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542222 FM.qxd 11/6/03 3:29 PM Page i OpenOffice.org FOR DUMmIES‰ by Gurdy Leete, Ellen Finkelstein, and Mary Leete 542222 FM.qxd 11/6/03 3:29 PM Page iv 542222 FM.qxd 11/6/03 3:29 PM Page i OpenOffice.org FOR DUMmIES‰ by Gurdy Leete, Ellen Finkelstein, and Mary Leete 542222 FM.qxd 11/6/03 3:29 PM Page ii OpenOffice.org For Dummies® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 Copyright © 2004 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4447, e-mail: [email protected]. Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book. LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: WHILE THE PUBLISHER AND AUTHOR HAVE USED THEIR BEST EFFORTS IN PREPARING THIS BOOK, THEY MAKE NO REPRESENTATIONS OR WAR- RANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS BOOK AND SPECIFICALLY DISCLAIM ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES REPRESENTATIVES OR WRITTEN SALES MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR YOUR SITUATION. YOU SHOULD CONSULT WITH A PROFESSIONAL WHERE APPROPRI- ATE. NEITHER THE PUBLISHER NOR AUTHOR SHALL BE LIABLE FOR ANY LOSS OF PROFIT OR ANY OTHER COMMERCIAL DAMAGES, INCLUDING BUT NOT LIMITED TO SPECIAL, INCIDENTAL, CONSE- QUENTIAL, OR OTHER DAMAGES. For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S. at 800-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books. Library of Congress Control Number: 2003105688 ISBN: 0-7645-4222-2 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 IB/SV/RR/QT 542222 FM.qxd 11/6/03 3:29 PM Page iii About the Authors Gurdy Leete is an assistant professor of art and the director of the programs in digital media at Maharishi University of Management, where he has taught computer graphics and animation for the past 11 years. Gurdy has written extensively on computers, graphics and software. He is also an award-winning graphics software engineer, and is a coauthor of the Multitile plug-in for the free GNU image manipulation program, the GIMP. A selection of Gurdy’s com- puter art is available for download under the terms of the free software license, the GNU GPL, from his Web site, www.infinityeverywhere.net. Ellen Finkelstein has written numerous best-selling computer books on AutoCAD, PowerPoint, and Flash. She consults on Web site and presentation content and organization, and maintains a Web site of free tips and tutorials at www.ellenfinkelstein.com. She works at home so that she can help her kids with their homework between paragraphs of her current book. Mary Leete has published widely on computers and other subjects. She has a. masters degree in Professional Writing and has taught writing at the university level. She also has a B.S. in computer science from Rutgers University and worked for several years as a database and spreadsheet programmer. Mary used OpenOffice.org exclusively to help design and build the Leetes’ new home. She used Draw to create numerous plans, Calc for budgets and expense accounting, Writer for endless correspondence and Impress to give seminars on the joy of being your own contractor after it was all finished. 542222 FM.qxd 11/6/03 3:29 PM Page iv 542222 FM.qxd 11/6/03 3:29 PM Page v Dedication To MMY, who showed us that life is a lot like open-source software — unrestricted. Authors’ Acknowledgments We’d like to thank Terri Varveris, who was our very competent acquisitions editor at Wiley. We feel very fortunate to be able to write this book and we appreciate her support. Thanks to Pat O’Brien, our project editor, for his careful review of the book and for keeping track of the numerous details that go into the production of any book. John Edwards did a thorough job of edit- ing our text to make sure that everything we wrote was clear and consistent so that you wouldn’t be confused. We’d also like to thank Tim Kampa, our technical editor. 542222 FM.qxd 11/6/03 3:29 PM Page vi Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Production Media Development Project Coordinator: Courtney MacIntyre Project Editor: Pat O’Brien Layout and Graphics: Seth Conley, Acquisitions Editor: Terri Varveris Andrea Dahl, Stephanie D. Jumper, Copy Editor: John Edwards Heather Ryan, Jacque Schneider Technical Editor: Louis Suarez-Potts Proofreaders: Paula Lowell, Carl William Pierce, TECHBOOKS Editorial Manager: Kevin Kirschner Production Services Media Development Specialist: Laura Moss Indexer: TECHBOOKS Production Services Media Development Manager: Laura VanWinkle Media Development Supervisor: Richard Graves Editorial Assistant: Amanda Foxworth Cartoons: Rich Tennant (www.the5thwave.com) Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services 542222 FM.qxd 11/6/03 3:29 PM Page vii Contents at a Glance Introduction ................................................................1 Part I: Introducing OpenOffice.org ................................7 Chapter 1: Getting to Know OpenOffice.org ..................................................................9 Chapter 2: Switching to OpenOffice.org .......................................................................23 Part II: Using Writer — The Word Processor ................35 Chapter 3: Creating a Document ...................................................................................37 Chapter 4: Formatting to Perfection .............................................................................67 Chapter 5: Designing Complex Documents ..................................................................87 Chapter 6: Keeping Control of Your Documents .......................................................113 Chapter 7: Creating Web Pages ....................................................................................125 Part III: Using Calc — The Spreadsheet ....................139 Chapter 8: Creating a Spreadsheet ..............................................................................141 Chapter 9: At Home on the Range ...............................................................................155 Chapter 10: Knock on Wood and Print! .......................................................................175 Chapter 11: Snazzing Up Your Spreadsheet ...............................................................185 Chapter 12: Making Calculations .................................................................................201 Part IV: Using Impress — The Presentation Package ..................................................................219 Chapter 13: Creating a Presentation ...........................................................................221 Chapter 14: Modifying a Presentation ........................................................................241 Chapter 15: Making Presentations Picture Perfect ...................................................251 Chapter 16: Animating Impressively ...........................................................................265 Chapter 17: Showing a Presentation ...........................................................................275 Part V: Using Draw — The Graphics Program ............285 Chapter 18: Unleashing the Artist Within ...................................................................287 Part VI: The Part of Tens ..........................................315 Chapter 19: Ten Reasons to Use OpenOffice.org .......................................................317