MAKETU COMMUNITY BOARD Poari Hapori
MC20-6 Tuesday, 1 December 2020 Maketu Community Centre 7.00pm
Maketu Community Board Meeting Agenda 1 December 2020
Maketu Community Board
Membership Chairperson Shane Beech Deputy Chairperson Laura Rae Members William Ra Anaru Stephan Simpson Councillor Kevin Marsh Councillor John Scrimgeour Quorum 3 Frequency Eight weekly / Workshops as required
Role and Purpose of Community Boards:
To represent, and act as an advocate for, the interests of their communities. To provide an effective mechanism for community feedback to Council. To consider and report on all matters referred by Council and its Committees, or any matter of interest or concern to the Community Board. To maintain an overview of services provided by Council within the community. To prepare an annual submission to Council for expenditure within the community. To communicate with community organisations and special interest groups within the community. To undertake responsibilities as delegated by Council or its Committees.
Delegated Functions:
Subject to compliance with Council strategies, policies, plans and legislation:
To maintain an overview of road works, water supply, sewage, stormwater, parks, recreational facilities, community activities and traffic management within the community and make recommendations to Council and its Committees in accordance with their delegated functions. To report and make recommendations to Council and its Committees in accordance with their delegated functions on issues facing the respective communities to promote public participation and communication within respective communities. To undertake tasks, powers and functions delegated by Council or its Committees in accordance with their delegated functions from time to time. To control, expend and monitor funds as allocated by Council. To allocate Community Board reserve funds to specific capital non-recurring projects for council assets on council land, or in accordance with allocations which have been approved through the annual plan process. To receive reports from Council appointees on Council matters relevant to the Community Board. 1. To have input into Council and its Committees on issues and plans that affect communities within the Community Board area.
Page 2 Maketu Community Board Meeting Agenda 1 December 2020
Notice is hereby given that a Maketu Community Board Meeting will be held in the Maketu Community Centre on: Tuesday, 1 December 2020 at 7.00pm
Order Of Business
1 Present ...... 4 2 In Attendance ...... 4 3 Apologies ...... 4 4 Consideration of Late Items ...... 4 5 Declarations of Interest ...... 4 6 Public Excluded Items ...... 4 7 Public Forum ...... 4 8 Minutes for Confirmation ...... 5 8.1 Minutes of the Maketu Community Board Meeting held on 20 October 2020 ...... 5 9 Reports ...... 12 9.1 Chairpersons Report - Maketu Community Board - December 2020 ...... 12 9.2 Maketu Community Board Councillors Report - December 2020 ...... 13 9.3 Maketu Community Board Annual Plan 2020 Requests ...... 14 9.4 Infrastructure Services Report Maketu Community Board December 2020 ...... 16 9.5 Maketu Community Board Financial Report - October 2020 ...... 31 9.6 Council, Standing Committees and Community Board Meetings ...... 34
Page 3 Maketu Community Board Meeting Agenda 1 December 2020
1 PRESENT
2 IN ATTENDANCE
3 APOLOGIES
4 CONSIDERATION OF LATE ITEMS
5 DECLARATIONS OF INTEREST
Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have.
6 PUBLIC EXCLUDED ITEMS
7 PUBLIC FORUM
A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to five minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions. Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive.
Page 4 Maketu Community Board Meeting Agenda 1 December 2020
8 MINUTES FOR CONFIRMATION
8.1 MINUTES OF THE MAKETU COMMUNITY BOARD MEETING HELD ON 20 OCTOBER 2020 File Number: A3906611 Author: Pernille Osborne, Senior Governance Advisor Authoriser: Barbara Whitton, Customer Services and Governance Manager
RECOMMENDATION 1. That the Minutes of the Maketu Community Board Meeting held on 20 October 2020, as circulated with the agenda, be confirmed as a true and accurate record.
ATTACHMENTS 1. Minutes of the Maketu Community Board Meeting held on 20 October 2020
Item 8.1 Page 5 Maketu Community Board Meeting Minutes 20 October 2020
MINUTES OF WESTERN BAY OF PLENTY DISTRICT COUNCIL MAKETU COMMUNITY BOARD MEETING NO. MC20-5 HELD AT THE MAKETU COMMUNITY CENTRE ON TUESDAY, 20 OCTOBER 2020 AT 7:00PM
1 PRESENT
Member S Beech (Chairperson), Member L Rae, Member W Ra Anaru, Member S Simpson, Cr K Marsh and Cr J Scrimgeour
2 IN ATTENDANCE
G Allis (Deputy CEO/Group Manager Infrastructure Services), C Bennett-Ouellet (Customer Service and Governance Team Leader) and P Osborne (Senior Governance Advisor) 1 Member of the Public
3 APOLOGIES
Nil
4 CONSIDERATION OF LATE ITEMS
Nil
5 DECLARATIONS OF INTEREST
The Chairperson reminded members of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have. Members were advised that if they had an interest (actual, potential, perceived, pecuniary or non pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table for the item. (As per the Local Authorities (Members’ Interest) Act 1968) There were no declarations declared in relation to this agenda.
6 PUBLIC EXCLUDED ITEMS
Nil
7 PUBLIC FORUM
The Chairperson outlined the protocols relating to the Public Forum section of the meeting as set out in the Standing Orders for the Maketu Community Board. Attending members of the public were invited to take part in the public forum.
Page 6 Maketu Community Board Meeting Minutes 20 October 2020
PUBLIC FORUM ADJOURN MEETING
RESOLUTION MC20-5.1 Moved: Cr K Marsh Seconded: Cr J Scrimgeour That the meeting adjourn for the purpose of holding a public forum. CARRIED
Clester Eru – Spencer Avenue Resident Ms Eru was in attendance to address her request that Spencer Avenue be re-opened. Ms Eru informed the Board about a letter she sent to the Maketu Community Board and Council on 8 October 2019, regarding her position on the matter; a copy of which was provided to the Senior Governance Advisor. Ms Eru also presented the Board with a copy of the more recent petition signed by community members and residents of Spencer Avenue. Ms Eru clarified that she would like the road to be opened, but acknowledged that the road would need to be repaired and made safe before this could happen.
The Board acknowledged that there was no signage to inform visitors that the road was closed.
The Board advised Ms Eru that this issue is in the Community Boards Long Term Plan noting that there are options for the Board to consider moving forward.
PUBLIC FORUM MEETING RECONVENED
RESOLUTION MC20-5.2 Moved: Member L Rae Seconded: Cr K Marsh That the meeting reconvene in formal session at 7.20pm. CARRIED
8 MINUTES FOR CONFIRMATION
8.1 MINUTES OF THE MAKETU COMMUNITY BOARD MEETING HELD ON 18 AUGUST 2020 The Board considered the Minutes of the Maketu Community Board meeting held 18 August 2020.
RESOLUTION MC20-5.3 Moved: Member L Rae Seconded: Member W Ra Anaru That the Minutes of the Maketu Community Board Meeting held on 18 August 2020, as circulated with the agenda, be confirmed as a true and accurate record. CARRIED
9 REPORTS
Page 7 Maketu Community Board Meeting Minutes 20 October 2020
9.1 CHAIRPERSONS REPORT - MAKETU COMMUNITY BOARD MC20-5 20 OCTOBER 2020 The Board considered a report from the Chairperson titled Chairperson Report – Maketu Community Board MC20-5 20 October 2020. The Board took the report as read with further discussion on the below items: Maketu Road Cycleway The Board was advised that a safety audit had been undertaken to consider the planned alignment issues. There were potential safety and property access issues along both sides of Maketu Road, near the townships 50km/hr speed limit threshold. These issues would need to be consulted with the affected urban residents. Culvert at Spencer Avenue The Board was advised that this issue was being considered as part of the Comprehensive Stormwater Consents process. The consent had been appealed, and Council was awaiting further instruction. Newdicks Beach The Board had a discussion around the access to Newdicks Beach. Member Simpson advised the Board that he would have a conversation with the landowners and if the outcome was positive then the Council would get involved to determine the best way forward. It was noted that the minute action sheet for Newdicks Beach should be reopened, as the issue is yet to be resolved.
RESOLUTION MC20-5.4 Moved: Member S Beech Seconded: Cr K Marsh That the Chairpersons report to the Maketu Community Board dated 20 October 2020 be received. CARRIED
9.2 COUNCILLORS REPORT MAKETU COMMUNITY BOARD MC20-5 OCTOBER 2020 The Board considered a report from Councillor Marsh titled Councillors Report Maketu Community Board MC20-5 October 2020 dated 20 October 2020. The Board took the report as read with further discussion on the below topics:
RESOLUTION MC20-5.5 Moved: Cr K Marsh Seconded: Member S Beech That the report from Councillor Marsh to the Maketu Community Board dated 20 October 2020 be received. CARRIED
9.2.1 BEACH ROAD KERB AND CHANNEL PROJECT The Board asked for an update on the two remaining driveway aprons that they would like to have completed. The Transportation Manager was following this up with the contractors.
Page 8 Maketu Community Board Meeting Minutes 20 October 2020
9.2.2 TE KOHANGA REO Member Rae advised the Board that she would have a conversation with Kohanga staff regarding parking on the footpath outside of Te Kohanga Reo as the community had raised concerns regarding safety issues.
9.3 INFRASTRUCTURE SERVICES REPORT MAKETU COMMUNITY BOARD OCTOBER 2020 The Board considered a report from the Deputy Chief Executive titled Infrastructure Services Report Maketu Community Board dated 20 October 2020. The Board took the report as read with further discussions on the below topics:
RECOMMENDATION That the Deputy Chief Executive’s Report, dated 20 October 2020 and titled Infrastructure Services Report Maketu Community Board October 2020 be received.
9.3.1 ROAD IMPROVEMENTS LED LIGHTING The Board were advised that WestLink had commenced the installation of the replacement LED lighting, noting that some minor issues had arisen which were being addressed by WestLink.
9.3.2 SURF CLUB CAR PARK RESERVE ROCK REVETMENT The Board requested more information regarding this ongoing issue, including what the plan was moving forward. The Board was advised that Council had approved the funds to cover the cost of the Regional Council hearing, and would like an update on the progress of this.
9.3.3 RAUPOROA ROAD KERB AND CHANNEL The Board was advised that the cost for the kerb and channel was well above the allocated amount. The engineering requirements of the site may require further review. The Board requested an updated on this matter.
9.3.4 BUILD A SAFE LOOKOUT AREA AT THE INTERSECTION OF WILLIAMS CRESCENT AND ARAWA AVENUE The Board discussed what they thought was the best option at the moment regarding the lookout area at the intersection of Williams Crescent and Arawa Avenue. The Board agreed that, at this time, the best option was to put down some metal, which would create a safe area for cars to pull over.
9.4 DRAFT LONG TERM PLAN BUDGET - MAKETU COMMUNITY BOARD The Board considered a report from the Management Accountant titled Draft Long Term Plan Budget – Maketu Community Board dated 20 October 2020.
Page 9 Maketu Community Board Meeting Minutes 20 October 2020
The Board agreed to approve the current budget in draft, noting that a discussion of the Board would occur on 27 October 2020 before submitting the finalised operating budget.
RESOLUTION MC20-5.6 Moved: Member S Beech Seconded: Member S Simpson 1. That the report from the Management Accountant dated 20 October 2020 titled Draft Long Term Plan Budget be received. 2. That this report relates to issues which are not considered significant in terms of Council’s Policy on Significance. 3. That it be recommended to the Long Term and Annual Plan Committee that the Maketu Community Board’s Draft Long Term Plan Operating Budget be as follows:
Operating 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Costs Budget LTP LTP LTP LTP LTP LTP LTP LTP LTP LTP Contingency 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 Grants 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Mileage 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Allowance Security 4,020 4,020 4,020 4,020 4,020 4,020 4,020 4,020 4,020 4,020 4,020
Salaries Determined by Remuneration Authority Inter Departmental Charges Determined by Overhead Cost Allocation TOTAL OPERATING COSTS CARRIED
9.5 MAKETU COMMUNITY BOARD FINANCIAL REPORT - AUGUST 2020 The Board considered a report from the Management Accountant titled Maketu Community Board Financial Report – August 2020 dated 20 October 2020. The Board asked for an update on the Maketu Community Board submissions to the Annual Plan 2020 which should appear under Committed – Reserves expenditure. The Senior Governance Advisor would follow this up and report back to the Board with the outcome.
RESOLUTION MC20-5.7 Moved: Member L Rae Seconded: Member W Ra Anaru That the Management Accountant’s report dated 20 October 2020 and titled “Financial Report Maketu – August 2020” be received. CARRIED
9.6 COUNCIL, STANDING COMMITTEES AND COMMUNITY BOARD MEETINGS
The Board considered a schedule of meetings for October, November and December 2020, noting the below amendments to the meeting times:
Page 10 Maketu Community Board Meeting Minutes 20 October 2020
Council – Extraordinary Meeting - 29 October - 10am - Trustpower Baypark, Stadium Lounge; and SmartGrowth Leadership Group – 21 October – 9.30am – BOPRC Tauranga.
RESOLUTION MC20-5.8 Moved: Cr J Scrimgeour Seconded: Member L Rae That the schedule of meetings for October, November and December 2020 be received; with the following amendments to the meeting times:
Council – Extraordinary Meeting - 29 October - 10am - Trustpower Baypark, Stadium Lounge; and SmartGrowth Leadership Group – 21 October – 9.30am – BOPRC Tauranga. CARRIED
The Meeting closed at 8.08pm.
The minutes of this meeting were confirmed at the Maketu Community Board held on 1 December 2020.
...... Member S Beech CHAIRPERSON
Page 11 Maketu Community Board Meeting Agenda 1 December 2020
9 REPORTS
9.1 CHAIRPERSONS REPORT - MAKETU COMMUNITY BOARD - DECEMBER 2020 File Number: A3920672 Author: Shane Beech, Community Board Member Authoriser: Miriam Taris, Chief Executive Officer
RECOMMENDATION 1. That the Chairperson’s report dated 1 December 2020 titled Chairpersons Report – Maketu Community Board – December 2020 be received.
BACKGROUND 9.1.1 Update The weather has certainly heated up and so has the activity in Maketu, with the beach being the go to place on a lovely summer’s day. Sadly, however, it was not all sunshine. Maketu was hit with a large rain downpour which identified a couple of places needing attention. One of these areas was Beach Road, where a culvert that goes through the rock wall and gets blocked by debris. An onsite meeting was held and a solution of extending the pipe was decided as a possibility of solving the problem. The second problem area identified was Kotukutuku Gully, as it received extensive flooding due to a blocked culvert going under the road. A potential solution to this problem could be a steel grill on the upper side of the culvert opening, which would be cleared regularly.
Warmer weather means faster growth and sadly I feel we were let down by the contractors, who are not keeping up with the parks and reserves lawn maintenance, especially at our popular monthly market day, which is held at the Village Green. Vendors and patrons had to walk around in jungle grass.
It is nice to see the two driveways finished on Little Waihi Road which now completes the roading contract. It is also pleasing to see the pedestrian friendly gates installed at both ends of Spencer Avenue.
9.1.2 Talking Points Water fountain and rubbish bin to be installed at Sports ground; Truck load of metal – parking area at Te Kohanga Reo (a CCR has been raised); Entrance signs into Maketu; Trimming of Pohutukawa trees on Wilson and Maketu Road (a CCR has been raised); Bollards on sports ground (stop cars); and Fruit trees on Reserves.
Item 9.1 Page 12 Maketu Community Board Meeting Agenda 1 December 2020
9.2 MAKETU COMMUNITY BOARD COUNCILLORS REPORT - DECEMBER 2020 File Number: A3928935 Author: John Scrimgeour, Councillor Authoriser: Miriam Taris, Chief Executive Officer
RECOMMENDATION 1. That the Councillor’s report dated 1 December 2020 titled Maketu Community Board Councillors Report – December 2020, be received.
BACKGROUND Preparation of Draft Long Term Plan (LTP) Panepane Point outcome Te Puke Amateur Radio Club Rangiuru Business Park Future development prospects east of Te Puke
Item 9.2 Page 13 Maketu Community Board Meeting Agenda 1 December 2020
9.3 MAKETU COMMUNITY BOARD ANNUAL PLAN 2020 REQUESTS File Number: A3905551 Author: Pernille Osborne, Senior Governance Advisor Authoriser: Jan Pedersen, Group Manager People And Customer Services
EXECUTIVE SUMMARY On 26 May 2020 the Annual Plan Committee reviewed the Maketu Community Boards Annual Plan 2020 requests. Following the workshop the Annual Plan Committee recommended that the Community Board pass several resolutions to progress certain projects. Below is a list of the requested projects that the Community Board has been recommended to pass resolutions on:
RECOMMENDATION 1. That the Senior Governance Advisor’s report dated 1 December 2020 and titled Maketu Community Board Annual Plan 2020 Requests, be received. 2. That the report relates to an issue that is considered to be of low significance in terms of Council’s Significance and Engagement Policy. 3. That the Maketu Community Board approve funding of up to $30,000 from the Maketu Community Board Reserve Account for the installation of an additional BBQ by the Surf Club. 4. That the Maketu Community Board approve funding of up to $5,000 from the Maketu Community Board Reserve Account for the installation of a water fountain to be placed on the sports field by the Skate park. 5. That the Maketu Community Board approve funding of up to $20,000 from the Maketu Community Board Reserve Account for the purchase and installation of two additional pieces of outdoor gym/exercise equipment to be located at the Park Road Reserve.
BACKGROUND At the Community Board meeting held 20 October 2020 the Board asked for an update on the Maketu Community Board submissions to the Annual Plan 2020, as they believed there were several items that should be appearing under Committed – Reserves expenditure. It was discovered that the Community Board never passed any formal resolutions for the items highlighted, therefore the projects were not listed as committed items. Below are the items that the Annual Plan Committee has suggested the Maketu Community Board pass resolutions on:
New BBQ – Surf Club The Board requested that one more BBQ be installed in the green area by the Surf Club. The Annual Plan Committee recommended that the Community Board pass a resolution to fund the additional BBQ (estimated cost $30,000 for a new twin plate disabled access BBQ). Recommendation: That the Maketu Community Board approve funding of up to $30,000 from the Maketu Community Board Reserve Account for the installation of an additional BBQ by the Surf Club.
Item 9.3 Page 14 Maketu Community Board Meeting Agenda 1 December 2020
Installation of water fountains on reserves The Board requested to fund one water fountain that would be placed on Reserves. The Annual Plan Committee recommended that the Community Board fund the water fountain from the Reserve account, noting that the preferred location of installation would need to be highlighted. Recommendation: That the Maketu Community Board approve funding of up to $5,000 from the Maketu Community Board Reserve Account for the installation of a water fountain to be placed on the sports field by the Skate park.
Outdoor Gym equipment The Board requested the purchase and installation of two pieces of outdoor exercise equipment to complement the existing four pieces already in place at Park Road Reserve. The Annual Plan Committee recommended that the Community Board pass a resolution to fund this from the Maketu Community Board Reserve account. Recommendation: That the Maketu Community Board approve funding of up to $20,000 from the Maketu Community Board Reserve Account for the purchase and installation of two additional outdoor gym/exercise equipment pieces, to be located at the Park Road Reserve.
FUNDING/BUDGET IMPLICATIONS Budget Funding Relevant Detail Information
Community Board The Community Board has a delegated function that allows them to Reserve Account allocate Community Board reserve funds to specific capital non-recurring projects for Council assets on Council land, or in accordance with allocations which have been approved through the annual plan process.
Current balance $160,082 Maketu Community Board Reserves Closing balance after already committed expenditures (not including the proposed projects above) $143,750
Item 9.3 Page 15 Maketu Community Board Meeting Agenda 1 December 2020
9.4 INFRASTRUCTURE SERVICES REPORT MAKETU COMMUNITY BOARD DECEMBER 2020 File Number: A3907376 Author: Gary Allis, Deputy Chief Executive Authoriser: Gary Allis, Deputy Chief Executive
EXECUTIVE SUMMARY This report provides specific information on Infrastructure activities of interest to the Board.
RECOMMENDATION 1. That the Deputy Chief Executive’s Report, dated 1 December 2020 and titled Infrastructure Services Report Maketu Community Board December 2020 be received.
ROADING Transportation - Maketu Community Roading Description: Develop and implement the community roading plan approved by the Maketu Community Board.
Maketu Community Board Project Cost $ NZTA Maketu Status Roading Current Account Funding Community MIP Board $ LC/LR $
Current Account:
Current Account Opening 94,401 Balance 1 July 2020 Interest 2020/21 5,124 Allocation for 2020/21 67,226 Subtotal 166,751
Approved Projects Beach Road Kerb & Channel 33,000 - 33,000 Complete Construction Arawa Avenue Footpath 135,000 - Complete Less paid 2020 Year (100,617) 34,383 Rauporoa Road Kerb & Channel 25,000 - 25,000 In progress Debt Funding for year 2020/21 26,696 - 26,696 Subtotal 119,079
Proposed Projects Nil Subtotal -
Forecasted Current Account Closing Balance 30 June 2021 47,672
What's Happened Beach Road and Little Waihi Road Kerb and channel have been completed. The Arawa Avenue footpath is complete.
What's Next Rauporoa Avenue kerb and channel design yet to be completed – see MAS. Two entranceway aprons on Little Waihi Road are planned to be constructed between the seal edge and the existing footpath.
Item 9.4 Page 16 Maketu Community Board Meeting Agenda 1 December 2020
Transportation - Road Improvements LED Lighting Description: Council owns and operates 2500 streetlights on local roads. Close to 100 of these are LED. Installation of LED lights reduces power consumption by 60%. Cost reduction is on the energy charges as line charges are a fixed fee. NZTA are offering an 85% subsidy to invest in the street light conversion conditional upon it being completed by June 2021. Council has decided to participate in this.
What's Happened The LED lighting conversion commenced in Omokoroa in August 2020 with work progressing to Katikati and Waihi Beach.
WestLink have commenced the installation of the replacement LED lighting attached to the standard streetlight poles or on outreach arms attached to power poles.
The work involves removing the old luminaires and replacing them with the new LED units. It is anticipated that some existing poles replacements will be required due to their age and condition.
What's Next WestLink expect to have much of the LED upgrading in Omokoroa, Katikati and Waihi Beach completed by January 2021.
Te Puke work is planned for February/March and Maketu/Pukehina/Paengaroa planned to commence in the April/May timeframe.
Maketu Road Cycleway Description: New construction of a 2.5m wide concrete cycleway from Kaituna Road to Maketu town centre What’s Happened The route has been designed and a safety audit undertaken. What’s Next The safety audit considerations have been completed The pricing review is now underway. Construction is expected to commence in the New Year.
UTILITIES Solid Waste - Kerbside Waste Services Description: To implement three options for the management of kerbside collection services. They are kerbside collection, commercial services, and rural recycling drop off points.
What's Happened Kerbside Waste contract was awarded in September 2020. Focus for this year will be preparing for the contract implementation in July 2020. Commercial services will be considered after the first year of the contact implementation.
Additional rural recycling will commence in October 2020 for a six-month period at Pongakawa. Further sites to be identified for rural recycling implementation.
What's Next Ongoing work with the contract implementation and preparation for the rural recycling.
ATTACHMENTS 1. MAS Maketu Community Board November 2020 PDF ⇩
Item 9.4 Page 17 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 18 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 19 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 20 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 21 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 22 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 23 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 24 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 25 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 26 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 27 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 28 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 29 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.4 - Attachment 1 Page 30 Maketu Community Board Meeting Agenda 1 December 2020
9.5 MAKETU COMMUNITY BOARD FINANCIAL REPORT - OCTOBER 2020 File Number: A3919333 Author: Sarah Bedford, Management Accountant Authoriser: Maria Palmer, Acting - Finance Manager
EXECUTIVE SUMMARY This report is a financial report for the period ended 31 October 2020. This report provides the Community Board with a two-monthly monitoring of its operational budget. Attached are the financial statements for the period ended 31 October 2020 (Attachment 1). Total operational costs are under budget year to date across all budget lines.
Grant payments made to date: Resolution Description $ MC20-40.7 Funding for Te Kohanga Reo for additional fencing. 1,000 2020/21 Total grants paid to date 1,000
Committed – Operational expenditure Resolution Description $
No transactions outstanding. 0 2020/21 Outstanding operational commitments 0
2020/21 Reserve analysis: Resolution Description $ 2019/20 Opening balance 175,082 MC20-3.5 Payment of $15,000 for the feasibility study of the Maketu (15,000) Community Hub. 2020/21 Closing balance 160,082
Item 9.5 Page 31 Maketu Community Board Meeting Agenda 1 December 2020
Committed - Reserves expenditure Resolution Description $ Opening balance before commitments 160,082 MC14.3.6 Up to $5,000 for entrance signs into Maketu (5,000) MC22.5.3 Up to $5,000 for an ‘off-set’ gate for the entrance to the (5,000) Spencer Avenue Reserve MC20-3.6 Up to $6,331.97 for the relocation of two CCTV camera’s (6,332) 2020/21 Closing balance after committed expenditure 143,750
RECOMMENDATION That the Management Accountant’s report dated 1 December 2020 and titled “Financial Report Maketu – October 2020” be received.
ATTACHMENTS 1. Maketu Community Board - Financials October 2020 ⇩
Item 9.5 Page 32 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.5 - Attachment 1 Page 33 Maketu Community Board Meeting Agenda 1 December 2020
9.6 COUNCIL, STANDING COMMITTEES AND COMMUNITY BOARD MEETINGS File Number: A3909261 Author: Pernille Osborne, Senior Governance Advisor Authoriser: Barbara Whitton, Customer Services and Governance Manager
RECOMMENDATION That the schedule of meetings for December 2020, January 2021 and February 2021, be received.
ATTACHMENTS 1. Meeting Dates for Community Board Agendas December 2020 - February 2021 ⇩
Item 9.6 Page 34 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.6 - Attachment 1 Page 35 Maketu Community Board Meeting Agenda 1 December 2020
Item 9.6 - Attachment 1 Page 36