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50Th Annual Report 2015 - 16 11 MADRAS FERTILIZERS LIMITED

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50Th Annual Report 2015 - 16 11 MADRAS FERTILIZERS LIMITED MADRAS FERTILIZERS LIMITED X In the Structured Meeting cited, CVO informed CMD Lokpal and Lokayuktha with MFL and other organizations. about DOF’s communication dated 07.12.2015 on CVC’s CMD-MFL and Shri. J. Vinayan, CVO-FACT who was Offi ce Order dated 13.02.2012 on PIDPI resolution and nominated to represent MFL (in view of CVO’s training emphasised the need for giving wider publicity to PIDPI program) and other Senior Offi cials attended the Meeting. provision. Consequently, MFL Management has put up on the Company’s website CVC’s resolutions on PIDPI and HUMAN RELATIONS AND INDUSTRIAL RELATIONS other guidelines in this regard from CVC / DOPT. MANPOWER & TRAINING X For all Tenders with value more than ` 2 lacs, e-Tendering The total strength of MFL as on 31.03.2016 is 723 as against 693 and e-reverse auction method is being followed. as on 31.03.2015. 415 employees have been trained during the period Apr 2015 – Mar 2016 on Technical, Soft and Life skills for Annual Property Returns of Offi cers were scrutinized as per X the enduring benefi t and development of the Organisation. CVC guidelines. INDUSTRIAL RELATIONS Rotation of Offi cers in sensitive posts effected as per CVC X During the year, the overall Industrial Relation situation in the guidelines. Company has been normal and cordial. X For easy reference, CVC Guidelines / Circulars on Tenders were uploaded in MFL’s Online Integrated System (OLIS). OFFICIAL LANGUAGE IMPLEMENTATION MFL has been continuously exceeding the target fi xed by X MFL observed Vigilance Awareness Week 2015 from Oct. Department of Offi cial Language for letter correspondence 26 to 31, 2015, as directed by CVC. The following are the in Hindi and other implementation programs. Hindi Fortnight highlights: was celebrated at Head Offi ce and Regional Offi ces. Various CMD administered Vigilance Awareness pledge on competitions were organized and prizes were distributed. Oct. 26, 2015 at 11 AM to mark the commencement of SC / ST WELFARE ACTIVITIES Vigilance Awareness Week 2015. Dr Ambedkar Jayanthi was celebrated on 15th April 2015 at On Oct. 26, 2015 after noon, a Guest Lecture by Shri. our Training Centre by inviting Chief Guest from outside and N. Gopalaswami, former Chief Election Commissioner of conducted in a grand manner. India. was organized on the topic ‘Preventive Vigilance’. CORPORATE SOCIAL RESPONSIBILITY (CSR) Slogan contest in English, Tamil and Hindi on “Preventive Vigilance” was organized for the employees of MFL. During heavy fl oods in Chennai, on December 6, 2015, MFL conducted food camp and distributed food packets An Essay Competition on the theme “Preventive and medical kit to around 1000 people at Salaimanagar Vigilance as a tool of Good Governance” was organized village, Manali, adjoining MFL Plant premises. for MFL employees. On December 15, 2015, MFL conducted free medical A similar Essay Competition on the theme “Preventive camp with the help of our Occupational Health Centre Vigilance as a tool of Good Governance” was organized Team under the guidance of Company Medical Offi cer for the School children of two neighboring Schools. which served around 500 people at Salaimangar Village, Prizes were distributed to the winners of the above Manali, Chennai. competitions on Nov 18, 2015 by CMD, MFL. Subsequently on December 25, 2015, MFL distributed X Parliamentary Standing Committee on Personnel, Public around 1000 relief material packets containing 4 kgs Grievances, Law and Justice visited Chennai on June 22-23, of rice, dhoti, sari and bed sheet worth of ` 600 per 2015 for discussions with various institutions, organizations family through the local member of Legislative Assembly and political parties. On June 23, 2015 the Committee held in Manali area, Thiruvottiyur Assembly Constituency, discussions on Vigilance administration in the context of Thiruvallur District. 50th Annual Report 2015 - 16 11 MADRAS FERTILIZERS LIMITED In total, the company has incurred an amount of ` 8.00 lacs STATUTORY INFORMATION towards this noble cause as a part of CSR activities 2015-16. Particulars of Employees and Related Disclosures INVESTOR RELATIONS CELL (IRC) In terms of the provisions of Section 197 (12) of the Companies IRC is functioning in the Company under the Chief Financial Act 2013 read with Rules 5 (2) and 5 (3) of the Companies Offi cer General Manager (F&A) & Company Secretary with (Appointment and Remuneration of Managerial Personnel) members from various Groups to create awareness of the Rules, 2014, it is stated that No employee of your Company was Company’s strength and ensuring timely communication to in receipt of remuneration for any part of the year at a rate which shareholders. is more than ` 5 lacs per month. DIRECTORS Energy, Technology & Foreign Exchange Government of India have appointed the following GOI Nominee The data on Conservation of Energy, Technology Absorption and Directors in MFL Board :- Foreign Exchange Earnings and Outgo in accordance with the a) Dr A K Padhee, IAS (DIN 00730620) Joint Secretary, provisions of Section 134 of Companies Act 2013 are given in the Department of Fertilizers in place of Shri Heeralal Samariya, Annexure-I forming part of this report. IAS (DIN 00054859) effective Jan 14, 2016; and Directors’ Responsibility Statement b) Shri Piyush Srivastava, IES (DIN 07266407) Economic Directors’ Responsibility Statement as required under Section Advisor, Department of Fertilizers in place of Rajiv Yadav, 134 of Companies Act 2013 is furnished in Annexure-II forming IAS, (DIN 00322778) effective Jan 14, 2016. part of this report. c) The Appointments Committee of the Cabinet (ACC) vide Management Discussion and Analysis Report O.M.No.2/13/2016-EO(ACC) dated June 06, 2016 has approved the appointments of the following Non-Offi cial Management Discussion and Analysis Report, as required under Directors on the Board of Madras Fertilizers Limited with Listing Agreement is enclosed as Annexure-III forming part of effect from June 06, 2016 for a period of three years or until this report. further orders, whichever is earlier. Corporate Governance 1) Dr. Hemant A Thakore Your Company is fully compliant with the Corporate Governance 2) CA. Sunil Vashisht guidelines, as stipulated in Securities and Exchange Board of India under Clause 49 of the Listing Agreement and also the 3) Shri C Ramesh Securities and Exchange Board of India (Listing Obligations 4) Smt Vanathi Srinivasan and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”) . Certifi cate received from the Auditors of the The Board placed on record the valuable and outstanding Company regarding compliance of Corporate Governance contribution made by the outgoing Directors Shri Rajiv Yadav, IAS guidelines of SEBI as required under Listing Regulatiions is and Shri Heeralal Samariya, IAS during their tenure as Directors enclosed as Annexure IV forming part of the report. on the Board for the substantial and sustainable development of the Company. Code of Conduct Declaration affi rming compliance with the code of conduct AUDITORS pursuant to the provisions of Regulation 17(5) of the Securities The Comptroller & Auditor General of India have appointed and Exchange Board of India (Listing Obligations and Disclosure M/s B Thiagarajan & Co, Chartered Accountants, Chennai as Requirements) Regulations, 2015 (“Listing Regulations”) is Statutory Auditors of the Company for the year 2015-16. enclosed as Annexure V forming part of this report. 50th Annual Report 2015 - 16 12.
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