING Park Board of Trustees of the City of Galveston Tuesday, December 10, 2019 at 1:30 p.m. Park Board Plaza, Board Room - First Floor 601 Tremont Street, Galveston, Texas 77550
I. Call Meeting To Order
II. Pledge Of Allegiance
III. Roll Call And Declaration Of A Quorum
IV. Conflict Of Interest Declarations
V. Requests To Address The Board
The public shall be allowed to address the Board regarding one or more agenda or non-agenda items. All requests to address the Board must be submitted in writing to the Board Reporter the day of the Board meeting. Each person shall be limited to three (3) minutes regardless of the number of items addressed.
VI. Recognition - Trey Click, Historic Downtown Galveston Partnership
VII. Discuss And Consider Approval Of Galveston Island Convention Center 2020 Budget (Delrita Woods, 15 Minutes)
Documents:
GICC OPERATING BUDGET 2020.PDF
VIII. Administration
A. United Way Workplace Campaign Update (Kimberly Danesi, 5 Minutes)
B. Discuss And Consider Appointments To The East End Lagoon Advisory Committee (Spencer Priest, 5 Minutes)
Documents:
EAST END LAGOON ADVISORY COMMITTEE APPOINTMENTS.PDF
C. Discuss And Consider Approval Of 2019-2020 Business Plans (Kimberly Danesi, 20 Minutes)
Documents:
2019-2020 BUSINESS PLANS.PDF
D. Discuss And Consider Approval Of September 2019 Unaudited Financial Statements (Michael Moser, 15 Minutes)
Documents:
SEPTEMBER 2019 UNAUDITED FINANCIAL STATEMENTS.PDF
IX. Tourism Development
A. Discuss And Consider Approval Of Cruise Taskforce Recommendations (Michael Woody, 15 Minutes
Documents:
CRUISE TASK FORCE OVERVIEW.PDF CRUISE FACT SHEET 11.14.PDF
B. Discuss And Consider Additional Galveston.com E-Marketing Deliverables (Michael Woody, 15 Minutes)
Documents:
2019-20 SUPPLEMENTAL EMARKETING DELIVERABLES.PDF
X. Operations
A. Discuss And Consider Approval Of The Submission Of Three Grant Applications To The Industrial Development Corporation Of The City Of Galveston (Reuben Trevino, 10 Minutes)
Documents:
2019-12-10 2020 IDC REQUEST.PDF
B. Discuss And Consider Purchase Of Two Water Slides For Beach Parks (Ulises Zamudio ,10 Minutes)
Documents:
WATER SLIDE PURCHASES.PDF
C. Discuss And Consider Reduction In Debt Balance From Stewart Beach Concessionaire (Reuben Trevino)
Documents:
STEWART BEACH CONCESSIONAIRE OVERVIEW.PDF
XI. Consent
A. Discuss And Consider Approval Of Meeting Minutes (Schel Heydenburg)
Documents:
DRAFT - BOARD OF TRUSTEES SPECIAL MEETING MINUTES 10-15- 2019.PDF DRAFT - BOARD OF TRUSTEES JOINT MEETING WITH CITY COUNCIL MINUTES 10-17-2019.PDF DRAFT - BOARD OF TRUSTEES REGULAR MEETING MINUTES 10-22- 2019.PDF
B. Discuss And Consider Approval Of Submittal Of 2019-2020 Fiscal Year Capital Improvement Plan To Galveston City Council (Reuben Trevino)
Documents:
2019-2020 FISCAL YEAR CIP.PDF
C. Discuss And Consider Approval To Purchase One Hundred Thirteen New Public Litter Receptacles For Coastal Zone Management/Nourished Beach From TOTER, LLC (Larry Jackson)
Documents:
CZM LITTER RECEPTACLES.PDF
D. Discuss And Consider Approval Of Beach Patrol Essential Vehicle Purchases (Peter Davis)
Documents:
BP VEHICLE PURCHASE OVERVIEW.PDF
E. Discuss And Consider An Addendum To The Procurement Policy Related To Requirements For RESTORE Grant Funding (Sheryl Rozier)
Documents:
2019-12-10 PROCUREMENT POLICY ADDENDUM (RESTORE).PDF
F. Discuss And Consider Resolution Support And Observe 2020 As The Year To Embrace The Gulf (Kelly De Schaun)
Documents:
EMBRACE THE GULF RESOLUTION FOR 2020.PDF
XII. Executive Session
A. Pursuant To Texas Government Code Section 551-071 - Consultation With Attorney On A Matter In Which The Duty Of The Attorney To The Governmental Body Under Texas Disciplinary Rules Of Professional Conduct Of The State Of Texas Clearly Conflicts With This Chapter
XIII. Action Item (S) Resulting From Executive Session
A. Discuss And Consider Action For Any Executive Session Item Listed On The Meeting Agenda
XIV. Future Agenda Items
XV. Announcements
XVI. Adjournment
I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas government Code, on or before December 6, 2019, 5:00 p.m. Approved Approved as to Format Spencer Priest, Chair Carla Cotropia, Legal Counsel
Please Note Members of the City Council may be attending and participating in the discussion.
In accordance with the provisions of the Americans with Disabilities Act (ADA), persons in need of a special accommodation to participate in this proceeding shall, within three (3) days prior to any proceeding, contact the Park Board Administration Office, 601 Tremont, Galveston Texas 77550 (409-797-5147) NOTICE OF REGULAR MEETING Park Board of Trustees of the City of Galveston Tuesday, December 10, 2019 at 1:30 p.m. Park Board Plaza, Board Room - First Floor 601 Tremont Street, Galveston, Texas 77550
I. Call Meeting To Order
II. Pledge Of Allegiance
III. Roll Call And Declaration Of A Quorum
IV. Conflict Of Interest Declarations
V. Requests To Address The Board
The public shall be allowed to address the Board regarding one or more agenda or non-agenda items. All requests to address the Board must be submitted in writing to the Board Reporter the day of the Board meeting. Each person shall be limited to three (3) minutes regardless of the number of items addressed.
VI. Recognition - Trey Click, Historic Downtown Galveston Partnership
VII. Discuss And Consider Approval Of Galveston Island Convention Center 2020 Budget (Delrita Woods, 15 Minutes)
Documents:
GICC OPERATING BUDGET 2020.PDF
VIII. Administration
A. United Way Workplace Campaign Update (Kimberly Danesi, 5 Minutes)
B. Discuss And Consider Appointments To The East End Lagoon Advisory Committee (Spencer Priest, 5 Minutes)
Documents:
EAST END LAGOON ADVISORY COMMITTEE APPOINTMENTS.PDF
C. Discuss And Consider Approval Of 2019-2020 Business Plans (Kimberly Danesi, 20 Minutes)
Documents:
2019-2020 BUSINESS PLANS.PDF
D. Discuss And Consider Approval Of September 2019 Unaudited Financial Statements (Michael Moser, 15 Minutes)
Documents:
SEPTEMBER 2019 UNAUDITED FINANCIAL STATEMENTS.PDF
IX. Tourism Development
A. Discuss And Consider Approval Of Cruise Taskforce Recommendations (Michael Woody, 15 Minutes
Documents:
CRUISE TASK FORCE OVERVIEW.PDF CRUISE FACT SHEET 11.14.PDF
B. Discuss And Consider Additional Galveston.com E-Marketing Deliverables (Michael Woody, 15 Minutes)
Documents:
2019-20 SUPPLEMENTAL EMARKETING DELIVERABLES.PDF
X. Operations
A. Discuss And Consider Approval Of The Submission Of Three Grant Applications To The Industrial Development Corporation Of The City Of Galveston (Reuben Trevino, 10 Minutes)
Documents:
2019-12-10 2020 IDC REQUEST.PDF
B. Discuss And Consider Purchase Of Two Water Slides For Beach Parks (Ulises Zamudio ,10 Minutes)
Documents:
WATER SLIDE PURCHASES.PDF
C. Discuss And Consider Reduction In Debt Balance From Stewart Beach Concessionaire (Reuben Trevino)
Documents:
STEWART BEACH CONCESSIONAIRE OVERVIEW.PDF
XI. Consent
A. Discuss And Consider Approval Of Meeting Minutes (Schel Heydenburg)
Documents:
DRAFT - BOARD OF TRUSTEES SPECIAL MEETING MINUTES 10-15- 2019.PDF DRAFT - BOARD OF TRUSTEES JOINT MEETING WITH CITY COUNCIL MINUTES 10-17-2019.PDF DRAFT - BOARD OF TRUSTEES REGULAR MEETING MINUTES 10-22- 2019.PDF
B. Discuss And Consider Approval Of Submittal Of 2019-2020 Fiscal Year Capital Improvement Plan To Galveston City Council (Reuben Trevino)
Documents:
2019-2020 FISCAL YEAR CIP.PDF
C. Discuss And Consider Approval To Purchase One Hundred Thirteen New Public Litter Receptacles For Coastal Zone Management/Nourished Beach From TOTER, LLC (Larry Jackson)
Documents:
CZM LITTER RECEPTACLES.PDF
D. Discuss And Consider Approval Of Beach Patrol Essential Vehicle Purchases (Peter Davis)
Documents:
BP VEHICLE PURCHASE OVERVIEW.PDF
E. Discuss And Consider An Addendum To The Procurement Policy Related To Requirements For RESTORE Grant Funding (Sheryl Rozier)
Documents:
2019-12-10 PROCUREMENT POLICY ADDENDUM (RESTORE).PDF
F. Discuss And Consider Resolution Support And Observe 2020 As The Year To Embrace The Gulf (Kelly De Schaun)
Documents:
EMBRACE THE GULF RESOLUTION FOR 2020.PDF
XII. Executive Session
A. Pursuant To Texas Government Code Section 551-071 - Consultation With Attorney On A Matter In Which The Duty Of The Attorney To The Governmental Body Under Texas Disciplinary Rules Of Professional Conduct Of The State Of Texas Clearly Conflicts With This Chapter
XIII. Action Item (S) Resulting From Executive Session
A. Discuss And Consider Action For Any Executive Session Item Listed On The Meeting Agenda
XIV. Future Agenda Items
XV. Announcements
XVI. Adjournment
I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas government Code, on or before December 6, 2019, 5:00 p.m. Approved Approved as to Format Spencer Priest, Chair Carla Cotropia, Legal Counsel
Please Note Members of the City Council may be attending and participating in the discussion.
In accordance with the provisions of the Americans with Disabilities Act (ADA), persons in need of a special accommodation to participate in this proceeding shall, within three (3) days prior to any proceeding, contact the Park Board Administration Office, 601 Tremont, Galveston Texas 77550 (409-797-5147) GALVESTON ISLAND CONVENTION CENTER 2020 BUDGET
TRUE Liquidity FINAL Standard Special NET Loan NET Operations Expenses INCOME/(LOSS) Repayments INCOME/(LOSS)
Operating Revenues 954,566 954,566 954,566 Preliminary HOT (1) 777,522 777,522 777,522 Excess HOT - Repay Liquidity Loan 0 (4) 250,000 250,000 Operating Expenses (2) (1,831,813) (1,831,813) (1,831,813) Special Operating Expenses (3) (145,115) (145,115) (145,115)
Totals (99,725) (145,115) (244,840) 250,000 5,160
(1) - $ 40,000 per month + 1/8th + interest income
(2) - All payroll and other expenses except special expenses
(3) - Business Incentives and Marketing Expenses per special agreements
(4) - Liquidity Loans to repay $ 250,000
Landrys Inc Confidential 12/6/2019 Page 1 GALVESTON ISLAND CONVENTION CENTER BUDGET 2020
Summary Income Statement Page 1 Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Act/Forecast Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aug 2020 Sep 2020 Oct 2020 Nov 2020 Dec 2020 2020 % 2019 %
Revenue
Hotel/Motel Tax 65,158 40,461 54,017 47,555 83,305 71,345 61,178 91,497 60,852 89,405 298,409 64,341 1,027,522 51.8% 1,012,740 54.9% Rentals/Other 137,144 69,895 121,318 96,605 45,881 105,991 74,089 87,269 53,020 116,625 29,356 17,374 954,566 48.2% 830,522 45.1%
Total Revenue 202,302 110,356 175,335 144,160 129,186 177,336 135,267 178,766 113,872 206,030 327,765 81,714 1,982,088 100.0% 1,843,261 100.0%
Payroll Expenses
Direct 47,442 24,179 41,967 33,419 15,872 36,665 25,630 30,189 18,341 40,344 10,155 6,010 330,213 16.7% 307,026 16.7% Allocated 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 73,092 3.7% 73,092 4.0% Benefits 8,030 4,540 7,209 5,926 3,294 6,413 4,758 5,442 3,665 6,965 2,437 1,815 60,496 3.1% 44,425 2.4%
Total Payroll Expenses 61,563 34,810 55,267 45,436 25,257 49,170 36,479 41,722 28,097 53,400 18,683 13,916 463,801 23.4% 424,544 23.0%
Other Expenses
Concessions 3,510 1,789 3,105 2,472 1,174 2,712 1,896 2,233 1,357 2,985 751 445 24,428 1.2% 21,273 1.2% Equipment Rent/Lease 2,300 2,300 2,300 2,300 2,300 2,300 2,300 2,300 2,300 2,300 2,300 2,300 27,600 1.4% 27,608 1.5% Cleaning Supplies 875 875 875 875 875 875 875 875 875 875 875 875 10,500 0.5% 10,463 0.6% Operating Supplies 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 19,200 1.0% 22,155 1.2% Technology Expense 11,300 11,300 11,300 11,300 11,300 11,300 11,300 11,300 11,300 11,300 11,300 11,300 135,600 6.8% 135,557 7.4% Transportation Costs - Attendees 31,323 16,576 10,696 13,866 1,792 12,859 7,619 5,999 4,235 6,574 5,634 3,335 120,507 6.1% 148,021 8.0% Misc Operating Expense 925 925 925 925 925 925 925 925 925 925 925 925 11,100 0.6% 11,055 0.6% Office Supplies 10 10 10 10 10 10 10 10 10 10 10 10 120 0.0% 50 0.0% Admin Commissions/Fees 395 395 395 395 395 395 395 395 395 395 395 395 4,740 0.2% 4,713 0.3% Landscaping 2,430 2,430 2,430 2,430 2,430 2,430 2,430 2,430 2,430 2,430 2,430 2,430 29,160 1.5% 29,149 1.6% Service Contracts 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 24,000 1.2% 23,990 1.3% Elevators 4,420 4,420 4,420 4,420 4,420 4,420 4,420 4,420 4,420 4,420 4,420 4,420 53,040 2.7% 52,966 2.9% Electrical 3,540 3,540 3,540 3,540 3,540 3,540 3,540 3,540 3,540 3,540 3,540 3,540 42,480 2.1% 42,375 2.3% Mechanical 30 30 30 30 30 30 30 30 30 30 30 30 360 0.0% 300 0.0% Paint 20 20 20 20 20 20 20 20 20 20 20 20 240 0.0% 200 0.0% HVAC 2,990 2,990 2,990 2,990 2,990 2,990 2,990 2,990 2,990 2,990 2,990 2,990 35,881 1.8% 44,748 2.4% Kitchen Equipment 1,504 1,504 1,504 1,504 1,504 1,504 1,504 1,504 1,504 1,504 1,504 1,504 18,043 0.9% 24,496 1.3% Plumbing/Heating 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 14,640 0.7% 14,605 0.8% Building 3,570 3,570 3,570 3,570 3,570 3,570 3,570 3,570 3,570 3,570 3,570 3,570 42,840 2.2% 42,851 2.3% Lighting & Sound 1,010 1,010 1,010 1,010 1,010 1,010 1,010 1,010 1,010 1,010 1,010 1,010 12,120 0.6% 12,058 0.7%
Landrys Inc Confidential 12/6/2019 Page 2 GALVESTON ISLAND CONVENTION CENTER BUDGET 2020
Summary Income Statement Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Act/Forecast Page 2 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aug 2020 Sep 2020 Oct 2020 Nov 2020 Dec 2020 2020 % 2019 %
Misc Maintenance 2,260 2,260 2,260 2,260 2,260 2,260 2,260 2,260 2,260 2,260 2,260 2,260 27,118 1.4% 35,248 1.9% Security Allocation 940 940 940 940 940 940 940 940 940 940 940 940 11,280 0.6% 11,275 0.6% Resort Advertising Fees ------0.0% - 0.0% Waste Removal 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 76,080 3.8% 76,014 4.1% Electricty 36,812 45,815 43,786 (3,687) 24,313 25,136 35,779 24,009 25,891 35,391 41,224 41,709 376,177 19.0% 367,445 19.9% Gas 986 1,040 1,063 462 732 747 752 394 150 733 1,093 827 8,979 0.5% 9,220 0.5% Water 10,379 8,232 4,507 10,573 13,446 12,761 18,175 14,532 11,841 14,805 10,724 9,804 139,778 7.1% 136,913 7.4% Insurance 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 90,000 4.5% 89,890 4.9% Professional Fees - 2,000 10,000 ------12,000 0.6% 12,000 0.7% Interest Expense ------0.0% 5,802 0.3%
Total Other Expenses 140,188 132,630 130,335 80,865 98,636 111,394 121,399 104,345 100,653 117,665 116,605 113,297 1,368,012 69.0% 1,413,345 76.7%
Preliminary Net Income/(Loss) 551 (57,084) (10,268) 17,859 5,294 16,772 (22,611) 32,698 (14,878) 34,964 192,477 (45,499) 150,275 7.6% 5,373 0.3%
Business Incentives (note 1) 28,270 6,560 22,960 17,960 - 29,740 10,050 - 7,850 15,225 - - 138,615 7.0% 198,707 10.8% Marketing & Special Events Expenses 500 500 1,000 500 500 500 500 500 500 500 500 500 6,500 0.3% 4,821 0.3% Misc Expenses ------0.0% -
Final Net Income/(Loss) (28,219) (64,144) (34,228) (601) 4,794 (13,468) (33,161) 32,198 (23,228) 19,239 191,977 (45,999) 5,160 0.3% (198,156) -10.8%
note 1 Monthly budget subject to change based on the list of definite commitments and forecasted business.
Reconciliation of Net Income/(Loss)
True Net Income/(Loss) (28,219) (64,144) (34,228) (601) 4,794 (13,468) (33,161) 32,198 (23,228) 19,239 (58,023) (45,999) (244,840) (448,156) Add Back: Excess HOT repay advances (note 2) ------250,000 - 250,000 250,000 Final Net Income/(Loss) (28,219) (64,144) (34,228) (601) 4,794 (13,468) (33,161) 32,198 (23,228) 19,239 191,977 (45,999) 5,160 (198,156)
note 2 Includes repayment of $250 K loan occuring in fiscal year 2020
Landrys Inc Confidential 12/6/2019 Page 3 GALVESTON ISLAND CONVENTION CENTER BUDGET 2020
Summary Income Statement Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Act/Forecast Page 3 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aug 2020 Sep 2020 Oct 2020 Nov 2020 Dec 2020 2020 % 2019 %
Revenue
Space Rental 68,675 35,000 60,750 48,375 22,975 53,075 37,100 43,700 26,550 58,400 14,700 8,700 478,000 24.1% 415,991 22.6% Equipment 4,258 2,170 3,767 2,999 1,424 3,291 2,300 2,709 1,646 3,621 911 539 29,636 1.5% 25,689 1.4% Technology 1,854 945 1,640 1,306 620 1,433 1,002 1,180 717 1,577 397 235 12,906 0.7% 11,343 0.6% Concessions 12,980 6,615 11,482 9,143 4,342 10,031 7,012 8,259 5,018 11,038 2,778 1,644 90,342 4.6% 78,663 4.3% Electrical 12,636 6,440 11,178 8,901 4,227 9,766 6,826 8,041 4,885 10,746 2,705 1,601 87,952 4.4% 76,729 4.2% Billable Labor 21,839 11,130 19,319 15,383 7,306 16,878 11,798 13,897 8,443 18,571 4,675 2,767 152,004 7.7% 132,143 7.2% Business Center ------0.0% 35 0.0% Misc 1,442 735 1,276 1,016 482 1,115 779 918 558 1,226 309 183 10,038 0.5% 8,536 0.5% Commissions 13,460 6,860 11,907 9,482 4,503 10,403 7,272 8,565 5,204 11,446 2,881 1,705 93,688 4.7% 81,392 4.4%
Total Operating Revenue 137,144 69,895 121,318 96,605 45,881 105,991 74,089 87,269 53,020 116,625 29,356 17,374 954,566 48.2% 830,522 45.1%
HOT Received
Venue 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 240,000 12.1% 240,000 13.0% City 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 240,000 12.1% 240,000 13.0% 1/8th 23,535 432 13,113 7,067 40,512 29,323 19,812 48,175 19,507 46,218 7,867 22,771 278,332 14.0% 269,716 14.6% Venue Reserve - 0.0% - 0.0% City Reserve - 0.0% - 0.0% Loan Repayment ------250,000 - 250,000 12.6% 250,000 13.6% Interest Income 1,623 30 904 487 2,793 2,022 1,366 3,322 1,345 3,187 542 1,570 19,191 1.0% 13,024 0.7%
Total HOT Revenue 65,158 40,461 54,017 47,555 83,305 71,345 61,178 91,497 60,852 89,405 298,409 64,341 1,027,522 51.8% 1,012,740 54.9%
Total Revenue 202,302 110,356 175,335 144,160 129,186 177,336 135,267 178,766 113,872 206,030 327,765 81,714 1,982,088 100.0% 1,843,261 100.0%
Landrys Inc Confidential 12/6/2019 Page 4 GALVESTON ISLAND CONVENTION CENTER BUDGET 2020
Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Act/Forecast Summary Income Statement Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 Jun 2020 Jul 2020 Aug 2020 Sep 2020 Oct 2020 Nov 2020 Dec 2020 2020 % 2019 % Page 4
Direct Payroll
Concessions 2,147 1,094 1,899 1,512 718 1,659 1,160 1,366 830 1,826 460 272 14,942 4.5% 13,011 4.2% Housekeeping 13,653 6,958 12,077 9,617 4,568 10,552 7,376 8,688 5,278 11,610 2,922 1,730 95,029 28.8% 91,867 29.9% Set Up 10,544 5,374 9,327 7,427 3,528 8,149 5,696 6,710 4,076 8,967 2,257 1,336 73,392 22.2% 63,854 20.8% Security 15,643 7,973 13,838 11,019 5,233 12,090 8,451 9,954 6,048 13,303 3,349 1,982 108,884 33.0% 105,261 34.3% Maintenance 5,455 2,780 4,825 3,842 1,825 4,216 2,947 3,471 2,109 4,639 1,168 691 37,967 11.5% 33,033 10.8% Business Center ------0.0% - 0.0%
Total Wages 47,442 24,179 41,967 33,419 15,872 36,665 25,630 30,189 18,341 40,344 10,155 6,010 330,213 100.0% 307,025 100.0%
Allocated Payroll
Total Management Allocation 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 6,091 73,092 3.7% 73,092 4.0%
Landrys Inc Confidential 12/6/2019 Page 5 GALVESTON ISLAND CONVENTION CENTER PROPOSED CAPITAL BUDGET 2020 BUDGET
Carpet Replacement $ 300,000 Public area carpet needs to be replaced - Included in 5-yr capital plan Main Door Replacement $ 250,000 First floor entry doors - Included in 5 yr capital plan LED Lighting Upgrade $ 50,000 Bulbs are phased out; Included in 5 yr capital plan ($50K 2019; $50K 2020; $50K 2021) Banquet Chairs $ 240,000 Included in 5 yr capital plan Paint Exterior of Building $ 25,000 Paint & seal exterior EIFS - Included in 5 yr capital plan Elevator and Escalator Upgrades $ 20,000 Major repairs to elevators and escalators - Included in 5 yr capital plan HVAC Major Repairs $ 50,000 Replacement of motors and dampers - Included in 5 yr capital plan Equipment Replacement $ 25,000 Replacement of operating equipment - Included in 5 yr capital plan Kitchen Equipment $ 25,000 Kitchen equipment upgrades - Included in 5 yr capital plan Digital Signage $ 15,000 Digital information board - Included in 5 yr capital plan Total Proposed Capital Budget $1,000,000
Landry's Inc. Confidential 12/6/2019 Page 6 Agenda Item: Discuss and Consider Appointments to the East End Lagoon Advisory Committee
Background: At the October 22, 2019 Board of Trustees meeting, Jeri Kinnear, an original member of the East End Lagoon Advisory Committee, announced her resignation from the committee. Ms. Kinnear was the Vice-Chair and filled one of the Citizen-at-Large positions on the committee.
The Chair of the East End Lagoon Advisory Committee is recommending the following appointments:
Diane Olsen – Vice-Chair, Current member – Galveston Island Nature Tourism Council Representative Kristin Vale – Citizen-at-Large Representative
2019-2020 Business Plans Galveston Park Board of Trustees - 2019-2020 Business Plans
Legend
ASM Administrative Services Manager PRD Public Relations Director BCOM Beach Cleaning Operations Manager PRM Public Relations Managers BMAC Beach Maintenance Advisory Committee RSM Regional Sales Manager BP Beach Patrol SA Senior Accountant CHF Cavalla Historical Foundation SM Stewart Beach Manager CoG City of Galveston SMS Social Media Specialist COO Chief Operations Officer SSM Senior Sales Managers CSC Creative Services Coordinator SWM Seawolf Park Manager CTO Chief Tourism Officer SWM Seawolf Park Manager CVB Convention and Visitors Bureau TCEQ Texas Commission on Environmental Quality CZM Coastal Zone Management TDEM Texas Division of Emergency Management CZS Coastal Zone Steward TDOC Tourism Development Office Coordinator DD Deputy Director UP Urban Park DEM Destination Experience Manager UPAM Urban Park Assistant Manager DM Director of Marketing UPM Urban Park Manager DM Dellanera Manager USACE U.S. Army Corps of Engineers DODS Director of Destination Services VC Visitor Center DoGS Director of Group Sales DSC Destination Services Coordinators ED Executive Director EELAC East End Lagoon Advisory Committee EM East Beach Manager Funding Source Types FEMA Federal Emergency Management Agency Operational GLO Texas General Land Office Capital GM General Manager Special Project HR Human Resources Contingency MS Marketing Strategist NSM National Sales Manager PM Project Manager Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Administration Launch a Project Management system Project through Smartsheets of Microsoft DODS, DoGS, DM, CTO, CTO 1/2020 Operational Management Teams to track deliverables across the TDOC organization
Redesign/reconfigure office space to maximize footprint to accommodate CTO, DODS, DoGS, DM, Office Space CTO 5/2020 Special Projects current staff, provide hoteling space, TDOC and allow for future expansion
Identify a new lead/contact database generator program for the Cruise Industry through the use of Cruise Geofencing technology. Program will CTO CTO, DM 2/2020 Special Projects result in an outreach program to convert Cruise Passengers into future engaged tourists. Create 2 new Vacation Rental programs for the Leisure Market (FIT) Vacation Rental CTO CTO, DM, DoGS 3/2020 Special Projects with a focus on earned media and elevated website exposure Work with Galveston.com on enhancing historic/cultural web Historic Taskforce presence including video production, CTO DM, TDOC 1/2020 Special Projects blogs, annual event features and homeschool itineraries. Organize and sponsor a Historic Taskforce CTO DM, TDOC 1/2020 Operational cultural/historic focus group
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Work with GINTC on developing Birding Taskforce quarterly blogs, monthly social posts CTO DM, TDOC 2/2020 Operational and itineraries Birding Taskforce Host 2 nature/birding travel writers CTO DM, PRD, PRM, TDOC 9/2020 Operational Attend Rio Grande Valley Birding Birding Taskforce Festival and capture a minimum of 50 CTO DM, TDOC 9/2020 Operational emails for database Work with the Boating/Fishing Boating/Fishing Taskforce on development and posting DM SMS, DM, DoGS, TDOC 9/2020 Operational Taskforce of a monthly Blog being produced by Taskforce members Host 4 Boating/Fishing Travel Writers Boating/Fishing targeting both Niche and General PRD DM, PRD, DoGS 9/2020 Operational Taskforce Consumer publications Re-Launch a taskforce and develop a LGBTQ Taskforce Work Plan for market segment CTO CTO, DM, DoGS, TDOC 2/2020 Special Projects outreach and engagement Establish Work Plans for all GICVB Taskforce CTO, DM, DoGS, DODS, Taskforces and Committees by the CTO 1/2020 Operational Management TDOC January 2020 Lone Star Coastal Partner with LSC to produce an event CTO DM, PRD, DODS 9/2020 Special Projects Provide creative and programing Veterans Day CTO, DM. DoGS, DODS, support for the Veterans Day 2020 CTO 2/2020 Special Projects 2020 TDOC initiative, November 8-11, 2020 Product Develop an incubator application for CTO CTO, TDOC 3/2020 Operational Development tourism related start-up businesses
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Establish an invoice tracking system to manage the timeliness of acquiring Special Events TDOC DoGS, TDOC 1/2020 Operational and submitting invoices, within 30 days following the event
Participate in key industry organizations and associations at the Board Level including Galveston Island Community Arts Commission (monthly Industry and meetings), Texas Association of Community CTO CTO 9/2020 Operational Convention and Visitors Bureaus Service (quarterly meetings), University of North Texas Deans Advisory Council (2X per year) to strengthen industry ties and community involvement.
Identify a minimum of one professional development opportunity Professional for each GICVB Team member during CTO CTO, DoGS, DM, DODS 9/2020 Operational Development the course of the year, either at the local or national level Develop a succession plan for the Galveston.com partnership with input Galveston.com CTO CTO, DM 4/2020 Special Projects form the Taskforce and the Galveston.com ownership
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Destination Services Increase visitation by 10% to 65,574 Visitor Center DEM DODS, DEM 9/2020 Operational from 2018-2019 59,613 Complete the acqusition and finishout Visitor Center of the Mobile VIC and plan and DODS DEM, DODS, CTO 7/2020 Capital execute an Unveiling Event
Create an activitation plan for the Visitor Center Mobile VIC including 4 activities per DODS DEM, DODS, CTO 6/2020 Operational Month once the MVIC is unveiled Achieve a 50% renewal of current CTAs CTA DEM DODS, DEM 9/2020 Operational (560) renewal goal of 280 CTA Obtain 200 New CTAs DEM DODS, DEM 9/2020 Operational CTA Host 4 CTA learn at lunch events DEM DODS, DEM Quarterly, EOY Operational Create a new engagement program to increase product knowledge of both CTA DEM DEM, DSC 3/2020 Operational new and improved product. Co-host 4 programs Destiantion Above 90% average rating on services DSC DODS, DSC Monthy, EOY Operational Services from all post event surveys Promote Destination Services to Destination partners by visiting 10 businesses per DSC DODS, DSCs Monthly, EOY Operational Services month and updating iDSS Increase attendance at the 7th annual Tourism Summit Tourism Summit from 464 in 2019 to DODS CTO, DODS, DSCs 5/2020 Operational 500 in 2020 Schedule weekly meetings with key CTO, DODS, DoGS, DM, Local Engagement hotel industry stakeholders to include CTO Weekly, EOY Operational DSC GM, DOS, DOM, Guest Services
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Schedule bi-annual meeting with lodging segment groups to include Full Local Engagement CTO CTO, DODS, DoGS, DM Bi-Annual, EOY Operational Service Hotels, Select Service Hotels, and Vacation Rentals In partnership with the Galveston Art Center and the new CVB Funded Staff Position, create a Cultural Calendar for Local Engagement DODS DODS, DSC 2/2020 Operational Galveston and offer direction on local events and activations through scheduled monthly meeting Group Sales Definite Room Secure 77,000 Definite Room Nights DoGS DoGS, RSM, NSM, SSM 9/2020 Operational Nights Citywide Bookings Secure 8 Citywide Conventions DoGS DoGS, RSM, NSM, SSM 9/2020 Operational Host 200 group/meetings influencers DoGS, RSM, NSM, SSM, Sites/FAMs on personalized site and DoGS 9/2020 Operational DoDS Familiarization visits. DoGS, RSM, NSM, SSM, Client Events Host 5 client events DoGS 9/2020 Operational DoDS Publish a quarterly report to GICVB outline/track/evaluate distribution of Development DoGS CTO, DoGS 1/2020 Operational funds. Report to include a breakdown Fund by Sales Manager Publish a quarterly report outlining/verifying bookings at the GICC DoGS CTO, DoGS 1/2020 Operational GICC and who the lead generator was for each program Secure a minimum of 40% of annual Sunday-Thursday group room nights as Sunday-Thursday DoGS DoGS, RSM, NSM, SSM 9/2020 Operational Business business.
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Secure a minimum of 8 new sports Sports Events DoGS DoGS 9/2020 Operational events for Galveston. Secure a minimum of 1,500 room Boating/Fishing nights from boating, fishing or DoGS DoGS 9/2020 Operational watersports events. Evaluate Listing opportunities and elevate ranking to a Diamond Plus. CVENT Add GICC as a Diamond Member and DoGS CTO, DoGS, DM 1/2020 Operational activate 1 new program with CVENT to elevate status Establish a communication plan with key City departments to streamline City Collaboration DoGS CTO, DoGS, DM 2/2020 Operational information sharing, planning and strategy Create a large scale events acquisition strategy, in partnership with the PGM and key departments within The City Special Events DoGS CTO, DoGS, DM 1/2020 Operational of Galveston, to streamline approval process, communication, planning and execution Create 2 new Vacation Rental Vacation Rental programs for the Meetings Market DoGS CTO, DoGS, DM 3/2020 Operational Market targeting small groups/Executive Retreats
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Marketing and Public Relations Conduct at least 3 media missions to Media Relations DM PRD, PRM 9/2020 Operational drive markets per fiscal year Carry out targeted PR campaigns and pitches for Fall Travel/"Historical Galveston," Winter Wonder Island, Mardi Gras! Galveston, Spring Break, Media Relations DM PRD, PRM 9/2020 Operational Summer Beach/Tourism Season, and Group/Meetings Travel. Conduct at least 100 outreach activities per fiscal year
Explore the idea of launching a new Visitor Guide and potential Niche Media Relations CTO CTO, DM, PRD 9/2020 Special Projects Publications to reach the Boating/Fishing audience in 2020-21
Create a quarterly Galveston Island story and pitch to regional newspapers in key feeder markets for potential Media Relations PRD CTO, DM, PRD 9/2020 Operational publication. these will feature History, Birding, Boating/Fishing, and Vacation Rentals
Create a partnership with Galveston Monthly and Coast to, include Maps Media Relations and produce a monthly feature (or PRD CTO, DM, PRD 9/2020 Special Projects itinerary) that will alternate and run 6X in each publication,
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Develop and implement an annual Advocacy advocacy plan, completed and in place DM DM, PRD, PRM 12/2019 Operational by end of calendar year 2019 Activate and implement VoterVoice, a local, state and federal political advocacy program, connecting constituents with elected officials on Advocacy issues impacting the tourism industry. CTO DM, PRD, PRM 5/2020 Operational Train partner organizations on how to use the program, Galveston Chamber, Galveston Hotel and Lodging, and Vision Galveston Participate in at least two Texas Texas Tourism Tourism national/international media DM PRD, PRM 9/2020 Operational missions Coordinate and conduct at least 3 group FAM tours for media and 15 Media FAM Tours DM PRD, PRM 9/2020 Operational individual FAM tours for travel journalists Participate as a DMO representative at Media Trade two media trade shows (such as SATW DM PRD, PRM 9/2020 Operational Shows & PRSA) Participate as vendor for at two relevant consumer show (such as Consumer Shows DM PRD, PRM 7/2020 Operational Texas Book Festival and Dallas Travel & Adventure Show). Launch targeted social media Social Media initiatives to support seasonal PR DM SMS 9/2020 Operational campaigns
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Increase engagement on Facebook, Twitter, Instagram, Pinterest, LinkedIn Social Media DM SMS 9/2020 Operational by 5%.Engage with Google MyBusiness, TripAdvisor and Yelp Coordinate at least one social influencer group FAM tour or 5 Social Media DM SMS 9/2020 Operational individual FAM tours with quality influencers Encourage social sharing and movement around the island from Social Media DM SMS 9/2020 Operational visitors by developing 3 social media contests/ giveaways. Deliver quarterly Social Media Training Social Media Programs (Lunch & Learn) for industry DM SMS 9/2020 Operational partners Utilize word-of-mouth marketing with local ambassadors for social takeovers Social Media DM SMS 9/2020 Operational to produce content and engagement during 3 events/seasons. Update Galveston destination guide, annual event calendar, holiday assets, Marketing Monthly Insider Newsletter template DM MS, DODS 9/2020 Operational Strategist and Galveston Museum Day content/graphics Marketing Produce marketing plan for beach park DM MS, GM 3/2020 Operational Strategist promotions. Marketing Develop and implement a new group DM MS 3/2020 Operational Strategist meetings/events social strategy
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Produce a minimum of 15 pieces of digital deliverables per month Creative Services DM CSC 9/2020 Operational including b-roll, videos and photographs Upload, manage and maintain digital Creative Services assets on the pressroom and DM CSC 9/2020 Operational marketing partners websites Develop a videography and photography program with Ball High Creative Services School, Galveston College and TAMU DM DM, CSC, SMS 6/2020 Operational Galveston to supplement staff and offset external resource needs Work with MBuy on developing, Media Buying implementing and optimizing an CTO DM 9/2020 Operational annual integrated advertising plan Identify a creative agency to develop new messaging, lead creative and Market Research CTO CTO, DM, DODS, DoGS 5/2020 Special Projects deliver new marketing assets starting with summer promotions
Work with Vision Galveston and the City of Galveston to Finalize the Longwood Resident Sentiment Survey Market Research CTO CTO, DM, DODS, DoGS 2/2020 Special Projects questions, launch the survey and report the results as part of the Destination Strategic Plan
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Complete the Longwood and JLL Destination Strategic Plan including Market Research CTO CTO, DM, DODS, DoGS 6/2020 Special Projects the Resident and Visitor Sentiment surveys and Accommodations Study
As a result of the Destination Strategic Plan, create a findings overview One- Pager outlining the needs for future development which will inform Market Research Economic Development opportunities CTO CTO, DM 6/2020 Special Projects for the Island...presented to City and Chamber of Commerce. Research conducted by JLL will back up the findings Make Galveston a Texas Treasure and must-see vacation destination. DM, PRD, PRM, SMS, Own Texas CTO 9/2020 Operational Increase length of stay by 3 hours in MS, CSC regional drive markets. Work with the Port of Galveston and Cruise Mbuy to expand Pre-Post Cruise CTO DM 9/2020 Operational Marketing Work with Arrivalist, STR, AirDNA, Galveston.com and YDrink to analyze Indicators CTO DM 9/2020 Operational visitation and YOY information, producing a quarterly report Produce a "By the Numbers" Monthly Brief highlighting key indicators. This Indicators document will be pushed through DM DM, PRD, PRM 9/2020 Operational Galveston Chamber and our Partner Database
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Tourism Development
Project Description Team Leader Team Members Estimated Completion Date Budget Winter Wonder DM, PRD, PRM, SMS, Lift Holiday HOT and OCC by 2% CTO 9/2020 Operational Island MS, CSC Produce curriculum for a Park Board Galveston segment to be included in Galveston DM DM, PRD, PRM 5/2020 Operational University University Continue to work with galveston.com Galveston.com on enhancing the entire website CTO DM, DSD, DS 9/2020 Special Projects Website Redesign including a new "Meet Galveston" section for group sales efforts Publish 2019-2020 Annual Report of Annual Report Park Board activities to distribute to CTO DM, PRD 12/2019 Operational stakeholders Economic Impact Commission a 2019 tourism economic CTO DM 4/2020 Operational Study impact report
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Beach Patrol
Project Description Team Leader Team Members Estimated Completion Date Budget Maintain the 32 lifeguard towers on beach for 7 month season and within Tower Operation budgetary constraints Captain Beach Patrol Lifeguards On Going Operational Conduct regular maintenance of Maintenance towers, signage, and equipment Captain Beach Patrol Lifeguards On Going Operational Continue daily West End patrol from Memorial - Labor Day except for Mon- West End Fri in July and August Captain Beach Patrol Lifeguards Labor Day Operational Continue patrolling San Luis Pass w/ UTV on weekends from Memorial - San Luis Pass Labor Day Captain Beach Patrol Lifeguards Labor Day Operational
Policy Manual Update Policy and Procedure Manual Captain Command Staff 3/1/2020 Operational Continue to post annual statistics with USLA stats USLA Captain Supervisor 8/1/2020 Operational Post annual racial profiling report on TCOLE TCOLE Lieutenant Lieutenant 2/1/2020 Operational Goal to recruit minimum of 30 new Recruiting lifeguard candidates FT Supervisors Beach Patrol, HR 6/30/2020 Operational Perform Evaluations for full time Command Evaluations employees twice a year (6 months) Staff/Sergeant Beach Patrol 9/15/2020 Operational Maintain Personnel Certifications for Certifications employees Captain Beach Patrol Lifeguards On Going Operational
Conduct an annual review of Park Board Emergency Management Plan, including: CoG agreements, lots for Beach Patrol, Park Emergency Plan vehicles and lists of essential personnel Chief Board 6/1/2020 Operational Work with Executive Director and Finance Committee to target needs and resources for GIBP. Target to agree Resource upon minimal levels of service & Finance, Executive Allocation funding Chief Director, HR/DD 3/1/2020 Operational Georgraphic Area Establish and report on cost for Command Staff, Park Allocation geographic area/service Chief Board On Going Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Beach Patrol
Project Description Team Leader Team Members Estimated Completion Date Budget Development of a departmental Succession Plan succession plan Chief Chief, HR/DD On Going Operational Coordinate with Maximus to target Command Staff, cost related to towers/geo Accounting, HR, Maximus Study areas/thematic programming Chief Executive Director On Going Operational Coordinate with Consultant and Stewart Beach Project Manager on Stewart Beach Command Staff, Project Plan Strategic Plan Chief Manager On Going Operational Self Defense Provide at least one course during Course season for lifeguards to attend Captain Command Staff 7/30/2020 Training Basic Water Provide Basic Water Rescue course for Rescue other Emergency Responders Captain Beach Patrol Lifeguards 6/15/2020 Training Enroll full-time lifeguard staff (who are Swift Water present) in swift water rescue Captain New Employees 4/10/2020 Training Leadership One staff to attend training provided Training by Park Board Chief Captain 2/1/2020 Training CTA Training Provide one hour of CTA training in Seasonal Lifeguard Academy Captain Seasonal Lifeguards 6/30/2020 Training
CTA Certification Ensure 100% of full time staff is CTA Fulltime certified Captain FT Staff 4/10/2020 Training
Continue to define the ordinances governing the coastal zone and clarify the role of various institutions/ Coastal agencies involved in beach Beach Patrol, Park Ordinances management, security and safety Command Staff Board Operational On Going Outreach
Water Safety Provide Beach Safety Talks for 20,000 Talks students in our surrounding area Supervisor Beach Patrol Lifeguards 5/30/2020 Outreach Representative on Galveston College Law Enforcement Academy, United Local Chairs Way, GMR Sargeant FT Supervisors On Going Outreach
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Beach Patrol
Project Description Team Leader Team Members Estimated Completion Date Budget
Continue to facilitate the Texas Coastal development, training and growth of Rescue Programs Texas coastal lifeguarding programs Chief Captain, Lieutenant On Going Outreach
Jr Guards 100 minimum campers in the program Captain Beach Patrol Lifeguards 7/30/2020 Outreach
Social Media Post minimum of 5 times a week. Engagement/ Recognize and respond to followers or Interaction comments at least twice a week FT Supervisors Supervisor On Going Outreach Expand Wave Watchers program by 10 Wave Watchers participants Chief Supervisor 6/1/2020 Outreach Update posts on our website at least Website once a week FT Supervisors Supervisor On Going Outreach Maintain prominent positions in national and international organizations (Davis- President of USLA, Chair on ILS; Pryor- President of USLA/ ILS Gulf Region) Chief Chief, Captain On Going Outreach
Engage as an active partner with the Galveston Marine Response Unit by interacting and training with local first GMR responding agencies Chief Sergeant On Going Outreach
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Chief Operations Officer Work with Galveston Island Beach Maintenance USACE stakeholders towards securing the COO BCOM/CZS Sep. 2020 Operational Permit ability for all parties to maintain the beaches. Intergovernmental Sustain working relations with CoG, COO ED Mar. 2020 Operational Relations GLO, and USACE Track RESTORE, & CEPRA Cycle 11 Grants COO PM Sep. 2020 Operational projects Submit IDC applications according the Grants COO Consultant Jun. 2020 Operational Beach CIP and execute contracts Continue working GLO to ammend Beach Renourishment Contract No.18-136-000-A678 and COO PM/GLO Sep. 2020 Operational Dellanera Construct Project FEMA Hazard Mitigation Progress Dellanera offshore strucuture COO PM, USACE, Consultant Sep. 2020 Operational Project solution development with USACE Execute PCA to move forward with Phase 2 of Sediment Phase 2 of sediment technology full COO PM, GLO Jun. 2020 Operational Bedload Collector scale demo Finalize monitoring plan and evaluate Stewart Beach Drainage needs to meet operational success in COO BCOM Jun. 2020 Operational Solution implementation and implement what possible
Beneficial Use of Dredge Execute PCA with GLO to secure Material (BUDM) 2021 & funding for future projects which will COO PM/GLO Jun. 2020 Operational 2023 be leveraged with RESTORE funds Maintain prominent positions in ASPBA COO Sep. 2020 Operational national coastal organizations
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Participate in the Blue Flag Subcomittee and position Galveston ASPBA COO CZS Sep. 2020 Operational Island as community for pilot certification program BMAC Work Plan Progress BMAC annual work plan COO CZS/BMAC Sep. 2020 Operational Work with CoG to evaluate options for West End Expansion COO CoG CRM/CZS Sep. 2020 Operational West End services expansion Coordinate with Maximus to target Maximus Report cost related to coastal zone efforts by COO BCOM/DD/ED Sep. 2020 Operational geographic areas Attend 3rd year of tourism college and Tourism Education COO Jun. 2020 Operational attend TDAC meetings when possible Project Manager Complete Monitoring & Maintenance Stewart Beach Drainage Plan Document PM COO / Atkins 2nd Q Special Projects Preferred Option: Track the CMP Cycle 25 Project of Special Merit with the GLO for full funding (with no match) for the full design and engineering per Stewart Beach Drainage Atkins documents PM COO / Atkins 4th Q Special Projects Alternate Option: In the event of no grant award; bid out, award and construct ditch and road work at the park per the Atkins documents & move maintenance material into the parking Stewart Beach Drainage areas PM COO / Atkins 3rd Q Special Projects
Seawolf Park Fishing Pier Extension PW 14646 Receive FEMA approval PM 2nd Q FEMA Review and receive regulatory Seawolf Park Fishing Pier permissions, produce engineering Extension PW 14646 document and bid package PM Consult 4th Q Based on FEMA approval FEMA Seawolf Park Pavilion PW 14510 Receive FEMA approval PM 1st Q FEMA
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget
Seawolf Park Pavilion PW Bid out & award a construction 14510 contract for the demo of the pavilion PM 2nd Q FEMA Demo the pavilion, render the site safe Seawolf Park Pavilion PW & secure and repair any infrastructure 14510 damage PM SWM 4th Q FEMA Determine available funding to Seawolf Park Pavilion PW perform regulatory work for rip rap 14510 remediation in the channel PM 4th Q FEMA USS Stewart Moorings PW Finalize SHPO/CHF/EHP mandated 01657 engineering design PM Consult / CHF 1st Q FEMA USS Stewart Moorings PW Bid the project, award a contract and 01657 install the mooring system PM Consult / CHF 3rd Q FEMA
Seawolf Park Waste Water Execute Interlocal Agreement with the Package Plant City of Galveston related to the project PM COG 2nd Q Operational Support City efforts on the construction of the waste water Seawolf Park Waste Water package plant & electrical hook up Package Plant (existing location & capacity) PM COG Ongoing Operational
Put out for bid, award a construction contract, obtain COG permit & produce interpretive signage EEL CMP Cycle 22 (remediation/planning project) PM Consult 4th Q Operational Execute a contract with TCEQ for the EEL Phase 1A (RESTORE) project PM TCEQ 2nd Q Operational Finalize Pavilion, Parking, Equipment & Fixtures Construction Specifications 3rd D Q Based on TCEQ EEL Phase 1A (RESTORE) and Bid Documents PM Consult contract Operational Execute a contract for Landscaping & Trail Construction Specifications and EEL Phase 1A (RESTORE) Bid Documents PM Consult 3rd Q Based on TCEQ contract Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Complete draft of Landscaping & Trail Construction Specifications and Bid EEL Phase 1A (RESTORE) Documents PM Consult 4th Q Based on FEMA approval Operational Execute Environmental Interpretive EEL Phase 1A (RESTORE) Planning Contract PM Consult 4th Q Based on FEMA approval Operational Complete masterplan update, facility siting, facility program update, mobile Stewart Beach amenity design & updated cost Architecture estimate PM Rogers Partners 2nd Q Special Projects East End Lagoon Implement the EELAC action plan PM EELAC / Consult Ongoing Operational Produce quarterly reports and time FEMA extensions to support open PW's PM ACCOUNTING Ongoing FEMA Fulfill requests and provide documentation related to audits and compliance monitoring for close out of LOUIS BERGER / FEMA PW's PM ACCOUNTING Ongoing FEMA Complete Pavilion repairs & close out Ike Dellanera PW 14051 project PM DM 3rd Q FEMA USS Cavalla Painting PW Work with CHF ED to complete & close 14644 out project PM CHF / SWM 3rd Q FEMA Provide FEMA support related to the Dellanera Beach Damage PAS for the HMP offshore structural COO / USACE / Consult / PW 5828 solution PM FEMA / TDEM Ongoing FEMA
Babe's Beach Damage PW Provide Ongoing FEMA support related 37523 to components of the project PM COO Ongoing FEMA Complete the engineering of a new building, bid out and award a Operational / Mardi Gras Warehouse construction contract PM Consult 3rd Q Capital Reach substantial completion of a new Operational / Mardi Gras Warehouse building PM Consult 4th Q Capital Actively participate in Project Management Institute annual Project Mgmt. conference PM 1st Q Operational Project Mgmt. Participate in ASBPA as instructed PM COO 1st Q Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Track the new PMP Certification Project Mgmt. process PM Ongoing Operational
Continue to update standardized documentation and provide support through review / training for the Project Mgmt. procurement procedures for the parks PM Parks Managers/ASM Ongoing Operational Provide Facilities Management for the Plaza as it relates to major building systems and their planned Facilities Mgmt. maintenance PM ASM Ongoing Operational Assist and advise on 601 Tremont space planning / architectural CVB / renovations related to organizational Accounting/General Facilities Mgmt. growth PM Fund Ongoing Operational Work Order, Capital Provide lead support for Facility Dude Forecast & Planned for reporting, software management Maintenance and planning PM Park Managers Ongoing Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Coastal Zone Management Implement ideas from aesthetic improvement plan ( standardized access points on seawall, signage, Asst BCOM, Supervisors, New Beaches Operations Asst BCOM Feb-20 Operational update concrete plaque structure and CZS identify mechanism for cigarette butts.) Implement ideas for sand reduction Asst BCOM, Supervisors, New Beaches Operations plan ( sand fencing, hay bales, clean Asst BCOM Dec-19 Operational CZS out access point entrances) Create new forms for reporting all man Asst BCOM, Office Beach Maintenance hours and work done at EEL and the BCOM Dec-19 Operational Coordinator East end Use resources to improve efficiencies in recording labor hours and Asst BCOM, Office Beach Maintenance equipment used for BC report to BCOM Jan-20 Operational Coordinator finance department. Full system in place and operating for 2nd qtr. report
Create a strategy/schedule for the relocation of sand into the parking lots to mitigate flooding. Details should Beach Maintenance Asst BCOM Supervisors Mar-20 Operational include appropriate timing, resources needed, and sources. Documentation of effort should also be recorded Review current procedures of collection, sorting and storage of Supervisors, Office Litter/ Recycling recyclables. Create and implement Asst BCOM Dec-19 Operational Coordinator SOP for effective use of time and resources. Develop a trashcan and recycling receptacle rotation program to ensure BCOM, Office Litter/ Recycling BCOM Feb-20 Operational aesthetics on seawall are at the Coordinator highest level
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Purchase 100 trashcans to ensure BCOM, Office Litter/ Recycling aesthetics on the seawall are at the BCOM Jan-20 Operational Coordinator highest Facility Dude planned maintenance Work Order System BCOM CZM Staff Sep. 2020 Operational completion of 90% General Maintenance Jolt completion goal of 100% BCOM CZM Staff Sep. 2020 Operational Develop a calendar for inspections and Mechanic, Office Fleet Maintenance Chief Mech Feb-20 Operational PM. Coordinator Develop a system identifying who will be responsible work orders, data Mechanic, Office Fleet Maintenance Chief Mech Feb-20 Operational entry, closing work orders and fleet Coordinator updates. 100% of work orders will be entered Mechanic, Office Fleet Maintenance Chief Mech Nov-19 Operational into system within 5 days. Coordinator Develop a fleet rotation program for Mechanic, Office Fleet Maintenance Chief Mech Feb-20 Operational all CZM dept eqpt Coordinator Develop weekly workplan for needed repairs and adjustments following the Mechanic, Office Fleet Maintenance Chief Mech Dec-19 Operational weekly monitoring reports and as Coordinator needed. Chief Mech, Office Quarterly submittal of State of Fleet Fleet Maintenance BCOM Coordinator, Parks Sept-20 Operational for all Park Board vehicles Managers Fleet staff will inspect 100% of CZM Chief Mechanic, Fleet Maintenance Chief Mech Jan-20 Operational vehicles weekly for new damage Mechanic
Determine the individual needs of Training each supervisor and develop a training BCOM Asst BCOM Dec-19 Operational calendar to enhance their skills. Wildlife monitoring will be required by all staff 2x a year and maintain a 100% Training CZS All CZM Staff On Going Operational certification. Develop a training calendar.
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Chief Mechanic will develop 12 Training trainings to be held once a month and Chief Mech All CZM Staff Nov-19 Operational create a training calendar. Identify at least 5 staff to study, take Training and pass CDL. Create a calendar to Asst BCOM Asst. BCOM, Supervisors Jan-20 Operational assist in studying and testing. Develop in house training video on Asst. BCOM, Supervisor, Training Asst BCOM Mar-20 Operational how to correctly run the equipment PRM, DD Identify a operator training Training coordinator and create a calendar to Asst BCOM Asst. BCOM, Supervisors Dec-19 Operational hold regular trainings. Training Conduct table top emergency plan BCOM BP Mar-20 Operational Develop 3-5 awards, i.e. Summer Asst. BCOM, Office Employee Appreciation Super Star, Rookie of the Year, Extra BCOM Apr-20 Operational Coordinator, DD Effort. Capital Investments Purchase two new crew trucks BCOM BCOM Jun-20 Capital Continue a successful collaboration with the City of Galveston Operational/Extern Strategic Partnerships departments to assist each other in BCOM All CZM Staff On Going al meeting and achieving the needs of the community. Implement tracking of uniforms and Asst BCOM, Office Inventory BCOM On Going Operational department issued PPE Coordinator Develop an inventory list with photos Mechanic, Office Inventory Chief Mechanic Jan-19 Operational of shop equipment Coordinator Clean and organize maintenance Chief Mechanic, Inventory Chief Mechanic 20-Feb Operational garage bay Mechanic CZM Staff
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Dellanera RV Park Meet or exceed 19-20 budgeted Revenue Goal DM Park Staff Sep. 2020 Revenue revenues for camping $934,728 Meet or exceed 19-20 budgeted Revenue Goal revenues for gift shop $30,000 and DM Park Staff Sep. 2020 Revenue store $28,000 Meet or exceed 19-20 budgeted Revenue Goal revenues for umbrella / chair rentals DM CVB Staff Sep. 2020 Revenue $14,400 Facility dude expendatures vs. Yearly Annual Report DM GM Sep. 2020 Operational budget expendatures Create additional Dellanera branded Unique Sales products. Introduce unique drink and DM Park Staff Mar. 2020 Operational food options Continue existing activities: Griswold’s on the Gulf, Easter Themed Scavenger Activities and Events DM Park Staff Sep. 2020 Special Project Hunt. Develop new programs and events Implement new P.O.S system for Gift Shop / Store merchandise, parking tickets, possibly DM Park Staff, Contractor Apr. 2020 Operational reservations Continue management interaction Guests and Staff with guests, Provide weekly doughnut DM Nov. 2019 Special Project Integration and coffee socials Continue marketing with CVB, explore Marketing DM Park Staff, CVB Dec. 2019 Operational new opportunities Facility Dude planned maintenance Work Order System DM Park Staff Sep. 2020 Operational completion of 90% General Maintenance Jolt completion goal of 100% DM Park Staff Sep. 2020 Operational Continue sticker burr treatments and Planned Maintenance DM Contractors, Park Staff Sep. 2020 Operational update Facility Dude with efforts
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Replace floorboards of pavilion and stairs with Trex, repair buildings FEMA DM Contractor Dec. 2019 Capital / FEMA flooring, and finish remaining hurricane ties Explore options and evaluate Guests Experience DM Contractor Sep. 2020 Capital playgroung equiptment Repair electrical panels at entrance Facilities and enter into facility dude for annual DM Contractor Jan. 2020 Capital inspection Maintain site pads, tables, BBQ pits, electrical boxes (65) & sewer lines. DP Site Main. DM Park Staff Sep. 2020 Operational Develop tracking system. Enter work done into Facility Dude Attend Texas Association of Training Campground Owners DM Jan. 2020 Special Project (TACO)conference Maintain CTA certification for current Training CTA employees and certify new DM Park Staff Jan. 2020 Special Project employees as necessary Train staff in CPR, first aid and use of Training DM Park Staff Jan. 2020 Special Project AED as necessary Continue tracking online reviews and Marketing DM Park Staff, CVB Sep. 2020 Operational conduct in-house surveys Implement new P.O.S system for Accountability merchandise, parking tickets, possibly DM Park Staff Feb. 2020 Operational reservations Track weekly playground inspection Facilities DM DM Oct. 2020 Operational with Jolt Software
Facilities Make a PM for walkway and ramp DM Park Staff Jan. 2020 Operational inspection and enter into Facility Dude Facilities Make a PM for empty camp sites DM Park Staff Jan. 2020 Operational Dynamic pricing implementation Annual Report DM GM Sep. 2020 Operational impacts
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Research possibility for water cut off at Facilities DM DM Feb. 2020 Operational each camp site RA Apffel Park Meet or exceed 2019/2020 budgeted Vehicle admissions revenues East Beach park ($629,683) EM GM Sep. 2020 Operational and car counts of 43,728 Create SOP for all special event. GM, GPD. CoG, Park Traffic Controls EM Mar. 2020 Operational (Sandcastle, Univision, etc.) Managers Increase presence on Facebook, i.e. Marketing Live videos, updated events calendar, EM CVB Sep. 2020 Operational increase photos Review survey results and make Accountability EM GM Jul. 2020 Operational improvements where needed Ensure all staff attends onboarding Training EM GM/DD Mar. 2020 Operational program training Facility Dude planned maintenance Work Order System EM Park Staff Sep. 2020 Operational completion of 90% Attend industry specific training Training and/or leadership development EM EM Sep. 2020 Operational opporunities General Maintenance Jolt completion goal of 100% EM Park Staff Sep. 2020 Operational Continue rust treatment and Facilities preventative maintenance plan for EM EM Sep. 2020 Operational buildings and equipment Winter maintenance: Repaint doorways, pressure wash pavilion and Facilities EM GM Mar. 2020 Operational restrooms, pavilion ceiling lights, drainage around shower area Execute 80% of CIP investments, Capital Projects EM Park Manager Sep. 2020 Capital Budgeted $77,511 Facilities/ Capital Repair North, South double doors EM GM Capital Improvement
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Increase wayfinding signage in parking Facilities EM GM Operational lot. Facilities Paint parking lot bollards EM GM Operational Paint showers, changing rooms, ticket Facilities EM GM Operational booths Maintain CTA certification, CPR & First Training Aid, Wildlife Monitor certification of all EM GM Operational F/T staff. Fleet Hot wash Broyhill every 2 weeks EM GM Sep. 2020 Operational Continue tracking online reviews and Marketing EM GM Sep. 2020 Operational conduct in-house surveys Identify lead gate attendant(s)and develop shadow program for seasonal Training EM GM Mar. 2020 Operational staff to ensure standardized customer service Facility dude expendatures vs. Yearly Annual Report EM GM Sep. 2020 Operational budget expendatures Rebuild shower cutoffs on East beach Facilities EM Mar.2020 Operational showers Facilities Construct covers for outside showers EM Mar.2020 Operational Seawolf Park Meet or exceed 2019-2020 projected Park Admissions SWM Park Staff Sep. 2020 Operational revenue total ($1,535,679) Participate at Houston boat and tackle Marketing SWM, CVB Mar. 2020 Operational show Continue to improve reviews on Marketing SWM Staff, CVB Sep. 2020 Operational google,facebook and in-house surveys Drive park presence on social media Marketing SWM Staff, CVB Sep. 2020 Operational and enhance to instagram
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Hold special events to drive park traffic: Red Drum, Black Drum, Trout Events SWM Park Staff Sep. 2020 Special Projects Tournaments. Easter egg hunt and kid fish tournaments. Facility dude expendatures vs. Yearly Annual Report SWM GM Sep. 2020 Operational budget expendatures General Maintenance Jolt completion goal of 100% DM Park Staff Sep. 2020 Operational Improve working relationship with Relationship SWM Park Staff Sep. 2020 Operational new CHF Staff Training Maintain CTA certification for all staff SWM Park Staff Sep. 2020 Operational
Training Attend leadership educational Training SWM Park Manager Sep. 2020 Operational Maintain CTA certification, CPR & First Training Aid, Wildlife Monitor certification of all SWM Park Staff Sep. 2020 Operational F/T staff. Assistant manager will take 1st time Training SWM Assistant Manager Sep. 2020 Operational manager/supervisor class Execute 80% of CIP investments, Capital Projects SWM Park Manager Sep. 2020 Capital Budgeted $70,240 Equipment Purchase new mule if not reparable SWM Park Staff Jun. 2020 Capital Install new lights in naval museum Facilities SWM Contractor Mar. 2020 Operational area Facilities Replace old BBQ pits in park SWM Park Staff May. 2020 Operational Facilities Build four new 8x12 shade structures SWM Park Staff Mar. 2020 Operational Facilities Trim palm trees SWM Park Staff Mar. 2020 Operational Restripe parking lot and replace Facilities SWM Park Staff Sep. 2020 Operational parking lot stops Build Wooden deck for restroom Facilities SWM Park Staff Apr. 2020 Operational trailer in the naval museum area Explore alternatives for remediation of Facilities SWM Contractor Aug. 2020 Operational underwater debris removal
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Replace all three doors on Restrooms Facilities SWM Park Staff, MM Dec. 2019 Operational in the park Accountability Implement POS system SWM Park Staff Dec. 2019 Operational Track weekly playground inspection Facilities with Jolt Software, track completion SWM Park Staff Sep. 2020 Operational percentage Stewart Beach Meet or exceed 2019/2020 budgeted Admissions revenues East Beach park ($1,151,853) SM SM Sep. 2020 Operational and car counts of 81,603
Winter maintenance: Repaint doorways, pressure wash pavilion and Facilities SM SM Mar. 2020 Operational restrooms, pavilion ceiling lights, drainage around shower area Maintain existing and install additional Signage SM SM,CVB Mar. 2020 Operational wayfinding signage Remove bollards and scrape parking Traffic Controls SM SM Mar. 2020 Operational lot Update social media calendar and Marketing SM CVB, SM Sep. 2020 Operational implement Identify lead gate attendant(s)and develop shadow program for seasonal Training SM DD, GM, SM Mar. 2020 Operational staff to ensure standardized customer service Maintain CTA certification, CPR & First Training Aid, Wildlife Monitor certification of all SM BP Jun. 2020 Operational F/T and 60% of seasonal staff. Facility dude expendatures vs. Yearly Annual Report SM GM Sep. 2020 Operational budget expendatures Facility Dude planned maintenance Work Order System SM Staff Sep. 2020 Operational completion of 90% General Maintenance Jolt completion goal of 100% SM Park Staff Sep. 2020 Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Execute 80% of CIP investments, Capital Projects SM Park Manager Sep. 2020 Capital Budgeted $192,000 Fleet Purchase Gator / Mule SM SM Feb. 2020 Capital Fleet Hot wash Broyhill every 2 weeks SM SM Sep. 2020 Operational Signage New vinyl on entrance sign SM VCB, SM, Consultant Feb. 2020 Special Project Facilities Paint concrete floors on third floor SM SM Feb. 2020 Special Project Training Leadership Development training SM SM Sep. 2020 Operational Develop and implement S.O.P for rust Facilities SM SM Sep. 2020 Operational prevention on locks and showers Continue tracking online reviews and Marketing SM Staff, CVB Sep. 2020 Operational conduct in-house surveys Purchase, set up, Implement new Capital Inflatable waterslide for internal SM PS Mar. 2020 Capital Improvement/Operations operation Execute Consultant contract to Art Project ED BP, SM, Consultant Jun. 2020 Special Project improve aestetic of building Urban Park (Seawall) Revenue Goal with price Meet or exceed 19-20 budgeted UPM, UPAM UP Staff Sep. 2020 Revenue increase revenue of $1,109,381 Revenue Goal without Meet or exceed 19-20 budgeted UPM, UPAM UP Staff Sep. 2020 Revenue price increase revenue of $862,555 Equipment Purch (2) Dell OptiPlex 3060 / Call Center UPM, UPAM Call Center, GM Oct. 2019 Operational Develop calendar and invoice for 100% Special Events UPM, UPAM Accounting, GM, CoG Sep. 2020 Operational of special events Facility dude expendatures vs. Yearly Annual Report UPM GM Sep. 2020 Operational budget expendatures Facility Dude planned maintenance Work Order System UPM UP Staff Sep. 2020 Operational completion of 90% General Maintenance Jolt completion goal of 100% UPM, UPAM UP Staff Sep. 2020 Operational Establish Excel report to track daily Accountability UPM, UPAM Call Center Nov. 2019 Operational Revenue from Pay by Ph & Stations Maintain vegetation all planters and Accountability keep Fort Crockett clean. Implement UPM, UPAM UP Staff Sep. 2020 Operational and enter into Jolt.
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans Operations
Project Description Team Leader Team Members Estimated Completion Date Budget Gain authorization from city to Seawall Kiosk's UPM, UPAM UPM Mar. 2020 Capital purchase (4) Pay Stations Pressure Wash Bus Stops and Loo's to Facilities maintain condition and upkeep. Enter UPM, UPAM UP Staff Sep. 2020 Operational efforts into Facility Dude for reporting Maintain CTA certification, CPR & First Training Aid, Wildlife Monitor certification of all UPAM UP Staff Sep. 2020 Operational F/T staff. Prepare staff for Paid Parking rate Training UPM, UPAM UP Staff Mar. 2020 Operational changes Association Membership Sign up with IPMI for membership UPM UPM Nov. 2019 Operational Develop SOP Manual related to Urban Accountability UPM, UPAM UPM, UPAM Sep. 2020 Operational Parks Continue to improve reviews on Marketing UPM, UPAM UP Staff, CVB Sep. 2020 Operational google,facebook and in-house surveys Bid out landscaping services for Facilities Seawall areas in preparation of 2021 UPM, UPAM UP Staff Apr. 2020 Operational budget Explore new uniforms for frontline Staff UPM, UPAM UP Staff Mar. 2020 Operational staff Attend industry specific training Training and/or leadership development UPM, UPAM UP Staff Sep. 2020 Operational opportunities End of the year recommendations for Annual Report the city on Capital improvements for UPM, UPAM UP Staff Sep. 2020 Operational Seawall and Ft. Crockett Equipment Purch (1) Segway Purchase UPM, UPAM UP Staff Mar. 2020 Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans General Fund
Project Description Team Leader Team Members Estimated Completion Date Budget Administration
Align Maximus reporting for accurate Alignment of reporting on geographic and Controller, BP Chief, Maximus study programming costs for CZM and BP ED COO., DD 2/2020 Operational Conduct a review of increasing GF General Fund Cost costs in order to identify 3 cost saving review measures ED SA, DD, Controller 3/2020 Operational
Collaborate with TEA (Texas Education Agency), Galveston College and GH&LA Industry Workforce on development of industry training Initiatives programs ED 7/2020 Operational Drive local participation in regional Lonestar National efforts for paddle sports, birding and Recreation Area auto tours ED CVB 9/2020 Special Projects Ensure the successful transition of General Fund newly structured oversight and Transition reporting roles of DD ED Department Heads 9/2020 Operational Implement advocacy plan to maintain communications with TCEQ, GLO and Consultant, Chamber, Advocacy Plan- State Texas Tourism ED GHLA, TTIA 9/2020 Operational Advocacy Plan - COO, Consultant, National Implement national advocacy plan ED ASPBA 9/2020 Operational
Orient local City Council candidates on Advocacy Plan - Local tourism opportunities and challenges Board Chair ED 5/2020 Operational Institutionalize regular and on-going communication and reporting Intergovernmental mechanisms with CoG City Mgr. and Relations City Council Board Liasion ED, Board Chair 9/2020 Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans General Fund
Project Description Team Leader Team Members Estimated Completion Date Budget Provide staffing support to SB task Stewart Beach Task force on SB to bring forward Board members, ED, Force recommendations for the Board Board Jacoby PM, COO, Legal 5/2020 Operational Conduct brown bag monthly lunch Committee Liasion discourses on committee management Development for staff ED Finalize data from 2019 compensation 2019 Compensation study and make recommendations to Tool the board Deputy Director DD, HRC March 2020 Operational Executive Evaluate compensation for direct Compensation reports to the Board, ensuring Review consistency with industry trends Deputy Director DD May 2020 Operational Oversee Business Plan execution and Business Plans reporting process Deputy Director DD, ASM September 2020 Oversee Budgeting Processing, ensuring alignment with Business Budget Objectives Deputy Director DD, SA, ASM September 2020 Develop and implement a succession plan for General Fund, Accounting and Succession Planning Administration Deputy Director DD, ED, CON September 2020 Develop skillsets of new HR & Payroll Coordinator to increase deliverables HR Development from HR department Deputy Director DD September 2020 Operational
Work with third party to administer General Fund assessment of systems, operations, Operational headcount/job duties etc., seeking DD, ED, Controller, Assessment areas of improved efficiencies Deputy Director Consultant June 2020 Operational
Work with all Administrative Support Alignment of professionals to develop consistency in Administrative ASM, All Admin Services services and operations Services Manager Support September 2020
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans General Fund
Project Description Team Leader Team Members Estimated Completion Date Budget Standard Operating Work across departments to create Administrative ASM, All Admin Procedures standard operating procedures Services Manager Support September 2020
United Way Conduct year round events to promote Administrative Campaign participation in United Way Campaign Services Manager ASM, DD September 2020 Institute a Master Document Program to Continue Improvements to Master Administrative Masterfile File Maintenance Services Manager ASM, GFOC September 2020 Using new software, move all Human Resources & System Efficiencies preemployment processes online Payroll Coordinator HRC, GFOC May 2020 Operational Ensure successful recruitment, Seasonal onboarding and orientation process Human Resources & Recruitment during seasonal operations Payroll Coordinator HRC September 2020 Work with providers to ensure seamless transition to new medical Human Resources & Employee Benefits plan Payroll Coordinator HRC March 2020 Conduct Annual Employee Engagement Survey and report Employee findings to leadership,with Human Resources & Engagement Survey recommendations Payroll Coordinator HRC, DD September 2020 Operational Workers Work with department heads to Human Resources & Compensation improve Workers Comp reporting Payroll Coordinator HRC September 2020
Professional All members of General Fund Staff to Development attend at least one job-specific training Deputy Director All Staff September 2020 Operational Finance and Operations Assume Staff Management of Finance Committee and Operations Committee Deputy Director DD February 2020 Accounting Financial Audit 2019 EOY Financial Audit Controller Accounting Staff January 2020 Operational W2'S Submit W2's Controller DD/Payroll January 2020 Operational 1099'S Submit 1099's Controller AP Clerk January 2020 Operational 1095-B Submit 1095-B Controller DD/Payroll January 2020 Operational
Goals and Objectives for Fiscal Year 2019-2020 Galveston Park Board of Trustees 2019-2020 Business Plans General Fund
Project Description Team Leader Team Members Estimated Completion Date Budget 941 Complete 941 Tax Report Staff Accountant Accounting Staff Quarterly Operational GLO Beach User Report for all Beach Beach User Report Parks Staff Accountant Accounting Staff Quarterly Operational Beach Cleaning Reimbursement GLO Beach Cleaning Reimbursement Report Report Staff Accountant Accounting Staff Quarterly Operational Gate/Petty Cash Audits 14 Cash audits performed at each park Accounting Clerk Acct. Clerk, Park Staff Mar-September Operational
Accounting Staff, Park FY 2021 Operating Develop budget according to Board Department Budget established calendar dates Senior Accountant Management April-September Operational Monthly Financial Monthly close and prepare profit and Reporting loss statements Senior Accountant Accounting Staff Monthly/Quarterly Operational Seawall Parking Quarterly reports issued to the City of Reporting Galveston for Seawall Parking Senior Accountant Accounting Staff Quarterly Operational Financial Reporting Weekly Management Reporting - for Managers Budget/Actual/Encumbrances Senior Accountant Accounting Staff Weekly Operational Hot Tax Collections Reporting Issue monthly HOT collections reports HOT Staff Accountant HOT Staff Accountant Monthly Operational Develop strategies to identify Hot Tax Collections invisibles. HOT Staff Accountant HOT Staff Accountant Continuous Operational Plan and implement transitional Succession Planning changes Controller DD June 2020 Operational Ongoing implementation and increase use of the Docs Vault document Park Board Mgt and DOCS Vault handling system A/P Clerk Admin Staff Continuous Operational Develop and establish revenue CTO, COO, Park Quarterly-Commencing January Revenue Projections projection reporting Controller Managers 2020 Operational
Goals and Objectives for Fiscal Year 2019-2020 Agenda Item: Discuss and Consider Approval of September 2019 Unaudited Financial Statements
Background: Due to the timing of the Board meeting, the September Unaudited Financial Statements have not been reviewed by the Finance and Operations Committee prior to presenting to the Board.
Staff Recommendation: Staff recommended approval of the September 2019 Unaudited Financial statements.
Agenda Item: Discuss and Consider Approval of Cruise Taskforce Recommendations
Background
The Port of Galveston contracted with Bermello, Ajamil & Partners to “create a vision and direction for the Port that can be embraced by the community with a sustainable and viable business model for the Port. The Master Plan will identify, examine, and position the Port for growth and expansion for the next 5 to 40 years, develop principles and identify key strategies that will guide future development at the Port.”
Several Park Board Trustees and committee members participated in planned community outreach activities that formed part of the master planning process.
Given the intersect of business verticals between the Port’s management of cruiser tourism, and the Park Boards management of island-wide tourism promotion and management, the Board tasked the Tourism Development Advisory Committee to “review the Port Master Plan and explore the following:
(1.) Impacts it would have on the long-term tourism vision for the island tourism, including; local retail, hotels, restaurants, bars, transportation and attractions and
(2.) Develop a plan for engagement with the Wharves Board to leverage cruise opportunities.”
On June 18, 2019, TDAC formed a taskforce that met for several months to address the tasks presented by the Board. This resulted in extensive market research and exploring various datapoints related to the cruise industry. The committee developed a document to be utilized as a communication tool with the Wharves Board and as a positioning document for the Park Board.
In general, the committee felt positive about the opportunity presented by Cruise Tourism but sought to identify long term programs that increase the economic benefit to the community.
The document presents an overview of the case study findings, trends and statistics, visitor impacts, Galveston findings and most importantly, opportunities. OPPORTUNITIES FOR GALVESTON TO MAXIMIZE AND MANAGE CRUISE GROWTH
One of the largest projects planned for Galveston GALVESTON FINDINGS this decade is the addition of a new cruise • Galveston makes good sense for cruising. Galveston is a desirable destination terminal, an estimated $100 million investment. It due to its accessibility to 30 million people within a 300-mile radius. Onboard is essential for the community and the tourism industry spending is high on cruises from Galveston and ships book at nearly 100% to understand both the opportunity and overall impact capacity. Galveston is well-positioned to international waters and the Caribbean, which is the top destination product for the cruise industry. presented by the planned expansion in Galveston. To • Cruising benefits the Galveston tourism lodging product. Sunday occupancy maintain the quality of life for residents and to continue is positively impacted by cruise passengers year-round. Self-reported data from elevating the brand and reputation of the island, the Park the Galveston lodging industry seems to indicate that 20% of limited service Board is looking for new ways to instill collaboration hotel visitors come as a result of a cruise, whereas 9.5% of full-service hotel between all vested groups. Our goal is to facilitate visitors are generated by cruisers. community involvement and a well-rounded development • Most cruise visitors do not come to Galveston for its amenities and spend minimal time and money in the destination. From 2013-2018 cruise passenger strategy that maximizes the value of tourism investments visitation grew 63% while onshore spending grew 27%. When booking a cruise, while protecting and enhancing the community and 68% of passengers were not given information about Galveston. More than 70% visitor experience. of Galveston’s cruise visitors are from Texas with 46% of that total coming from Houston and Dallas. • Cruising from Galveston is on the rise. With larger cruise vessels and a third OPPORTUNITIES terminal, Galveston will increase passenger count by 50% by 2022. • Port of Galveston assets are owned by the city and controlled by Wharves • CREATE (under the City of Galveston) a separate, multi- Board. Although the port is municipally owned by the City of Galveston it’s sectorial commission to oversee and provide direction to the managed and operated by the Board of Trustees of the Galveston Wharves. Port of Galveston on ways to leverage and manage cruise Current cruise line contracts are not publicly available to understand the value growth to the benefit of the island’s residential and business of each cruise ship. communities. • TASK the commission with reviewing potential economic, environmental, social and quality-of-life impacts related to WHO CAN INFLUENCE? WHO IS IMPACTED? cruise tourism outside of the direct impacts to the Port of Galveston. CITY • IDENTIFY and report quarterly on business indicators to monitor the health of the cruise market and its direct contributions to the Port of Galveston. WHARVES • ADVOCATE for cooperative marketing efforts between the COMMUNITY TOURISM DRAFTBOARD cruise line and the local destination marketing organization to convert cruise passengers into future overnight engaged visitors.
CRUISE Galveston has the opportunity to convert cruise passengers to island visitors
TOP 10 ORIGIN MARKET
Houston 26% Dallas/ Fort Worth 20% San Antonio 7% Austin -Tx 5% Waco/Temple/Bryan 4% Oklahoma City 4% Beaumont/Port Arthur 3% Tulsa 2% Tyler/Longview/Lufkin/Nacogdoches 1% Little Rock/Pine Bluff 1%
CASE-STUDY FINDINGS TRENDS & STATISTICS The Park Board’s Tourism Development Advisory Committee (TDAC) • Cruise lines continue to focus on improving efficiencies in the embarking and taskforce researched similar destinations and communities currently disembarking process and are targeting an 8-minute boarding goal in Galveston from operating as a homeport or port-of-call. Research findings below: terminal to gangway. • Economic benefits resulting from cruises are traditionally • Cruise tourism is a profit-maximizing business that optimizes revenues by controlling concentrated at the port facility. Most destinations see little spillover distribution channels that generate profit sharing programs. (multiplier effect) created by cruise passengers on the local economy. • The Caribbean represents 40% of the global cruise product with the second most Cruise lines do not pay local taxes such as property, sales or lodging popular destination, the Mediterranean, at 17%. taxes. However, New Orleans is reporting up to a 70% overnight • Cruise lines fly under international flags to avoid local regulations. conversion of cruise passengers. • Cruise companies generate external revenues from airport transfers, shore • Cruise lines are adept negotiators and select destinations based on excursions, car rentals, beverages, gambling, spa services, dining and technology. itinerary or market needs as opposed to community charm. Each port- • In considering new ports or locations, cruise companies prioritize overall itineraries, of-call, or homeport, must negotiate independently, with passenger not individual destinations. fees varying from $1.00 per passenger to $60.00 in the Caribbean. • Cruise tourism is the fastest-growing segment of the leisure travel market, increasing Most ports are owned and operated by the state, curtailing a “local 20% in just the last five years. voice.” • Demand for cruises currently outpaces supply, with an expected 220,000 berths to • Cruise lines are sophisticated private enterprises and have be brought on with the construction of 50 new ships by 2025. streamlined revenue opportunities to control the marketing of additional products to cruisers; excursions, parking, and airport transfers, to name a few. Cruise lines are extremely proprietary VISITOR IMPACT and do not offer joint marketing cooperatives to promote local From 2013-2018 cruise passenger visitation grew 63% while onshore spending grew by 27% destinations. 1,200,000 $140 M • Cruise tourism is mass tourism and its volume can affect many Cruise PAX Spending Cruise Visitation aspects of a destination. Large crowds can detract from Galveston’s 1,000,000 $120 M historic charm and negatively impact the visitor experience. 800,000 $100 M Crowds have the potential to cause traffic and congestion issues for residents and non-cruise visitors. Large cruise vessels could 600,000 $80 M damage Galveston’s historic buildings by silent, underwater sonic 400,000 $60 M degradation sound waves emitted during the docking process. The 200,000 $40 M naturalDRAFT environment can also suffer. Several cruise lines have been 0 0 fined millions of dollars for environmental infractions in domestic and 2013 2014 2015 2016 2017 2018 international waters. SOURCE: Tourism Economics, 2018 Galveston Tourism Impact Study
Park Board of Trustees formed a taskforce for the purpose of reviewing the Port of Galveston masterplan and providing recommendations. This document is a review of multiple case-studies, websites and source documents. For a list of resources, visit galvestonparkboard.org/cruise. Agenda Item: Discuss and Consider Additional Galveston.com E-marketing Deliverables
Background
For the past 20 years, the GICVB has maintained a productive partnership agreement with Galveston.com that features the destinations website as a core information, engagement and communications tool. Throughout the course of the year, various marketing and public relations campaigns, billboards, ads and cable, radio spots and more, all direct consumers to the destination website. Here, live stream video cameras, TV apps, videos, photography, online tours and calendars engage visitors delivered through Galveston.com technologies.
Since 2011, the Galveston Island CVB has been paying $100k annually for e-marketing deliverables to enhance the above services and develop content to educate the diversity of offerings and inspire destination visitation.
Last year, the CVB and galveston.com worked together on the content and structure for a new galveston.com website which is scheduled to launch in early 2020.
To continue the CVB’s mission to develop niche markets, the CVB is requesting additional funding to complete the buildout of the new website and improve the following sections:
Birding @ $10K
In support of the Birding Taskforce, additional content will be created to highlight Galveston as the hub for birding the Great Texas Coastal Birding Trail’s Upper Texas Coast Loop. By integrating photography from local birding enthusiast, visitors to the website will see photos of species in habitats on the island and surrounding areas along the Upper Texas Coast loop.
Fishing and Recreational Boating @ $10k
In addition to information about fishing piers, boat launches, marinas, bait camps, and where to buy a fishing license, Galveston.com will use visual storytelling (blogs, photography & video) from local influencers (i.e., photographers & boat captains) to promote Galveston’s assets and encourage visitation by people who are not aware that charters are available for trips in the bay and offshore. Fishing reports will be published using the correct tags and format to encourage publication on Google News, Apple News, and other feeds.
Cultural Heritage & History @ $15k
The Cultural Heritage and History is categorized on the island in the following areas…Arts (galleries, culinary events, music, etc.), Water Culture (ecotourism, beaches, surfing, etc.), History (i.e, museums, tours, immigration, etc.), and Legends and Lore (oral histories, tours, nostalgic locations, etc.). Galveston.com will curate and organize content based on this structure. Photography, video, and blogs will be used to tell the story of the island’s cultural DNA to encourage visitation from people interested in these subjects - a high-value visitor. Data shows that people are searching for this type of content and is a good way to drive organic traffic. Meetings & Sports @ $35
Content will be created and organized to support the CVB’s Sales and Destination Services teams’ efforts. Filters will be created to allow meeting planners to find group space that meets their requirements. Filters include capacity, amenities, and ADA accessibility. Photography and video will be curated and created to inspire meeting planners to book space on the island. Meeting space to be featured includes the Galveston Island Convention Center, hotels, off-site venues, and sports venues.
UTM Management @ $10k
Galveston.com will assist the Marketing Department’s efforts to track and optimize digital ad campaigns. Coordinating the tracking of all digital campaigns requires communication with MBuy, AJR media, Arrivalist, and other data providers. Proper tracking allows optimization of ad campaigns, which results in a higher return on ad investments.
Homeschool @ $5k
Much of the homeschool content created in the past is being updated to meet the goals of the Marketing Department, specifically addressing Texas Essential Knowledge and Skills (TEKS) requirements. Galveston.com will build a structure that allows integration of this content into the appropriate sections and pages of the website. Additional photography and video will be curated to support this effort.
Staff Recommendation:
Staff recommends authorizing the requested $85,000 for website upgrades and campaign management.
Funding Sources:
Budgeted in 70-7002 Special Projects PBT 12/10/19
Agenda Item: Discuss and Consider Approval of the Submission of Three Grant Applications to the Industrial Development Corporation (IDC) of the City of Galveston
Background:
At the May 21, 2019 Trustees meeting staff received approval to submit applications to the General Land Office’s (GLO) Coastal Erosion Planning and Response Act (CEPRA) program for Cycle 11 projects. These projects included:
1. Sediment Bedload Collector Full Scale Demonstration ‐ Phase 3 2. West Galveston Seawall to 8‐Mile Rd ‐ Engineering & Design 3. Galveston Beneficial Dredge ‐ Babe's Beach 2021 & 2023
In late October 2019 the Park Board received notification that all three projects were chosen to receive funding from the GLO CEPRA program.
All three projects planned for contributions from the City’s IDC funding and have been discussed with City staff through the five‐year CIP Beach Nourishment silo funding. CEPRA and IDC funding for all three project was included in the FY 2019‐2020 Park Board budget.
The commitment for Babe’s Beach is for two cycles of funding; one in 2021 and the other in 2023. The reason for the requested commitment is to support the RESTORE grant submittal. The U S Treasury/TCEQ wants to see commitments from the GLO and IDC for both cycles of funding to support the RESTORE request, which was received from the GLO. The need for the two‐cycle commitment has been discussed with City staff during the five‐year CIP meeting on November 22, 2019.
Park Board staff will generate all IDC application documents for internal review and submittal in January 2020 for deliberation at an IDC meeting in February 2020.
As a side note: A fourth project was submitted to CEPRA for a nourishment project on the Historic Stretch of the Seawall; but that project has received internal funding, all through the GLO, and will not require funding assistance from the Park Board or City IDC.
Staff Recommendation:
Staff recommends moving forward with the three IDC application submittals.
Funding Source (if a budgetary item):
Funding Source is NB 4650 for #1 & #2, Funds not needed until FY 2020‐2021 from Park Board budget for #3.
October 25, 2019
Reuben Trevino Director of Operations Park Board of Trustees of the City of Galveston 601 Tremont, Ste. 200 Galveston, TX 77550
Dear Mr. Trevino,
The Galveston Beneficial Dredge – Babe’s Beach Re-Nourishment project submitted to the Texas General Land Office (GLO) for funding consideration through the Coastal Erosion Planning and Response Act (CEPRA) has been selected as a Cycle 11 priority project. The project goal summary for this project was received and evaluated by the GLO, and funding for the amount of $8,000,000 has been awarded. Understanding that costs for engineering and other services may have changed since the original submission, the overall scope of work may need to be scaled appropriately to available CEPRA and partner funding.
A CEPRA project manager will be contacting you shortly to develop a project cooperation agreement and to confirm cost-share and budgets, which at this time are preliminary estimates. Once the project begins, we will be reviewing project timelines quarterly to ensure that your project and all other Cycle 11 priority projects can be successfully and expeditiously completed before the end of the biennium August 31, 2021.
We look forward to working with you to restore and enhance our Texas coast. If you have any questions, please feel free to contact me at (512) 463-2482 or [email protected].
Sincerely,
Kevin Frenzel, P.G. Manager - CEPRA Coastal Resources Texas General Land Office
1700 North Congress Avenue, Austin, Texas 78701-1495 P.O. Box 12873, Austin, Texas 78711-2873 512-463-5001 glo.texas.gov
October 25, 2019
Reuben Trevino Director of Operations Park Board of Trustees of the City of Galveston 601 Tremont, Ste. 200 Galveston, TX 77550
Dear Mr. Trevino,
The West Galveston Seawall to 8-Mile road Engineering and Design project submitted to the Texas General Land Office (GLO) for funding consideration through the Coastal Erosion Planning and Response Act (CEPRA) has been selected as a Cycle 11 priority project. The project goal summary for this project was received and evaluated by the GLO, and funding for the amount of $360,000 has been awarded. Understanding that costs for engineering and other services may have changed since the original submission, the overall scope of work may need to be scaled appropriately to available CEPRA and partner funding.
A CEPRA project manager will be contacting you shortly to develop a project cooperation agreement and to confirm cost-share and budgets, which at this time are preliminary estimates. Once the project begins, we will be reviewing project timelines quarterly to ensure that your project and all other Cycle 11 priority projects can be successfully and expeditiously completed before the end of the biennium August 31, 2021.
We look forward to working with you to restore and enhance our Texas coast. If you have any questions, please feel free to contact me at (512) 463-2482 or [email protected].
Sincerely,
Kevin Frenzel, P.G. Manager - CEPRA Coastal Resources Texas General Land Office
1700 North Congress Avenue, Austin, Texas 78701-1495 P.O. Box 12873, Austin, Texas 78711-2873 512-463-5001 glo.texas.gov
October 25, 2019
Reuben Trevino Director of Operations Park Board of Trustees of the City of Galveston 601 Tremont, Ste. 200 Galveston, TX 77550
Dear Mr. Trevino,
The Sediment Bedload Collector Full Scale Demo Ph. III project submitted to the Texas General Land Office (GLO) for funding consideration through the Coastal Erosion Planning and Response Act (CEPRA) has been selected as a Cycle 11 priority project. The project goal summary for this project was received and evaluated by the GLO, and funding for the amount of $1,575,000 has been awarded. Understanding that costs for engineering and other services may have changed since the original submission, the overall scope of work may need to be scaled appropriately to available CEPRA and partner funding.
A CEPRA project manager will be contacting you shortly to develop a project cooperation agreement and to confirm cost-share and budgets, which at this time are preliminary estimates. Once the project begins, we will be reviewing project timelines quarterly to ensure that your project and all other Cycle 11 priority projects can be successfully and expeditiously completed before the end of the biennium August 31, 2021.
We look forward to working with you to restore and enhance our Texas coast. If you have any questions, please feel free to contact me at (512) 463-2482 or [email protected].
Sincerely,
Kevin Frenzel, P.G. Manager - CEPRA Coastal Resources Texas General Land Office
1700 North Congress Avenue, Austin, Texas 78701-1495 P.O. Box 12873, Austin, Texas 78711-2873 512-463-5001 glo.texas.gov
Park Board of Trustees CEPRA Cycle 11- DRAFT
Priority Program Project Title Potential Partners Amount Total Rank (Primary) 2021 Cycle 2023 Cycle 2021 Cycle 2023 Cycle City of Galveston IDC $2.0M $2.0M Texas GLO (CEPRA) $4.0M $4.0M $10.5 M $10.5M 1 CEPRA Galveston Beneficial USACE ~$14.0M ~$14.0M Incremental Incremental Dredge - Babe's Beach Restore $4.5M $4.5M cost cost
Totals $24.5M $24.5M
The Galveston Park Board has previously partnered with the General Land Office, and City of Galveston IDC to take advantage of the USACE’s 18 to 24-month maintenance dredging cycle of the Houston-Galveston ship channel, to beneficially use the material dredged to establish a beach area west of 61st street in 2015. This area had been submerged since Hurricane Carla in 1961. Since the implementation of the Restore program following the Deepwater Horizon disaster in 2010, the Park Board has submitted a Restore grant application of $9,000,000 seeking to partner with the USACE Summary during two (2) consecutive maintenance dredging cycles in 2021 and 2023 ($4.5M each). Due to a lag in funding the Park Board was unable to take similar advantage of the FY2017 maintenance dredging cycle. Through other funding sources the Park Board, GLO, and USACE have partnered to implement the FY2019 cycle. However, the FY2021 and FY2023 cycle remain unfunded for beach placement. This proposed project establishes a dedicated funding source to re-capture potentially lost sediment to enhance Galveston’s beaches.
Status: Listed on the TCEQ Multi-Year Implementatin Plan, has been forwarded to the Treasury Dept. pending award
Priority Program Project Title Potential PartnersAmount Match Total Project Rank
40% Local: 50% Park Galveston Local $240,000 West Galveston Seawall to Board & 50% IDC 2 CEPRA 8-Mile Road Engineering / Texas GLO $600,000 $360,000 (60% GLO CEPRA) Design (CEPRA)
This project would provide 1 mile of shoreline stabilization along the Gulf beach of Galveston’s West End. A feeder beach also would be created to passively nourish the shoreline from the Galveston Seawall to 8 Mile Road through natural transport. Summary Recent nourishment efforts on Galveston Island were achieved through improved coordination of dredged materials between federal and state agencies. Continued coordination between federal and state agencies would keep costs feasible for this stretch of shoreline. Priority Program Project Title Potential PartnersAmount Match Total Project Rank
25% Local: 50% Park Galveston Local $525,000 Board & 50% IDC Sediment Bedload Collector Full 3 CEPRA Texas GLO $2.1 mill Scale Demo Phase 3 $1,575,000 75% GLO CEPRA (CEPRA)
Previously the Park Board has partnered with the U.S. Army Corp of Engineers through consecutive Planning Assistance to the States (PAS) projects to develop the “Galveston Island, Texas Sand Management Strategies ” followed by additional PAS projects to test the conceptual viability of the Sediment Bedload Technology to capture sediment for re-distribution to eroding areas of Galveston Island. The technology has been modeled and Summary tested along accreting areas on the east and west end. The most recent phase included permitting and design; with the remaining steps to undertake the installation of a pilot project. This project is proposing to complete the installation at R.A. Apffel Park (some of the most rapidly accreting areas on Galveston Island). Added benefits to this location include the benefits of Park Board staff oversight. If it were located at the far west end, the project is potentially subject to vandalism and other damages due to its remote location. Status: Finalizing permitting and design, awaiting Phase 2 CEPRA Demonstration Project & Eng/Design
Project Project Total Total Local_ IDC Request Park Board 1. Galveston Beneficial Dredge '21& '23 $24,500,000 $2,625,000 $2,625,000 2. W. Galveston Seawall to 8-Mile Road $600,000 $240,000 $120,000 $120,000 3. Demonstration Project - Sediment Bedload $2,100,000 $525,000 $262,500 $262,500 5_13_2019 $27,200,000 $3,390,000 $3,007,500 $382,500 e_note: Grants PBT 12/10/19
Agenda Item: Discuss and Consider Purchase Of Two Water Slides For Beach Parks.
Background:
After meeting with Operations in early November regarding our options for adding two 30 ft high inflatable water slides, an agreement was reached to procure from U.S. based companies only. Outsourcing construction and shipping of such a large purchase simply leaves us at risk for financial loss. After diligent research regarding products and materials available, the best option is to purchase from QIM Marketing. This is a vetted and reliable company which has been used in the past to obtain different products regarding Stewart Beach. They are also the organizers for the Galveston Family Beach Challenge, whom we continue to have the pleasure of working with.
Staff Recommendation:
Staff recommends moving forward with the quote from QIM for $28,500.00
Funding Source (if a budgetary item):
Funding Source is SB 5252, and RA 5252. Both items are only budgeted at $14,000 each.
The additional $500.00 can be sourced as $250.00 from RA 5254 Portable Generator and SB 5252 Gator.
Water Slides Page: 1 of 1 Vendor #1 Vendor #2 Vendor #3
Site: Beach Parks Vendor Qim International Marketing LLC Vendor Freestyle Slides Vendor Guangzhou Channal Infl Co
Client: Ulises Zamudio Address 5050 Northwest Central Drive st 100 Address 2399 26th Ave N Address NO.18 First industrial district
Project: Water slides City, State Houston Texas City, State St. Petersburg,FL 33713 City, State Baiyun Zone Guangzou PRC
Date: 26-Nov-19 Contact David Castaneda Contact Ron Crater Contact Kerry
Requested By:______Ulises Zamudio Phone No. 888-991-3776 Phone No. 727-251-0328 Phone No. 86-20-38690991
Item: Fax No. Fax No. Fax No. 86-20-3860991
Item Description Quantity Unit Unit Rate Extended Quantity Unit Unit Rate Extended Quantity Unit Unit Rate Extended
Water Slides 2 $ 14,250.00 2 $ 74,900.00 2 $ 14,300.00
$ -
$ -
Total after Blowers and Shipping 28,500 125,400 43,600 Selected Vendor: QIM international
Quotes Attached: yes Yes No
Notes and Comments:
Authorized GPB Approval:______Manager Review:______Approved By:______Awarded Date:______QIM International Marketing, LLC 5450 Northwest Central Drive Suite 100 Houston, TX 77092 (888)991-3776 [email protected] www.qintm.com
INVOICE
BILL TO INVOICE # 112471 Melody Smith DATE 11/22/2019 Galveston Park Board of DUE DATE 12/13/2019 Trustees TERMS Due During Invoicing 601 23rd Street Rear Galveston, TX 77550
DESCRIPTION QTY RATE AMOUNT Inflatable Products- 2 12,000.00 24,000.00 Inflatable Slide 115x45x31 Blowers Repair Kit Reinforced PVC Packing Bags Delivery 2 2,250.00 4,500.00 Delivery Fee
Thank you for your business! We appreciate your prompt payment. BALANCE DUE $28,500.00 FreeStyle Slides, Inc. PurchaseInvoice Proposal 2399 26th Ave N Saint Petersburg, FL 33713 US 727-563-2003 [email protected] www.freestyleslides.com
BILL TO SHIP TO Galveston Island Park Board of Galveston, TX Trustees 601 Tremont Street Galveston, TX 77550 Ph: 409-797-5000
INVOICE # DATE TOTAL DUE TERMS ENCLOSED 1702 11/05/2019 $125,400.00 50/50
SHIP VIA Ocean Freight
DESCRIPTION QTY RATE AMOUNT
FS H 2 74,900.00 149,800.00 FreeStyle Hippo Slide Complete with all operational accessories and on-site administered setup / Colors: Blue and White / All Import Fees inlcuded Discount 1 -30,800.00 -30,800.00 Confidential Discount for 2 slide purchase per Ron Crater Shipping 1 6,400.00 6,400.00 Ocean and Ground Freight 50% Deposit required to start production. BALANCE DUE $125,400.00 Balance plus shipping due prior to dispatch.
PAYMENT INSTRUCTIONS:
Wire Transfer Payments: Regions Bank, Gateway Office St. Petersburg, Florida, USA ABA# 062 0056 90 International Swift Code: UPNBUS44 Account # 004 667 5620 FreeStyle Slides, Inc 2399 26th Ave N St. Petersburg, FL 33713 Guangzhou Channal Inflatable Co., Ltd. No.118 The First Industrial District.Taihe County,Baiyun Zone.Guangzhou ，PRC. Tel:86+20-38691822, Fax:86+20-38690991 http://www.channalinflatables.com Contact Person: kerry Email: [email protected] Quotation Attn: Ulises Ref. No.: 00819110604
Email: [email protected] Date: 6-Nov-2019
SIZE (m) Unit Price Blower Blower Total Item No. Picture QTY Specification L*W*H (EXW) Power QTY cost Amount
18OZ / 0.55mm Vinyl CHSL313 50x15x11m 2 $15,000.00 1500w 40 $5,000.00 $35,000.00 outside 1000D Vinyl for inside wall
Shipping 20ft container shipped to your address $8,600.00
Amount $43,600.00
Remarks: 1)EXW price 2)Blower in 110V or 220V with CE/UL certification. 3)Discount can be offered according to order quantity & detail 4)Customized design is acceptable BANK INFORMATION ( for USD): Beneficial Bank: AGRICULTURAL BANK OF CHINA GUANGZHOU SANYUANLI SUB-BR Beneficiary's Name: GUANGZHOU CHANNAL INFLATABLE CO.,LTD A/C: 4406 7214 0400 00322 Swift Code: ABOCCNBJ190 Bank Add:No.1000 JIE FANG BEI RD.，BAIYUN DIST.,GUANGZHOU CHINA Factory Add: No118 First Industrial Distict.Taihe County Baiyun zone.Guangzhou.P.R.C. Notice: Beneficiary's Name has to be filled in FULL or noted in the remark section Agenda Item: Discuss and Consider Reduction in Debt Balance from Stewart Beach Concessionaire
Background: Austin Kimbrough dba SSK has been operating the gift shop and concession stand at Stewart Beach since January 13, 2015. The term of his agreement is five years and expires January 2020. The terms and conditions of the contract requires a payment of $4,928 on the first of each month beginning March 1, 2019 through August 1, 2019. One payment was made on March 1, 2019, but no additional payments have been made this year. The total balance due for the 2019 season is $24,640.
The vendor’s operations have always been a great asset for Stewart Beach and reflect well on the park. Up until this year, Mr. Kimbrough has made all required payments in a timely manner. Mr. Kimbrough expressed to staff during the summer that sales were down and he was unable to make his payments. He continued to operate the rest of the season without payment. Attached are financial documents from Mr. Kimbrough for the past 5 years for your consideration in this matter. He is requesting forgiveness on 2 to 3 months’ of rent.
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Car Counts 90,227 75,524 72,701 82,399 62,190 Gift Shop $ 29,000 $29,000 $29,000 $ 29,000 $ 4,928 Umbrellas $108,196 $79,376 $84,569 $117,956 $85,952 March $4,928 PAID April $4,928 PAST DUE May $4,928 PAST DUE June $4,928 PAST DUE July $4,928 PAST DUE August $4,928 PAST DUE
Staff Recommendation:
This item was presented to the Finance and Operations Committee at their November 19, 2019 Meeting. Staff presented that the car counts in 2019 at Stewart Beach Park were down 25% when compared to the previous fiscal year. The Umbrella and Chair concession revenue received by the Park board for Stewart Beach Park was down 27% when compared to the previous fiscal year. Staff shared that this concessionaire has paid in full and on time his previous years and has been a good partner of the Park Board. Staff recommended a reduction in the concession fee charged in fiscal year 2019 charged to Austin Kimbrough be reduced 27% or $8,022.62. The adjusted remaining concessions fee due to the Park Board for fiscal year 2019 would be $16,617.38 The Finance and Operations Committee approved staff’s recommendation by a vote of 3-1 and directed staff to add this concession area to the available list for the bid posting starting December 1, 2019.
Special Meeting Park Board of Trustees of the City of Galveston 601 Tremont Street, Galveston, Texas 77550
10/15/2019 - Minutes
I. Call Meeting To Order The meeting was called to order at 1:30 p.m.
II. Pledge Of Allegiance The pledge was recited by those present.
III. Roll Call And Declaration Of A Quorum
Roll was called and a quorum declared.
Trustees Present: Spencer Priest, Jan Collier, Maureen Patton, David Collins, Steven Creitz, Marty Fluke, Dave Jacoby, Will Wright and Jason Worthen.
Staff Present: Kelly de Schaun, Michael Moser, Kimberly Danesi, Reuben Trevino, Sheryl Rozier, Schel Heydenburg and Carla Cotropia, Legal Counsel.
IV. Conflict Of Interest Declarations There were no conflicts declared.
V. Requests To Address The Board There were no requests to address the Board.
VI. Presentation Of The Agenda Items To Be Discussed At The Joint Meeting With Galveston City Council On October 17, 2019 Spencer Priest shared that the two items scheduled for discussion at the Joint Meeting with Galveston City Council on October 17, 2019 are the Interlocal Agreement and the presentation and discussion of the of Capital Improvement Plan.
VII. Discuss And Consider Approval Of Interlocal Agreement Between The Park Board Of Trustees And The City Of Galveston
Spencer Priest thanked all involved in the negotiations of the interlocal agreement. Carla Cotropia shared that while this was a long and tedious process, the document now clearly details funding, areas of responsibility and is going to be a good means of communication and collaboration between the two entities. She reviewed the major differences included in this interlocal such as the revenue sharing from the non-restricted parks and the clarification of funding for the areas of responsibility.
Motion: Maureen Patton motioned to approve the Interlocal Agreement between the Park Board of Trustees and the City of Galveston.
Second: Jan Collier seconded
Vote: Approved (9-0) VIII. Present And Discuss Capital Improvement Plan Presentation For Joint Meeting (Reuben Trevino) Reuben Trevino gave an overview of the planned presentation to City Council on the Capital Improvement Plans (CIP). He shared that he would start with an overview of the Master Plans and how the guiding principles and long and short term goals laid out in these plans are reflected in the CIPs. Mr. Trevino reviewed that the plans would be broken down into three categories: Large Scale Projects, Experience and Amenity Investments and Capital Maintenance and Repair. David Collins expressed his concern over the Stewart Beach plan which includes the $25,000,000 for a pavilion. He shared his belief that this being included in this plan would not be well received by City Council. Kelly de Schaun stated that this amount was the original figure given at the beginning of the process for a facility that included everyone's wish list and that this will not be the actual planned amount. Dave Jacoby shared that he believes consensus is that something needs to be done at Stewart Beach. It needs to be explained to City Council that this is a only a placeholder until a decision is made.
IX. Future Agenda Items The next regular Board of Trustees meeting is scheduled for October 22, 2019.
X. Announcements
XI. Adjournment The meeting was adjourned at 2:32 p.m.
______Schel Heydenburg Maureen M. Patton Board Reporter Board Secretary
Joint Meeting Park Board of Trustees of the City of Galveston and Galveston City Council 601 Tremont Street, Galveston, Texas 77550
10/17/2019 - Minutes
I. Call Meeting To Order The Joint Meeting was called to order at 9:35 a.m.
II. Roll Call And Declaration Of A Quorum
Roll was called and a quorum declared.
Trustees Present: Spencer Priest, Jan Collier, Maureen Patton, David Collins, Steven Creitz, Marty Fluke, Dave Jacoby, Jason Worthen and Will Wright.
Staff Present: Kelly de Schaun, Michael Moser, Reuben Trevino, Schel Heydenburg and Carla Cotropia, Legal Counsel.
III. Present And Discuss Five-Year Park Capital Improvement Plans Reuben Trevino gave a presentation on the Capital Improvement Plans for the parks. He shared that resolving the drainage at Stewart Beach is a priority and that the Park Board is in line for possible grant proceeds of $2,000,000 for this project. Jackie Cole inquired about a CIP for the East End Lagoon which was not included in the documentation. Kelly de Schaun reported that this was an oversight and it would be forwarded to council. The subject of a pavilion at Stewart Beach was also discussed with both parties agreeing that discussions on programming needs at Stewart Beach need to happen before any decisions are made on facilities for this park.
IV. Discuss Approval Of Interlocal Agreement Between The Park Board Of Trustees And The City Of Galveston David Collins shared with Council that the Board of Trustees approved the interlocal agreement at their recent meeting and that he believes all parties are in agreement that this document is ready for council approval. Clarification was made on approvals of capital projects by council and it was agreed that the capital plans would be approved annually and projects would only need to be brought back to council if there is a significant change to the plan originally presented. The Park Board would update council on these projects during the joint meetings held throughout the year. Mayor Yarbrough would like the annual approval of capital projects done in conjunction with approval of budgets and he recommended that the Park Board annual capital plans be brought to council in August for approval so that once the fiscal budgets start, everything has already been approved. Jurisdiction on the west end was also clarified and Bryan Maxwell indicated that City Code would be updated to be in line with the interlocal agreement.
V. Adjournment
Mayor Yarbrough wrapped up the meeting with a recap stating that the interlocal was scheduled for approval by council at their meeting in the afternoon, that the current fiscal year CIP would be scheduled for approval in November with the Park Board bringing back soon the five-year plan for approval. He shared that the Park Board and City should plan to meet at least two times per year, once before the season and again after the season other meetings as needed. The Mayor also shared that the two entities are making progress and working together better now than they have in a long time.
The joint meeting was adjourned at 10:48 a.m.
______Schel Heydenburg Maureen M. Patton Board Reporter Board Secretary
Park Board of Trustees of the City of Galveston 601 Tremont Street, Galveston, Texas 77550
10/22/2019 - Minutes
I. Call Meeting To Order The meeting was called to order at 1:32 p.m.
II. Pledge Of Allegiance The pledge was recited by those present.
III. Roll Call And Declaration Of A Quorum
Roll was called and a quorum declared.
Trustees Present: Spencer Priest, Jan Collier, Maureen Patton (1:39 p.m.), David Collins, Steven Creitz, Marty Fluke, Dave Jacoby (via Video Conference), Jason Worthen and Will Wright.
Staff Present: Kelly de Schaun, Michael Moser, Kimberly Danesi, Sheryl Rozier, Schel Heydenburg, Dan Gundrum, Jacquelyn Helton, Melody Smith, Peter Davis and Carla Cotropia, Legal Counsel.
IV. Conflict Of Interest Declarations There were no conflicts declared.
V. Requests To Address The Board Lloyd Martin addressed the Board regarding the flooding in front of his property (Grand Beach) due to the berms that he believes prevents the water from draining. He also requested that the trash barrels be attached to posts to prevent them from being tipped over.
VI. Presentation Of Appreciation To Jeri Kinnear For Her Service On The East End Lagoon Advisory Committee (Spencer Priest) Spencer Priest announced that Jeri Kinnear has resigned from the East End Advisory Committee (EELAC) and recognized her for the many years of service to the Park Board. Ms. Kinnear thanked the Board and asked that they re- think the idea of the East End Lagoon and Apffel Park being one area but without big event venues which she believes will harm the natural environment.
VII. Parks
A. Update On Galveston Naval Museum Admissions Program (Ann Hobing, 5 Minutes) Ann Hobing shared that the museum periodically reviews their admissions program and this year the decision was made to change both the structure of admission and the pricing. Spencer Priest shared that the Cavalla Historical Foundation, which manages the museum, approved these changes at the last Board meeting. Kelly de Schaun reported that approval from the Park Board is not required and that the changes were implemented at the same time that free parking for Galveston residents went into affect.
B. Discuss And Consider Board Mandated Task Force To Review And Make Recommendations On Stewart Beach Pavilion (Kelly De Schaun, 10 Minutes)
Kelly de Schaun reported that based on the recent conversations with the City regarding Stewart Beach, it is being recommended that a task force be created to work on this project with the goal of making recommendations on a plan to move forward. She reviewed the potential task list and suggested that Dave Jacoby chair this committee with Marty Fluke and David Collins as members. Jan Collier recommended Jason Worthen also be on this task force and he accepted. Motion: Maureen Patton motioned to approve the creation of the Stewart Beach Task Force comprised of Dave Jacoby as chair, Marty Fluke, David Collins and Jason Worthen.
Second: David Collins seconded.
Vote: Approved (9-0).
VIII. Tourism Development
A. Presentation Of 2019 Marketing Data, Trends And Points Of Interest By Arrivalist (Matt Clement, 15 Minutes) Matt Clement with Arrivalist gave a presentation to the Board on visitation to the island from October 1, 2018 until September 30, 2019. He shared that the visitation tracking shows that of the 140,702 trips observed, 42.5% were day trips with the remaining 57.5% staying overnight. Mr. Clement showed how digital media impacted the selection of Galveston as a destination and the point of interests visited once on the island.
B. Presentation Of 2019 Tourism Market Research Study By Gray Research Solutions (Shannon Gray, 30 Minutes)
Melody Smith gave an overview of the scope of work for this study and shared that it was completed approximately two weeks prior to the meeting. Ms. Smith reported that the preliminary findings indicate that Galveston still has perception issues. She also stated that it indicated how important cross promotion is and showed that the more people do when on the island, the better their experience is. Ms. Smith stated that the information Gray Research would be presenting is the preliminary, top level findings and that the data is still being analyzed.
Shannon Gray gave a brief overview on the project methods and then presented data on lodging, visitor profiles, attractions, perceptions of Galveston and opportunities and recommendations.
Kelly de Schaun shared that Tourism Development will be developing strategic plans once they have completed analyzing the data and will bring these back to the Board.
C. Update On 2019 TSAE New Ideas Conference (Jacquelyn Helton, 20 Minutes) As requested when the sponsorship funding was approved, Jacquelyn Helton presented a recap on the Texas Society of Association Executives New Ideas Conference that was held on the Island in September. Mrs. Helton shared that the estimated economic impact of the event was $358,648 and out of this, the Convention and Visitor's Bureau has already received five requests for proposals with an estimated economic impact of over $2,300,000.
D. Discuss And Consider Funding Arts And Cultural Coordinator At The Galveston Arts Center To Progress Arts Culture And Historical Initiatives (Kelly De Schaun, 10 Minutes)
Kelly de Schaun reported that staff would like to proceed with work on the Downtown Cultural Arts District Project regardless of whether the National Endowment of the Arts grant is awarded. Mrs. de Schaun asked the Board for approval to fund the Arts and Culture Coordinator at the Galveston Arts Center in the amount of $40,000 which is part of the $100,000 commitment to this project previously approved.
Motion: Maureen Patton motioned to approve the funding of the Arts and Cultural Coordinator position in the amount of $40,000.
Second: David Collins seconded.
Vote: Approved (9-0).
IX. Administration
A. Discuss And Consider Committee Appointments For The East End Lagoon Advisory Committee, Tourism Development Advisory Committee And Beach Maintenance Advisory Committee (Spencer Priest, 5 Minutes)
Spencer Priest reviewed the recommended appointments: East End Lagoon Advisory Committee: Eliza Quigley - Chartable Foundation, Tourism Development Advisory Committee: James Clark - Galveston Restaurant Group and Beach Maintenance Advisory Committee - Hal Needham - Scientific/Environmental/Education.
Motion: Maureen Patton motioned to approve the recommended appointments.
Second: Jan Collier seconded. Vote: Approved (8-0, Collins not present at time of vote).
B. Discuss And Consider 2020 Medical Plan Employee Premiums (Kimberly Danesi)
Kimberly Danesi gave an overview of current medical plan premiums and three options for consideration for 2020. She shared that staff is recommending the sliding scale option that uses the employee's base pay rate to determine their cost. Mrs. Danesi also shared that this option was approved by the Finance and Operations Committee.
Motion: Steve Creitz motioned to approve Option 3 - Sliding Scale Employee Premium based on staff's base rate of pay.
Second: Marty Fluke seconded.
Vote: Approved (9-0).
X. Executive Session The meeting entered Executive Session at 4:41 p.m.
A. Pursuant To Texas Government Code Section 551.074 - Personnel Discussion Concerning Deputy Director And Chief Operating Officer Positions
XI. Discuss Executive Session Item Regarding Deputy Director And Chief Operating Officer Positions
The Open meeting resumed at 5:28 p.m.
Kelly de Schaun shared that as of October 1, Reuben Trevino's title has been changed from Director of Operations to Chief Operations Officer to better reflect his responsibilities and the tremendous work he has done. In addition, Mrs. de Schaun announced that position of Deputy Director has been reinstated and that Kimberly Danesi has been promoted to this position.
XII. Consent
Motion: Will Wright motioned to approve Consent Agenda items A, B and D.
Second: Jan Collier seconded.
Vote: Approved (9-0)
A. Discuss And Consider Approval Of Meeting Minutes
B. Discuss And Consider Approval Of Tourism Development Expenditures
C. Discuss And Consider The 2019 Concessionaire Packet Updates And Bid Process (Dan Gundrum)
Jason Worthen asked that Consent Item C be voted on separately. He shared he did not agree with the bid timeline as it did not give enough lead time to anyone considering bidding on an available area. Dan Gundrum reviewed the recommended concessionaire packet updates and shared that only one vendor is impacted by the current bid schedule and he has already been notified. Kelly de Schaun stated that Reuben, Dan and herself would meet and discuss the timeline moving forward to allow for ample time and opportunities.
Motion: David Collins motioned to approve the changes to the concessionaire packet.
Second: Maureen Patton seconded.
Vote: Approved (7-0, 2 abstentions - Worthen and Collier)
D. Discuss And Consider Approval Of 2020 Board Of Trustees Meeting Calendar (Spencer Priest, 5 Minutes)
XIII. Future Agenda Items
2018-2019 Business Plan End of Year Update - November 2019-2020 Business Plan Approval - December Galveston Island Convention Center Budget - December
XIV. Announcements
XV. Adjournment The meeting was adjourned at 5:38 p.m.
______Schel Heydenburg Maureen M. Patton Board Reporter Board Secretary
601 Tremont – P. O. Box 1080 Galveston Island, Texas 77550 (Phone) 409 - 7 9 7 - 5 0 0 0 (Toll Free) 1 - 8 8 8 - GAL - ISLE ( F a x ) 4 0 9 - 762- 8 9 1 1 www.galvestonparkboard.org
______
2019-2020 Capital Investment Plan for City Managed Parks Park Board of Trustees
Transmittal Letter
Attached please find the 2019-2020 Fiscal Year Capital Improvement Plan. This plan is a subset of the five-year Capital Improvement Plan to be submitted for City Council approval in January 2020. Because of delays in development of the five-year plan, the trustees seek Council’s approval to move forward with those projects scheduled in calendar 2020. Several of the projects are contingent upon FEMA and/or GLO approval and funding; further delay could potentially endanger some of that funding. Contingencies are noted in the individual project descriptions.
It is anticipated that the five-year CIP to be presented in January 2020 will contain firm estimates and timelines for projects in the first two years, with a more general vision of projects to be undertaken in years three, four and five. As the forward-looking planning process matures, each annual capital plan will attempt to present a firmer estimate of projects to be undertaken, their cost, timelines, and sources of funding.
The following list of projects represent the capital or repair and maintenance projects the Park Board will undertake this fiscal year and through December 2020 which require City Council approval. The total cost of these projects is $1,927,666 funded from a combination of park revenues, GLO, FEMA and Army Corps of Engineers funding, and Deep Water Horizon RESTORE funding. Details regarding each project are contained below the summary.
Conclusion:
The Park Board of Trustees requests that City Council approve the cost and scope of the projects detailed herein so that work may proceed.
Sincerely,
Spencer Priest, Chair Kelly de Schaun, Executive Director Galveston Island Park Board of Trustees Galveston Island Park Board of Trustees 2019-2020 Capital Investment Plan for City Managed Parks Park Board of Trustees
Q1 Q2 Q3 Q4 Stewart Beach Drainage - $500,000 (25.94%) Preferred Option -- Grant funded Design & Engineering Funding Available
Alternate Option -- Road & Ditch work Funding Secured Design & Engineering Bidding Permitting Construction Seawolf - $1,164,366 (60.40%) Fishing pier extension (pending FEMA approval) - $232,690 Funding Available RFQ Design & Engineering Permitting Pavilion demo (& channel side apron work) - $504,723 Funding Available Bidding Permitting Construction USS Stewart Moorings - $334,800 Funding Available Design & Engineering Bidding Construction WWTP - City of Galveston Project - $92,153 Funding Available -- Park Board's Share East End Lagoon - $143,300 (7.43%) CMP 22 Parking / Lagoon Remediation - $45,900 Funding Available Design & Engineering Bidding Construction Observation Deck -- Building & Parking$18,000 Funding Available Design & Engineering Observation Deck -- Landscaping & Trails - $25,000 Funding Available RFQ / Bidding Design & Engineering Observation Deck -- Interpretive Planning - $54,400 Funding Available RFQ / Bidding Design Development Dellanera RV Park, Beach Nourishment - $120,000 (6.23%) 8 mile Beach Project Engineering Funding Solicitation -- IDC Request Contract Execution RFQ by GLO East Beach - None
Stewart Beach $500,000 Dellanera RV Park $120,000 Seawolf Park $1,164,366 East End Lagoon $143,300 East Beach - Grand Total $1,927,666
Park Board of Trustees, 2019-2020 Capital Improvement Plan for Parks -- Page 1 of 2
2019-2020 Capital Investment Plan for City Managed Parks Park Board of Trustees The following list of projects represent the capital or repair and maintenance projects the Park Board will undertake this fiscal year that require City Council approval.
Stewart Beach – Drainage Project – Engineering plans and specifications for the entire park are complete. Total estimated project cost is $1.5 million. Available funding from oil spill compensation funds total $500,000, leaving a $1 million gap in funding. It is the intention of the Park Board to use grant money to fund this environmental remediation project. The Park Board is recommending two possible approaches. Preferred Option: Full funding from the Texas General Land Office (GLO), Coastal Management Program Cycle 25. The Park Board submitted an application that the GLO designated as a GOMESA (Gulf of Mexico Energy Security Act) “Project of Special Merit.” If successful, this grant would cover all remediation work for drainage at the park. Grant awards will be announced in January 2020 with funding to be disbursed in 2021. In the interim, the Park Board will make minor initial improvements that will not interfere with the grant application. Alternate Option: Should the grant application be unsuccessful; the Park Board will deploy a phased approach. Phase I would use the original $500,000 funding for the project to address critical interventions, such as ditch and roadwork. Dellanera RV Park – Design Work for Coastal Protection and Beach Building –This design project will fund engineering for a 1-mile beach nourishment project from the end of Seawall to 8 Mile Road. The design project cost is $600,000. $120,000 will come from Dellanera RV Park with a match by the IDC to reach 40% local contribution. The remaining cost- $360,000- has been awarded by the GLO. The designed beach template qualifies as a tier 1 project in GLO’s Texas Master Plan. It is anticipated that all tier 1 projects will not be required to provide a cash match for construction. Construction is estimated at $4 million.
Seawolf Park – Design and Regulatory Work for Fishing Pier Extension – This project allocates $232,690 in FY 19-20 for the design and regulatory work of the fishing pier to be funded by FEMA. This request is still being reviewed as of 10/22/19. Approval delays will affect the ability to execute the project.
Pavilion Demolition –$444,822 is budgeted to demolish the pavilion at Seawolf Park to render the site safe, secure and to develop a future green space. Park Board received FEMA/TDEM funding approval notification on 11/08/19.
USS Stewart Mooring Project – The remaining project worksheet budget includes $ 334,800 of funding that bring the job to completion. The remaining work includes finalizing the engineering with changes brought on by SHPO/EHP’s ongoing review, bidding the project, awarding a contract and installation. A construction estimate is being developed before proceeding to finalize and seal plans and specifications. The current plan is to complete this project in FY 19-20.
Construction of Wastewater Treatment Plant – This project is a city managed project and the Park Board has budgeted $92,153 for the estimated 10% local share of the FEMA project worksheet to cover estimated amount for change orders and electrical connection, which was not included in the original PW.
East End Lagoon Nature Preserve – Implementation of CMP 22 – The remaining budget on this project is $45,900 which will give public access for human powered watercraft into the Lagoon and install additional interpretive signage for the area. The engineering for this project is currently under revision to meet requirements by the Corp. The project will be bid out, awarded and constructed in this FY.
RESTORE Grant work – In this FY the Park Board plans to allocate $97,400 of the $1.4 million total grant award for A/E services for the raised observation deck and ramp, parking, landscaping, trails and interpretive planning. TCEQ/U.S. Treasury is still in the process of developing contract documents for the project and have projected a January 2020 timeframe to receive those documents. Those documents and possible negotiations will inform the schedule and deliverables during the first year of the award.
Park Board of Trustees, 2019-2020 Capital Improvement Plan for Parks -- Page 2 of 2
Agenda Item: Discuss and Consider Approval to Purchase One Hundred Thirteen New Public Litter Receptacles for Coastal Zone Management/Nourished Beach from TOTER, LLC
Background:
Currently, the top of the Seawall has approximately 175 Public Litter Receptacles from 6th Street to 103rd Street. In CZM’s ongoing efforts to beautify the Seawall, 106 new units were purchased last year to replace units that were in poor condition. CZM is wishing to procure new units to replace many the remaining units as well as placing additional units in areas that require receptacles due to needs and higher visitation, primarily Babe’s Beach going west.
Staff Recommendation:
Utilizing the H-GAC Cooperative BuyBoard Contract #RC01-18, staff is recommending the purchase of 100 new Public Litter Receptacles, along with rigid liners and Park Board graphic for each for $39,113.47 (freight included) from TOTER, LLC (TOTER is the same vendor for the units that were previously purchased). This was presented to the Finance and Operations Committee on November 19, 2019 and approved by a vote of 4-0.
Funding Source (if a budgetary item):
Nourished Beach 70-5720 (Trash Barrels) Site: Coastal Zone Management Vendor Toter Professional Products Vendor Vendor Client: Galveston Park Board Address 841 Meacham Rd Address Address Project:Purchase 113 new litter receptacles City, State Statesville, MC. 28677 City, State City, State Date: 11-6-19 Contact Rusty Contact Contact Requested By: Larry Jackson Phone No. 800-424-0422 Phone No. Phone No. Item: 60 gall litter receptacles Fax No. 704-878-0734 Fax No. Fax No. Item Description Quantity Unit Unit Rate Extended Quantity Unit Unit Rate Extended Quantity Unit Unit Rate 1 Dome top litter container 113 each $ 282.34 $ 31,904.42 1 Graphic application 113 each $ 11.27 $ 1,273.51 1 60 gal. liner 113 each $ 42.00 $ 4,746.00 1 shipping 1 each $ 1,189.54 $ 1,189.54
TOTALS $ 39,113.47 $ -
Selected Vendor:___Toter Professional BUYBOARD Contract #RC01-18
Quotes Attached: ______Yes______
Notes and Comments Staff recommends CToter Professional Products utilizing the H-GAC Cooperative BUYBOARD Contract # RC01-18
Authorized GPB Approval ______
Manager Review ______- Approved By: ______
Awarded Date: ______Agenda Item: Discuss and Consider Approval of Beach Patrol Essential Vehicle Purchases
Background: Both units being requested to purchase are in the approved 2019-2020 Budget and are in compliance with the approved Beach Patrol fleet policy. Typically fleet purchases are submitted for approval in June of each year but these two vehicles are needed for operation in the Spring 2020. The two requested vehicles are:
• Roxor beach vehicle to replace 2015 Mule • Junior Guard Van (15 passenger) to replace 2009 van with significant rust damage
Staff Recommendation: This item was presented to the Finance and Operations Committee at their November 19, 2019 meeting and approved by a vote of 4-0. Staff recommends approval of purchases.
Funding Source (if a budgetary item):
2019-2020 Approved Budget line items: BP70-5252 (Roxor) and BP70-5253 (Van)
PBT 12/10/2019
Agenda Item: Discuss and Consider an Addendum to the Procurement Policy Related to Requirements for RESTORE Grant Funding (Sheryl Rozier)
Overview: The Park Board has applied for two grants through Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2012 (RESTORE): 1) East End Lagoon ‐‐ Elevated, open‐air pavilion with tables and benches, restrooms, an ADA‐compliant “experience pier,” parking, signage, landscaping and interpretive nature trails 2) Galveston Beneficial Dredge ‐‐ Placement of the dredged, beach‐quality sand will begin immediately west of 61st street and continue to the west toward 103rd street.
Both grants have made the Multi‐Year Implementation Plan approved by Commissioner Baker and the Office of the Governor of Texas with scopes of work and budgets identified. Factors considered in the award included whether the projects: Strengthen coastal resiliency, Stimulate local coastal economies, Increase tourism, Establish a foundation for future economic and ecosystem Restoration through careful planning and study, and Consideration was also given to projects that had a strong economic component in addition to ecological restoration.
Through this long process, which began in April of 2016, additional information has been requested, produced and submitted for each respective grant. The current focus is on the Park Board’s procurement policy. Our current written policy is not as through as the U S Treasury would prefer.
Their request is to ratify and adopt the attached policy as an addendum to our current policy. Upon review, staff does not feel that this would be an issue to abide by and follow. Most of the items in the addendum are already being implemented with our FEMA projects, although it is not in our written policy.
This item was brought to the Finance and Operations Committee on June 19, 2019. The item, once finalized, was recommended to go directly to the Trustees.
Staff Recommendation: Staff recommends adopting the addendum for inclusion into the Park Board Policy
Funding Source (if a budgetary item): No funding for this request. Park Board of Trustees of the City of Galveston
Procurement Policy Addendum U.S. Treasury Department / State of Texas (RESTORE)
Purpose: This policy is to establish guidelines that meet or exceed the procurement requirements for purchases or goods, services, and construction or repair projects when federal or state funds are being used in whole or in part to pay for the cost of a contract, services, or supplies. All procurement activities involving the expenditure of state or federal funds will be conducted in compliance with the Procurement Standards codified in 2 C.F.R. 200.317 through 200.326, unless otherwise directed in writing by the state or federal agency that awarded the funds. Throughout this policy, when in question please refer to the Park Board Controller, Project Manager or other Park Board subject matter experts.
Code of Conduct: No director, employee, officer, or agent of Park Board of Trustees of the City of Galveston (Park Board) shall participate in the selection or in the award or administration of a contract supported by State of Texas or U.S. Treasury funds if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer or agent, any member of his/her immediate family, his/her partner, or an organization which employs or is about to employ any of the above, has a financial or other interest in the firm or company selected for award.
No director, officer, employee or agent of Park Board shall solicit or accept gratuities, favors or anything of monetary value from contractors or firms, potential contractors or firms, or parties to sub‐ agreements, except where the financial interest is not substantial, or the gift is an unsolicited item of nominal intrinsic value.
Any alleged violations of these standards of conduct shall be referred to the Park Board attorney. Where violations appear to have occurred, the offending director, employee, officer or agent shall be subject to disciplinary action, including but not limited to dismissal; where violations or infractions appear to be substantial in nature, the matter may be referred to the appropriate officials for criminal investigation and possible prosecution.
Procurement Procedures: All procurement solicitations must acknowledge the use of federal or state funding for the contract and that prospective contractors must comply with all applicable federal laws, regulations, executive orders, and terms and conditions of the funding award. Additionally, all prospective bidders or offerors must acknowledge that funding is contingent upon compliance with all terms and conditions of the funding award. In addition, the Park Board shall maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders.
The procurement procedure shall prohibit the sole use of state, local, or tribal geographical preferences; except unless required by applicable federal law.
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 1 of 8 The director of each department of the Park Board, being responsible for procurement of services, supplies, equipment, or construction obtained with State of Texas or U.S. Treasury funds, shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. Such reviews shall consider consolidation or breaking out to obtain a more economical purchase. When determined appropriate by the director, an analysis to determine which approach would be the most economical shall be undertaken.
Although the Park Board does not typically work with prequalified contractor or vendor lists; it is required that all prequalified contractor or vendor lists be current, and sufficiently large for maximum open and free competition. Potential contractors or vendors must be permitted to qualify during the solicitation period.
Park Board shall take affirmative steps to assure that small and minority firms, women’s business enterprises, and labor surplus firms are solicited whenever they are potential qualified sources. Park Board shall also consider the feasibility of dividing total requirements into smaller tasks or quantities so as to permit maximum participation by small and minority firms, women’s business enterprises, and labor surplus firms. Where permitted by regulations, delivery schedules will be developed which will include participation by such businesses. Affirmative steps are required to be used to ensure that minority businesses, women’s business enterprises, and labor surplus area firms be used when possible. This requirement must be passed on to the contractor or vendor. Affirmative steps must include: placing qualified small and minority businesses and women’s business enterprises on solicitation lists; assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and requiring the prime contractor, if subcontracts are to be let, to take the same affirmative steps.
Park Board shall assist the prime contractor whenever possible by providing copies of lists which identify qualified small and minority firms, women’s business enterprises, and labor surplus area firms.
Selection Procedures: All procurement carried out with State of Texas or U.S. Treasury funds, where Park Board is a direct party, shall be carried out in a manner that provides maximum free and open competition and the requirement of reasonable lots. Procurement procedures will not restrict or eliminate competition. Park Board shall not place unreasonable requirements on firms in order for them to qualify to do business. Nor will Park Board encourage or participate in noncompetitive practices among firms. Park Board is alert to organizational conflicts which would jeopardize the negotiation process and limit competition. Park Board will not require unnecessary experience of bonding requirements.
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 2 of 8 Pursuant to state law and federal regulations 2 CFR 200.318, all solicitations of offers shall incorporate a clear accurate description of the technical requirements for the material, service, or product to be procured. In competitive procurements, these descriptions shall not contain features which unduly limit competition. The description may include a statement of the qualitative nature of the material, product, or service and the minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications shall be avoided whenever possible. A “brand name or equal” description may be used to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offerors shall be clearly stated.
All solicitations or offers shall clearly set forth all requirements which offerors must fulfill and all other factors to be used in evaluating bids, proposals, or statements of qualifications.
Contracts shall be awarded only to responsible contractors/firms that possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. Unless Park Board determines that the U.S. or Texas grant interest is adequately protected (20.325), contracts or subcontracts for construction or facility improvements that exceed the Simplified Acquisition Threshold will require: A bid guarantee from each bidder equivalent to 5% of the bid price A performance bond for 100% of the contract price A payment bond for 100% of the contract price
Purchases made above the Simplified Acquisition Threshold will include the Park Board making and independent estimate before receiving bids or proposals.
Consideration shall be given to such factors as the contractor’s/ firm’s capacity, capacity in a coastal environment, integrity, compliance with public policy, record of past performance, environmental policies, and financial and technical resources.
The Park Board and its contractors and vendors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable.
Methods of Procurement: Direct procurement by Park Board shall be made by using one of the following methods depending on the type and value of service to be procured.
Micro Purchase Procedures: Typically, this does not align with Park Board procurement policy; but if activated or allowed micro‐purchases must be distributed equitably among qualified suppliers. Micro‐ purchases do not require competition if the price is reasonable.
Small Purchase Procedures: Simple, informal procurement procedures will be used where the purchase of materials, single task services, supplies, equipment, and/or property will not cost in the aggregate more than $150,000 (or current applicable Simplified Acquisition Threshold), except where further limited by state law or U.S. Treasury policy. The Executive Director must obtain a minimum of three oral or written price or rate quotations from qualified sources. Documentation on all quotations received
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 3 of 8 (whether oral or written) shall be made a part of the file. Selections shall be made principally on price. Payment shall be made upon delivery or completion.
Competitive Sealed Bids/Formal Advertising: Under this procedure bids are publicly advertised in accordance with the State of Texas Public Bid Law. A firm fixed price contract (either lump sum or unit price) shall be awarded to the responsible bidder whose bid is lowest in price and that conforms to all the material terms and conditions of the advertisement for bids. Competitive sealed bids can be used only when the following criteria are met: (1) there are complete, adequate, and realistic specifications or purchase descriptions; (2) there are two or more responsible bidders who are willing and able to compete effectively; (3) the procurement can be made on a firm fixed‐price contract and selection of the successful bidder can appropriately be made principally on the basis of price.
When formal advertising is used the following conditions shall be met: (1) The advertisement for bids shall be publicly advertised in accord with state law. (2) The advertisement for bids, including the specifications and pertinent attachments, shall clearly define the items or services needed in order for the bidders to properly respond to the advertisement. (3) All bids shall be opened publicly at the time and place specified in the advertisement for bids. (4) A firm fixed‐price contract award shall be made by written notice to the lowest responsible bidder whose bid conforms to the advertisement for bids. Where specified in the bid documents, factors such as discounts, transportation costs, and life cycle costs shall be considered in determining which bid is lowest. Payment discounts shall only be used to determine low bid when prior experience indicates that such discounts are generally taken. (5) Notwithstanding the above, any or all bids may be rejected when there are sound documented business reasons in the best interest of the State of Texas or U.S. Treasury Department.
Competitive Negotiation: (Requests for Proposals/Qualification statements) The technique of competitive proposals is normally conducted with more than one source submitting an offer. All competitive proposals shall be conducted using a formal Request for Proposal/Request for Qualifications RFP/RFQ containing at least the minimum items in the attached outline (Attachment A). It is generally used when conditions are not appropriate for the use of sealed bids. Architectural and engineering services must be procured via requests for qualification statements; administrative consulting services must be procured via requests for proposals. Other professional services may also be procured by requests for proposals. The following procedures will be used for competitive negotiation: (1) Requests for proposals or qualification statements must be advertised in a newspaper in the region in accordance with the rules of the State of Texas policies. All submittals will be honored and entered into the competition. Notice to bidders must be publicly advertised in the newspaper for two (2) consecutive weeks, with the first date of publication being at least fourteen (14) days prior to the opening of the bid. (2) Request for proposals or qualification statements shall contain a detailed list of tasks in the proposed scope of work that is expected to be accomplished. (3) The request for proposals or qualification statements shall identify all significant evaluation factors or selection criteria that will be used to rate the proposals/qualification statements. Requests for proposals shall always include cost and at least one non‐cost evaluation factor. (4) The selection official or committee (if designated) shall review all proposals and statements received and make a technical evaluation of each. This shall also include a written statement
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 4 of 8 that identifies the basis upon which the selection was made; including the importance of cost (under an RFP) (5) Contract award will be made to the responsible offeror whose submission is deemed most appropriate to Park Board with consideration for price, qualifications, and other factors set by local or state governing bodies. Unsuccessful offerors shall be notified in writing within ten working days of contract award. Documentation of notification shall be maintained in the contract selection file for the individual project.
For qualifications‐based procurement of architectural/engineering professional services whereby competitors’ qualifications are evaluated, and the most qualified competitor is selected, at least three firms will be solicited. Following the review of the qualification statements received, the most qualified competitor will be selected to enter into contract negotiation. This will always include negotiation of price to insure cost reasonableness. At the conclusion of successful negotiation, the competitor shall be invited to enter into a contract.
Noncompetitive Negotiation/Sole Source: noncompetitive negotiation shall be used when small purchase, formal advertising, or competitive negotiation procedures are not feasible. Noncompetitive negotiation will involve solicitations of a proposal from only one source. This can also occur if solicitations under the competitive negotiation procedures result in only one proposal or qualification statement. Noncompetitive negotiation shall only be used when written authorization has been obtained from State or U.S. Treasury. In order to qualify for this type of procurement, one of the following circumstances must apply: (1) The item or service is available only from a single source. (2) It is determined that a public urgency or emergency exists, and the urgency will not permit the delay beyond the time needed to employ one of the other three methods of procurement. (3) After solicitation of a number of sources, competition is determined to be inadequate.
Contract Pricing:
Cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used. It is permissible to use Lump Sum or Fixed Hourly + Cost of Materials (with a not‐to‐exceed clause) type contracts.
Park Board shall perform cost or pricing analysis in connection with every procurement action including contract modifications in accordance with the requirements of state or U.S. Treasury guidelines. Costs or prices based on estimated costs shall be allowed only to the extent that the costs incurred, or the cost estimates included in negotiated prices are consistent with federal cost principals. (48 CFR Part 31) Lump sum prices will only be utilized when there is a definable work product and the quantity to be provided is certain and the contractor assumes all the risk for costs incurred. Unit prices can be utilized when there is a definable work product and the contractor assume all the risk for costs incurred, but the quantity is estimated. Cost reimbursement will be utilized when the task does not result in a definable work product or the contractor will not assume the risk of incurring the cost to complete the task. Cost reimbursement, unit or lump sum price, or a combination thereof may be utilized as appropriate.
A cost reimbursement type contract is most appropriate when the scope and extent of the work to be performed are not clearly defined, such as a professional services contract. A cost reimbursement contract must clearly establish a cost ceiling which may not be exceeded without formally amending the
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 5 of 8 contract and must identify a fixed dollar profit that may not be increased unless there is a contract amendment that increases the scope of the work.
A fixed price contract is appropriate when the scope of work is very well defined and product oriented. A fixed price contract can only be awarded when fair and reasonable prices can be established through adequate price competition and the solicitation is based principally on price. A fixed price contract must establish a guaranteed price that may not increase unless there is a contract amendment that increases the scope of the work.
Negotiation of profit is required as a separate element of the price, whenever there is no price competition and under any other circumstances where a cost analysis (rather than price analysis) is performed.
Procurement Records:
Park Board shall maintain records sufficient to detail the history of the procurement. The records shall include the following contract provisions and conditions: (1) Contracts other than small purchases shall contain provisions that allow for administrative, contractual, or legal remedies if contractors violate or breach contract terms and provide for sanctions and penalties as appropriate. (2) All contracts in excess of $10,000 shall provide for termination for cause and for convenience by Park Board including the manner in which it will be done and the basis for settlement. (3) All construction contracts and subcontracts in excess of $10.000 shall include provisions which require compliance with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CRF Part 60) (4) All contracts and subcontracts for construction or repair shall include a provision for compliance with the Copeland “Anti Kick Back” Act (18 USC 874) as supplemented by Department of Labor regulations. (29 CRF Part 3) (5) All contracts or subcontracts in excess of $2,000 for construction or repair shall include a provision for compliance with the Davis‐Bacon Act (40 USC 276a to a‐7) as supplemented by Department of Labor regulations (29 CFR Part 5). (6) All construction or repair contracts or subcontracts in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment or mechanics or laborers, shall include a provision for compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act )40 USC 327‐330) as supplemented by Department of Labor regulations (29 CFR Part 5) (7) Each contract shall include a notice of federal requirements and regulations pertaining to reporting and patent rights under any contract involving respect to any discovery or invention which arises or is developed in the course of or under such contract, and of the state requirements pertaining to copyrights and rights in data. (8) All negotiated contracts shall include a provision that makes it possible for the Comptroller General of the U.S. or the Texas Comptroller of Public Accounts, or any of their duly authorized representatives, to have access to any books, documents, papers, or records of the contractor/firm that are directly pertinent to the contract, for the purpose of making audit examination excerpts and transcriptions. Further, the contract must include a provision that all required records will be maintained by the contractor/firm for a period of five years after Park Board. formally closes out each state or federal grant.
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 6 of 8 (9) All contracts, subcontracts, and subgrants in amounts in excess of $100,000 shall contain a provision which requires compliance with the requirements of Section 306 of the Clean Air Act (42 USC 1857 h), section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (10) Contracts shall recognize mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94‐163) (11) Contracts must not be awarded to excluded parties. (12) Contracts over $100,000 must address Byrd anti‐lobbying certifications. (13) Applicable contracts must address procurement of recovered materials.
Contract Administration:
Park Board shall maintain contract administration systems that insure contractors/firms perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. The accepted performance of contractors/firms will be a factor in subsequent contract negotiations and award. Remedial action by Park Board through legal processes shall be considered in instances of identified significant nonperformance.
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 7 of 8 Attachment A (RFP/RFQ Outline)
The Request for Proposal or Request for Qualification (RFP/RFQ) will contain all of the information the proposers need in order to successfully submit a proposal. The following should be included: (1) Advertisement/Purpose: A cover letter or introduction that summarizes the services being solicited and the due date for proposals. (2) Program Information: Includes an overview of the grant/project status and a summary of the roles and responsibilities of all involved parties to provide the context for the solicited services and capture the interest of potential respondents. (3) Scope of Services: Includes an overview of the solicited services, summarized general expectations, specify the anticipated role of the selected firm, and provides a detailed list of tasks to be accomplished. It should be connected to the fee proposal and be detailed enough to be in the final contract. Statement of Work (for RFP) will list in detail the tasks the selected consultant will be expected to perform. List must be detailed enough for consultant to provide price or estimated cost for the services. (4) Submission and Evaluation Requirements: Describes what sections should be included in the proposal (e.g. approach, organization chart, staffing plan, fee proposal, etc.) and what information each of those sections should contain. Also, describe the criteria the Committee will use to evaluate the proposal and the weights for each criterion. Submission requirements and evaluation criteria should be linked. Approach section (for RFP): For each task identified in the scope of work, respondent is to describe how they would accomplish the task (s). Project staffing: Include an organization chart, names and roles of principal staff members, time commitments for principal staff members, and attach resumes. Qualifications: Include project summaries for your team’s relevant experience, organized by firm or type of experience. Fee proposal (RFP only): Price for services described in the approach, broken out by task. Evaluation Criteria: List the criteria on which the proposals will be evaluated (e.g. creativity of approach, reasonableness of fee, quality of relevant qualifications, previous experience, etc.) and give the weighting for each criterion. (5) Schedule and Required Information: Provide information about the procurement not related to the actual project. This includes a schedule/timetable for the procurement, information on written questions and pre‐proposal conference, contractual obligations, information on conflict of interest, and all other required clauses. (6) Attachments: Provide any required forms (e.g. forms for fee proposal, certifications) that further clarify the expectations by including a sample contract, copies of the roles/responsibilities checklist, and /or scopes of work for the other consultants. And include more detailed information on the project (e.g. application or project summary).
Procurement Policy Addendum (RESTORE) (Trustees Agenda 12/10/19) Page 8 of 8 6 0 1 T r e m o n t – P . O . B o x 1 0 8 0 G a l v e s t o n I s l a n d , T e x a s 7 7 5 5 0 ( P h o n e ) 4 0 9 - 7 9 7 - 5 0 0 0 ( T o l l F r e e ) 1 - 8 8 8 - G A L - I S L E ( F a x ) 4 0 9 - 7 6 2 - 8 9 1 1 w w w . g a l v e s t o n p a r k b o a r d . o r g
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2020 – THE YEAR TO EMBRACE THE GULF RESOLUTION OF SUPPORT
WHEREAS, the Gulf of Mexico is an ocean basin bounded on the north, northeast and northwest by the Gulf Coast of the United States, on the south and southwest by Mexico, and on the southeast by Cuba. The Gulf of Mexico is bordered by five Gulf states, and the Gulf region contributes to the nation’s economy, security, energy, environment, heritage, beauty, diversity, and resilience; and
WHEREAS, the Gulf of Mexico’s watershed covers more than half of the continental United States and the Mississippi river drains more than one-third of the nation. The Gulf supports our nation’s seafood industry through commercial fishing but also provides recreational adventures; and
WHEREAS, the Gulf of Mexico is key to our nation’s security and defense; oil, gas and energy production; trade of import and exports; and aerospace exploration. The value of the Gulf to provide these key national services is immeasurable; and
WHEREAS, the Gulf of Mexico is more than just a pretty picture; it provides thousands of miles of beautiful, affordable shoreline living. The Gulf Coast region is also one of the most culturally diverse regions in the nation with millions of residents tracing their heritage to Europe, Africa, Asia and Latin America. The Gulf Coast embraces a variety of traditions and invokes a strong sense of place; and
WHEREAS, Gulf Coast tourism generates hundreds of billions of dollars each year, and if the Gulf region was a country, our economy would rank among the top 10 worldwide. By increasing awareness of the Gulf of Mexico’s many treasures and limitless value, we ensure a sustainable future; and
NOW, THEREFORE, let it be resolved by the Park Board of Trustees of the City of Galveston to support and observe 2020 as “The Year to Embrace the Gulf” in the City of Galveston beginning January 1, 2020.
______Spencer Priest, Chair Park Board of Trustees of the City of Galveston
______Maureen M. Patton, Secretary Park Board of Trustees of the City of Galveston