CITY COUNCIL MEETING AGENDA TUESDAY OCTOBER 27th, 2020 7:00 P. M. SAN DIMAS COUNCIL CHAMBER 245 EAST BONITA AVENUE
THE OCTOBER 27th, 2020 CITY COUNCIL MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20
THE CITY COUNCIL CHAMBERS WILL BE CLOSED TO THE PUBLIC
Pursuant to the Governor’s Executive Order dated March 17, 2020, the City Council is authorized to hold public meetings via teleconferencing and to make meetings accessible electronically to all members of the public seeking to observe and to address the legislative body. All Brown Act provisions that require the physical presence of City Councilmembers or the public for City Council meetings are waived. Please review page five of this document for instructions on public participation.
A public agenda packet is available for review on the City’s website www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].
CITY COUNCIL: Mayor Emmett Badar, Mayor Pro Tem Denis Bertone, Councilmember John Ebiner, Councilmember Ryan A. Vienna, Councilmember Eric Weber
1. CALL TO ORDER AND FLAG SALUTE
2. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or ask to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.)
3. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.)
Resolutions read by title, further reading waived, passage and adoption recommended as follows:
a. Approve RESOLUTION 2020-57, for Warrant Register October 30, 2020 in the amount of $1,526,825.92. City Council Meeting Agenda October 27th, 2020 Page 2
b. Proposed contract with Kosmont Companies for Real Estate Advisory Services for the Successor Agency Owned Property at 344 W. Bonita Avenue
c. Response to County of Los Angeles Civil Grand Jury Report “A Diet for Landfills: Cutting Down on Food Waste
d. Vehicle Miles Traveled thresholds of significance for purposes of analyzing transportation impacts under the California Environmental Quality Act (CEQA)
RESOLUTION 2020-58, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ADOPTING “VEHICLE MILES TRAVELED” THRESHOLDS OF SIGNIFICANCE FOR PURPOSES OF ANALYZNG TRANSPORTATION IMPACTS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
e. Downtown Street Closures for Holiday Event Filming
f. Informational: CDBG-New Program - COVID-19 Small Business Assistance Grant Program
g. Award of Maintenance Contract to Ortiz and Son, Inc. for Repair of Horse Trail on San Dimas Avenue in the amount of $75,000
h. Approve minutes from the April 14, 2020 and April 28, 2020 City Council meetings.
i. Deny Claim for Curry/Oliason(3005465GRV) vs. City of San Dimas
END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar as presented and with staff recommendations in staff reports.
4. OTHER BUSINESS
a. Approval of Contract with Flock Safety and Automated License Plate Reader (ALPR) Usage and Privacy Policy in the amount of $27,500
RECOMMENDATION: Staff recommends the City Council approve the one-year contract with Flock Safety to install and maintain license plate camera readers in the amount of $27,500, authorize the City Council Meeting Agenda October 27th, 2020 Page 3
Interim City Manager to execute any required agreements, and approve the License Plate Camera/ALPR Usage and Privacy Policy.
b. Senate Bill 1383: Organics Waste Methane Emissions Reductions Impacts
RECOMMENDATION: Staff recommends that the City Council receive information on SB 1383, as it relates to the City of San Dimas and direct staff to work in partnership with Waste Management to implement SB 1383 measures and to ensure compliance with State mandates before penalties can be assessed by the State for non-compliance. c. Relocation of Historical Railroad Cantilever to Rhodes Park
d. COVID-19 Update (Verbal)
e. Gold Line Update (Verbal)
5. ORAL COMMUNICATIONS
a. Members of the Audience (Speakers are limited to five-minutes or as may be determined by the Chair.)
b. City Manager
c. City Attorney
d. Members of the City Council
1) Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d))
2) City Council Initiated Items, Comments and Updates
6. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Brad McKinney, Interim City Manager; Jeff Malawy, City Attorney Unrepresented employees: All unrepresented employees and San Dimas Employees Association
b. PUBLIC EMPLOYEE APPOINTMENT Title: City Manager City Council Meeting Agenda October 27th, 2020 Page 4
c. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: Jeff Malawy, City Attorney Unrepresented employee: City Manager 7. ADJOURNMENT
The next meeting will be on November 10th, 2020 at 7:00 p.m.
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394-6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public inspection at the Administration Counter at City Hall and at the San Dimas Library during normal business hours. In addition most documents are posted on the City’s website at www.sandimasca.gov
Posting Statement: I declare under penalty of perjury that on October 23rd, 2020, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., and on the City’s website www.sandimasca.gov/agendas-minutes/ as required by law.
October 23rd, 2020 ______Date Debra Black, City Clerk
City Council Meeting Agenda October 27th, 2020 Page 5
In order to minimize the spread of the COVID 19 virus, the October 27th, 2020 City Council meeting will be conducted as follows:
1. The City will not make available a physical location for the public to observe the meeting and offer public comment. The City Council Chambers will be closed to the public.
2. Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
3. If you wish to make a comment during Oral Communications or on a specific agenda item, you are strongly encouraged to submit your comment via email by 5:00 P.M. on Tuesday, October 27th, 2020 to the City Clerk at [email protected]
4. If you are watching the live stream and wish to make a comment during Oral Communications or on a specific agenda item as it is being heard, please submit your comment by email, limited to 250 words or less, to the City Clerk at [email protected] before the closure of public comment on the agenda item. Every effort will be made to read your comment into the record, but some comments may not be read due to technical issues or time limitations set by the City Council.
5. You may also call in to make a comment during Oral Communications or on a specific agenda item as it is being heard. You may call (909) 394-6206 before the closure of public comment on the agenda item.
6. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the City Council meeting, please contact the City Clerk's Office at least 24 hours prior to the meeting to ensure reasonable accommodations can be considered and arranged to provide accessibility to participate in the meeting.
The City of San Dimas thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus.
RESOLUTION 2020-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR THE MONTH OF OCTOBER 2020
WHEREAS, the following listed demands have been audited by the Administration Services Manager; and
WHEREAS, the Administration Services Manager has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of October 30th, 2020 in the amount of $1,526,825.92 checks (170090-170198).
PASSED, APPROVED AND ADOPTED this 27th, day of October 2020.
______Emmett G. Badar, Mayor ATTEST:
______Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2020-57 was approved by vote of the City Council of the City of San Dimas at its regular meeting of October 27th, 2020 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
Debra Black, City Clerk
Item 3a Page 1 10/30/2020 WARRANT REGISTER Ck #'s 170090-170198 Total: 1,526,825.92
Item 3a Page 2 City of San Dimas Check Register· WARRANT CHECKS (NO MANUAL) Page: 1 Check Issue Dates: 10/30/2020 - 10/3012020 Oct 21, 2020 04:55PM
Report Criteria: Report type: GL detail Check.Type={<>}"Adjustment" Check.Type= {NOT LIKE) "Manual" Check. Type = {NOT LIKE} 'Void"
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
170090 10/20 10/30/2020 17C090 18845 ACKERMANN, JANEE 10/30/2020 REFUND.UNHEALTHY AIR QUALITY 001.367.001 22.00 22.00
Total 170090: 22.00
170091 10/20 10130/2020 170091 18846 ACUNA, JASMINE 10/3012020 REFUND, UNHEALTHY AIR QUALITY 001.367.001 22.00 22.00
Total 170091: 22.00
170092 10/20 10/30/2020 170092 12320 AGA ENGINEERS INC. 02055-IN SEPT/20 ON-CALL TRAFFICE ENGINEERING 001.4345.020.001 4,335.00 4,335.00 10120 10/30/2020 170092 12320 AGA ENGINEERS INC. 02055-IN SEPT/20 GOLD/LINE SD AVE 073.4120.020.074 3,145.00 3,145.00 1 0/20 10/3012020 170092 12320 AGA ENGINEERS INC. 02056-IN Professional Engineering Consulting Services for Metr 007 4345.660.001 7,928.00 7,928.00
Total 170092: 15.408.00
170093 10120 10/30/2020 170093 10488 ALBERTSON'S-SAFEWAY 801433 OCTOBER BIRTHDAY SOCIAL 001.4412.013.003 7.60 7.60
Total 170093: 7.60
170094 10120 10/30/2020 170094 11318 AMERON POLE PRODUCTS DIV 117654 Provide and Erect Twelve (12) 20CT15 Baseplated Cor 007.4341.041.006 51,297.18 51,297.18
Total 1700S4: 51,297.18
170095 1 0120 10/30/2020 170095 18847 ARVIDSON, MARK 10/30/2020 REFUND, UNHEALTHY AIR QUALITY 001.368.011 14.45 14.45
14.45 Total 170095:
M = Manual Check, V = Void Check
Item 3a Page 3 Cityof San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 2 Check Issue Dates: 10/30/2020 - 10130/2020 Oct 21. 2020 04:SSPM
GL Check Check Vendor Invoice Descnption Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
170096 10/20 10/30/2020 170096 11064 BATTERYWORX, !NC. 109618 CROWN BATTERY 001.4342.011.000 103.33 103.33 10120 1013012020 17C096 11064 BATTERY WORX, INC. 109626 DEKA 12 MO 12V GRP U1L 007.4345.020.002 48.64 48 64
Total 170096: 151.97
170097 10120 10130/2020 17C097 17811 BLUEGREEN CONSULTING SD-WC-5 WALNUT CREEK OPEN SPACE 020.4410.937.022 1,513.30 1,513.30
Total 170097· 1,513.30
170098 10120 10/30/2020 170098 11313 BRICKLEY ENVIRONMENTAL 17408A 1630 E. COVINA BLVD.# 26 040.4112.820.821 3,025.00 3,025.00
Total 170098: 3,025.00
170099 10/20 10/30/2020 170099 10715 BSN SPORTS INC 91059410 HEAVY DUTY ANTI-WHIP NET 008.4414.033.000 196.88 196.88
Total 170099: 196.88
170100 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# l-01783218 001.4420.033.000 2.986.35 2,986.35 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01790909 001.4190.030.000 762.08 762.08 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01789940 001.4190.030.000 30.66 30.66 10120 10130/2020 170100 11930 BUSINESS CARD 1013012020 orncc:::SOLUTION INV# l-01784169 001.4190.030.000 448.39 118.39 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION !NV# 1-01781594 001.4190.030. ODO 462.91 462.91 10120 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01781594 001.4420.033. 000 2,953.18 2,953.18 10/20 1 D/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION !NV# 1-01792:!49 001 .4190.030.000 276.41 276.41 10120 10130/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01792739 001.4190.030.000 168.19 168.19 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01783892 001.4190.030.000 731.46 731.46 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01783892 001.4420.033.000 1.477.70 1.477.70 10/20 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION !NV# 1-01800011 001.4190 030 000 424.95 424.95 10/20 10/3012020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV# 1-01797657 001.4190.030.000 382.43 382.43 10120 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION INV # 1-01795728 001.4190.030.000 26.40 26.40 10120 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 OFFICE SOLUTION !NV# 1-01795181 001.4190.030.000 201.90 201.90 1012□ 10/30/2020 170100 11930 BUSINESS CARD 10/30/2020 JUGODADDY.COM 001.4190.020.002 79.99 79.99
M = Manual Check, V = Void Check
Item 3a Page 4 Cityof San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice hvoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170100: ---11,413.00
170101 10/20 10/30/2020 170101 12393 CALIFORNIA COMMERCIAL PO #20020-4 Pool Maintenance Contract - 13 mas initial term June 2 001.4430.023.000 3,725.00 3,725.00
Total 170101: ---3,725.00
170102 10/20 10/30/2020 170102 11391 CALIFORNIA SURFACING 3923 Repair and leveling of tennis court surfaces, applicatio 023.4410.937 .001 3,300.00 3,300.00 10/20 10/30/2020 170102 11391 CALIFORNIA SURFACING 3924 Repair and leveling of tennis court surfaces.applicalfo 022.4410.937.000 7.400.00 7,400.00
Total 170102: 10,700.00
170103 10/20 10/30/2020 170103 18044 CAMPOS. MONIQUE 10/30/2020 REIMB.CITY NAME PLAQUES STATION LOBBY 001.4210.428.000 49.28 49.28
Total 170103: 49.28
170104 10/20 10130/2020 170104 11065 CERTIFIED MOBILE HOME SOL 623 801 W. COVINA BLVD# 90 034.4802.851.040 2,980.00 2,980.00
Total 170104: --- 2,980.00
170105 10/20 10/30/2020 17010� 11�2!j CHARTER OAK GYMNASTICS I 10/30/2020 INSTR. GYMNSTICS 9/14--10/5/20 001.4420.020.000 571.20 571.20
Total 170105: 571.20
170106 10120 10/30/2020 170106 11850 CHARTER OAK MOBILE HOME 10/30/2020 NOV20 SUDD!H!PHAYAK# 70 034.341.034 407.00 407.00
Total 170106: 407.00
170107 10/20 10/30/2020 170107 11695 COMPUTER VILLAGE 7421 20HR.BLOCK FOR PROJECTS 001.4190.020.002 2.500.00 2,500.00
Total 170107: 2,500.00
M = Manual Check. V = Void Check
Item 3a Page 5 Clty of San Dimas Check Register - WARRANT CHECKS (NO IVIANUAL) Page: Check Issue Dates: 10/3012020 - 10130/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GL Account Amount Amount
170108 10/20 10/30/2020 170108 10384 CORELOGIC SOLUTIONS LLC 30499427 RQ2 NATIONWIDE COMMITMENT PACKAGE 007.4341.020.002 463.50 463.50
Total 170108: 463.50
170109 10/20 10/30/2020 170109 11072 CORODATA SHREDDING, INC. DN 1285544 BOXES FOR DESTRUCTION 9/2112020 001.4190.019.000 99.37 99.37
Total 170109: 99.37
170110 10120 10130/2020 170110 10203 CREATIVE FORMS & CONCEPT 118156 LASER W2, FEDERAL COPY A & B,ENVELOPES 001.4150.018.000 368.93 368.93
Total 170110: 36893
170111 10120 10130/2020 170111 18549 CROSSTOWN ELECTRICAL & D 4300-20-010 EV CHARGING STATIONS 071.4190.041.003 11,985.00 11,985.00 10/20 10/30/2020 170111 18549 CROSSTOWN ELECTRICAL & D 4300-20-010 MUNICIPAL PARKING LOT LIGHTS 007.4341.020.004 4,350.97 4,350.97 10/20 10130/2020 170111 18549 CROSSTOWN ELECTRICAL & D 6505 TO 652 T.S. MAINTENANCE 007.4345.020.002 2.573.93 2,573.93
Total 170111: 18,909.90
170112 10/20 10/30/2020 170112 10871 CSG CONSULTANTS INC 8201337 SEPT'20 BUILDING PLAN REVIEW SVCS 001.4311.020.001 3.952.50 3,952.50
Tu(al 170112: 3,952.50
170113 10120 10/30/2020 170113 11961 DAILY BULLETIN 0000494726 CLASSIFIED ADVERTISING 001.4120.010.000 388_ 16 388.16
Total 170113: 388_16
170114 10120 10/30/2020 170114 10155 DEPARTMENT OF JUSTICE AC 472790 SEPT20 FINGERPRINT APPS X3 001.4150.020.000 96.00 96.00
Total 170114: 96.00
170115 To provide engineering professional services to address the Paseo Alondra slope failure behind 1325 20034-1 001.4212.078.004 1,200 00 1.200_00 10/20 10/30/2020 170115 12379 DJP ENGINEERING INC Paseo Dorado.
M = Manual Check, V = Void Check
Item 3a Page 6 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 5 Check Issue Dates: 1 D/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice !�voice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170115: 1,200.00
170116 10/20 10/30/2020 170116 12210 DMS CONSULTANTS, INC. SD-041-4 Provlde Professional civil engineering design services f 012.4841.702_001 6,665.00 6,665.00 10/20 10/30/2020 170116 12210 OMS CONSULTANTS. INC. SD-041-4. Continue Design for Covina Blvd. Et. Al. Project. Price 073.4841.667.001 1,315.00 1,315.00
Total 170116: 7,980.00
170117 10/20 10/30/2020 170117 18229 DUPEE, KELLY 10/30/2020 REFUND, ACTIVITY CANCELLED 001.367.001 84.00 84.00
Total 170117: 84.00
170118 10120 10/30/2020 170118 12188 ED'S AUTO PARTS 217880 WINDSHIELD WIPES, CONTOUR BLAD 001.4342.011.000 65.71 65.71
Total 170118: 65.71
170119 10120 10/30/2020 170119 18848 EISELE. ANNE 10130/2020 REFUND, UNHEALTHY AIR QUALITY 001.368.011 14.45 14.45
Total 170119: 14.45
170120 10/20 10/30/2020 170120 12340 EWING IRRIGATION PRODUCT 12754523 HUNTER ULTRA, RISER EXTENSION 008.4415.033.000 314.42 314.42 10/20 10/30/2020 170120 12340 EWING IRRIGATION PRODUCT 1276776 TREATED TREE STAKES 075.4443.020.003 25.88 25.88 10/20 10/30/2020 170120 12340 EWING IRRIGATION PRODUCT 12768107 PVC, UVR PVC 90 008.4415.033.000 30.50 30.50 10/20 1013012020 170120 12340 EWING IRRIGATION PRODUCT 12831174 IRRIGATION PARTS 001.4341.033.000 206.81 206 81
Total 170120: 577.61
170121 10/20 10/30/2020 170121 18849 FAULKNER, ANGELINA 10/30/2020 REFUND, UNHEALTHY AIR QUALITY 001.368.011 14.45 14.45
Total 170121: 14.45
170122 10/20 10/30/2020 170122 12358 FEDERAL EXPRESS CORP 7-146-76676 1 SHIPMENT 001.4190.017.000 31.94 31.94
M = Manual Check. V = Void Check
Item 3a Page 7 Cityof San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 6 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Penod- Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170122: 31.94
170123 10/20 10/30/2020 170123 12361 FENCE CRAFT OF UPLAND INC. 182697 LABOR,MATERIAL,CHA1N LINK.BRACE BANDS 001.4341.020.000 3,293.49 ---3,293.49
Total 170123: 3,293.49
170124 10/20 10/30/2020 170124 18850 FRANCO. NORMA 10/30/2020 REFUND, UNHEALTHY AIR QUALITY 001.367.001 44.00 44.00
Total 170124: 44.00
170125 10/20 10/30/2020 170125 16323 GAS COMPANY, THE 10/30/2020 128 217 3300 8 001.4412.022.002 1.05 1_05 10/20 10/30/2020 170125 16323 GAS COMPANY, THE 10/30/2020 132 417 3300 8 001.4411.022.002 177.63 177.63 10120 10/30/2020 170125 16323 GAS COMPANY, THE 10/30/2020 111 417 2828 4 001.4410.022.002 1.48 1.48
Total 170125: 180.16
170126 10120 10/30/2020 170126 18.851 GATES, ABIGAIL 10/30/2020 REFUND, UNHEALTY AIR QUALITY 001.368.011 14.45 14.45
Total 170126: 14.45
170127 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 64140500006 001.4411.022.004 44.52 44.52 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 26341400005 003.4410.022.004 24.25 24.25 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 27374200007 003.4410.022.004 641.30 641.30 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 70101608910 006.4415.022.004 77.10 77.10 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10130/2020 97085200000 001.4415.022.004 490.97 490.97 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 77085200002 001.4415.022.004 128.57 128.57 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 42040200000 001 4415022.004 287.75 287.75 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 22173000005 001.4415.022.004 132.86 132.86 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 13863000009 001.4415.022.004 315.50 315.50 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 39653000008 001.4415.022.004 37.18 37.18 10/20 10/30/2020 170127 16324 GOLDEN STATEWATER CO 10/3012020 96263000000 001.4415.022.004 41.91 41.91 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/3012020 93952400005 001.4415.022.004 429.26 429.26 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 87978200001 001.4415.022.004 =.89 =.89
M = Manual Check, V = Void Check
Item 3a Page 8 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 7 Check Issue Dates: 10/30/2020 - 1D/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
10120 10/30/2020 170127 16324 GOLDENSTATE WATER CO 10130/2020 87721500004 008.4415.022.004 68.52 68.52 10/20 1013012020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 56263000004 001.4415.022.004 41.91 41.91 10/20 10130/2020 170127 16324 GOLDEN STATE WATERCO 10{30/2020 49029451876 008.4415 022.004 72.80 72.80 10120 10130/2020 170127 16324 GOLDEN STATE WATER CO 10{30/2020 10783000002 001.4415.022.004 115.72 115.72 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 22483000000 001.4415.022.004 81.41 81.41 10120 10130/2020 170127 16324 GOLDEN STATE WATER CO 10130/2020 28383000008 001.4415.022.004 90.00 90.00 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 30483000003 008.4414.022.004 1.154.15 1,154.15 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10130/2020 58383000005 001.4415.022.004 238.01 238.01 10120 10130/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 69383000002 008.4415.022.004 41.93 41.93 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 81483000006 001.4415.022.004 77.12 77.12 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 99712200007 008.4415.022.004 216.55 216.55 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 01248100008 008.4415.022.004 72.84 72.84 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 15093000006 001.4415.022.004 506.58 506.58 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 26884200002 008.4415.022.004 214.39 214.39 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 62193000007 001.4415.022.004 446.55 446.55 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 70883000005 001.4415.022.004 94.28 94.28 10/20 10/30/2020 170127 16324 GOLDEN STATEWATER CO 10/3012020 71248171903 008.4415.022.004 169.36 169.36 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 65910445850 001.4415.022.004 334.97 334.97 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 30140200004 001 4415 022.004 232.05 232.05 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 10140200006 001.4415.022.004 240.59 240.59 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/3012020 10183000008 001.4415.022.004 208.73 208.73 10/20 10/30/2020 170127 16324 GOLDENSTATE WATER CO 10/30/2020 41853000002 008.4414.022.004 1,070.50 1,070.50 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10130/2020 91166200005 001.4415.022.004 502.20 502.20 10120 10/3012020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 73753000006 001.4415.022 004 50.50 50.50 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 17263000006 001.4415.022.004 54.78 54.78 10/20 10/30/2020 170127 16324 GOLDEN STATE WATERCO 10/30/2020 80407000009 008.4414.022.004 476.41 476.41 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 75953000009 008.4414.022.004 35.18 35.18 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 56953000009 008.4414.022.004 330.12 330.12 10/20 10130/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 12186200001 001.4415.022.004 1.214.02 1,214 02 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 19063000004 OOB.4415.022.004 68.51 68.51 10120 10/30/2020 170127 16324 GOLDENSTATEWATERCO 10/30/2020 09063000005 001.4415.022.004 353.73 353.73 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 37593000005 001.4410.023.922 337.33 337.33 10120 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 59493000000 053.4410 022.004 88.00 88.00 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10/30/2020 67 493000003 053.4410.022.004 182.27 182.27 10/20 10/30/2020 170127 16324 GOLDEN STATE WATER CO 10130/2020 70683000007 053.4410_022.004 1,201.32 1,201.32
Total 170127, 13,557.39
M = Manual Check, V = Void Check
Item 3a Page 9 City of San Dimas Check Register- WARRANT CHECKS (NO MANUAL) Page: 8 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GL Account Amount Amount
170128 10/20 10/3012020 17C128 16325 GOLDEN STATE WATER CO 10/30/2020 18256100001 053.4410.022.004 25,313.62 25,313.62
Total 170128: ---25,313.62
170129 10120 10/30/2020 17C129 18852 GONZALEZ. MELISSA 10/30/2020 REFUND, CUSTOMER W/DREW 001.367.010 20.00 20.00
Total 170129: 20.00
170130 10/20 10/30/2020 170130 12944 GRAINGER 9675330055 SENSOR ASSEMBLY,CONTROL MODULE.KEY 001.4411.033. 000 436.83 436.83 10/20 10/30/2020 170130 12944 GRAINGER 9684937023 SAFETY GLASSES.GLOVES.BULKHEAD FITTING 001.4341.033.000 90656 906.56 10/20 10/30/2020 170130 12944 GRAINGER 9687408204 MARKING PAINT 001.4345.033.000 141.39 141.39 10/20 10/30/2020 170130 12944 GRAINGER 9687476052 MARKING PAINT.FLAG, TAPE 001.4345.033.000 767.57 767.57
Total 170130: ---2,252.35
170131 10/20 10/30/2020 170131 11104 GST GOLDEN STAR TECHNOLO INV55252 ENDPOINT SVC,SECUREWORKS PACKAGE.INSTA 001.4190.020.002 23,413.02 23,413.02
Total 170131: 23,413.02
170132 10/20 10/30/2020 170132 18853 GUEVARA, LUZ 10/30/2020 REFUND. ACTIVllY CANCELLED 001.367.001 84.00 84.00
Total 170132: 84.00
170133 10/20 10/30/2020 170133 13607 HARRINGTON AUTOMOTIVE, J 052771 SERVICE & LABOR UNIT# 28 001.4342.011.000 26.28 26.28 10/20 10/30/2020 170133 13607 HARRINGTON AUTOMOTIVE, J 052771 SERVICE & LABOR UNIT# 28 001.4342.020.001 60.00 60.00 10/20 10/30/2020 170133 13607 HARRINGTON AUTOMOTIVE, J 052810 SERVICE & LABOR UNIT# 68 001.4342.020.001 440.00 440.00 10/20 10/3012020 170133 13607 HARRINGTON AUTOMOTIVE, J 052810 SERVICE & LABOR UNIT# 68 001.4342.020.001 494.85 494.85
Total 170133: 1,021.13
170134 10/20 10/30/2020 170134 13195 HOLLIDAY ROCK COMPANY INC 1219120 FOB 112 MM PG 64-10 001.4341.033.000 20419 204.19
M = Manual Check, V = Void Check
Item 3a Page 10 City of San Dimas Check Register- WARPANT CHECKS {NO MANUAL) Page: Check Issue Oates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
Gl Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Numter Number Payee Number GLAocount Amount Amount
Total 170134: 204.19
170135 10/20 10/30/2020 170135 18854 HOM, JULIE 10/30/2020 REFUND, UN HEALTHY AIR QUALITY 001.368.011 14.45 14.45
Total 170135: 14.45
170136 10/20 10/30/2020 17C136 13192 HOME DEPOT CREDITSERVIC 5093046 PAINT SUPPLIES 001.4342.033.000 398.48 398.48 10/20 10130/2020 170136 13192 HOME DEPOT CREDIT SERVIC 9093644 WORK.LIGHT 001.4341.033.000 110.15 110.15 10/20 10/30/2020 17C136 13192 HOME DEPOT CREDIT SERVIC 9623905 BLACK POLY SHEETING 001.4411.033.000 66.13 66.13
Total 170136· 574.76
170137 10/20 10/30/2020 170137 13250 INLAND VALLEY HUMANE SOCI 10/30/2020 NOV'20 HUMANE SOCEITY 001.4210.413.000 13,875.58 13,875.58
Total 170137: ---13,875.58
170138 10/20 10/30/2020 170138 18855 JIMENEZ, YORLINA 10/30/2020 REFUND, ACTIVITY CANCELLED 001.367.001 84.00 84.00
Total 170138: 84.00
170139 10/20 10130/2020 170139 11772 JOHNNY ALLEN TENNIS ACADE 10/30/2020 INSTR. TENNIS 9/1-9124/20 001.4420.020.000 652.80 652,80
Total 170139: 652.80
170140 10/20 10/30/2020 170140 13848 KELSOE & ASSOCIATES INC 11182 Surveying for the Design of the San Dimas Avenue Par 072.4125.453.003 3,950.00 3,950.00
Total 170140: 3,950.00
170141 10/20 10130/2020 170141 11187 KOSMONT REALTY 1904.9 017 SEPT'20 BONITA AVE.PROJECT 038.4120.020.004 1,743.30 1,743.30
M = Manual Check. V = Void Check
Item 3a Page 11 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 10 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Cheek Vendor Invoice Description Invoice Invoice Check Period- Issue Date Number Number Payee Number GL Account Amount Amount
Total 170141: 1,743.30 ---
170142 10/20 10/30/2020 17C142 18856 KRAAL, TERRI 10/30/2020 REFUND, ACTIVITY CANCELLED 001.367.001 84.00 84.00
Tota{ 170142: 84.00
170143 10/20 10/30/2020 17(143 14297 LA CO. DEPT OF PUBLIC WOR PW-2010130 SEPT'20 INDUSTRIAL WASTE 006.4310.020.002 2,23257 2,232.57
Total 170143: 2,232.57
170144 10/20 10/30/2020 11u144 14307 LA. COUNTY SHERIFF'S DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.006 26,838.42 26,838.42 10/20 10/30/2020 170144 14307 LA. COUNTY SHERIFFS DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.006 375,738.30 375,738.30 10/20 10/30/2020 170144 14307 L.A. COUNTY SHERIFF'S DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.012 81,328.60 81,328.60 10/20 10/30/2020 170144 14307 LA. COUNTY SHERIFF'S DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.021 40,664.30 40,664.30 10/20 10/30/2020 170144 14307 LA COUNTY SHERIFF'S DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.009 6,087.17 6,087.17 10/20 10/30/2020 170144 14307 LA. COUNTY SHERIFF'S DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.009 9.219.25 9,219.25 10/20 10/30/2020 170144 14307 LA COUNTY SHERIFF'S DEPT 210512AL SEPT'20 CONTRACT SERVICES 001.4210.020.016 22,130.25 22,130.25 10/20 10/30/2020 170144 14307 LA COUNTY SHERIFF'S DEPT 210512AL SEPT20 ALPR SYSTEM 2ND YR. 041.4210.038.002 775.00 775.00 10/20 10/30/2020 170144 14307 LA. COUNTY SHERIFF'S DEPT 210512AL SEPT'2011% LIABILITY INSURANCE 001.4210.020.014 59,386.36 59,386.36
Total 170144: 622,167.65
170145 10/20 10/30/2020 170145 11666 LA VERNE POWER EQUIPMENT 26056 SCOOP.SHRUB HANDLE.CURVED PRUN 001 .4341 033 000 944.86 944.86
Total 170145: 944.86
170146 10/20 10/30/2020 170146 18843 LEVY, DEBBIE 10/30/2020 REFUND, CITE#366124906&899 001.332.001 4.00 4,00
Total 170146: 4.00
170147 10/20 10/30/2020 170147 14275 LIEBERT CASSIDY WHITMORE 1507759 SEPT'20 PROFESSIONAL SERVICES 001 4170.020.001 2,561.10 2,561.10
M = Manual Check, V = Void Check
Item 3a Page 12 City of San Dimas Check Register-WARRANT CHECKS (NO MANUAL) Page: 11 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:SSPM
GL Check Check Vendor Invoice Description Invoice Invoice Check Peliod- Issue Date Number Number Payee Number GL Account Amount Amount
Total 170147: 2,561.10 ---
170148 10120 10/30/2020 170148 15370 LOS ANGELES SUPERIOR GOU 10/30/2020 SEPT'20 CITATIONS 001.332.001 4,614.00 4,614.00 10/20 10/30/2020 170148 15370 LOS ANGELES SUPERIOR COU 10/30/2020 SEPT'20 CITATIONS 001.332.011 1,153.50 ---1,153.50
Total 170148: 5,767.50
170149 10120 10/3012020 170149 10479 LOWE'S HOME IMPROVEMENT 01821 BATHROOM FIXTURES 053.4410.023.000 12.42 12.42 10/20 10130/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02403 TOOLS FOR SHOP 001.4430.015.000 127.51 127.51 10/20 10/3012020 170149 10479 LOWE'S HOME IMPROVEMENT 02460 TOOLS FOR UNIT# 68 001.4410.033.000 11.43 11.43 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02467. LAMP FOR lADERA SERRA PARK 001.4410.031.000 37.95 37.95 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02596 SHOP SUPPLIES 001.4410.033.000 59.24 59.24 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02606. ROOFING SUPPLIES 034.4802.033.001 20.72 20.72 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02640. SUPPLIES FOR CITY HALL 008.4415.033.000 62.93 62.93 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02692 CITY HALL FIRE BACKFLOW 001.4411.033.000 51.94 51.94 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02779 LAD ERA SERRA PK OFFICE RENOVATION 001.4410 031 000 17.65 17.65 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 02780 COMM.BLDG PEST CONTROL 001.4411.033.000 23.27 23.27 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 10/30/2020 CITY HALL STORAGE 001.4411.033.000 39.42 39.42 10/20 10/30/2020 170149 10479 LOWE'S HOME IMPROVEMENT 20817 SUPPLIES FOR CITY HALL 001.4341.033.000 268.35 268.35
Total 170149: 732.83
170150 10/20 10/30/2020 170150 14565 MATHISEN OIL COMPANY, INC. 156383 REGULAR GASOLINE 001.4342.011 .001 2,176.10 2,176.10
Total 170150: 2,176.10
170151 001.4410.023.000 324.00 324.00 10/20 10/30/2020 170151 14580 MC LAY SERVICES INC 11159 filrfc5lli\!i¥��J�fer 10/20 10/30/2020 170151 14580 MC LAY SERVICES INC 11159 W"f?s=l��611iangeout. 001.4410.023.922 85.00 85.00 10/20 10/30/2020 170151 14580 MC LAY SERVICES INC 11161 Scope ofwork (Est. #P13202-2 dated 7/16/20) 021.4430.430.005 14,895.00 14,895.00 t t City permits and in 10/20 10/30/2020 170151 14580 MC LAY SERVICES INC 63035 �/?,P�jf!�YS��ty,e1 !(.ii'm §�L'fll 003.4410.023.001 883.00 883.00 10/20 10/30/2020 170151 14580 MC LAY SERVICES INC 63202 OCT'20 PREV.MAINT.@GOLF COURSE 053.4410.023.000 1 42.00 142.00 10/20 10/30/2020 170151 14580 MC LAYSERVICES INC 64491 MAINT ON 9 ROOFTOP AC UNITS 034.4802.033.001 700.00 700.00 10/20 10/30/2020 170151 14580 MC LAYSERVICES INC 64553 SERVICE ROOFTOP UNITS 001.4410.023.000 187.50 187.50
M = Manual Check, V = Void Check
Item 3a Page 13 City of San Dimas Check Register-WARRANT CHECKS (NO MANUAL) Page: 12 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount ---Amount ---
Total 170151: ---17.216.50
170152 10/20 10/30/2020 170152 18857 MCMURTREY, CARLA 10/30/2020 REFUND, UNHEALTY AIR QUALITY 001.368.011 2890 28.90
Total 170152: 28.90
170153 10/20 10/3012020 170153 14600 MOBILE HOME IMPROVEMENT 2021-715 1205 CYPRESS# 91 034.4802.851.040 2,22000 2.22000
Total 170153: 2,220.00
170154 10120 10/3012020 17C154 10996 NETFILE 6950 3RD QTR SUBSCRIPTION 10/1-12/3112020 001.4190.020.002 1,600.00 1,600.00
Total 170154: 1,600.00
170155 10/20 10/30/2020 170155 18858 NICHOLSON, SHANNON 10/30/2020 REFUND, UNHEALTHY AIR QUALITY 001.367 .001 22.00 22.00
Tola! 170155: 22.00
170156 10/20 10/30/2020 170156 10885 OFFICE SOLUTIONS 1-01800439 OFFICE SUPPLIES 001.4190.030.000 9.06 9.06 10120 10/30/2020 170156 10885 OFFICE SOLUTIONS 1-01001607 OFFICC: SUPPUC:S 001.4100.030.000 18.98 18.98 10/20 10/30/2020 170156 10885 OFFICE SOLUTIONS 1-01801678 OFFICE SUPPLIES 001.4190.030.000 18.98 18.98 10120 10130/2020 170156 10885 OFFICE SOLUTIONS 1-01802541 OFFICE SUPPLIES 001.4190.030.000 66.n 66.77 10120 10/3012020 170156 10885 OFFICE SOLUTIONS l-01802865 OFFICE SUPPLIES 001.4190.030.000 21.89 21.89
Total 170156: 135.68
170157 10/20 10/30/2020 170157 11418 PBS ENGINEERS. INC. 18605 Provide Electrical Engineering services for CC2D19-01 007.4341.041.006 602.50 602.50 10/20 10/3012020 170157 11418 PBS ENGINEERS, INC. 18605. S.D.CIVIC CNT.LIGHTING DESIGN 007.4341.041.006 372.50 372.50
Total 170157: 975.00
M = Manual Check. V = Void Check
Item 3a Page 14 Cityof San Dimas Check Register- WARRANT CHECKS (NO MANU.O.L) Page: 13 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccc.unt Amount Amount
170158 10/20 10130/2020 17D158 12381 PHOENIX GROUP INFORMATIO 092020188 SEPT'20 REGULAR CITATIONS D01.421 D.411.000 11,272.58 11.272.58
Total 170158: 11,272.58
170159 10/20 10/3D/2020 170159 18288 PHOU. AMANDA 10/30/2020 REFUND, UNHEALTY AIR QUALITY 001.367.001 44.00 44.00 10/20 10/30/2020 170159 18288 PHOU. AMANDA 10/302020 REFUND, ACTIVITYCANCELLED 001.367.001 168.00 168.00
Total 170159: 212.00
170160 10/20 10/30/2020 170160 15093 PLUMBING WHOLESALE OUTL S100442598. PLUMBING SUPPLIES & PARTS 001.4410.031.000 215.51 215.51
Total 170160: 215.51
170161 10120 10130/2020 170161 15387 POMONA VALLEY TRANSPORT 10/30/2020 2ND QTR GET-A-BOUT 072.4125.433.000 26,600.00 26,600.00 10/20 10130/2020 170161 15387 POMONA VALLEY TRANSPORT 10/30/2020 2ND QTR DIAL-A-CAB 072.4125.445 ODO 37,000.00 37,000.00
Total 170161· 63,600.00
170162 10/20 10/30/2020 170162 18859 POON, EMMETT 10/3012020 REFUND, UNHEALTHY AIR QUALITY 001.368.011 14.45 14.45
Total '170162: 1�-�5
170163 10/20 1013012020 170163 12288 PRINT CONNECTION 18582 DIE CUT FOLD PLASTIC BAG 001.4420.018.000 386.35 386.35
Total 170163: 386.35
170164 10/20 10/30/2020 170164 15632 PRUDENTIAL OVERALL SUPPL 10/30/2020 23040611 001.4430.019.000 25.13 25.13 10/20 10/3012020 170164 15632 PRUDENTIAL OVERALL SUPPL 10/30/2020 23043692 001.4430.019.000 25.13 25.13 25.13 25.13 10120 10/30/2020 170164 15632 PRUDENTIAL OVERALL SUPPL 10/30/2020 23046663 001.4430.019.000 10120 10/30/2020 170164 15632 PRUDENTIAL OVERALL SUPPL 10/30/2020 23049751 001.4430.019.000 25.13 25.13 10/20 10/30/2020 170164 15632 PRUDENTIAL OVERALL SUPPL 10/3012020 23052865 001.4430.019.000 25.13 25.13
M = Manual Check, V = Void Check
Item 3a Page 15 Cityof San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 14 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21. 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Numl:er Number Payee Number GLAccount Amount Amount
Total 170164: 125.65
170165 10120 10/30/2020 17C165 11420 R_F_ DICKSON CO. INC. 2510471 SEPT20 STREET SWEEPING 001 .4341.020.008 16,136.97 16,136.97
Total 170165: ---16,136.97
170166 10120 10/3012020 17C166 15682 RADIANT WATER INC 10/30/2020 OCT20 SOFT WATER 001.4430.019.000 39.00 39.00
Total 170166: 39.00
170167 10/20 10/30/2020 170167 18291 RAMIREZ, NADIA 10/30/2020 REFUND, UNHEALTHY AIR QUALITY 001.367.001 66.00 66.00
Total 170167: 66.00
170168 10/20 10/30/2020 170168 17867 RAMIREZ, NICHOLAS 10/30/2020 REFUND CITE#355124047 001.332.001 98.00 98.00
Total 170168: 98.00
170169 10/20 10/3012020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT'20 MARTIN HOUSE 001.4411.023.000 30.00 30.00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT'20 SRCNT.COMM.CNT 001.4412.023.000 45.00 45.00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT'20 MARCHANT PARK 001.4410.023.000 35.00 35.00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT'20 LADERA SERRA PARK 001.4410.023.000 28.00 28 00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT20 LONE HILL PARK 0014410.023.000 28.00 28.00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT20 SYCAMORE CYN RANCH 001.4410.023.922 28.00 28_00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT'20 SWIM&RACQUET 001.4430.023.000 35.00 35.00 10/20 10/30/2020 170169 11188 RECONCILED TERMITE & PEST 7458 OCT'20 CITY HALL, COMM. BLDG 001.4411.023.000 100.00 100.00
Total 170169: 329_00
170170 10/20 10/30/2020 170170 12433 RIGHT OF WAY INC. 51109 HANDICAP SIGN 022.4410.603.001 25.13 25.13
M " Manual Check, V "Void Check
Item 3a Page 16 City of San Dimas Check Register- WARRANT CHECKS {NO MANUAL) Page: 15 Check Issue Dates: 1013012020 - 10130/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170170: 25.13
170171 10120 10130/2020 170171 15792 RKA CONSUL TING GROUP 30435 SEPT'20 GOLD LINE / SAN DIMAS 0734120.020.074 1,292.50 1,292.50
Total 170171: ---1,292.50
170172 10120 10130/2020 170172 18844 ROBERTSON'S 786038 SHORT LOAD 007.4341.041.006 1,929.71 1,929.71
Total 170172: 1,929.71
170173 10120 10/30/2020 17C173 18806 ROY ALLEN SLURRY SEAL INC 2021-363 Purchase Order to Construct MC2020-01. Council Awa 002.4841.554.007 273,611.27 273,611.27 10120 10/30/2020 17C173 18806 ROY ALLEN SLURRY SEAL INC 2021-363 SLURRY SEAL MAINT.ZONE 1 & 2 074.4841.554.007 150,979.04 150,979.04 10120 10/3012020 17C173 18806 ROY ALLEN SLURRY SEAL INC 2021-363 SLURRY SEAL MAINT. ZONE 1 & 2 012.4841.554.008 30,000.00 30,000.00 10120 10/30/2020 17C173 18806 ROY ALLEN SLURRY SEAL INC 2021-363 RETENTIO HOLD 002.210.006 22.729.52- 22,729 52-
Total 170173: 431,860.79
170174 10/20 10/30/2020 170174 15975 SAN DIMAS CHAMBER OF COM 10/30/2020 NOV20 PROMOTIONAL SERVICES 001.4190.010 003 1,333.37 1,333.37
Total 170174: 1,333.37
170175 10/20 10/3012020 170175 16016 SAN DIMAS HARDWARE INC 3250201312 MASK.BOLTS.NUTS.WASHERS 001.4345.033.000 58.59 58.59 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3250201514 SNAP LINKS.MISC.HARDWARE 001.4341.033.000 8.43 8.43 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3252101267 CABLE TIES 008.4414.033. 000 13.79 13.79 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3252201192 CABLE TIES 008.4414.033.000 20.66 20.66 10/20 1013012020 170175 16016 SAN DIMAS HARDWARE INC 3252201466 BATTERY 008.4414.020.016 27.57 27.57 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3252201497 STAPLES, FIBER STAPLER 006.4415.033.000 3920 39.20 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3254201263 SNAP BOLTS 008.4414.033.000 53.10 53.10 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3254201449 WIRE BRUSH.CATALYST PENETRT 006.4414.033.000 10.82 10.82 10120 10{30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201157 C & K. SUPLEX RECPTlCLE COVER 001.4430.031.000 37.39 37.39 10120 10{30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201161 TAP CARDED. SCREWS 001.4410.033.000 6.10 6.10 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201163 GASKET MARKER 001.4430.031.000 7.87 7.87 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201195 UTILITY HOSE 001.4430.031.000 5.90 5.90
M = Manual Check, V = Void Check
Item 3a Page 17 City ofSan Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 16 Check Issue Dates: 10/3012020 - 10130/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor lnvoice Description Invoice Invoice Check Period- Issue Date Number Number Payee Number GLAccount Amount Amount
10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201270 ROUND BASE MAGNET 001.4410.033.000 7.38 7.38 10120 10130/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201271 MOUSE GLUE TRAP.RAT&MOUSE GLUE TRAP 001.4411 .033.000 24.40 24.40 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201282 BATTERY 001.4410.033.000 23.63 23.63 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201331 FIREMAN'S NOZZLE.GARDEN HOSE 001.4410.033.000 121.18 121.18 10/20 10130/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201334 HOBBY PAINT MAKER 001.4410.033.000 11.79 11.79 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201353 THEROMSTAT 001.4412.031.000 17.72 17.72 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201361 GASKET, BRACKET.SHELF.ANCHORS 001.4411.033.000 102.50 102.50 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201371 FLY PAPER, TRAP FLEA REFULL,FOGGER 001.4411.033.000 27.59 27.59 10120 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201393 SHELF BRACKET.SCREWS 001.4411 031.000 3.55 3.55 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201398 METALLIC SIVLER 001.4411.031.000 5.90 5.90 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201417 METALLIC SIVLER 001.4411.031.000 11.80 11.80 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201433 PADLOCK COMBO 001.4410.033.000 20.68 20.68 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201463 CAULK LEXEL CLEAR, SILICONE 001.4410.031.000 23.13 23.13 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201476 BALL VALVE.NIPPLE 001.4411.031.000 29.54 29.54 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201498 SENTRY SUPPLY SLIDE LATCH 001.4410.031.000 32.50 32.50 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201509 CAULK LEXEL CLEAR. FOAM TAPE 001.4410.031.000 14.37 14.37 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201510 DUPLEX RECPTICLE COVER 034.4802.033.001 4.42 4.42 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 3352201523 HEX KEY, EXT.BAR 001.4410.033.000 38.41 38.41 10/20 10/30/2020 170175 16016 SAN DIMAS HARDWARE INC 350201330 GAS KEY.GAS VAVLE,TAPE.TIES 001.4342.033.000 67.90 67.90
Total 170175: 877.81
170176 10/20 10/30/2020 170176 17435 SAN GABRIEL VALLEY YWCA 10/30/2020 OCT'20 INTERVALE SENIOR SERVICES 001.4420.013.003 520.00 520 00
Total 170176: 520.00
170177 10/20 10/3012020 170177 10353 SCHERER ELECTRIC INC. MAR 3316 ELECTRIAL REPAIR & LABOR \AI/MATERIALS 021.4430.430.005 2,655.00 2,655.00
Total 170177: 2,655.00
170178 10/20 10/30/2020 170178 12402 SCP DISTRIBUTORS LLC 31752001 ODP KEYED MOTOR & CARTRIDGE 001.4430.015.000 223.00 22300 10/20 10/30/2020 170178 12402 SCP DISTRIBUTORS LLC 31752037 GASKET.GENERAL SVC SEAL ASSY 001.4430.015.000 7.72 7.72 10/20 10/30/2020 170178 12402 SCP DISTRIBUTORS LLC 31752255 BETTERFILTER CARTRIDGES 001.4430.015.000 62.44 62.44 10/20 10/3012020 170178 12402 SCP DISTRIBUTORS LLC 31753257 CARTRIDGES 001.4430.015.000 111.54 111.54
M = Manual Check, V = Void Check
Item 3a Page 18 City of San Dlmas Check Register - WARRANT CHECKS (NO MANUAL) Page: 17 Check Issue Dates: 10130/2020 - 10/30/2020 Oct 21, 2020 04:SSPM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period- Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170178: 404-70
170179 10/20 10/30/2020 170179 10601 SEALMASTER OF SOUTHERN 31525 LIQUID ROAD 001.4341.033.000 914.31 914.31
Total 170179: 914.31
170180 10/20 10/30/2020 170180 16292 SMART & FINAL 050703 OCTOBER HAPPY HOUR SUPPLIES 001.4412.-013.003 58.99 58.99
Total 170180: 58.99
170181 10/20 10/3012020 170181 16310 SOUTHEAST CONSTR PRODUC 2010-147099 #8 & 5 CONCRETE SEWER COVER 0014341.033 000 30.66 30.66
Total 170181: 30.66
170182 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-31-735-6764 007.4341.022.001 19.22 19.22 10120 10/30/2020 170182 16314 SOUTHERN CAUF EDISON CO 10/30/2020 2-37-661-7403 007.4341.022.001 20.26 20.26 10120 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-10-496-8375 007.4341.022.001 2,521.85 2,521.85 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-09-992-4656 007.4341.022.001 213.64 213.64 10/20 10/3012020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-09-992-3914 007.4341.022.001 1,498.31 1.498.31 10120 10130/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-30-875-2146 003.4410_022.001 786 02 786.02 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10130/2020 2-21-930-6174 007.4345.022.001 61.66 61.66 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-02-365-5038 072.4125.453.002 1,322.41 1,322.41 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-30-838-0997 001.4415.022.001 12.24 12.24 10120 10130/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/202D 2-30-838-1011 001.4415.022.001 59.15 59.15 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-18-371-8006 008.4414.022.001 11.44 11.44 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-23-155-8768 008.4415.022.001 37.07 37.07 10/20 10/30/2020 170182 16314 SOUTHERN CALIF EDISON CO 10/30/2020 2-34-248-3054 008.4414.022.001 45.92 45.92
Total 170182: 6.60919
170183 10120 10/30/2020 170183 11431 TIFCO INDUSTRIES. INC. 71594326 DRILL BIT SET.TAMPERPROOF DRIVE BIT 001.4345.033. 000 352.07 352.07
M = Manual Check, V = Void Check
Item 3a Page 19 Cityof San Dimas Check Register· WARRANT CHECKS (NO MANUAL) Page: 18 Check Issue Dates: 10130/2020 - 10130/2020 Oct 21. 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period- Issue Date Number Number Payee Number GL Account Amount Amount
Total 170183: 352.07
170184 10120 10130/2020 170184 18860 TINOCO. ALBERTO 10130/2020 REFUND, UNHEALTY AIR QUALITY 001,368.011 28,90 28.90
Total 170184: 28.90
170185 10/20 10/30/2020 170185 11016 TURF STAR 3303461-00 Toro ProCore 648 walk behind aerator 070.4314 039.037 26,28495 26,284.95
Total 170185: ---26,284.95
170186 10/20 10/30/2020 170186 16524 T-Z!GNS ETC 202010-008 YOUTH SPORT WI NAVYPRINT 001.4420.034.003 30.66 30.66
Total 170186: 30.66
170187 10120 10130/2020 170187 17056 UNDERGROUND SERVICE ALE 920200656 SD101 NEVVTICKET CHARGES 001.4310.016.000 272.35 272.35 10/20 10/30/2020 170187 17056 UNDERGROUND SERVICE ALE DSB2019555 CA.STATE FEE REGULA TORY COSTS 001.4310.016.000 78,28 78.28
Total 170187: 350.63
170188 10/20 10/30/2020 170188 17013 UNIFIRST CORPORATION 3245 158938 UNlrGRMS 001.4410.020.000 46.10 46.10 10/20 10/30/2020 170188 17613 UNIFIRST CORPORATION 3251587046 UNIFORMS 001.4410.029.000 46.10 46.10 10/20 10130/2020 170188 17613 UNIFIRST CORPORATION 325 1587048 UNIFORMS 001.4311.029.000 21.01 21.01 10120 10130/2020 170188 17613 UNIFIRST CORPORATION 3251589386 UNIFORMS 001.4311.029.000 21.01 21.01 10/20 10/30/2020 170188 17613 UNIFIRST CORPORATION 325 1591736 UNIFORMS 001.4410.029. 000 6.12 6.12 10/20 10130/2020 170188 17613 UNI FIRST CORPORATION 325 1591736 UNIFORMS 001.4414.029. ooci 70.65 70.65 10/20 10/30/2020 170188 17613 UNIFIRST CORPORATION 325 1591739 UNIFORMS 001.4410.029.000 49.45 49.45 10/20 10130/2020 170188 17613 UNI FIRST CORPORATION 325 1591740 UNIFORMS 001.4341.029.000 88.95 88,95 10120 10/3012020 170188 17613 UNIFIRST CORPORATION 3251594111 UNIFORMS 001.4410.029.000 6.12 6.12 10120 10/30/2020 170188 17613 UNIFIRST CORPORATION 325 1594111 UNIFORMS 001.4414.029.000 67.30 6i.30 10/20 10/30/2020 170188 17613 UNI FIRST CORPORATION 325 1594114 UNIFORMS 001.4410.029.000 46.10 46.10 10/20 10/30/2020 170188 17613 UNIF!RST CORPORATION 325 1594115 UNIFORMS 001.4341.029.000 88.95 88.95
M = Manual Check, V= Void Check
Item 3a Page 20 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 19 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170188: 557.86
170189 10/20 10/30/2020 170189 18055 URBAN GRAFFITI ENTERPRISE SD22009 SEPT'20 GRAFFITI RMVL 001.4341.020.003 5,542.00 ---5,542.00
Total 170189: 5,542.00
170190 10/20 10/30/2020 170190 18861 VALLEJO, JOSE 10/30/2020 REFUND, UNHEALTHY AIR QUAUTY 001. 368.011 14.45 14.45
Total 170190: 14.45
170191 10/20 10/30/2020 170191 11118 VAN GAALEN CONSTRUCTION 3012-2248 Temporary electric at Horsethlef Canyon Park for the M 001.4420.019.000 2,400.00 2,400.00 10/20 10/30/2020 170191 11118 VAN GAALEN CONSTRUCTION 3012-2330 SVC-CALL,@HORSETHIEF PK.RE-WELD GATE 001.4410.031.000 500.0□ 500.00
Total 170191: 2,900.00 ---
170192 10/20 10/30/2020 170192 18316 VARELA, MARISA 10/30/2020 REFUND, UNHEALTHY AIR OUAUTY 001.367.001 22.00 22 00
Total 170192: 22.00
170193 10120 10/30/2020 170193 11267 WALMART COMMUNITY 10/30/2020 MIGHT MITCS roOTDALL SUPPLIES 001.4420.034.003 142.83 142.83 10120 10/30/2020 170193 11267 WA LMART COMMUNITY 10/3012020 TINY TOTS SUPPLI ES 001.4420.034.001 41.44 41.44 10120 10/3012020 170193 11267 WA LMART COMMUNITY 10/30/2020 SENIOR CENTER SUPPLIES 001.4412.013.003 21.40 21.40 10/20 10/30/2020 170193 11267 WALMART COMMUNITY 10130/2020 HALLOWEEN SUPPLI ES 001.441 2.013.003 48.05 48.05
Total 170193: 253.72
170194 10120 10/30/2020 170194 10860 WA LTERS WHOLESALE ELECT S116532342. MOGUL 008.4414.033.000 223.56 223.56 10/20 10/30/2020 170194 10860 WALTERS WHOLESALE ELECT $116532342. WIRE MARK BOOK 008.4414.033.000 573.24 573.24
Total 170194: 796.80
M = Manual Check, V = Void Check
Item 3a Page 21 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 20 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GL Account Amount Amount
170195 10/20 10/30/2020 170195 10242 WATERLINE TECHNOLOGIESIN 5504125 HYPOCHLORITE SOLUTIONS 001.4430.023.000 327.41 327.41 10120 10/30/2020 170195 10242 WATERLINE TECHNOLOGIES IN 5508255 HYPOCHLORITE SOLUTIONS 001.4430.023.000 183.17 183.17 10/20 10/30/2020 170195 10242 WATERLINE TECHNOLOGIES IN 5508565 CALCIUM CHLORIDE PELLETS 001.4430.023.000 210.79 210.79 10120 10/30/2020 170195 10242 WATERLINE TECHNOLOGIES IN 5508601 HYPOCHLORITE SOLUTIONS 001.4430.023 000 309.75 309.75 10120 10130/2020 170195 10242 WATERLINE TECHNOLOGIES IN 5509044 HYPOCHLORITE SOLUTIONS 001.4430.023.000 345.93 345.93
Total170195: 1,377.05
170196 10120 10/30/2020 170196 10656 WESBY DANCE COMPANY 10/30/2020 INSTR. DANCE 9/8-10/13120 001.4420.020.000 596.40 59B.40
Total 170196: 598.40
170197 10120 10/3012020 170197 17616 WELLS FARGO 10/30/2020 JUAMAZON.COM-TV BRACKET {)01.4420.033.000 76.52 76.52 10/20 10/30/2020 170197 17616 WELLS FARGO 10/301202() JL/MICROSOFT-USAGE CHARGES 001.4190.020.002 717.50 717.50 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 JL/MICROSOFT-USAGE CHARGES 001.4190.020.002 100.00 100.00 10/20 10/30/2020 170197 17616 WELLS FARGO 10130/2{)20 JUAMAZON.COM-EXTENSIONCABLE 001.4212.033.000 8.75 8.75 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 JUCISCO-WEBEX 001.4190.020.002 14.95 14_95 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 JUAMAZON.COM-USB CABLE 001.4190.030.0()1 27.16 27.16 10/20 10/3012020 170197 17616 WELLS FARGO 10/30/2020 JUAMAZON.COM-DUAL PORT PLUG CHARGER 001.4190.030.001 14.22 14.22 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 JUAMAZON.COM-TELEPHONE CORDS 001.4190 030.001 65.50 65.50 10/20 10/30/2()20 170197 17616 WELLS FARGO 10/30/2020 JUCISCO-WEBEX STARTER 001.4190.020.002 14.95 14.95 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 JUAMAZON.COM-USB FASTER CHARGER 001.4190.030.001 9.84 9.84 10/20 10/30/2020 170107 17616 WELLS FARGO 10/30/2020 SV/GIFT CARDS MINI B 001.4150.431.000 200.00 200.00 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 KF/BHN GIFT CARDS-INTERVIEW PANEL LUNCH 91 001.4190.033.000 29.94 29.94 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 KF/BHN GIFT CARDS-INTERVIEW PANEL LUNCH 9/ 001.4190.033.000 29_94 29_94 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 KF/BHN GIFT CARDS- INTERVIEW PANEL LUNCH 9/ 001.4190.033.000 29.94 29.94 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 KF/SWEET & SAVORY-INTERVIEW PANEL LUNCH 9 001.4190.033.000 65.42 65.42 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 KF/DAILY DONUTS-INTERVIEW PANEL SNACKS 9/1 001.4190.033.000 10.95 10.95 10/20 10130/2020 170197 17616 WELLS FARGO 10/30/2020 KFIALBERTSONS-INTERVIEW PANEL DRINKS 9/15 001.4190.033.000 8.22 B.22 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BM/SURVEY MONKEY-TEAM ADVANTAGE 001.4190.030.000 900_00 900_00 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BM/CONSTANT CONTACT-WEBSITE SUPPORT 001.4190.010.004 225.00 225.00 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BM/PALERMO CAFEL-LUNCH 9/19 001.4110.021.000 10.35 10.35 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BM/VONS-COUNCITYSNACKS 9119 001.4110.021.000 11.98 11.98 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BS/AMAZON. COM-HAND SANITIZERS 001.4212.033.000 39.40 39.40 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BS/AMAZON-PLEGE FURNITURE SPRAY 001 4410_031 000 38.46 38.46 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 BS/G2 GRAPHICS 001.4212.033.000 840.11 840.11
M = Manual Check, V = Void Check
Item 3a Page 22 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 21 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21. 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
10/20 10/30/2020 17C197 17616 WELLS FARGO 10/30/2020 BS/HARBOR FREIGHT-CAMERA CASE 001.4410.015.000 79.37 79.37 10/20 10/30/2020 17C197 17616 WELLS FARGO 10/30/2020 BS/AMAZON.COM-MOBILE WHITEBOARD 001.4411.033.000 170.27 170.27 10/20 10/30/2020 17(197 17616 WELLS FARGO 10/30/2020 BS/AMAZON.COM-WHITE CHART PAPER 001.4411.033.000 41.46 41.46 10120 10/3012020 17C197 17616 WELLS FARGO 10/30/2020 BS/AMAZON.COM-RETRACABLE KEY CLIP 001.4411.033.000 50.35 50.35 10/20 10/30/2020 17C197 17616 WELLS FARGO 10/30/2020 SF/NATL CONST.SPORTSPLEX RENTAL 021.4410.605.002 500.00 500.00 10/20 10/30/2020 17C197 17616 WELLS FARGO 10/30/2020 SF/NATL CONST.SPORTSPLEX RENTAL 021.4410.605.002 612.40 612.40 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 SF/WABASHVALLE-TRASH CANS 008.4414.033.000 2,536.06 2,536.06 10/20 10/30/2020 17()197 17616 WELLS FARGO 10/30/2020 DB/KFC-CllY COUNCIL MEAL 918 001.4110.021.000 45.68 45.68 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 DB/IIMC~ANNUAL MEMBERSHIP 001.4120.016.000 235.00 235.00 10/20 10/3012020 170197 17616 WELLS FARGO 10/30/2020 DB/PALERMO CAFE-CONCIL LUNCH 9/19 001.4110.021.000 59.00 59.00 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 DB/LEAGUE OF CA CITIES-CONF.REGIST.VIENNA 001.4110.021.000 50.00 50.00 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 TP/HASTY AWARDS-RUNNING SCARED SK MEALS 001.4420.034.010 587.50 587.50 10120 10/30/2020 170197 17616 WELLS FARGO 10/3012020 TP/OFF!Cf DEPOT-DRY ERASSE BOARD 001.4420.033.000 143.19 143.19 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 TP/ZOOM U.S.-MONTHLY WEBINAR 001.4412.013.003 40.00 40.00 10120 10/30/2020 170197 17616 WELLS FARGO 10130/2020 TP/SWANK MOTION PICTURES MOVE RENTALS 001 4420.034.010 915.00 915.00 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/ACCO INV #20022058 001.4411.023.000 2,269.15 2,269.15 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/ACCO INV #20022058 001.4412.023.000 752.23 752.23 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/ACCO INV#20015538 001.4411.023.000 2,269.15 2,269.15 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/ACCO INV #20015538 001.4412.023.000 752.23 752.23 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/ACT NOW !NV#22208 001.4120,021.000 1,040.25 1,040.25 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/AUATHORIZE NET-CREDIT CARD FEE 001.4190.020.019 53.95 53.95 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/CORODATA-INV #RS4626066 001.4190.019.000 136.18 136.18 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/LSL-INV#40039 001.4190.020.000 18,735.00 18,735.00 10/20 10130/2020 170197 17616 WELLS FARGO 10/30/2020 MO/LSL~INV #40039 038.4120.020.521 8,100.00 8,100.00 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/LSL-INV #40039 034.4120.020.0D1 1,600.00 1,600.00 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/WEBLIFE STORE-MAILBOX CLUSTER MONTE 034.4802.015.000 1,542.85 1,542.85 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MOITPX-INV# 133386132-0 001.4190.020.034 1,446.16 1,446.16 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #310157 4583 001.4190.020.034 275.95 275.95 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #2091880368 001.4410.022003 170.25 170.25 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #2091880369 001.4190.020.034 138.07 138.07 10/20 10130/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #2091880368 001.4411.022.003 108.93 108.93 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #2091880363 001.4412.022.003 56.75 56.75 10/20 10/30/2020 170197 17616 WELLS FARGO 10130/2020 MO/FRONTIER ACCT #2091880369 001.4430.022.003 97.97 97.97 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #2091880368 003 4410 022.003 180.47 180.47 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/FRONTIER ACCT #2091880368 001.4342.020.003 37.39 37.39 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/SPECTRUM ACCT #0376343 001.4190.020.034 204.98 204.98 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/SPECTRUM ACCT #0255547 001.4212.033.000 45.61 45.61 10/20 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 MO/SPECTRUM ACCT #0011494 001.4190.020.034 130.30 13030 10120 10/30/2020 170197 17616 WELLS FARGO 10/30/2020 JUAMAZON.COM-EXTENSION CABLE 001.4212.033.000 6.55 6.55
M = Manual Check. V = Void Check
Item 3a Page 23 City of San Dimas Check Register- WARRANT CHECKS (NO MANUAL) Page: 22 Check Issue Dates: 10/3012020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Check Check Vendor Invoice Description Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount Amount
Total 170197: 49.704.75
170198 1 0/20 10/30/2020 170198 12070 WEST COAST ARBORISTS INC 165037 20-21 TREE PLANTING 008.4415.020.013 835.05 835.05 10/20 10/30/2020 170198 12070 WEST COAST ARBORISTS INC 165038 20-21 TREE MAINTENANCE 008.4415.020.008 8,757.20 8,757.20
Total 170198: 9,592.25
Grand Totals: 1,526,825.92
Summary by General ledger Account Number
GLAccount Debit Credit Proof
001.210.001 .00 797,913.39- 797,913.39- 001.332.001 4,716.00 .00 4,716.00 001.332.011 1,153.50 .00 1,153.50 001.367.001 746.00 .00 746.00 001.367.010 20.00 .00 20.00 001.368.011 158.95 00 158.95 001.4'.10.021.000 177.01 .00 177.01 001.4'.20.010.000 388.16 .00 38816 001 A '.20.016.000 235.00 .OD 235.00 001.4'.20.021.000 1,040.25 .00 1,040.25 001-4'.50.018.000 368.93 .00 368.93 001.4' 50.020.000 96.00 .00 96.00 001.4'.50.431.000 200.00 00 200.DO 001.4170.020.001 2,561.10 .00 2,561.10 001.4190.010.003 1.333.37 .00 1,333.37 001.4190.010.004 22500 .00 22s.oo 001.4190.017.000 31.94 .00 31.94 001.4190.019.000 235.55 .00 235.55 001.4190.020.000 18,735.00 .00 18,735.00 001.4190.020.002 28,440.41 .00 28,440.41 001.4190.020.019 53.95 .00 53.95 001.4190.020.034 2,195.46 .00 2,195.46
M = Manual Check, V = Void Check
Item 3a Page 24 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 23 Check Issue Dates: 10/3012020 - 10/3012020 Oct 21, 2020 04:55PM
GLAcccunt Debit Credit Proof
001.4190 030 000 4.951.46 .00 4,951.46 001 .4190.030.001 116.72 .00 116.72 001.4190.033.000 174.41 .00 174.41 001.4210.020.006 402,576.72 .00 402,576.72 001.4210.020.009 15.306.42 .00 15,306.42 001.4210 020012 81.328.60 .00 81,326.60 001.4210.020.014 59,386.36 .00 59,386.36 001.4210.020.016 22,130.25 .00 22,130.25 001.4210.020.021 40,664.30 .00 40,664.30 001.4210.411.000 11.272.58 .00 11,272.58 001.4210.413.000 13,875.58 .00 13,875.58 001.4210.428.000 49.28 .00 49.28 001.4212.033.000 940.42 .00 940.42 001.4212.078.004 1,200.00 .00 1.200.00 001.4310.016.000 350.63 .00 350.63 001.4311-020.001 3,95250 .00 3,952.50 001.4311.029.000 42.02 .00 42 02 001.4341.020.000 3,293.49 .00 3,293.49 001 .4341.020.003 5,542.00 .00 5.542.00 001.4341.020.008 16,136.97 .00 16.136.97 001 .4341 029.000 177.90 .00 177.90 001.4341.033.000 3,594.32 .00 3,594.32 001.4342.011.000 195.32 .00 195.32 001.4342.011.001 2,176.10 .00 2,176.10 001.4342.020.001 994.85 .00 994.85 001.4342.020.003 37.39 .00 37.39 001.4J42.033.000 4GG.38 .00 466.38 001.4345.020.001 4,335.00 .00 4,335.00 001.4345.033.000 1,319.62 .00 1,319.62 001.4410.015.000 79.37 .00 79.37 001.4410.022.002 1.48 .00 1.48 001.4410. 022.003 170.25 .00 17D25 001.4410.023.000 602.50 .00 602.50 001.4410.023.922 450.33 .00 450.33 001.4410.029.000 199.99 .00 199.99 0□1.4410.031.000 879.57 .00 879.57 001.4410.033.000 299.84 .00 299.84 001.4411.022.002 177.63 .00 177.63 001.4411.022.003 108.93 .00 108.93 001.4411.022.004 44.52 .DO 44.52
M � Manual Check, V � Void Check
Item 3a Page 25 Citf of San Dimas Check Register-WARRANT CHECKS (NO MANUAL) Page· 24 Check Issue Dates: 10/30/2020 - 10130/2020 Oct 21, 2020 04:55PM
GLAccount Debit Cred,t Proof
001.4411.023.000 4,668.30 .00 4,668.30 001.44·11.031.000 50.79 .00 50.79 001.4411.033.000 1,034.16 .00 1,034.16 001.4412.013.003 176.04 .00 176.04 001.4412.022.002 1.05 .00 1.05 001.4412.022.003 5675 00 56.75 001.4412.023.000 1,549.46 .00 1,549.46 001.4412.031.000 17.72 .00 17.72 001.4414.029.000 137.95 .00 137.95 001.4415.022.001 71.39 .00 71.39 001 4415.022.004 6,970.04 .00 6,970.04 001.4420.013.003 520.00 .00 520.00 001.4420.018.000 386.35 .00 386.35 001.4420.019.000 2,400.00 .OD 2,400 00 001.4420.020.000 1,822.40 .OD 1,822.40 001 .4420.033.000 7.636 94 00 7,636 94 001.4420.034.001 41.44 .OD 41.44 001.4420.034.003 173.49 .00 173.49 001.4420.034.010 1,502 50 00 1,50250 001.4430.015.000 532.21 .00 532.21 001.4430.019.000 164.65 .00 164.65 001.4430.022.003 97.97 .00 97.97 001 .4430.023.000 5,137.05 .00 5,137.05 001.4430.031.000 5116 .DO 51.16 002.210 001 22,729.52 273,611.27- 250,881.75- 002.210.006 .00 22,729.52- 22,729.52- 002.4841.554.007 273.611.27 .OD 273,611.27 003.210.001 .OD 2,515.04- 2,515.04- 003.4410.022.001 786.02 _oo 786.02 003.4410.022.003 180.47 .00 180.47 003.4410.022.004 665.55 .00 665.55 003.4410.023.001 883.00 _oo 883.00 006.210.001 .OD 2,232.57- 2,232.57- 006.4310.020.002 2,232.57 _oo 2,232.57 007.210.001 .00 73,901.87- 73,901.87- 007.4341.020.002 463.50 _oo 46350 007.4341. 020.004 4,350.97 .OD 4,350.97 007.4341.022.001 4,273.28 .00 4,273.28 007.4341.041.006 54,201.89 .OD 54,201.89 007.4345.020.002 2,622.57 .00 2,622.57
M = Manual Check, V = Void Check
Item 3a Page 26 City of San Dimas Check Register - WARRANT CHECKS (NO MANUAL) Page: 25 Check Issue Dates: 10/30/2020 - 10/30/2020 Oct 21, 2020 04:55PM
GLAccount Debit Credit Proof
007.4345.022.001 61.66 .00 61.66 007.4345.660.001 7,928.00 .00 7,928.00 008.210.001 .00 17,857.77- 17,857.77- 008.4414.020.016 27.57 .00 27.57 008.4414.022.001 5736 .00 57.36 008.4414.022.004 3,066.36 .00 3,066.36 008.4414.033.000 3,628.11 .00 3,628.11 008.4415.020.008 8,757.20 .00 8,757.20 008.4415.020.013 835.05 .00 835.05 008.4415 .022.001 37.07 .00 37.07 008.4415 022.004 1,00200 .00 1,002.00 008.4415 .033.000 447.05 .00 447.05 012.210.001 .oo 36,665.00- 36,665.00- 012.4841.554.008 30,000.00 .00 30,000.00 012.4841 702.001 6,665.00 .00 6,665.00 020.210.001 .00 1,513.30- 1,513.30- 020.4410.937.022 1,513.30 .GO 1,513.30 021.210.001 .00 18,662.40- 18,662.40- 021.4L10.605.002 1,112.40 .00 1,112.40 021.4L30.430.005 17,550.00 .00 17,550.00 022.210.001 .00 7,425.13- 7,425.13- 022.4, 10.603.001 25.13 .00 25.13 Q22.4L 10.937.000 7,400.00 .OD 7,400.00 023.210.001 .00 3,300.00- 3,300.00- 023.4410.937.001 3,300.00 .00 3,300.00 034.210.001 .00 9,474.99- 9,474.99- 034.341.034 407.00 .00 407.00 034.4120.020.001 1,600.00 .00 1,600.00 034.4802.015.000 1,542.85 .00 1,542.85 034.4802.033.001 725.14 .00 725.14 034.4802 851.040 5,200.00 .00 5,200.00 038.210.001 .00 9,843.30- 9,843.30- 038.4'.20.020.004 1,743.30 .00 1,743.30 038.4 � 20.020.521 8,100.00 .00 8,100.00 040.210.001 .00 3,025.00- 3,025.00- 040.4112.820.821 3,025.00 .00 3,025.00 041.210 001 .00 775.00- 775.00- 041.4210. 038.002 775.00 .00 775.00 053.210.001 .00 26,939.63- 26,939.63- 053.4410.022.004 26,785.21 .00 26,785.21
M = Manual Check, V = Void Check
Item 3a Page 27 City of San Dimas Check Register- WARRANT CHECKS (NO MANUAL) Page: 26 Check Issue Dates: 1013012020 - 10/30/2020 Oct 21, 2020 04:55PM
GL Account Debit Credit Proof
053.4L10 023.000 154.42 .00 154.42 070210.001 .00 26,284.95- 26,284.95- 070.4314.039.037 26.284.95 .00 26,284.95 071,210.001 .00 11,985.00- 11,985.00- 071.4190.041.003 11,985.00 .00 11,985.00 072.210.001 .00 68,872.41- 68,872.41- 072.4125.433.000 26,600.00 .00 26,600.00 072.4125.445.000 37,000.00 .00 37,000.00 072.4125.453.002 1,322.41 .00 1,322.41 072.4125.453.003 3,950.00 .00 3,950.00 073.210.001 .00 5,752.50- 5,752.50- 073.4120.020.U74 4.43/.bU .00 4,437.50 073.4841.667.001 1,315.00 .00 1,315.00 074.210.001 .00 150, 979.04- 150,979.04- 074.4841.554.007 150,979.04 .00 150.979.04 075210.001 .00 25.88- 25.88- 075.4443.020.003 25.88 .00 25.88
Grand Totals: 1,572,284.96 1,572,284.96- .00
Dated: ______
Mayor:
City Council· ______
City Recorder: ______
M = Manual Check, V = Void Check
Item 3a Page 28 City of San Dlmas Check Register- WARRANT CHECKS (NO MANUAL) Page: 27 Check Issue Dates: 10/30/2020 • 10/30/2020 Oct 21, 2020 04:55PM
GL Acccunt Debit Credit Proof
Report Criteria: Report type GL detail Check.Type={<>} "Adjustment" Check.Type= {NOT LIKE} "Manual" CheckType = {NOT LIKE} "Void"
M = Manual Check, V = Void Check
Item 3a Page 29 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Subject: Proposed contract with Kosmont Companies for real estate advisory services for the Successor Agency owned property at 344 W. Bonita Avenue ______
SUMMARY The proposed contact with Kosmont Companies for real estate advisory services, due diligence services, exclusive negotiation agreement services, and brokerage services for the property at 344 W. Bonita Avenue
BACKGROUND
The City originally retained Kosmont Companies on May 2, 2019 to assist with initial outreach to various developers and potential restaurant and retail tenants regarding the City/Successor Agencies project objectives and to identify and evaluate tangible opportunities and development approaches for the property at 344 W. Bonita Avenue. Kosmont Companies has assisted the City/Successor Agency in selecting a commercial development project and preferred developer that creates a sense of place, which will be used and supported by the San Dimas community.
The initial contracts were for pre-sale/disposition real estate advisory/technical services in order to identify and evaluate a preferred development concept. The preferred concept is with Pioneer Square LLC. The Project, as proposed, includes a mix of commercial, hospitality, and residential uses on the Property. Kosmont Companies has led negotiations with Pioneer Square LLC for price/terms of potential transfer of Property, including an Exclusive Negotiating Agreement (ENA).
The proposed contract would allow Kosmont Companies to provide follow-on pre-sale/disposition real estate advisory/technical services to evaluate a preferred commercially viable initial blended use development concept, as proposed by Pioneer Square LLC and other deliverables during the period of the ENA. In addition, Kosmont Companies would review and assist with negotiation of specific deal and business terms in the Disposition and Development Agreement (DDA) or similar agreement with Pioneer Square LLC.
Item 3B Page 1 Kosmont Companies Services Page 2 October 27, 2020
RECOMMENDATION
Staff recommends that the City Council approve the contract with Kosmont Companies in an amount not to exceed $50,000 and authorize the City Manager to execute any necessary documents.
Respectfully submitted,
Brad McKinney Interim City Manager
Attachment:
Proposed Contact
Item 3B Page 2
October 2, 2020
Brad McKinney, Interim City Manager City of San Dimas 245 East Bonita Avenue San Dimas, CA 91773
Re: Follow-On Proposal for Pre-disposition Real Estate Advisory/Due Diligence Services & Brokerage Services
Dear Mr. McKinney,
Kosmont Real Estate Services (“KRES”) dba Kosmont Realty (“KR”), a licensed California brokerage firm (#02058445), (“Kosmont” or “KR” or “Broker”) is pleased to present this follow-on work plan and budget proposal to the San Dimas Successor Agency (“Successor Agency” or “SA”) and City of San Dimas (“City”) (collectively referred to as “Client”) for pre-disposition real estate advisory/due-diligence services and brokerage services in connection with the future sale and disposition of an approximately 3.57-acre property (“Property”) located at 344 W. Bonita Avenue and 108 and 112 N Cataract Avenue in the City of San Dimas, CA.
This proposal serves as an Agreement when executed and returned by Client to Kosmont.
I. BACKGROUND AND OBJECTIVE
Kosmont was retained on May 2, 2019 (“Original Agreement”), subsequently amended on January 21, 2020 (“First Amendment”), by the Client to assist with initial outreach to various developers and potential restaurant and retail tenants regarding the City/SA’s project objectives and to identify tangible opportunities and development approaches; evaluate potential disposition options related to developing commercial uses over the entire site; or alternatively, to evaluate placement of restaurant/retail uses in conjunction with a brand-name hotel; and help City/SA select a commercial development project/preferred developer that creates a sense of place, which will be used/supported by its community and surrounding neighborhood.
Since that time, KR has assisted City/SA staff identify, evaluate, and select a commercial developer (Pioneer Square LLC (“PSQ” or “Developer)) as well as review/assist with negotiation of specific deal/business terms in the Exclusive Negotiation Agreement (“ENA”) or similar agreement with PSQ, including price/terms of potential transfer of Property and a series of expected due diligence deliverables (e.g. market studies, preliminary pro-forma, outreach plan, financial sources of equity/debt, etc.) and City/SA expenses and good faith deposits.
The Client has requested that Kosmont provide follow-on pre-sale/disposition real estate advisory/technical services in to evaluate a preferred commercially viable initial blended- use development concept (“PSQ Project” or “Project”)), as proposed by Pioneer Square LLC (“PSQ” or “Developer) and other deliverables during the period of the ENA as well
1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com Kosmont Agreement Page 1 City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 2 of 10
as review/assist with negotiation of specific deal/business terms in the Disposition and Development Agreement (“DDA”) or similar agreement with Pioneer Square LLC.
The following scope of services outlines the specific tasks and assignments associated with the aforementioned services.
II. SCOPE OF SERVICES
The major tasks to be performed by KR that will comprise this assignment are described as follows:
Task 1: Pre-Transaction Due Diligence Activities (Completed)
Kosmont’s efforts to assist and support the City/SA with current discussions with the selected Developer and assistance with data gathering/research and review of underlying documents related to the Property are currently underway in preparation for an anticipated Closed Session with the City Council/SA Board in January to discuss next steps.
Task 2: City Council/SA Board Closed Session Discussion (Completed)
Kosmont to provide Client brief PowerPoint for the City Council/SA Board that will provide an update of discussions with the Developer (since the last Closed Session on 12/10/2019) and outline of some potential strategic considerations as it pertains to a potential process/timing/structure and a recommendation(s) for a go-forward strategy related to future negotiations with the selected Developer to consummate a public-private transaction. KR is available to also provide collateral marketing material regarding an overview of sale and disposition process for the community.
Kosmont anticipates one (1) in-person meeting with City Council/SA Board associated with this Task.
Task 3: Initial Public-Private Transaction Negotiation Assistance
As of September 2020, City and Developer have entered into an ENA for the proposed blended-use development project (including a mix of commercial, hospitality, and residential uses on the Property). City has requested that Kosmont assist with the next phase, which includes initial negotiation and public-private transaction structuring of a conveyance instrument (e.g. DDA or other Transaction Documents) and review and evaluation of specific deliverables and project feasibility as follows:
KR is available to make a presentation and/or be available for questions, to be mutually agreed upon between City and KR, as part of the City Council/Successor Agency Board’s meeting to consider a possible ENA with Developer. (Completed)
In coordination with the City & City Attorney, assist with initial review of draft ENA and negotiation of business terms (e.g. purchase price, deposit, Developer
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 2 City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 3 of 10
responsibilities (e.g. performance measures), remedies, etc.) with Developer. (Completed)
Conduct Closed Session with City Council regarding an overview/workshop on the ENA process and prospective deal terms/timing. (Completed)
Assist City with preparation of agenda materials (e.g. Staff Report) as well as attend/participate in City Council meeting regarding review and consideration of approval of ENA. (Completed)
Assist City/City Attorney with initial review and draft DDA and negotiation of business terms (e.g. purchase price, deposit, Developer responsibilities (e.g. performance measures), remedies, etc.) as well as additional transaction documentation (e.g. Development Agreement) with Developer, as mutually agreed upon between KR and City/SA.
In coordination with City/City Attorney, work with the Developer to ensure compliance with ENA terms and timing of deliverables, receipt of deposits, etc. in accordance with the schedule of performance.
Upon receipt of materials/information from Developer:
o Preliminary development pro forma review and financial feasibility evaluation of up to two (2) project concepts from Developer
o Preliminary review of Developer’s evidence of financing availability as well as development and financing partnerships and structure
o Initial review of due diligence reports and market data/studies provided by Developer (e.g. retail/restaurant, office, and residential) as necessary.
Kosmont, in coordination with the Client, will prepare and present a brief PowerPoint summary presentation at one (1) meeting of the City Council/SA Board that outlines key findings/observations from preliminary financial and market viability assessments of Developer’s proposal/concept for purposes of negotiations regarding the future sale and disposition of the Property anticipated to occur after the Developer’s due diligence and submission of key deliverables.
Assist City with preparation of agenda materials (e.g. Staff Report) as well as attend/participate in one (1) City Council/SA meeting regarding review and consideration of approval of DDA or similar instrument.
Assist City with preparation of agenda materials (e.g. Staff Report) and other collateral information (as may be necessary) as well as attend/participate in one (1) Los Angeles County Consolidated Oversight Board meeting regarding review and consideration of approval of transaction.
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 3
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 4 of 10
Kosmont anticipates two (2) additional in-person and/or virtual meetings with either City/SA staff, developer, and/or with City Council/SA Board regarding discussions pertaining to work associated with this Task.
Note: Kosmont will be available to assist in further DDA or Transaction Documents negotiations and project advisory as directed by Client, time and budget for which will be outlined at the appropriate time in a follow-on scope to be approved by Client in advance.
III. PROJECT TEAM
Consultant Team will be led by Mr. Julio Fuentes, Senior Managing Director with project support from Mr. Brian Moncrief, Senior Managing Director. Mr. Larry J. Kosmont, CRE, Chairman & CEO, will provide project advisory and strategic services as needed, in support of the Client and Project Team.
III. SCHEDULE AND REQUIRED DATA
Consultant is prepared to commence work upon receipt of executed Agreement.
IV. COMPENSATION
Compensation for Task 3 is estimated at an initial $50,000 for professional services (hourly) fees at KR’s billing rates as shown on Attachment A. Depending on progress made on refinement of project concept/components and additional project/financial documentation provided by Developer requiring further review and evaluation, the aforementioned estimated initial budget may need to be further refined. Future increases in budget will require approval by Client in advance. Budget may be increased by Client at any time.
KR anticipates a single consolidated round of Client comments and revisions on draft work product before Kosmont provides a final version of work product. If necessary, additional rounds of comments and revisions can be accommodated on an hourly basis.
KR’s attendance or participation at any publicly noticed (e.g., City Council, Planning Commission, Public Agency Board, other) meeting requested by Client is in addition to compensation for Task 3 and will be billed at the professional services (hourly) fees as shown on Attachment A.
Services will be invoiced monthly at KR’s standard billing rates, as shown on Attachment A. In addition to professional services (hourly) fees, invoices will include reimbursement for out-of-pocket expenses such as travel and mileage (provided that there shall be no overnight travel without the Client’s prior approval and that mileage shall be reimbursed at the current IRS mileage reimbursement rate), professional printing, conference calls, and delivery charges for messenger and overnight packages at actual cost. Unless
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 4
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 5 of 10
otherwise agreed to in advance, out-of-area travel, if any, requires advance funding of flights and hotel accommodations.
KR will also include in each invoice an administrative services fee to cover in-house copy, fax, telephone and postage costs equal to four percent (4.0%) of KR’s monthly professional service fees incurred. Any unpaid invoices after 30 days shall accrue interest at the rate of 10% per annum.
For the convenience of Kosmont’s clients, we offer a secure credit card payment service. The credit card payment link is: https://kosmont.paidyet.com and there are two ways to make a secure credit card payment: 1. Fill in the “Make a Payment” form when you go to the link (https://kosmont.paidyet.com), or 2. Call Kosmont Companies’ accounting desk (Ms. Charo Martinez; (424) 297-1072) to make a credit card payment
KR is prepared to commence work upon receipt of executed Agreement.
DISCLOSURE: Compensation for possible future transaction-based services or consulting services.
The following is being provided solely as an advance disclosure of possible real estate consulting and finance services and potential compensation for such services. This disclosure is not intended to commit the Client.
When assignments involve public finance services on behalf of a public agency, such municipal advisory services are provided by Kosmont Transactions Services, Inc. (“KTS”). KTS is registered with the Securities and Exchange Commission (CIK# 0001769359) and the Municipal Securities Rulemaking Board as a Municipal Advisor (ID# K1256).
SEC registration does not constitute an endorsement of the firm by the Commission or state securities regulators.
When assignments involve advisory services provided by Kosmont & Associates, Inc., dba Kosmont Companies (“KC”), a separate proposal and hourly rate sheet will be provided.
V. OTHER PROVISIONS
A. Termination. Client or Consultant shall have the right to terminate this Agreement at any time upon written notification to the other party. Payment for fees accrued through the date of termination shall be remitted in full.
B. Arbitration. Any controversy or claim arising out of or in relation to this Agreement, or the making, performance, interpretation or breach thereof, shall be settled by arbitration
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 5
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 6 of 10
at JAMS in Los Angeles, California. Each of the parties to such arbitration proceeding shall be entitled to take up to five depositions with document requests. The provisions of Section 1283.05 (except subdivision (e) thereof) of the California Code of Civil Procedure are incorporated by reference herein, except to the extent they conflict with this Agreement, in which case this Agreement is controlling. If the matter is heard by only one arbitrator, such arbitrator shall be a member of the State Bar of California or a retired judge. If the matter is heard by an arbitration panel, at least one member of such panel shall be a member of the State Bar of California or a retired judge. The arbitrator or arbitrators shall decide all questions of law, and all mixed questions of law and fact, in accordance with the substantive law of the State of California to the end that all rights and defenses which either party may have asserted in a court of competent jurisdiction shall be fully available to such party in the arbitration proceeding contemplated hereby. The arbitrator and arbitrators shall set forth and deliver their findings of fact and conclusions of law with the delivery of the arbitration award. Judgment upon the award rendered shall be final and non-appealable and may be entered in any court having jurisdiction.
C. Attorneys' Fees. In the event of any legal action, arbitration, or proceeding arising out of an alleged breach of this Agreement, the party prevailing in such legal action, arbitration, or proceeding shall be entitled to recover reasonable attorneys' fees, expenses and costs, as well as all actual attorneys' fees, expenses and cost incurred in enforcing any judgment entered.
D. Authority. Each of the parties executing this Agreement warrants that persons duly authorized to bind each such party to its terms execute this Agreement.
E. Further Actions. The parties agree to execute such additional documents and take such further actions as may be necessary to carry out the provisions and intent of this Agreement.
F. Assignment. Neither this Agreement nor any of the rights or obligations hereunder may be assigned by either party without the prior written consent of the other party.
G. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.
H. Entire Agreement; Amendments and Waivers. This Agreement contains the entire agreement between the parties relating to the transactions contemplated hereby and any and all prior discussions, negotiations, commitments and understanding, whether written or oral, related hereto are superseded hereby. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing signed by both parties. No waiver of any of the provisions of this Agreement shall be deemed to constitute a waiver of any other provision hereof (whether or not similar), nor shall such waiver constitute a continuing waiver of such provisions unless otherwise expressly provided. Each party to this Agreement has participated in its drafting and, therefore, ambiguities in this Agreement will not be construed against any party to this Agreement.
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 6
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 7 of 10
I. Severability. If any term or provision of this Agreement shall be deemed invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and in force to the fullest extent permitted by law.
J. Notices. All notices, requests, demands and other communications which may be required under this Agreement shall be in writing and shall be deemed to have been received when transmitted; if personally delivered, if transmitted by telecopier, electronic or digital transmission method, upon transmission; if sent by next day delivery to a domestic address by a recognized overnight delivery service (e.g., Federal Express), the day after it is sent; and if sent by certified or registered mail, return receipt requested, upon receipt. In each case, notice shall be sent to the principal place of business of the respective party. Either party may change its address by giving written notice thereof to the other in accordance with the provisions of this paragraph.
K. Titles and Captions. Titles and captions contained in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit, extend or describe the scope of this Agreement or the intent of any provision herein.
L. Governing Law. The statutory, administrative and judicial law of the State of California (without reference to choice of law provisions of California law) shall govern the execution and performance of this Agreement.
M. Confidentiality. Each of the parties agrees not to disclose this Agreement or any information concerning this Agreement to any persons or entities, other than to their attorneys and accountants, or as otherwise may be required by law.
N. Counterparts. This Agreement may be executed in one or more counterparts, each of which constitutes an original, and all of which together constitute one and the same instrument. The signature of any person on a telecopy of this Agreement, or any notice, action or consent taken pursuant to this Agreement shall have the same full force and effect as such person's original signature.
O. Disclaimer. Consultant’s financial analysis activities and work product, which may include but is not limited to pro forma analysis and tax projections, are projections only. Actual results may differ materially from those expressed in the analysis performed by Consultant due to the integrity of data received, market conditions, economic events and conditions, and a variety of factors that could materially affect the data and conclusions. Client’s reliance on Consultant’s analysis must consider the foregoing.
Consultant services outlined and described herein are advisory services only. Any decisions or actions taken or not taken by Client and affiliates, are deemed to be based on Client’s understanding and by execution of this Agreement, acknowledgement that Consultant’s services are advisory only and as such, cannot be relied on as to the results, performance and conclusions of any investment or project that Client may or may not undertake as related to the services provided including any verbal or written communications by and between the Client and Consultant.
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 7
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 8 of 10
Client acknowledges that Consultant's use of work product is limited to the purposes contemplated within this Agreement. Consultant makes no representation of the work product's application to, or suitability for use in, circumstances not contemplated by the scope of work under this Agreement.
P. Limitation of Damages. In the event Consultant is found liable for any violation of duty, whether in tort or in contract, damages shall be limited to the amount Consultant has received from Client.
Q. Force Majeure. Consultant shall not be liable for failure or delay in performance of its obligations under this Agreement arising out of or caused, directly or indirectly, by significant circumstances beyond its reasonable control, including, without limitation: epidemic; acts of God; earthquakes; fires; floods; wars; civil or military disturbances; acts of terrorism; sabotage; strikes; riots; wide-spread power failures and wide-spread internet failure. Contractual performance and deadline(s) shall be extended for a period equal to the time lost by reason of the delay.
R. Expiration of Proposal for Services. If this Agreement is not fully executed by the parties within thirty (30) days from the date of this letter, this proposal shall expire.
S. Not an agreement for Legal Services or Legal Advice. This Agreement does not constitute an agreement for the performance of legal services or the provision of legal advice, or legal opinion. Client should seek independent legal counsel on matters for which Client is seeking legal advice.
[ signature page follows]
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 8
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 9 of 10
VI. ACCEPTANCE AND AUTHORIZATION If this Agreement is acceptable to Client, please execute two copies of the Agreement and return both originals to Kosmont Companies. Upon receipt of both signed contracts, we will return one fully executed original for your files. Kosmont will commence work upon receipt of executed Agreement.
Read, understood, and agreed to this
____ Day of ______2020
City of San Dimas Kosmont Real Estate Services doing business as “Kosmont Realty”
By: ______By: ______(Signature) (Signature)
Name: Name: Larry J. Kosmont, CRE® (Print Name)
Its: Its: President (Title)
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 9
City of San Dimas/San Dimas Successor Agency Proposal for Follow-On Real Estate Advisory & Brokerage Services October 2, 2020 Page 10 of 10
ATTACHMENT A
Kosmont Realty 2020/2021 Fee Schedule
Professional Services
Chairman & CEO / President $375.00/hour Senior Managing Director/Senior Advisor $305.00/hour Managing Director $210.00/hour Senior Director / Senior Project Analyst $195.00/hour Director / Project Analyst / Project Manager $165.00/hour Project Promotion/Graphics/GIS Mapping Services/Research $ 95.00/hour Clerical Support $ 70.00/hour
Additional Expenses In addition to professional services (labor) fees:
1) An administrative fee for in-house copy, fax, phone, postage costs, digital/technological support and related administrative expenses will be charged, which will be computed at four percent (4.0 %) of monthly Kosmont Realty Corporation professional service fees incurred; plus
2) Out-of-pocket expenditures, such as travel and mileage, professional printing, and delivery charges for messenger and overnight packages will be charged at cost.
3) For Third Party Vendor(s) retained on behalf of Client (with Client’s advance approval), fees and costs will be billed to Client at 1.1X (times) fees and costs.
4) Consultant’s attendance or participation at any public meeting, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public Agency Board, other) requested by Client and are beyond those specifically identified in the Scope of Work will be billed at the professional services (hourly) fees as shown on this Attachment A.
Charges for Court/Deposition/Expert Witness-Related Appearances Court-related (non-preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4-hour minimum.
Rates shall remain in effect until June 30, 2021.
KOSMONT REALTY 1601 N. Sepulveda Blvd. #382, Manhattan Beach, CA 90266 I ph 424.297.1079 I www.kosmontrealty.com
Kosmont Agreement Page 10
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Shari Garwick, Director of Public Works
Subject: Response to County of Los Angeles Civil Grand Jury Report “A Diet for Landfills: Cutting Down on Food Waste ______
SUMMARY Pursuant to California Penal Code section 933(c), the Mayor and City Council of all cities within Los Angeles County must provide response to several recommendations included in the Grand Jury Report entitled “A Diet for Landfills: Cutting Down on Food Waste (Attachments A & B)." The recommendations are further detailed in the analysis section of this report and the proposed response letter is available as Attachment C.
The report highlights obstacles to creating food waste recycling programs and provides recommendations for how public agencies can proceed to develop food waste recycling.
BACKGROUND
Pursuant to California Penal Code section 933(c), the Mayor and City Council of all cities within Los Angeles County must provide response to several recommendations included in the Grand Jury Report entitled “A Diet for Landfills: Cutting Down on Food Waste (Attachments A & B)." The recommendations are further detailed in the analysis section of this report and the proposed response letter is available at Attachment C.
In their report, the Civil Grand Jury investigated how Los Angeles County currently disposes of its food waste and how it addresses its own diversion goals to reduce waste sent to landfills by 80 percent by 2025 with a 75 percent reduction in organic waste sent to landfills. The report highlights difficulties that jurisdictions experience in creating food waste recycling programs and provides recommendations for how public agencies can proceed to develop food waste recycling.
Item 3C Page 1 DISCUSSION
The recent Los Angeles County Civil Grand Jury Report entitled "A Diet for Landfills: Cutting Down on Food Waste" provides recommendations to jurisdictions on how to expand food waste recycling throughout the County. The following recommendations apply directly to cities and all cities are required to provide a response.
Grand Jury Recommendations:
1.1: Each of the 88 cities and the County's unincorporated areas should establish a weekly food waste drop-off center. The center can be at a farmer's market, such as the one held each Thursday near Los Angeles City Hall, or at another appropriate site. City and Council officials can arrange for the food waste collected to be taken to a nearby facility for recycling or can establish contracts with organizations such as the Los Angeles Community Garden Council or landscaping companies for composting.
1.3: County and City officials should create an incentive program for residents and businesses to separate food waste. This could be in the form of a gift card to a local grocery store/ farmer' s market, or a discount on a solid waste fee. For example, in the city of Santa Barbara, 150 businesses restaurants, grocery stores, coffee shops, etc.) have signed up for the city' s Foodscraps program and can save several hundred dollars a month off their trash collection fee.
1.14: Elected officials in the County and cities should adopt the 11 suggestions in the March 2018 Countywide Organics Waste Management Plan (Attachment B) and express support for the need to increase capacity and site and build new facilities to handle organic waste.
ANALYSIS
The field of Waste Management has several legislative requirements that address organic waste recycling. These recommendations from the LA County Grand Jury add an additional layer of complication to be addressed. The recommendations add additional concerns which the City outlines in Attachment C of this report and restated below:
Recommendation 1.1 in the report suggests each of the 88 cities establish a weekly food waste drop-off center. Staff recommends that the City Council provide the following comments:
• A weekly food waste drop-off center would likely result in minimal diversion, possible contamination, and expenditure of City resources that are already designated for more effective programs. The City’s Public Works Department will focus on establishing a comprehensive organics recycling system to maximize organics diversion and participation with the City’s hauler Waste Management. The City is mandated by state law SB 1383 to establish residential and commercial organics recycling programs by January 1, 2022. The City’s residential and commercial organics recycling systems will be in place and ready to commence by the time mandated in SB 1383.
Item 3C Page 2 • LA Compost’s website states that the community hubs are intended for composting of certain types of food scraps, but without continuous monitoring, the compost bins may be contaminated with unwanted food waste (i.e. dairy, meat, animal waste, fats and greasy foods), non-compostable materials such as bioplastics, and trash. Contamination in the compost bins may result in a contaminated compost product being land applied, which may have adverse impacts on the environment such as soil, water, and agriculture.
• Community composting hubs may also produce strong odors that affect neighbors. We are concerned that the development of more composting hubs throughout the County will also result in an increase in odor complaints, especially if the community composting hubs are not continuously managed and inspected.
Recommendation 1.3, Staff recommends that Council indicate that compliance with SB 1383 makes incentive programs for recycling organics and other materials redundant. As stated above, the Public Works Department will focus on establishing comprehensive organics recycling programs as mandated by SB 1383. The City is required by the State to have the organic waste recycling programs in place by January 1, 2022 and begin enforcement actions no later than January 1, 2024.
And finally, the Grand Jury requested a response from LA County cities to recommendation 1.14. The 2018 Countywide Organics Waste Management Plan outlines 11 suggestions/strategies that the Grand Jury indicates are necessary to ensure a successful organics waste recycling program. Staff recommends that Council consider replying that the City of San Dimas is researching these strategies to see which ones are compatible to the implementation of SB 1383. Once these strategies have been evaluated, the City will take the steps necessary to implement these relevant strategies.
Current and Upcoming Regulatory Mandates
Solid waste management is in an extremely dynamic stage. Many new regulations are taking effect that will impact the City’s residents and businesses. Below is a summary of legislative actions that have taken effect recently or will take effect over the next several years.
AB 939: Integrated Waste Management Act (1989)
By the year 2000, AB 939 required jurisdictions to reduce waste being disposed of by 50 percent from the baseline year of 1990. AB 939 also established oversight by the California Department of Resources, Recycling and Recovery (CalRecycle). The City of San Dimas is fully compliant with AB 939 diversion requirements.
AB 1826: Mandatory Commercial Organics Recycling (2014)
AB 1826 requires businesses and multi-family residential dwellings with five or more units arrange for organics recycling services. Starting January 1, 2021, the threshold for mandatory business participation will be lowered to include all businesses that generate two cubic yards of solid waste per week. Two cubic yards is roughly equivalent to half a typical commercial dumpster/bin.
Item 3C Page 3 Compliance for this mandate is a work in progress with our local businesses and multi-family dwellings.
AB 1594: Green Material Used as ADC (2014)
Prior to AB 1594, State law authorized green waste to be used as Alternative Daily Cover (ADC) and provided diversion credit for this use. ADC involves green waste material being utilized as a landfill cover. AB 1594 eliminated the diversion credit allowance for green material used as ADC to encourage green waste processing protocols with more environmentally friendly uses.
SB 1383: Short -Lived Climate Pollutants (2016)
This bill required the California Air Resources Board (CARB) to approve and begin implementing comprehensive strategies to reduce emissions of short- lived climate pollutants. The bill establishes specific targets for reducing organic waste in landfills and requires CalRecycle to adopt regulations to achieve these targets. CalRecycle is currently in the final stages of the rulemaking process and anticipates adopting final regulations in fall 2020. The regulations are anticipated to require jurisdictions to implement mandatory organic material recycling for all residential and commercial customers, establish and promote food recovery programs, and implement mandatory education and enforcement to ensure compliance. Staff has been monitoring these new regulatory requirements associated with SB 1383 and will be bringing a proposed organics recycling program before the City Council in 2021.
RECOMMENDATION
Staff recommends that the City Council approve the proposed response letter to the County of Los Angeles Civil Grand Jury Report "A Diet for Landfills: Cutting Down on Food Waste".
Respectfully submitted,
Lauren Marshall Administrative Analyst
Attachments:
Attachment A: "A Diet for Landfills: Cutting Down on Food Waste" Attachment B: March 2018 Countywide Organics Waste Management Plan Suggestions Attachment C: Proposed Response to County of Los Angeles Civil Grand Jury Report
Item 3C Page 4 ATTACHMENT A
2019-2020 Los Angeles County Civil Grand Jury
FINAL REPORT
Attachment A Page 1
To: The Residents of Los Angeles County
The origins of the modem Grand Jury can be traced to 12th century England. In America, the first Grand Jury was established in the Massachusetts Bay Colony in 1635.1
The Los Angeles County Civil Grand Jury (Jury) has three areas of responsibility: 1) to provide civilian oversight of the governmental agencies within Los Angeles County (County), 2) to inspect jails and juvenile detention centers within the County, and 3) to investigate complaints made by individuals in the County. The Jury does not mandate; it makes recommendations. This report is the result of our investigations from July 1, 2019 to June 30, 2020.
I would like to thank Criminal Supervising Judge Sam Ohta and the Superior Court judges for giving us the opportunity to serve. Our advisors, Blaine McPhillips, Sumako McCallum, and Rourke Stacy, from County Counsel, provided valuable legal advice. Many Los Angeles County officials and employees provided information and conducted tours. Grand Jury staff Mark Hoffman, Waymond Yee, and Natalie Rascon were always ready to help. I would also like to thank the jurors who served the County with unfailing courtesy, a cooperative spirit, passion, and good humor. I am privileged to have had the opportunity to work with such a dedicated group.
The COVID-19 pandemic presented challenges to the Jury, as it did to County departments and agencies. We worked remotely to finish the report. We especially appreciated the efforts of the staff and County Counsel in assisting Jury members during this time. The report was completed in a shortened time frame, and the discussion between the jurors was limited to electronic communication.
I encourage all interested and qualified residents of Los Angeles County to serve as members of a future Civil Grand Jury.
The 2019-2020 Los Angeles County Civil Grand Jury submits this report to Judge Ohta and the residents of Los Angeles County.
Respectfully,
Judith Krimmel, Foreperson 2019-2020 Los Angeles County Civil Grand Jury
1 http://www.lassencourt.ca.gov/general_info/grandjury.shtml (accessed 5/18/20)
Attachment A Page 2 4
INTRODUCTION
LOS ANGELES COUNTY CIVIL GRAND JURY
The 2019-2020 Los Angeles County Civil Grand Jury served from July 1, 2019 to June 30, 2020. Because of the COVID-19 Coronavirus epidemic, we were required to work from home, which was quite a challenge.
The following provides a broad overview of the Civil Grand Jury, its history, what it is and how it functions.
HISTORY
The grand jury system has its historical roots in the old English grand jury system, the purpose of which was to protect citizens from the arbitrary power of the crown. The American system continues to retain the goal of protecting residents from abuse by local government.
DEFINITIONS
Section 888 of the California Penal Code provides that a civil grand jury be comprised of the required number of citizens charged and sworn to investigate county matters of civil concern. Based upon its population, the required number of Civil Grand Jurors for Los Angeles County is 23.
FUNCTIONS
The Civil Grand Jury functions as an independent body. All matters discussed are kept private and confidential. It is the responsibility of the Civil Grand Jury to investigate certain aspects of county and local government to ensure they are being operated honestly and efficiently.
The Civil Grand Jury is mandated by law to respond to letters of complaints by citizens, and to inquire into the conditions of public detention facilities.
Attachment A Page 3 5
REQUIREMENTS TO BECOME A CIVIL GRAND JUROR
In order to be selected as a Civil Grand Juror, an individual:
1. Must be a citizen of the United States, 18 years of age or older, and a resident of the State of California and Los Angeles County for at least one year immediately prior to selection 2. Must not be serving as a trial juror in any California court. 3. Cannot have been discharged as a grand juror in any California court within one year of the beginning date of service 4. Cannot have been convicted of malfeasance in office or any felony or other high crime 5. Must possess sufficient knowledge of the English language 6. Must be in possession of his or her natural faculties, be of ordinary intelligence, sound judgment and good character
TERM OF SERVICE
Every July 1, 23 citizens of Los Angeles County are sworn as Civil Grand Jurors to serve for a period of twelve months. Civil Grand Jury duty is a full time job, with each Civil Grand Jury establishing its own work schedule. Everyone who is nominated to serve must be fully cognizant of the time involved. Each prospective nominee should thoughtfully weigh any and all personal and business obligations before accepting the nomination.
The Superior Court judges nominate persons representing the cultural, ethnic, and diverse life experience of residents of Los Angeles County, so that the Civil Grand Jury reflects the many interests and concerns of the citizens. Following the nominations, the selection process for Civil Grand Jurors involves a random choice of prospective jurors and alternates.
COMPENSATION
A Civil Grand Juror receives $60 for each day’s attendance, plus mileage at the current available rates, and free parking. If a Civil Grand Juror chooses to use public transportation to sessions of the Grand Jury, he or she will be reimbursed for the cost of that transportation.
Attachment A Page 4 6
FOR MORE INFORMATION OR AN APPLICATION, PLEASE WRITE OR CALL:
Los Angeles Superior Court Civil Grand Jury Coordinator 210 West Temple Street Eleventh Floor – Room 11-506 Los Angeles, CA 90012 Telephone (213) 628-7914 https://www/grandjuryco.la.ca.us .
.
Attachment A Page 5 7 CONTENTS
INVESTIGATIVE COMMITTEES
A DIET FOR LANDFILLS: Cutting Down on Food Waste
Bail Reform in the County of Los Angeles
Can Technology Eliminate Police Pursuits?
Children: Not For Sale
DNA 4 Those Forgotten
FREE AT LAST
HASHTAG: OUR KIDS MATTER
Home Sweet Home
HOSPITALS ON VENTILATORS
In Remembrance of Those Who Walk Amongst Us
LA-HOP (Los Angeles Homeless Outreach Portal)
“Maybe I Voted?”
Nursing Homes: Only the Strong Survive
AREAS OF REVIEW
Dare to Walk in L.A.?
Spiritual Care Provided at LAC + USC Medical Center
The Compton Creek
STANDING COMMITTEE REPORTS
AUDIT
Complaints
Continuity
Detention
EDIT
Information Technology
PUBLICATION
Social
Speakers & Tours
Attachment A Page 6 8
INVESTIGATIVE COMMITTEES
2019-2020 Los Angeles County Civil Grand Jury
Attachment A Page 7 9 A DIET FOR LANDFILLS: Cutting Down on Food Waste
2019-2020
A DIET A FORDIET LANDFILLS: Cutting Down on Food Waste Los Angeles County Civil Grand Jury
Attachment A Page 8 A DIET FOR LANDFILLS: Cutting Down on Food Waste
EXECUTIVE SUMMARY
"Cutting food waste is a delicious way of saving money, helping to feed the world and protect the planet.”
--Tristram Stuart, Environmentalist1
Food does not belong in the garbage. When edible, it can and should be consumed (Appendix 1 and 2). Food waste is the largest portion of the “organic waste” stream taken to landfills every year, instead of being separated and recycled for secondary use.2 Diverting organic waste from landfills will significantly reduce methane gas emissions, which have a negative impact on public health and contribute to climate change.3 This Committee investigated how Los Angeles County (County) disposes of its waste, and more specifically, how it addresses one of its own diversion goals: reducing waste sent to landfills by 80% by the year 2025,4 with a 75% reduction in the organic waste sent there.5 Organic waste--which also includes green/yard waste, nonhazardous wood waste, and food-soiled paper6--makes up the largest portion of the garbage going to landfills.7 The State of California has mandated that all commercially-generated organic waste must be diverted from landfills, and recycled.8
According to the County sustainability plan:9
“Most important to the growth of organics recycling is proper source separation of waste. Any contaminated waste streams provide difficulties to waste management and oftentimes deem waste non-recyclable. It is critical that all LA County residents are educated on waste separation.”
1 https://www.azquotes.com/quote/1504986 (accessed 4/20/20) 2 2018 Countywide Organic Waste Management Plan Annual Report (published December 2019), https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# Page 8 (accessed on 4/16/20) 3 https://www.epa.gov/sustainable-management-food/reducing-impact-wasted-food-feeding-soil-and-composting (accessed 4/14/20) 4 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Page 1 (accessed 10/22/19) 5 “Los Angeles Countywide Sustainability Plan”, https://ourcountyla.lacounty.gov/strategies/strategy-9d?goal=836 6 ibid 7 https://www.salon.com/2018/12/15/already-a-climate-change-leader-california-takes-on-food-waste_partner/ 8 https://www.calrecycle.ca.gov/Recycle/Commercial/Organics/ 9 “Our County” Los Angeles Countywide Sustainability Plan, https://ourcountyla.lacounty.gov/strategies/strategy-9d?goal=836
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 9 11 This separation of organic waste is an important component in sustaining an effective recycling program. Once organic waste is properly separated (both from the rest of the garbage, and by whether it’s green or food waste), it can be processed through composting or anaerobic digestion.10 Within the County, the latest estimate shows that 1.9 million tons of food waste is being sent to landfills each year,11 with a per day estimate of 4,000 to 6,000 tons.12 In order for that to change, this Committee found that an adequate framework at the grassroots level is needed. We discovered a labyrinth of ways that food waste continues to end up in landfills, with many roadblocks standing in the way of fully implementing the State mandate. In addition, those residents, schools, and businesses committed to appropriate food waste separation and recycling are often left to their own devices, unless their waste hauler or jurisdiction offers this service. The Committee identified several opportunities for supportive public policies that can incentivize and create avenues to increase food waste recycling and organic waste diversion rates.
2018 Countywide Organic Waste Management Plan Annual Report (see footnote 11)
10 ibid. Compost: The product, rich in nutrients, results from the decomposition of organic material. Anaerobic Digestion: Organic matter, such as food waste or sewage, is broken down to produce biogas and biofertilizer. https://ourcountyla.lacounty.gov/strategies/strategy-9d?goal=836 and https://ourcountyla.lacounty.gov/wp- content/uploads/2019/07/OurCounty-Final-Plan.pdf Page 206 (Appendix IV) 11 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# 2018 Countywide Organic Waste Management Plan Annual Report, Page 9 12 https://www.sgvtribune.com/2016/07/30/your-food-waste-is-clogging-up-californias-landfills-heres-how-recycling-could-fix-it/ (accessed 9/12/19)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 10 12
BACKGROUND “People put their trash out, and I like to joke that they think the trash fairies picked it up . . . they don’t know where it went . . . they just want it gone.” --waste management expert13 Critical mass in the need for more effective waste management has been building for years in the County. The year 2019 provided this Committee with two urgent reasons to make changes when it comes to food waste separating and recycling. 1. Recycle Markets Collapse, Sending More Waste to Landfills • In 2017, China announced it would no longer accept most of the mixed paper and plastics shipped from the United States and other countries.14
• Chinese officials pointed to “contamination”15 as one of the reasons they were not willing to take America’s shipments.16 All of a sudden, more material is being landfilled instead of recycled, negatively impacting the County’s diversion rates.17
• A City of Los Angeles official told this Committee that the result of the China policy change is this: previously, the City received $1 million per year for the recyclable materials it collected; now, the City pays $5 million per year in order to have it processed.18
• Landfills in the County will eventually reach capacity (Appendix 3).
• County officials are looking to organics recycling as a solution.19 2. State Mandates Big Changes in Organics Recycling • The mission of the California Department of Resources Recycling and Recovery (CalRecycle) includes increasing “the diversion of organic materials
13 Per Committee interview on 1/7/20 14 China National Sword Policy, https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Page 1 (accessed 10/22/19) 15 “Recycling contamination is a significant issue. Contamination happens when items are placed in the incorrect system/bin. If recyclables are placed in the appropriate recycling bin, but contain food remnants, the food can contaminate the bin and its contents. Therefore, all the bin’s content would need to be landfilled.” Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Page 6 16 https://e360.yale.edu/features/piling-up-how-chinas-ban-on-importing-waste-has-stalled-global-recycling (accessed 2/20/20) 17 Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Executive Summary, Page 1 18 Interview was conducted on 2/27/20 19 Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Page 1
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 11 13 away from landfills and toward the production of value-added products such as compost, fertilizers, and biofuels.”20
• Assembly Bill 1826 (Mandatory Commercial Organics Recycling) required the following, as of January 1, 2019:21 all businesses and multi-family dwellings with five units or more, generating four or more cubic yards of solid waste per week,22 must separate and recycle their organic materials.
• As of January 1, 2020, Assembly Bill 1594 requires green waste to be diverted from landfills for recycling in order to meet diversion goals.23 Otherwise, green waste in landfills would be considered “disposal.” Landfills use green waste as Alternative Daily Cover,24 part of operating a landfill.
• Failure to comply will subject the jurisdiction (whether County or a city) to fines of up to $10,000 per day.25
METHODOLOGY 1. Visited the following: ü landfills ü anaerobic digesters ü Materials Recovery Facilities (MRF, pronounced “murfs”) ü compost facilities 2. Interviewed waste management experts, including: ü County Department of Public Works officials ü municipal public works officials ü state officials ü federal officials ü waste haulers ü engineers ü academicians ü atmospheric scientists ü food policy experts ü business owners ü large facility managers
20 https://www.calrecycle.ca.gov/Organics/ 21 https://www.calrecycle.ca.gov/recycle/commercial/organics/ 22 Waste of about 24 large trash bags: https://wasteindustries.com/commercial/dumpster/4yardtrash 23 https://www.cawrecycles.org/ab-1594-williams-compostable-organics-management 24 https://www.calrecycle.ca.gov/LGCentral/Basics/ADCBasic 25 https://www.calrecycle.ca.gov/LGCentral/Reporting/Biennial/
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 12 14 ü teachers and public education officials ü non-profit organizations dealing with edible food recovery 3. Conducted in-person interviews, site visits, phone interviews, and research into a number of the 88 cities in the County to assess food waste collection services available to businesses, residents or both 4. Conducted on-site visits to the trash areas of some buildings in the County that generate a large amount of food waste 5. Researched cities in the United States and in other countries that are separating and recycling food waste
RESULTS OF INVESTIGATION “In the year 2019, waste management should be more of a priority. We have the conversion technologies available: anaerobic digestion, thermal conversion, etc. . . . there isn’t any reason to throw anything in a landfill.” --County waste management expert26 Landfills • Landfills are complex operations, with liners, rainwater collection, ground monitoring, and gas collection27 (Appendix 4 “Anatomy of a Landfill”).28
• “Landfills in California are the biggest belchers of methane,” the potent Greenhouse Gas (GHG) that contributes to climate change, according to a 2019 study by research scientists at the Jet Propulsion Laboratory in Pasadena, CA.29 Researchers used an airborne imaging spectrometer to show that 41 percent of emissions in the atmosphere came from landfills, while the dairy, oil & gas industries contributed 26 percent each.30
• Methane, as described in the Countywide Sustainability Plan, “. . . is released . . . by the decay of organic waste in landfills.”31
26 Per Committee interview 11/19/19 27 https://www.sfswma.org/wp-content/uploads/2011/11/Anatomy_of_a_Landfill.pdf (click on Anatomy of a Landfill; accessed on 5/13/20) 28 The illustration was a poster the Committee saw displayed in the lobby area of the Environmental Health Protection Branch of the County Public Health Department on 2/19/20 29 https://www.sciencenews.org/article/california-landfills-are-belching-high-levels-climate-warming-methane (accessed 1/14/20), study published in the magazine Nature, Nov. 6, 2019 30 ibid 31 https://ourcountyla.lacounty.gov/wp-content/uploads/2019/07/OurCounty-Final-Plan.pdf Page 213 (Appendix IV) (accessed 9/13/19)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 13 15 • Landfill managers showed us their onsite gas-to-energy system, which captures methane and converts it into electricity that can be used by the facility or sold. Several landfill operators expressed concern that their gas-to-energy operation depends on the organic waste brought to the landfill.
• Gas capture at landfills creates electricity and revenue for the landfill operator, but also has economic and environmental disadvantages.32 State officials report that even the best-managed landfills only capture 50% to 80% of the methane gas generated.33
• Even closed landfills in the County may need to be managed for decades.34 The South Coast Air Quality Management District held community meetings in the fall of 2019 to alert residents in East Los Angeles about Cogen Landfill, closed in 1959, which was now, 60 years later, showing elevated gas emissions.35 The County is planning to build a system for managing the remaining methane gas emissions.36
• Per CalRecycle: “Diverting organic waste from landfills to compost facilities and anaerobic digestion facilities, along with implementing food recovery programs, will significantly reduce methane emissions from landfills, many of which are located in or near disadvantaged communities. Reducing these emissions will have beneficial impacts on climate and public health and will result in avoided social costs. Social costs estimate the health and environmental damage that is avoided by reducing GHGs [Greenhouse Gases], as opposed to representing the cost of achieving the GHG reductions.”37
• According to County officials, the demand for organic waste processing capacity is currently being handled by existing facilities located both in and out of the County.38 However, looking to the future, County officials said there is a shortfall when it comes to food waste recycling infrastructure, in particular,
32 https://www.wastedive.com/news/disputed-ground-the-future-of-landfill-gas-to-energy/557706/ 33 CalRecycle, ”Proposed Regulation for Short-Lived Climate Pollutants: Organic Waste Methane Emissions” Page 11 (document provided to Committee by County official on 12/2/19) https://www.google.com/url?client=internal-element- cse&cx=017557373779849962485:erv3s56gka0&q=https://www.calrecycle.ca.gov/docs/cr/laws/rulemaking/slcp/impactassessme nt.pdf&sa=U&ved=2ahUKEwjzkd7nj_3pAhWkJzQIHQo2D18QFjABegQICRAB&usg=AOvVaw3wpNngocnTPeO9PaPSWsbG 34 https://pw.lacounty.gov/pmd1/easternhilllandfill/ (accessed 2/20/20) 35 https://pw.lacounty.gov/pmd1/easternhilllandfill/docs/City-Terrace-Community-Meeting-10.29.19.pdf 36 ibid 37 CalRecycle, ”Proposed Regulation for Short-Lived Climate Pollutants: Organic Waste Methane Emissions” Page 37 (document provided to Committee by County official on 12/2/19) https://www.google.com/url?client=internal-element- cse&cx=017557373779849962485:erv3s56gka0&q=https://www.calrecycle.ca.gov/docs/cr/laws/rulemaking/slcp/impactassessme nt.pdf&sa=U&ved=2ahUKEwiP0pqbmv3pAhX2CzQIHWASARgQFjAAegQIBRAB&usg=AOvVaw0p_Lv9IiayvzUCkKqB45u p 38 https://pw.lacounty.gov/epd/swims/ShowDoc.aspx?id=8693&hp=yes&type=PDF 2018 Countywide Organic Waste Management Plan Annual Report, Page 1
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 14 16 and more facilities need to be built in Los Angeles County, rather than continuing to rely on out-of-County sources as has been the custom.39
• Landfills we visited had a constant flow of trucks bringing in waste from throughout the County; “tipping fees” were displayed at each front gate, letting the waste hauler know the cost per ton for the material that was being brought for disposal.40 A 2019 study by Harvard Law School41 pointed out that banning organics from landfills can lead to a reduction in landfill hauling and tipping costs.42
Where solid waste goes in Los Angeles County43
Waste Hauler ◊ The County Department of Public Works serves the 125 unincorporated areas, and has contracts with 30 authorized waste haulers, including such companies
39 ibid 40 https://www.lacsd.org/services/solidwaste/tipping_fees.asp 41 https://wastedfood.cetonline.org/wp-content/uploads/2019/07/Harvard-Law-School-FLPC-Center-for-EcoTechnology-CET- Organic-Waste-Bans-Toolkit.pdf, Pages 20-21 (accessed 11/4/19) 42 ibid 43 https://dpw.lacounty.gov/epd/swims/Help/faq.aspx About Solid Waste, #2, “Where does our solid waste go?”
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 15 17 as Athens Services,44 NASA Services,45 Waste Management46 and Waste Resources.47 ◊ Some waste-hauling companies own or operate landfills in the County or in nearby counties and take material to that landfill. ◊ Most of the 88 cities in the County have a contract with a single waste hauling company; a small number provide their own municipally staffed waste collection services for residential or both residential and commercial.48 ◊ In 2016, the City of Los Angeles created 11 franchise zones and awarded exclusive contracts to seven waste haulers to handle the waste for commercial and multifamily properties.49 ◊ Most communities don’t offer a food waste collection service; instead, most offer one for yard and garden waste.50 In a throwback to the City of Los Angeles’ ranching days, the City offers curbside collection of horse manure to its residential horse owners.51 ◊ There are more avenues in place for systematic collection of yard/green waste (Appendix 5). ◊ Only 4% of the County’s organic waste recycling infrastructure is able to accept food waste.52 Transfer Station/Materials Recovery Facility ◊ These are facilities that receive unprocessed waste, temporarily store it, and transport it off-site to another facility.53 Some of the facilities also sort and separate, by hand, or by use of machinery, items that can be recycled or composted.54 ◊ Out of 20 transfer stations in the County, only eight are designated as having capacity to receive separated food waste.55
44 https://athensservices.com/ 45 http://nasaservices.com/ 46 https://www.wm.com/us/en/mybusiness 47 www.wasteresources.com 48 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Page 42 49 https://labusinessjournal.com/news/2016/dec/09/l-council-approves-huge-trash-franchise-system/ (accessed 10/20/19) 50 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Page 38 51 https://www.lacitysan.org/san/faces/home/portal/s-lsh-wwd/s-lsh-wwd-s/s-lsh-wwd-s-c/s-lsh-wwd-s-c- hmc?_afrLoop=9961970215956670&_afrWindowMode=0&_afrWindowId=null&_adf.ctrl- state=f6dfvef8p_1#!%40%40%3F_afrWindowId%3Dnull%26_afrLoop%3D9961970215956670%26_afrWindowMode%3D0%2 6_adf.ctrl-state%3Df6dfvef8p_5 (accessed 5/13/20) 52 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Page 32, (accessed 5/8/20) 53 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 50 54 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 48 55 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Table 4A-1 (accessed 5/8/20)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 16 18 Composting Facility ◊ There are eight composting facilities and 12 facilities called “chip and grind”; all of them process green waste, not food waste.56 Waste-to-Energy Facility ◊ The County lists three facilities as providing Anaerobic Digestion, a process by which organic matter, such as food waste or sewage, is broken down in the absence of oxygen to produce biogas and biofertilizer.57 Only two process food waste: the Joint Water Pollution Control Plant in Carson, and the Kroger Co (Ralphs/Food4Less) facility in Compton which recycles food waste from its own stores (around 300, from Bakersfield to San Diego).
This Committee found a patchwork system of managing food waste, whether generated from businesses or residents. A consultant hired by the County to examine the changes needed in order to build a strong organic recycling program identified 11 ways the County can do things differently,58 including: • Getting elected officials more involved in supporting and endorsing change • Reducing amount of food waste at the source (Appendix 6) • Building more capacity at nine anaerobic digestion facilities that can process food waste • Simplifying the permitting process to increase food waste processing • Creating incentives to start diversion; offer subsidies; modify contracts • Adopting ordinances for single family residences and apartment buildings with less than five units, with a process that quantifies, monitors and enforces • Emphasize education and public outreach59 “Los Angeles County is close to the largest agricultural production center in the world and has many viable markets for organic materials . . . There is strong statewide policy, financial incentives to assist in the development of facilities, and state incentives for the marketing and sales of the by-products of organic waste recycling (like compost and mulch) . . . However, the biggest disincentive may be the status quo, which is less costly to rate-payers and provides for significant revenue for collection and disposal companies.”60
56 Ibid, Table 4A-1 57 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# 2018 Countywide Organic Waste Management Plan Annual Report, Appendix B, Table 1B 58 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Page 39 59 ibid 60 ibid, Page 49
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 17 19 “...at the end of the day, public agencies ultimately control solid waste and how it is handled. Cities and counties are already sending clear signals to their service- provider haulers on what types of facilities and programs they need to meet new legislative mandates.”61
Food Waste Recycling Examples Throughout the County • In the unincorporated areas of the County, a few businesses currently subscribe to food waste collection services, including four supermarkets that are enrolled in the County’s pilot food waste diversion program.62
• The County’s Department of Public Works headquarters in Alhambra serves as a good model for other cafeterias: food waste generated at the employee cafeteria is separated from other trash, composted in special containers outside the cafeteria, with the resulting compost used to provide nutrient-rich cover to the onsite garden (Appendix 7). Good signage and ongoing employee training are vital to this process.
• For those businesses separating food waste and having arranged its pickup by their waste hauler, the food waste is taken to the Puente Hills Materials Recovery Facility (MRF). The Committee observed that this was a small pile in a corner of the massive facility (Appendix 8). Food waste material arrives from restaurants, grocery stores, and other businesses from the following cities: Arcadia, Baldwin Park, Gardena, Glendale, Industry, La Verne, Long Beach, Los Angeles, Pasadena, Pomona, San Dimas, and Santa Fe Springs. In addition, some commercial businesses in the unincorporated communities of Hacienda Heights and Rowland Heights have made arrangements to have food waste processed at this facility, according to an official at the Sanitation Districts of Los Angeles County (the Districts).63
• At the Puente Hills MRF, a bio separator turns the food waste pile into a type of “slurry” that will then be taken to the Districts’ wastewater treatment plant in Carson.64 Digesters at the Carson plant use sewage material to turn the food waste slurry into a biogas that provides electricity to the plant, and provides compressed natural gas (CNG) for vehicles that pull up to fuel.65
61 ibid, Page 49 62 https://dpw.lacounty.gov/epd/tf/isw/isw_2019_09.pdf Page 3 (accessed 3/23/20) 63 https://www.lacsd.org/aboutus/default.asp 64 https://www.biocycle.net/2019/12/04/sanitation-districts-gear-food-waste-codigestion/ 65 ibid
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 18 20 • City of Los Angeles--A City official mentioned several pilot programs that deal specifically with food waste:66
Ø some food service employees at LAX have been trained to separate food waste from the trash67 Ø 522 homes in the Westchester area have been given special garbage disposals (In-Sink Pilot) that can break down certain food waste for processing at the Hyperion Water Reclamation Plant68 Ø an upcoming pilot planned for 18,000 homes, that will allow food waste to be placed in the green bin for weekly curbside pickup 69
• Manhattan Beach--Since 2015, the city has offered food waste curbside pickup and recycling to all its businesses and residents, at no extra cost to them. Ø The city contracts with Waste Management for its waste hauling needs. Food waste is taken to the company’s CORe food waste recycling facility in Orange and turned into “slurry.” Ø The material is then transported to the wastewater treatment plant in Carson. Ø Manhattan Beach residents are billed in a Pay-As-You-Throw system,70 where 100% of the cost is dependent on the weight of the grey-color bin, which is for regular trash.71
• Culver City--The city uses its own city staff for waste collection,72 and contracts with Athens Services for the food waste that is placed in the green bins, along with yard waste to be recycled at its composting facility in Victorville (American Organics), according to a city official.73 Ø Once a year, Athens brings Culver City 20 tons of the compost material and the city gives most of it away to residents as a gift for gardens.74 Ø “It is the best-smelling stuff you can imagine, it is so earthy and high- end as a nutrient for the soil,” one city official told us. “Our gardeners love it.”
66 Per Committee interview on 2/27/20 67 https://www.lawa.org/en/lawa-sustainability/sustainability-elements-material-resource-management (accessed 3/2/20) 68 https://www.lacitysan.org/san/faces/home/portal/s-lsh-wwd/s-lsh-wwd-s/s-lsh-wwd-s-o/s-lsh-wwd-s-o- isp;jsessionid=2bZOgJ_enNejz3sx4nR_7yAVHcBXLbRq6WYPusobejfPxTBx7VDe!-839466798!-945519779?_adf.ctrl- state=iheptuwke_1&_afrLoop=10334715382636628&_afrWindowMode=0&_afrWindowId=null#!%40%40%3F_afrWindowId %3Dnull%26_afrLoop%3D10334715382636628%26_afrWindowMode%3D0%26_adf.ctrl-state%3Diheptuwke_5 (accessed 3/6/20) 69 https://www.lacitysan.org/san/faces/wcnav_externalId/s-lsh-wwd-s-o-cyfwp (accessed 10/6/19) 70 https://patch.com/california/manhattanbeach/city-approves-pay-as-you-throw-trash-rates 71 https://tbrnews.com/news/manhattan-beach-food-waste-program-recycled-million-pounds-since/article_bcc4a38a-ac25-11e6- a470-1376873e5c29.html (accessed 9/25/19) 72 https://wasteadvantagemag.com/from-metal-to-plastic-culver-city-ca-makes-the-move-to-more-durable-containers/ 73 Committee interview on 10/22/19 74 ibid
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 19 21
• Claremont--The city offers its businesses a free food waste recycling program, and hired a new driver to pick up food waste from about 65 businesses that have signed up.75 Ø The food waste (food scraps, vegetable trimmings, plate scrapings, and spoiled food) is taken to a Burrtec Industries facility in Fontana for recycling.76 Ø The city is working on expanding the food waste pickup in 2021 to all residents.77
• Redondo Beach--The city contracts with Athens Services for waste disposal,78 which offers businesses a food scrap collection program, where food waste can be placed in the green bin, along with yard waste.79 Ø “A recycling program can reduce your trash service and save you money,” according to the city‘s website.80
Food Waste Recycling in the United States and Around the World
• As of 2016, at least 198 communities in the United States offer curbside food waste pickup.81 These include cities such as: ü Seattle--offers residents and businesses curbside food waste collection ü New York City--offers certain businesses curbside food waste collection ü San Francisco--in 1996, became the first city in the nation to establish a large-scale food composting program for businesses and residents.82 ü Santa Barbara--offers businesses and residents food waste pickup, with a fee reduction if less trash goes to the landfill83 ü Portland--offers curbside food waste pickup and yard waste that can be combined in the green bin
• Alameda County84 offers food waste curbside collection in all of its 14 cities (including Berkeley and Oakland) and six unincorporated areas85
75 Committee interview with city staff member on 1/2/20 76 Per Committee interview on 1/2/20 77 https://business.claremontchamber.org/blog/claremont-chamber-chatter-2371/post/organics-newsletter-article-city-of- claremont-6317 (accessed 9/13/19) 78 https://athensservices.com/residential-services/city-of-redondo-beach/ 79 https://www.redondo.org/news/displaynews.asp?NewsID=2084&TargetID=9 (accessed 10/4/19) 80 ibid 81 https://www.biocycle.net/2015/01/15/residential-food-waste-collection-in-the-u-s-2/ (accessed Jan. 8, 2020) 82 www.nrdc.org/resources/san-francisco-composting, published on 10/24/17, (accessed on 10/30/19) 83 https://www.santabarbaraca.gov/services/recycling/business/bins.asp (accessed 9/27/19) 84 https://www.biocycle.net/2015/01/15/residential-food-waste-collection-in-the-u-s-2/ 85https://dusp.mit.edu/sites/dusp.mit.edu/files/attachments/project/Municipal%20Curbside%20Compostables%20Collection%20% 20What%20Works%20and%20Why.pdf Pages 8, 11, 53-56
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 20 22 • Dozens of municipalities have formalized weekly drop-off programs for residential food scraps at central locations, including:
ü Fort Worth86 ü Washington D.C.87 ü Buffalo88 ü Orlando89
• Sweden banned organic waste from landfills in 2005; less than 1% of household waste goes to landfills; waste-to-energy infrastructure turns food waste and organic waste into biogas that runs more than 200 city buses, as well as garbage collection trucks.90
• South Korea has had a Pay-As-You-Throw type system of charging households for waste collection since 2013.91 Food waste has been banned from landfills since 2005; Seoul’s 10 million residents separate their food waste. These policies have led Seoul’s food waste to decrease by 10%, or by more than 300 tons a day.92
Schools in Los Angeles County • Every school in the 80 school districts in the County has excess edible food and food scraps going to landfills, and County health officials have developed strategies that can help.93 Cal Recycle also encourages each school district to work with its contracted waste hauling company to implement organics recycling on campus.94
• The Los Angeles Unified School District (LAUSD), the second-largest school district in the country,95 has a waste hauling contract with Republic Services.96 This Committee could not find a provision for systematic food waste separation/recycling; the only two bins observed at randomly selected schools were a large blue dumpster and a black dumpster in parking lots.
86 https://fortworthtexas.gov/solidwaste/compost/ 87 https://zerowaste.dc.gov/page/food-yard-waste-residents#:~:text=Food Waste Drop-Off District residents, How to Compost at Home 88 https://wasteadvantagemag.com/buffalo-ny-offers-food-scrap-recycling-program/#:~:text=The City of Buffalo is,be safely recycled into compost. 89 https://www.orlando.gov/Initiatives/Food-Waste-Drop-Off 90 https://www.nytimes.com/2018/09/21/climate/sweden-garbage-used-for-fuel.html (accessed 1/15/20) 91 https://www.theguardian.com/lifeandstyle/2014/mar/27/food-waste-around-world (accessed 5/7/20) 92 https://www.pbs.org/newshour/show/policies-helped-south-koreas-capital-decrease-food-waste (5/4/20) 93 http://publichealth.lacounty.gov/eh/docs/LACFRI_ShareTablesFoodDonationsInSchools.pdf Page 5 94 https://www.calrecycle.ca.gov/reducewaste/schools 95 https://achieve.lausd.net/about#:~:text=Second largest in the nation,,School District Board of Education. 96 https://home.lausd.net/apps/news/article/322535 (accessed 5/10/20)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 21 23 • LAUSD throws away 600 tons of food waste each week, at a cost of at least $100,000.97 In 2017, Gov. Jerry Brown signed a law that allows campuses to collect unopened items and untouched fruit and donate them to food banks.98 In addition, there is a program called Share Table (Appendix 6) where unwanted items can be safely offered to those who want them.
• In Los Angeles County, an estimated two million people face food insecurity.99
• Education officials interviewed by this Committee spoke about some LAUSD schools, where children as young as preschool-age learn about separating food waste, and teachers and volunteer parents use a compost bin onsite in order to “feed” the school garden.100 However, several education officials stated that many schools do not recycle food waste, and the dumpsters are only for trash and recyclables.
• Aside from a school garden increasing healthy eating habits in children,101 the care and maintenance of a garden teaches students about food waste and composting. A County official told this Committee that a garden on every campus would need institutional support from top leadership in order to be sustained.102
• A County health education official expressed frustration that nutrition education is getting short shrift at schools and recounted a health insurance executive stating: “We keep seeing kids with Type II diabetes, who don’t know the difference between a protein and a carbohydrate.”103
• A survey sent to all school districts by the County Department of Public Health in 2019 to assess food waste on the 2,206 campuses in the County got a 50% response rate, according to a County health official.104 A preliminary look at the results showed a wide variety of recommended strategies being used to reduce food waste: from “Offer vs. Serve,” to using the Share Table idea.105 Only 3% of schools reported composting food scraps onsite or offsite, according to the County health official.
97 https://www.latimes.com/local/lanow/la-me-edu-school-food-waste-law-20170928-story.html (accessed 5/10/20) 98 ibid 99 https://www.lafoodbank.org/about/hunger-in-l-a/ (accessed 9/20/19) 100 Committee interview on 2/25/20 101 https://www.heart.org/en/professional/educator/teaching-gardens 102 Committee interview on 2/25/20 103 ibid 104 Committee interview on 1/3/20 105 http://publichealth.lacounty.gov/eh/LACFRI/
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 22 24 • The County Department of Public Works offers free consultations and materials in a School Garden Program,106 and has installed gardens at Fishburn Elementary School in Maywood and McKinley Elementary School in San Gabriel.107 Obstacles for those who want to recycle food waste • Even when restaurants WANT to separate and recycle food waste, they are thwarted: the waste hauler takes it to a landfill anyway (Sweetgreen example)108
• Cafeterias located in some buildings owned and/or managed by the State (case in point, the cafeteria on the ground floor of the Clara Shortridge Foltz Criminal Justice Center in Downtown Los Angeles)109 do not have any visible mechanism for separating/recycling food waste, according to numerous Committee visits per week over a period of several months. According to an interview with a cafeteria employee on November 15, 2019, the only product recycled is cooking oil.
• The Committee also interviewed a waste expert familiar with the workings of the Clara Shortridge Foltz building who said food waste collected from the cafeteria, as well as waste that ends up in the large dumpsters in the loading dock area of the building, is probably going to a landfill.110 “There is just so much contamination in the bins,” the expert told our Committee. “It’s cheaper and easier for companies just to take it to a landfill. All staff would need training about separating in order for organics recycling to work.” Committee members visited the loading dock area on October 15, 2019, and observed seven large dumpsters, most filled with trash bags that appeared to be unsorted, and blue recycling-designated dumpsters empty and off to the side.
• The expert, who is also familiar with waste collection in the Downtown Los Angeles area, told our Committee that all large companies and agencies in the area are encouraged to recycle food waste, but few do. Waste hauling companies that collect trash have to pay to dump the trash, and they “have to pay more to dump organics, so there needs to be more of an incentive” to get properly-sorted waste to its proper destination.111
106 https://dpw.lacounty.gov/epd/sg/school.cfm 107 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 19 108 https://www.latimes.com/business/technology/story/2020-01-15/sweetgreen-green-image 109 Per Committee interview on 10/15/19, where the “LunchStop Weekly Menu” was provided to cafeteria patrons at the Clara Shortridge Foltz Criminal Justice Center 110 Committee interview on 10/15/19 111 ibid
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 23 25 • This Committee identified a food vendor company called LunchStop,112 which offers franchisees the opportunity to operate employee and other types of cafeterias113 in the County. Some are in courthouses (such as the one in Pasadena114 and the one at the Edmund D. Edelman Children’s Court115) with no visible food waste recycling option that our Committee could determine.
• While many courthouses in Los Angeles County are under the jurisdiction of the State (Judicial Council of California), most cafeterias in these buildings are inspected by the County Department of Public Health.116
• Even in some buildings or facilities where the County has jurisdiction, the cafeteria vendor does not appear to offer food waste separation/recycling, e.g., at the cafeteria operated by a LunchStop franchisee in the Hall of Administration,117 where the County Board of Supervisors meets. Our Committee also learned that there is no separation/recycling of food waste at the Hollywood Bowl,118 where the County has contracts with other food vendors.119
• Some employees at businesses that have special bins throughout the store (Target, Costco, etc.) with special signage to collect food waste told this Committee that those bags are thrown into the regular trash bin in the back.120
• For some managers of large facilities in the City of Los Angeles, there seems to be no cost savings in taking on the issue of food waste. In fact, there is an added cost for the trouble of separating out food waste and training staff, several managers told this Committee.121
• During the course of our investigation, the Committee found that for those who do not live in a city that offers food waste recycling options, residents are left either to do backyard composting themselves, or throw food waste in the trash.
112 http://www.lunchstop.com/ 113 http://file.lacounty.gov/SDSInter/bos/supdocs/117393.pdf 114 https://www.pasadenastarnews.com/2011/07/20/pasadena-courthouse-cafeteria-reopens-after-six-year-hiatus/ ; This link demonstrates that LunchStop was still operating in the Pasadena Courthouse in 2020: http://www.decadeonline.com/results.phtml?agency=pas&violsortfield=TB_CORE_INSPECTION_VIOL.ENTERED_BY&viol ortorder=DESC&forceresults=1&forcefac=0&offset=0&businessname=LunchStop&businessstreet=&city=&zip=&facilityid=&F TS=&soundslike=&sort=FACILITY_NAME 115 http://file.lacounty.gov/SDSInter/bos/supdocs/117393.pdf 116 https://ehservices.publichealth.lacounty.gov/ezsearch 117 Per Committee visit and interview with cafeteria employee on 11/15/19 118 Per Committee interview with County official on 2/19/20 119 Our Committee found the vendors of Sodexo/Compass and the Lucques Group. https://www.reuters.com/article/us-sodexo- centerplate-idUSKBN1DF0S2 https://thelucquesgroup.com/hollywood-bowl.html Committee concluded that Sodexo was still one of the vendors, based on the 2019 Public Health Department inspection list: https://ehservices.publichealth.lacounty.gov/ezsearch 120 Per Committee interview with employees on 11/6/19, and on 11/6/19 and 11/9/19 visits to a Costco and Target 121 Per Committee interviews/visits to large facilities on 11/27/19, 12/16/19, and 2/13/20
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 24 26
• In the city of Los Angeles, for residents, it doesn’t matter how much trash you generate, the cost is the same, according to the bimonthly bill many of our Jury members receive every month. Residents are charged a flat Solid Resources Fee (SRF) that is applied to the City’s Clean Water, Solid Resources, and Watershed Protection.122 The fee funds the collection of solid waste, landfill costs, and a numerous list of associated costs. “Since the Solid Resources Fee funds more than just refuse collection, the fee is still applied—even if your dwelling produces little, or no, refuse waste,”123 according to the City’s LA Sanitation website.
• A City official stated, “it’s hard for people to separate food waste; it can be smelly; where do you keep it, etc. We’re working on a good way to do it. We have pilot programs.”124
• This Committee found strong interest from residents and businesses interviewed. For those residents who are already committed to food waste separation and recycling (whether from their single-family house, or apartment), the only option our Committee found was LA Compost:125
Ø a nonprofit organization that has a drop-off booth at several weekly farmer’s markets Ø relies on volunteers and donations Ø operates several hubs throughout the City where residents can drop off their food waste126 Ø in January of 2020, before the Covid-19 Pandemic, only eight of the 32 hubs were open due to growing demand, and not enough capacity127 Ø during the pandemic, LA Compost continued accepting food waste drop-offs at one of the 26 community gardens throughout the City, and volunteers said that every Sunday, there was a constant stream of people
122 https://www.lacitysan.org/san/faces/home/portal/s-lsh-au/s-lsh-au-r/s-lsh-au-r- b;jsessionid=uynsAdj5Ie5pC1htNKKGWExRuZ0qern6N_Mv-lZPs-8bGx0gKmqt!-839466798!- 945519779?_afrLoop=8682239760179039&_afrWindowMode=0&_afrWindowId=Ed19lWET&_adf.ctrl- state=197i51z7vh_1#!%40%40%3F_afrWindowId%3DEd19lWET%26_afrLoop%3D8682239760179039%26_afrWindowMode %3D0%26_adf.ctrl-state%3D197i51z7vh_5 (click on “About Us” and then “Understanding Rates”) 123 ibid 124 Per Committee interview on 2/27/20 125 www.lacompost.org 126 https://www.lacompost.org/faq 127 https://www.kcrw.com/news/shows/greater-la/the-challenges-of-composting-in-la/composting-in-la-isnt-as-easy-as-it-sounds
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 25 27
• Many college campuses in the County have ongoing sustainability initiatives:
Ø Cal State Northridge--dining services staff collects kitchen plant food waste and uses it for composting in its garden on campus.128 Ø Occidental College in Eagle Rock--students have begun composting programs for food waste, but continue to find it challenging to sustain the program as students graduate.129 In 2016, the campus contracted with waste hauling company Athens Services to have food waste taken to the company’s composting facility in Victorville.130 Ø Students whose home cities, like Seattle, have curbside compost pickup programs express surprise that fellow students are not as diligent about food separation/recycling.131
• The County’s Department of Public Works has identified nearly 200 facilities where organic waste should be separated and recycled, from cafeteria kitchen food prep areas (“back of house”); cafeteria dining areas, lunch rooms, employee workstations, landscaping.132 Educational material has been provided, and compliance is encouraged, according to County officials.133 However, County officials said they don’t know how many of the identified entities are meeting the mandate, which requires organic waste recycling as of January 1, 2019,134 and that more action may be forthcoming once the State outlines regulations around the $10,000 fine per day. A random check by our Committee calling and visiting a few of the facilities, in conjunction with our conversations with waste haulers, leads us to believe that there is room for improvement in implementing organic waste recycling in these facilities.
128 https://www.csun.edu/sustainability/sustainable-garden-education-center 129 https://www.theoccidentalnews.com/features/2018/03/27/good-waste-composting-efforts-campus/2892421 (accessed 11/3/19) 130 https://www.theoccidentalnews.com/news/2016/01/01/college-looking-to-further-expand-composting-program/2880886 131 https://www.theoccidentalnews.com/news/2018/03/20/student-led-compost-initiative-begins-braun-hall/2891999 (accessed 2/17/20) 132 https://dpw.lacounty.gov/epd/organics/pdf/AB1826Memo_2018.pdf 133 Per Committee interviews on 10/7/19 and 11/19/19 134 https://dpw.lacounty.gov/epd/organics/pdf/AB1826Memo_2018.pdf Page 2
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 26 28
COVID-19 The pandemic provides an opportunity to reimagine how things can be, and our Committee was pleased to see the word “waste” in the mix in an article published on May 13, 2020, in the Los Angeles Times: 135 Gov. Gavin Newsom appointed Tom Steyer, a billionaire former hedge fund manager turned climate change activist, to co-chair his Task Force on Business and Jobs Recovery. Twenty state lawmakers signed a letter last month to Steyer and Newsom’s chief of staff, Ann O’Leary, urging the governor’s office to consider recovery investments that prioritize “clean economy job creation.” The letter reads, “We know the clean economy — transportation, housing, energy, water, manufacturing, waste, and natural and working lands — is one of the most cost-effective, resilient job creation sectors economy-wide.”
RECOMMENDATIONS This Committee recommends a public education campaign around food waste that creates drop-off food waste centers in more areas of the County and provides financial incentives, as well as County-owned facilities “leading by example” in recycling food waste—all of which require a little help from our friends.136 We recommend: 1.1 Each of the 88 cities, and the County’s unincorporated areas, should establish a weekly food waste drop-off center. The center can be at a farmer’s market, such as the one held each Thursday near Los Angeles City Hall, or at another appropriate site. City and County officials can arrange for the food waste collected to be taken to a nearby facility for recycling, or can establish contracts with organizations such as the Los Angeles Community Garden Council or landscaping companies for composting.
1.2 County officials should initiate programs using composting technology (such as Compostology137 or Earth Cube138) that can compact food waste and can be easily installed in offices and schools.139
135 https://www.latimes.com/environment/story/2020-05-13/half-million-clean-energy-job-losses-amid-coronavirus 136 From the Beatles song “With a Little Help From My Friends.” 137 https://www.compostology.us/about (accessed 9/26/19) 138 http://compostingtechnology.com/in-vessel-composting-systems/earth-cube/ 139 https://www.biocycle.net/2015/03/31/school-district-rolls-out-food-waste-reduction/ (accessed 10/12/19)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 27 29 1.3 County and city officials should create an incentive program for residents and businesses to separate food waste. This could be in the form of a gift card to a local grocery store/farmer’s market, or a discount on a solid waste fee. For example, in the city of Santa Barbara, 150 businesses (restaurants, grocery stores, coffee shops, etc.) have signed up for the city’s Foodscraps program, and can save several hundred dollars a month off their trash collection fee.140
1.4 County officials should work with community colleges and workforce training programs, to increase classes about food waste recycling and careers in waste management that focus on diversion and conversion technologies.
1.5 County officials should create a garden/compost program at Pitchess Detention Center in Castaic and investigate the option of a garden at some or all of the juvenile detention facilities.
1.6 The County Department of Public Health should develop a program to train its 300 food inspectors as “ambassadors” when they are in the field. The inspectors need to be armed with the Food DROP brochure,141 as well as information about how that establishment can safely separate and recycle any food waste. (This recommendation is also for Long Beach and Pasadena, which have their own Public Health departments.)
1.7 The County Department of Public Health should take the lead in creating a food waste education component as part of its permit process required for all outdoor public events that will be serving food. Department officials can work with the event manager ahead of time to plan for excess edible food donation, and for how food waste will be collected and separated. (This recommendation is also for Long Beach and Pasadena, which have their own Public Health departments.)
1.8 County officials should modify contracts with food vendor companies that are inside County facilities, such as the Hollywood Bowl, the Arboretum, the Los Angeles County Museum of Art, and cafeterias located at County hospitals, to include food waste separation and recycling. Especially at the Hollywood Bowl, which draws more than 17,000 people142 for most of its summer concert events, has several food options onsite,143 and traditionally draws large pre-concert picknicking crowds, implementing a food waste recycling program can be part of a public education campaign.
140https://www.santabarbaraca.gov/services/recycling/business/foodscrap.asp#:~:text=About%20The%20Program,like%20your% 20recycling%20and%20trash. (accessed 2/17/20) 141 https://pw.lacounty.gov/epd/sbr/food-drop.aspx 142 https://en.wikipedia.org/wiki/Hollywood_Bowl 143 https://www.hollywoodbowl.com/visit/when-youre-here
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 28 30
1.9 The County Board of Supervisors should require that the vendor operating the Hall of Administration cafeteria institute procedures to separate food waste, both in the food prep area, and in the dining room.
1.10 The City of Los Angeles should partner with LA Compost to expand that organization’s footprint in the city to increase its capacity to collect and compost food waste.
1.11 The City of Los Angeles should work with its 99 Neighborhood Councils to increase public education around food waste separation/recycling programs.
1.12 All 80 school districts located in the County should work with local public works and health department officials to create a garden and compost program in every school,144 and monitor edible food recovery efforts.145
1.13 All 80 school districts should develop a garden/compost program that can be available for students in the myriad after-school daycare options available on campus (LACER, After the Bell, STAR, etc.).
1.14 Elected officials in the County and cities should adopt the 11 suggestions in the March 2018 Countywide Organics Waste Management Plan146 and express support for the need to increase capacity and site and build new facilities to handle organic waste.
144 www.ecocycle.org (accessed 5/2/20) 145 https://www.ecocycle.org/files/School%20Compost%20Programs%20Pathways%20to%20Success.pdf “School Compost Programs: Pathways to Success” (accessed 4/3/20) 146 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Page 39
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 29 31
REQUIRED RESPONSES
Responses are required from:
Recommendation Responding Agency 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, County Board of Supervisors 1.14 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, Chief Executive Officer Sachi Hamai 1.14 1.1, 1.2, 1.3, 1.4, 1.5, 1.7, 1.8, 1.9, 1.12, County Department of Public Works 1.14 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, County Chief Sustainability Office 1.10, 1.11, 1.12, 1.13, 1.14 1.1, 1.3, 1.8, 1.14 Mayors of 88 cities 1.5 County Department of Probation 1.6, 1.7, 1.8, 1.9, 1.12, 1.13 County Department of Public Health 1.6, 1.7 Long Beach Department of Health and Human Services 1.6, 1.7 Pasadena Public Health Department 1.6, 1.7, 1.8, 1.9, 1.12, 1.13 County Department of Environmental Health 1.14 Internal Services Department 1.8 County Parks and Recreation Department 1.1, 1.3, 1.8, 1.10, 1.11, 1.14 Mayor of City of Los Angeles 1.12, 1.13 Superintendents of all 80 school districts 1.12, 1.13 Los Angeles County Office of Education
COMMITTEE MEMBERS Hind Baki, Chair Nirja Kapoor John Palos Jenalea Smith Judith Whitman
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 30 32 APPENDIX 1147
147 https://www.epa.gov/sustainable-management-food/food-recovery-hierarchy
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 31 33 APPENDIX 2148
148 https://ilsr.org/food-waste-hierarchy/
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 32 34 APPENDIX 3149 Active Landfills in Los Angeles County Landfill Site Owner Operator End of Operation Antelope Valley Waste Management, Waste Management, 2042 Recycling and Inc. Inc. Disposal Facility Azusa Land Azusa Land Waste Management, January Reclamation (Inert) Reclamation Co., Inc. Inc. 2025
Burbank Landfill #3 City of Burbank City of Burbank January Department of Public 2053 Works Calabasas Landfill County of Los Los Angeles County September Angeles Sanitation Districts 2025 Lancaster Landfill & Waste Management, Waste Management, March Recycling Center Inc. Inc. 2044
Pebbly Beach City of Avalon CR&R Environmental July 2028 Landfill (Avalon) Services
San Clemente Island U.S. Navy U.S. Navy January Landfill 2032 Savage Canyon City of Whittier City of Whittier Public December Landfill Works Department150 2048 Scholl Canyon Co-Owned by City of Los Angeles County December Landfill Glendale and Los Sanitation Districts 2024 Angeles County Sanitation Districts Sunshine Canyon Republic Services, Republic Services, February Landfill Inc./BFI Inc./BFI 2037
149 http://www.publichealth.lacounty.gov/eh/EP/solid_waste/facilitieslandfill.htm?func=1&Landfill=landfill (accessed 1/31/20); https://dpw.lacounty.gov/epd/swims/OnlineServices/search-solid-waste-sites-esri.aspx (accessed 2/5/20) 150 https://www.cityofwhittier.org/government/public-works/trash/landfill-services
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 33 35 APPENDIX 4151
151 https://www.sfswma.org/wp-content/uploads/2011/11/Anatomy_of_a_Landfill.pdf
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 34 36 APPENDIX 5
Green Waste Pick-up and Recycling options available in County Unincorporated Areas (CUC) • The County’s Department of Public Works oversees the waste hauler agreements for the 125 unincorporated areas,152 which include Altadena, Hacienda Heights, and Marina Del Rey. About 1 million people live in those areas; the “Mayor” of each area is the corresponding member of the County Board of Supervisors.153 • Many franchise waste haulers offer separate collection and recycling services for green waste.154 Some waste haulers offer one solid waste bin for mixed refuse for commercial clients. The mixed waste is hauled to a material recovery facility where some things may be diverted from a landfill, unless there is too much contamination.155 • Landscapers can deliver green waste generated from their operation to processing facilities that specifically recycle green waste. Currently, there are over 100 facilities in Los Angeles County and nearby counties that accept green waste generated in Los Angeles County.156 • In 2018, Public Works consultants visited over 70 multi-family complexes and found that only a few generated more than 1 cubic yard of green landscape waste.157 • The various waste haulers serving residents in the CUC are required to provide three separate bins: one for trash, one for recyclables, and one for green waste.158 Green Waste Pick-up and Recycling Options Available for City of Los Angeles • The State’s most populous city, Los Angeles, manages its waste through the LA Sanitation Department.159 For approximately 80,000 businesses and multi- family complexes, the City of Los Angeles is divided into service areas and assigned a waste hauler under the RecycLA program.160 The program assigns seven waste haulers to 11 zones in the City.161
152 https://dpw.lacounty.gov/epd/swims/News/WasteHauler/ 153 https://lacounty.gov/government/about-la-county/unincorporated-areas/ 154 https://pw.lacounty.gov/epd/swims/docs/pdf/faq/Commercial%20Waste%20Franchise%20System%20FAQ%20for%20Waste %20Haulers.pdf 155 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 47-48 156 www.dpw.lacounty.gov/Epd/Tf/lsw/lsw 157 ibid 158 https://pw.lacounty.gov/epd/swims/News/swims-more-links.aspx?id=4# LA County Countywide Organic Waste Management Plan March 2018, Executive Summary xi 159 www.lacitysan.org 160 https://www.lacitysan.org/san/faces/home/portal/s-lsh-wwd/s-lsh-wwd-s/s-lsh-wwd-s-zwlaf/s-lsh-wwd-s-zwlaf-au?_adf.ctrl- state=3z2x730v8_5&_afrLoop=11962272467624951#! 161 https://www.waste360.com/commercial/los-angeles-bpw-award-11-franchise-zones-seven-waste-haulers
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 35 37 • Green waste is taken to Griffith Park, where it’s mixed with zoo doo (collected from herbivores at the adjacent Los Angeles Zoo) and biosolids (sewage products).162 The Griffith Park Composting Facility makes a final compost product that is used throughout the park, and for the City’s Free Mulch Give- Away Program. • The mulch produced by the City is registered and trademarked as Topgro ®; the City gives its Department of Recreation and Parks half the compost created, and the rest is sold to private entities such as landscape companies.163 • Residential customers in the City are provided three bins for separating items for trash day:164 one for trash, one for recyclables, one for green waste (no food waste can be placed in this bin as it would contaminate the green waste); an extra bin for horse manure is provided for a nominal fee.165
162 https://www.lacitysan.org/san/faces/home/portal/s-lsh-wwd/s-lsh-wwd-s/s-lsh-wwd-s-gw/s-lsh-wwd-s-gw-gpcf#:~:text=The Griffith Park Composting Facility,trimmings from acres of landscaping. 163 https://www.lacitysan.org/san/faces/home/portal/s-lsh-wwd/s-lsh-wwd-s/s-lsh-wwd-s-gw/s-lsh-wwd-s-gw-faq?_adf.ctrl- state=3z2x730v8_758&_afrLoop=11962739376231226#! 164 https://www.lacitysan.org/san/faces/home?_adf.ctrl-state=3z2x730v8_758&_afrLoop=11962955571838333#! Scroll down to “What Goes in Each Bin” 165 ibid
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 36 38 APPENDIX 6 Edible Food Recovery • In 2018, the County Department of Public Works launched the Food Donation and Recovery Outreach Program Food DROP website (www.FoodDROPLA. com) to provide resources for businesses in the unincorporated communities to safely donate excess edible food and reduce food waste. In addition to federal Good Samaritan laws that can provide legal protection, donating edible food can possibly provide a tax deduction.166
• In 2018, the County’s Smart Business Recycling Consultants visited over 130 large food service establishments to survey how they currently manage organics and recyclables and to connect these businesses with local charities to donate edible excess food. Twenty-six businesses indicated that they donate edible food.167
• Organizations like Food Forward168 last year collected 26 million pounds of edible food from various companies.169 The organization’s four 26-foot trucks pick up produce that otherwise would go to waste and distribute the bounty to agencies serving the needy from Santa Barbara to the California-Mexico border. Staff pick up excess produce from the largest produce market in the United States, located in Downtown Los Angeles, and nearby produce houses, as well as farmer’s markets. Volunteer teams also are sent to pick residents’ backyard fruit and distribute to food pantries.
• Companies like Imperfect Produce170 ship boxes of imperfect-looking fruits and vegetables, and packaged food that has been rejected for cosmetic reasons.
• There are many websites available to help residents who want to reduce food waste in their kitchens ü www.savethefood.com ü www.cawrecycles.org (Californians Against Waste)
• For the K-12 school environment in Los Angeles County, the County Department of Public Health has developed resources to help each campus reduce food waste. ü http://publichealth.lacounty.gov/eh/LACFRI/
166 www.FoodDROPLA.com 167 https://dpw.lacounty.gov/epd/tf/isw/isw_2019_09.pdf Page 3 168 www.foodforward.org 169 https://www.dailynews.com/2019/06/20/this-new-produce-depot-is-a-game-changer-for-north-hollywood-based-food-forward/ (accessed 2/23/20) 170 www.imperfectfoods.com (accessed 9/25/19)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 37 39 APPENDIX 7171
Food Waste Recycling: County Department of Public Works Headquarters172
County Department of Public Works Headquarters in Alhambra: Photos of the employee cafeteria signage, showing food waste separation, and serving as a model for other County facilities.
The Department reported that, in 2018, its food waste reduction practices in the cafeteria prevented over 300 pounds of food waste from being generated, and did not generate any leftover food for donation. In addition, almost 18,000 pounds of food waste was collected from the cafeteria kitchen, dining area, break rooms, and special events and sent to be recycled at an anaerobic digestion facility. An additional 1,200 pounds of food waste from the cafeteria kitchen was composted on site in the worm bins (see picture below).
171 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 37 172 All photos in Appendix 7 were taken by members of the 2019-2020 Los Angeles County Civil Grand Jury on 3/11/20
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 38 40
The food waste separated in the cafeteria is then brought to special worm-composting bins onsite. Worm composting is using worms to recycle food scraps and other organic material into a valuable soil amendment called vermicompost. Worms eat food scraps, which become compost as they pass through the worm's body.173
The compost is then used at the onsite garden, which grows vegetables that can be offered to employees or cafeteria cooks.
173 http://compost.css.cornell.edu/worms/basics.html (accessed 5/3/20)
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 39 41
APPENDIX 8
Food Waste Transfer and Processing: Puente Hills Materials Recovery Facility174
A line of trucks bringing various types of separated waste such as cardboard and bottles/cans for recycling. The smallest pile below is the food waste pile.
174 All photos in Appendix 8 were taken by members of the 2019-2020 Los Angeles County Civil Grand Jury on 10/15/19
A DIET FOR LANDFILLS: Cutting Down on Food Waste Attachment A Page 40 42 March 2018 Countywide Organics Waste Management Plan Suggestions ATTACHMENT B Table 7-1: Organic Waste Management Options ID Option Name Option Description
Commercial Recycling Adopt an ordinance with requirements for businesses and haulers to achieve specified recycling requirements (if not already in place). 1 Ordinance Includes system to quantify recovery, monitor compliance with requirements and methods for enforcement action as necessary.
Adopt an ordinance establishing organic collection requirements on properties not subject to AB 1826 including but not limited to single- 2 SFR Recycling Ordinance family residential (SFR) dwellings and multi-family residential dwellings with 2-4 units. Includes system to quantify recovery, monitor compliance with requirements and methods for enforcement action as necessary.
Establish standards or requirements for self-haul (landscapers and other qualified providers) to meet recycling requirements. Includes 3 Self-Haul Standards reporting requirements and audit procedures to ensure minimum standards are being met as well as licensing requirements.
4 Flow Control Flow control to direct material collected to qualified processing or composting facilities.
Modify existing contract or establish a new trash collection contract or franchise to include specified recycling requirements. Such action may 5 Contract Modification include contract language modifications, separation of commercial/multi-family collection into separate contract(s), extension of existing contracts or franchises or qualified licensing. Should include provisions for quantifying recovery, reporting compliance and enforcement actions.
Establish new trash collection contracts or franchises with commercial or other exclusivity clauses and specified recycling requirements. 6 Exclusive Commercial Hauling Should include provisions for quantifying recovery, reporting compliance and enforcement actions.
Modify existing contract or establish a new trash collection contract or franchise to require the hauler to provide separate collection of organic Source Separated Organics 7 waste to entities (i.e., residential and commercial) that generate organic waste and deliver the material to a qualified organics recycling or Collection composting facility. Should include provisions for quantifying recovery, reporting compliance and enforcement actions.
8 Wet/Dry Collection Require the hauler to provide 2 or more separate bins for wet/dry commercial collection system in which the contents of certain bins are delivered to a materials recovery facility with organics extraction technology. Should include provisions for quantifying recovery, reporting compliance and enforcement actions.
Provides incentives for participation in organics collection by implementing subsidies to offset the incremental costs of collection, separation 9 Incentives and processing of organics to the degree necessary to change behavior and establish a successful base program. Should include provisions for quantifying recovery and reporting compliance to maintain eligibility for incentives.
No change to contracts but educate businesses to comply with the law. Includes business compliance monitoring and identification of 10 Education Only resources that would be made available to businesses to ensure compliance and build program support.
Provide businesses with guidance/assistance in the implementation of scalable on-site organics management aggregation methods and 11 On-Site Management available technologies
Attachment B Page 1 ATTACHMENT C
City Council Director of EMMETT BADAR, Mayor Community Development DENIS BERTONE, Mayor Pro Tem HENRY NOH JOHN EBINER RYAN A. VIENNA Director of Public Works ERIC WEBER SHARI GARWICK
Interim City Manager Director of Parks and BRAD Mc KINNEY Recreation HECTOR M. KISTEMANN
City Attorney JEFF MALAWY
Ms. Fesia Davenport, Acting Chief Executive Officer Los Angeles County Chief Executive Office 500 West Temple Street, Room 358 Los Angeles, CA, 90012
October 27, 2020
Dear Ms. Davenport:
RESPONSE TO THE 2019-20 LOS ANGELES COUNTY CIVIL GRAND JURY FINAL REPORT: A DIET FOR LANDFILLS
The City of San Dimas would like to express our concerns regarding the recommendations made in the 2019-20 Los Angeles County Civil Grand Jury Final Report (Report) titled "A Diet for Landfills: Cutting Down on Food Waste," located on page 11.
We are concerned about recommendation 1.1 in the Report that suggests each of the 88 cities establish a weekly food waste drop-off center. The City of San Dimas would like to offer the following comments regarding our concerns with this recommendation:
• A weekly food waste drop-off center would likely result in minimal diversion, possible contamination, and expenditure of City resources that are already designated for more effective programs. The City’s Public Works Department will focus on establishing a comprehensive organics recycling system to maximize organics diversion and participation with the City’s hauler Waste Management. The City is mandated by state law SB 1383 to establish residential and commercial organics recycling programs by January 1, 2022. The City’s residential and commercial organics recycling systems will be in place and ready to commence by the time mandated in SB 1383.
• LA Compost’s website states that the community hubs are intended for composting of certain types of food scraps, but without continuous monitoring, the compost bins may be contaminated with unwanted food waste (i.e. dairy, meat, animal waste, fats and greasy foods), non-compostable materials such as bioplastics, and trash. Contamination in the compost bins may result in a contaminated compost product being land applied, which may have adverse impacts on the environment such as soil, water, and agriculture.
• Community composting hubs may also produce strong odors that affect neighbors. We are concerned that the development of more composting hubs throughout the
Attachment C Page 1 Response to Civil Grand Jury: A Diet for Landfills Page 2 October 27, 2020
County will also result in an increase in odor complaints, especially if the community composting hubs are not continuously managed and inspected.
In terms of recommendation 1.3, at this time the City of San Dimas does not support creating incentive programs for recycling organics and other materials. Organics processing/recycling in the Los Angeles region is costlier than landfilling. As stated above, the Public Works Department will focus on establishing comprehensive organics recycling programs as mandated by SB 1383. The City is required by the State to have the organic waste recycling programs in place by January 1, 2022 and begin enforcement actions no later than January 1, 2024.
And finally, the Grand Jury requested a response from LA County cities to recommendation 1.14. The 2018 Countywide Organics Waste Management Plan outlines 11 suggestions/strategies that are necessary to ensure a successful organics waste recycling program. The City of San Dimas is researching these strategies to see which ones are compatible to the implementation of SB 1383. Once these strategies have been evaluated, the city will take the steps necessary to implement strategies relevant.
The City of San Dimas agrees with many of the points of concern voiced by representatives of the League of California Cities-Los Angeles County Division, County of Los Angeles Board of Supervisors, City of Los Angeles, waste management industry, environmental groups, the public, and a number of other governmental agencies.
We respectfully request the Chief Executive Office take these concerns into account, when considering implementation of the recommendations in the Civil Grand Jury Final Report.
If you have any questions regarding these comments, please contact Lauren Marshall, Administrative Analyst, at [email protected] or at (909) 394-6242.
Sincerely,
Emmett G. Badar Mayor
Attachment C Page 2 Agenda Item Staff Report
+
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Fabiola Zelaya Melicher, Planning Manager
Subject: Vehicle Miles Traveled thresholds of significance for purposes of analyzing transportation impacts under the California Environmental Quality Act (CEQA) ______
SUMMARY
Changes in state law require the City to adopt new CEQA thresholds of significance for transportation impacts. For the purposes of CEQA these changes will modify how the City evaluates projects for transportation impacts. Specifically, the City is required to use Vehicle Miles Traveled (VMT) instead of Level of Service (LOS) as the metric to evaluate transportation impacts in CEQA documents such as Environmental Impact Reports. Outside of the CEQA process, the City can choose to continue to evaluate projects using the LOS metric. Based on guidance provided by the Consultant, Fehr and Peers, retained to assist staff, City staff have prepared new CEQA transportation impact thresholds for consideration by the City Council. This report summarizes the state mandate that requires modifying the CEQA thresholds, and discusses staff recommendations.
Staff recommends the City Council approve Resolution 2020-58 adopting Vehicles Miles Traveled thresholds of significance for purposes of analyzing transportation impacts under CEQA.
BACKGROUND
On September 27, 2013, Governor Jerry Brown signed Senate Bill 743 into law that commenced a process that would change transportation analysis for California Environmental Quality Act (CEQA) compliance. The new law changes CEQA evaluation for transportation, moving away from measuring level of service (LOS) and moving towards a measure of Vehicle Miles Traveled (VMT). VMT is the measure of distance in miles that a vehicle travels, with one-mile equivalent to one VMT. The State’s goal in changing the metric used to determine a significant transportation
Item 3D Page 1 impact is to encourage land use and transportation decisions that reduce greenhouse gas emissions, encourage infill development, and improve public health through active transportation.
DISCUSSION/ANALYSIS
CEQA and Thresholds of Significance
CEQA requires jurisdictions to review the impact a project would have on the existing environment and to disclose those impacts to the public and decision makers and as a result reduce those impacts. CEQA establishes four categories of environmental impacts:
1. No impact; 2. Less than significant impact; 3. Less than significant impact with the adoption of mitigation measures (a way of reducing an impact’s effect); and 4. Significant unavoidable impacts.
A threshold of significance is the point at which an impact moves from less than significant to significant. CEQA defines a significant impact as “a substantial, or potentially substantial, adverse change in the environment.” To determine what that means for the 18 areas studied in a CEQA document an agency adopts defined thresholds of significance. In relation to traffic, the City for many years has used level of service to determine if a project would create a significant impact.
The following Table 1 illustrates the VMT Baseline(s) and Thresholds of Significance for various types of projects (provided as Exhibit A on the attached Resolution), when determining if the project has a significant impact to transportation:
Table 1
Project Type Thresholds
Land Use Plan 1) Project Impact: A significant impact would occur if the VMT rate for the plan would exceed 15% below the applicable baseline VMT rate.
2) Cumulative Project Effect: A significant impact would occur if the project increases total regional VMT compared to cumulative no project conditions. Land Use Project 1) Project Impact: A significant impact would occur if the VMT rate for the project would exceed the applicable baseline VMT rate.
2) Cumulative Project Effect:
Item 3D Page 2 Project Type Thresholds
A significant impact would occur if the project increases total regional VMT compared to cumulative no project conditions.
Retail Project (over 1) Project Impact: A significant impact would occur if the 50,000 square feet) VMT rate for the project would exceed the applicable baseline VMT.
2) Cumulative Project Effect: A significant impact would occur if the project increases total VMT in the study area compared to baseline conditions.
Transportation Project A significant impact would occur if the project causes a net increase in total regional VMT compared to baseline conditions, opening year no project conditions, or cumulative no project conditions.
All land use and A significant impact would occur if the project is inconsistent transportation projects with the RTP/SCS.
Note: Baseline VMT rate is defined as the City per applicable service population.
The Governor’s Office of Planning and Research (OPR) has identified guidelines for projects which may be screened and would therefore be exempt from a VMT analysis. The theory is that the development of these projects will by their nature reduce vehicle trips and therefore be in conformance with SB 743 (Exhibit B to the attached Resolution). Staff recommends consistency with OPR guidelines and proposes to screen projects in San Dimas which fall into the following categories:
• Local-serving K-12 schools • Local parks • Day care centers • Local-serving retail uses less than 50,000 square feet, including o Gas stations o Banks o Restaurants o Shopping Center • Local-serving hotels (e.g. non-destination hotels) • Student housing projects on or adjacent to a college campus • Local-serving assembly uses (places of worship, community organizations)
Item 3D Page 3 • Community institutions (public libraries, fire stations, local government) • Affordable, supportive, or transitional housing • Assisted living facilities • Senior Housing (as defined by HUD) • Local serving community colleges that are consistent with the assumptions noted in the Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS) • Projects generating less than 110 daily vehicle trips. This generally corresponds to the following “typical” development potentials: o 11 single family housing units o 16 multi-family, condominiums, or townhouse housing units o 10,000 sq. ft. of office o 15,000 sq. ft. of light industrial o 63,000 sq. ft. of warehousing o 79,000 sq. ft. of high-cube transload and short-term storage warehouse
Environmental Review
The adoption of new local CEQA thresholds of significance for transportation impacts and the adoption of new Local Transportation Assessment Guidelines will not have a significant environmental impact and are exempt from the CEQA pursuant to Section 15308 of Title 14 of the California Code of Regulations because the two actions are undertaken by the City for the protection of the environment. The revised CEQA thresholds will be compliant with a State mandate (SB 743) and will be used in a regulatory process (CEQA process) that involves procedures for the protection of the environment. Accordingly, the City Council will consider the recommendation to find the Resolution exempt from the environmental review requirements of CEQA pursuant to Section 15308 of Title 14 of the California Code of Regulations.
RECOMMENDATION
It is recommended that the City Council adopt Resolution 2020-58 to establish Vehicle Miles Traveled thresholds of significance for purposes of analyzing transportation impacts under the California Environmental Quality Act.
Respectfully submitted,
Fabiola Zelaya Melicher Planning Manager
Attachment: Resolution 2020-58
Item 3D Page 4 RESOLUTION 2020-58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ADOPTING “VEHICLE MILES TRAVELED” THRESHOLDS OF SIGNIFICANCE FOR PURPOSES OF ANALYZNG TRANSPORTATION IMPACTS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the California Environmental Quality Act Guidelines (“CEQA Guidelines”) encourage public agencies to develop and publish generally applicable “thresholds of significance” to be used in determining the significance of a project’s environmental effects; and
WHEREAS, CEQA Guidelines section 15064.7(a) defines a threshold of significance as “an identifiable quantitative, qualitative or performance level of a particular environmental effect, noncompliance with which means the effect will normally be determined to be significant by the agency and compliance with which means the effect normally will be determined to be less than significant”; and
WHEREAS, CEQA Guidelines section 15064.7(b) requires that thresholds of significance must be adopted by ordinance, resolution, rule, or regulations, developed through a public review process, and be supported by substantial evidence; and
WHEREAS, pursuant to CEQA Guidelines section 15064.7(c), when adopting thresholds of significance, a public agency may consider thresholds of significance adopted or recommended by other public agencies provided that the decision of the agency is supported by substantial evidence; and
WHEREAS, Senate Bill 743, enacted in 2013 and codified in Public Resources Code section 21099, required changes to the CEQA Guidelines regarding the criteria for determining the significance of transportation impacts of projects; and
WHEREAS, in 2018, the Governor’s Office of Planning and Research (“OPR”) proposed, and the California Natural Resources Agency certified and adopted, new CEQA Guidelines section 15064.3 that identifies vehicle miles traveled (“VMT”) – meaning the amount and distance of automobile travel attributable to a project – as the most appropriate metric to evaluate a project’s transportation impacts; and
WHEREAS, as a result, automobile delay, as measured by “level of service” and other similar metrics, generally no longer constitutes a significant environmental effect under CEQA; and
WHEREAS, the City’s project review process will retain “level of service” analysis to ensure consistency with the General Plan; and
Resolution 2020-58 Page 1 Resolution 2020-58 Page 2 VMT Baselines and Thresholds of Significance October 27th, 2020
WHEREAS, CEQA Guidelines section 15064.3 goes into effect on July 1, 2020, though public agencies may elect to be governed by this section immediately.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:
SECTION 1. The city Council hereby approves the VMT Baselines and Thresholds of Significance attached as Exhibit A and projects deemed screened as Exhibit B.
SECTION 2. This Resolution shall take effect immediately upon its adoption by the City Council.
PASSED, APPROVED AND ADOPTED this 27th, day of October, 2020.
______Emmett G. Badar, Mayor
ATTEST:
______Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2020-58 was adopted by the City Council of San Dimas at its regular meeting of October 27th, 2020 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
______Debra Black, City Clerk
Resolution 2020-58 Page 2 Resolution 2020-58 Page 3 VMT Baselines and Thresholds of Significance October 27th, 2020
Exhibit A
City of San Dimas VMT Thresholds of Significance
Table 1
Project Type Thresholds
Land Use Plan 1) Project Impact: A significant impact would occur if the VMT rate for the plan would exceed the applicable baseline VMT rate.
2) Cumulative Project Effect: A significant impact would occur if the project increases total regional VMT compared to cumulative no project conditions.
Land Use Project 1) Project Impact: A significant impact would occur if the VMT rate for the project would exceed the applicable baseline VMT rate.
2) Cumulative Project Effect: A significant impact would occur if the project increases total regional VMT compared to cumulative no project conditions.
Retail Project (over 1) Project Impact: A significant impact would occur if 50,000 square feet) the VMT rate for the project would exceed the applicable baseline VMT.
2) Cumulative Project Effect: A significant impact would occur if the project increases total VMT in the study area compared to baseline conditions.
Transportation Project A significant impact would occur if the project causes a net increase in total regional VMT compared to baseline conditions, opening year no project conditions, or cumulative no project conditions.
All land use and A significant impact would occur if the project is transportation projects inconsistent with the RTP/SCS. Note: Baseline VMT rate is defined as the City per applicable service population.
Resolution 2020-58 Page 3 Resolution 2020-58 Page 4 VMT Baselines and Thresholds of Significance October 27th, 2020
Exhibit B
In addition to local serving retail, the following uses can also be presumed to have a less than significant impact (absent substantial evidence to the contrary) as their uses are local serving in nature:
• Local-serving K-12 schools • Local parks • Day care centers • Local-serving retail uses less than 50,000 square feet, including: o Gas stations o Banks o Restaurants o Shopping Center • Local-serving hotels (e.g. non-destination hotels) • Student housing projects on or adjacent to a college campus • Local-serving assembly uses (places of worship, community organizations) • Community institutions (public libraries, fire stations, local government) • Affordable, supportive, or transitional housing • Assisted living facilities • Senior housing (as defined by HUD) • Local serving community colleges that are consistent with the assumptions noted in the RTP/SCS • Projects generating less than 110 daily vehicle trips o This generally corresponds to the following “typical” development potentials: . 11 single family housing units . 16 multi-family, condominiums, or townhouse housing units . 10,000 sq. ft. of office . 15,000 sq. ft. of light industrial . 63,000 sq. ft. of warehousing . 79,000 sq. ft. of high cube transload and short-term storage warehouse.
Resolution 2020-58 Page 4 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Shari Garwick, Director of Public Works
Subject: Downtown Street Closures for Holiday Event Filming ______
SUMMARY Due to COVID-19 restrictions this year, the annual Holiday Extravaganza event will be replaced with virtual and interactive events titled 12 Days of San Dimas. Staff is requesting a one-day full street closure of downtown streets on November 5, 2020 for the holiday event filming.
BACKGROUND
The City of San Dimas has historically hosted a holiday event for the community to gather and enjoy festivities during the month of December. Unfortunately, this year due to COVID-19 and the associated restrictions, the City is restricted from holding any type of event that would promote mass gatherings. The Parks and Recreation Department staff has been challenged with the task of working with this year’s unprecedented constrains, but has managed to organize well thought out events for our San Dimas community. The annual holiday event most recently known as Holiday Extravaganza has been revamped into a combination of virtual and interactive events called the 12 Days of San Dimas.
DISCUSSION/ANALYSIS
Two of the 12 Days of San Dimas will consist of virtual events providing access to pre-recorded broadcasts. One event is the tree lighting ceremony, a special message from Santa, and band performances. The other is virtual Carolers performing holiday songs at locations throughout the City.
Item 3E Page 1 In order to reduce background nuisance sounds and to facilitate the production of filming the pre- recordings, staff is requesting a one-day full street closure of the following downtown streets near Rhoads Park: • Bonita Avenue (San Dimas Ave to Cataract Ave) • Monte Vista Avenue (Railway St to 1st St) The one-day street closure is scheduled for Thursday, November 5th from 5:00 p.m to 6:00 a.m. A traffic control plan with associated detours will be provided. The Parks and Recreation staff will reach out to affected businesses and residents in the surrounding area.
RECOMMENDATION
Staff recommends that Council approve the one-day full street closure on November 5, 2020 for filming of the 12 Days of San Dimas.
Respectfully submitted,
Steven Barragan Engineering Manager
Item 3E Page 2 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Ann Garcia, Senior Administrative Analyst
Subject: Informational: CDBG-New Program - COVID-19 Small Business Assistance Grant Program ______
SUMMARY Our 2019-20 CDBG Housing Rehabilitation Program was paused on March 18, 2020 due to the COVID-19 pandemic for the safety of staff and residents. Because of this, the City has funds that can be rolled over into a new program for the 2020-21 program year. These funds can be used to help our local businesses during these challenging times.
BACKGROUND
On March 18, 2020, our City’s CDBG Housing Rehabilitation Program was paused because of the statewide stay-at-home order. Due to the challenges of running a housing rehabilitation program during a pandemic we were not able to start back up the program within the 2019-20 Program Year. With this outcome, our unexpended funds are rolled-over into the new program year of 2020-21. These funds can be used to add additional funds into our current programs: Youth Scholarship Program and Housing Rehabilitation Program; or we can create a new program that will help small businesses during these difficult times.
DISCUSSION/ANALYSIS
The Small Business Assistance Grant Program is intended to provide financial assistance and temporary relief for local small businesses that have been adversely impacted by COVID-19. This will be a new CDBG 2020-21 program. This program will offer grants to businesses demonstrating need up to a maximum of $5,000. These funds would be used for eligible items such as rent, inventory, utilities and/or equipment.
Item 3F Page 1
To be considered for funding, a completed Small Business Assistance Grant Program application must be submitted. Businesses must meet all the eligibility criteria and provide all the required information. Businesses must also have a current business license, W-9, and have a description of how they will use the funds.
The guidelines are in DRAFT form until we get approval from Los Angeles County Development Authority (LACDA) that it meets their requirements. Once we receive their approval, staff will bring it back to City Council for the Public Hearing and Resolution to create a new CDBG program.
RECOMMENDATION
Staff recommends approval of the DRAFT San Dimas Small Business Assistance Guidelines and approval of submitting to the LACDA for final review
Respectfully submitted,
Ann Garcia Senior Administrative Analyst
Attachments: DRAFT San Dimas Business Assistance Grant Program Guidelines
Item 3F Page 2 CITY OF SANDIMAS CDBG 2020-21 Program Year COVID-19 – SAN DIMAS SMALL BUSINESS ASSISTANCE GRANT PROGRAM GUIDELINES
Program Budget: $100,000 [FY 20-21 CDBG])
Purpose: The COVID-19 San Dimas Small Business Assistance Grant Program provides emergency grants to San Dimas-based businesses that have been impacted by COVID-19. Due to the various health orders, businesses have been required to pivot and adapt to the current times and adjusting to new marketplaces to stay in business. The COVID-19 pandemic has caused a considerable amount of loss in business for San Dimas businesses, which has resulted in laying off or requiring a furlough of employees many of whom are low- to moderate-income persons, as defined by HUD. Furthermore, the public health order has closed and is slow to open many other businesses, such as gyms, breweries and wineries, car washes, personal grooming businesses (barbers, nail salons, hairdressers), clothing stores, and all other retail businesses that are not considered an “essential business” under the health order. With the health order requiring many businesses be closed or limited opening requirements, our businesses must pivot to other forms of services such as takeout, outdoor eating, online business and delivery, etc. Many businesses are also unable to pay employees or pay their commercial rent. It is in the best interest of the City to develop a Small Business Assistance Program to help businesses retain employees to prevent these employees from losing their income and possibly even losing their housing. It is also in the City’s best interest to ensure that commercial rents are being paid to landlords so landlords do not default on their mortgage, which would place additional pressures on the business tenant. Due to these conditions, the City of San Dimas proposes to use CDBG funds to develop an Emergency Small Business Grant Program that can issue cash grants (not loans) to San Dimas businesses impacted by COVID-19.
Eligible Activities: Small Business Grant Assistance can be provided under two Eligible Activity categories as defined by HUD: a. Microenterprise assistance – 24 CFR 570.201(o)(1)(i) b. Special Economic Development Activities – 24 CFR 570.203(b) Businesses will be assisted under only one of the categories.
COVID-19 SBA Grant Guidlines Page 1 CDBG Small Business Grant Program FY 2020-21(Proposal) Microenterprise Assistance: To be eligible, the business must have:
• Five or fewer employees including the owner
• Business owner must be Low/Mod (have a household income at or below 80% of the Area Median Income) The program will collect income and employee information as of now, not as it was prior to COVID19 pandemic. For example, the business may have had six employees, but laid off 3 and now may qualify as a microenterprise as long as the owner’s income is below 80% AMI now. A certification form will be created for the business owner to complete and sign, and will include the following:
• Owner contact information • Number of persons in the owner’s household • Owners annual income • Demographic information about the owner • List of employee positions, whether they are full or part time, and benefits provided
Special Economic Development Activities: Small Businesses that do not qualify as microenterprise may be assisted as a Special Economic Development Activity. To qualify as a Special Economic Development Activity, the business must meet a public benefit:
• Assist small business will less than 25 staff (including the owner) and at least 1 Low/Mod employee is employed in the business. This means jobs made available to low/moderate persons are created or retained.
• If a business applicant has laid off some or all employees, but reports they intend to hire once this crisis ends--this can be job creation. If a business applicant has not laid off employees but reports they will have to; they need to document that BUT FOR this assistance, they will have to lay off employees. This can be accomplished through a self-certifying letter, included with the application. Documenting that a FTE job is created or retained can be accomplished by using a self-certifying form completed by the employee at the time of retention or hire. The form will collect the employees name, contact info, household size, household income, hours worked per week, demographic info and any employer provided benefits. Program staff will follow-up with employers 3-6 months after social distancing ends to collect job creation forms. A master log of businesses assisted, with grant amounts and jobs created/retained will be maintained. Should one business fail to meet the public benefit of creating 1 FTE per $50,000 of CDBG funds, or $35,000 in the aggregate, any “extra jobs” generated from another business will count towards the public benefit.
2
COVID-19 SBA Grant Guidlines Page 2 CDBG Small Business Grant Program FY 2020-21(Proposal)
Special ED projects also require documentation of underwriting in accordance with 24 CFR 570.209(a). This will be created as a template, updated for each business accordingly.
It will consider: • That project costs are reasonable, • That sources of project financing are committed, • That to the extent practical, CDBG funds are not substituting non-federal support, • That the project is financially feasible, • that the owners return on investment will not be unreasonably high, • that CDBG funds are disbursed on a pro rata basis with any other financing.
Eligible Business Assistance: Assistance will be in the form of cash grants to San Dimas businesses that have been impacted by COVID-19, for the following purposes:
• Monthly Commercial Rental and/or Utility Payments • Marketing • Business Inventory or supplies • PPE Supplies and meeting Health Code requirements for Safety in order to open
Program Budget: $100,000 (CDBG) Grants can be issued based on the demonstrated need up to a maximum of $5,000, for example, a business that needs one month of rent and a combination of other needs such as help with paying for website development or PPE equipment and supplies or outdoor dining equipment.
Eligible Businesses: Business applicants must be eligible as either Microenterprise or Special Economic Development, and meet the following eligibility criteria:
• Small Businesses (SBA considers a small business to have less than 500 employees. Multi- national or publicly traded businesses are not eligible for this program.) • Commercial Businesses • Must be located in the City of San Dimas • Business was impacted by COVID-19 (required to close as non-essential, reduced business due to Safer at Home order and social distancing, etc.) The following is an exhaustive list of eligible business types:
• Restaurants, wine shops, breweries, coffee shops, bakeries. • Salons, barbers, and other grooming businesses • Gyms, day spas, and fitness studios • Retail and Commercial stores (such as consumer goods, electronics and appliances, health and sporting goods, furniture, clothing and shoes, kitchen equipment, books and entertainment stores, music and audio/visual equipment, etc.)
3
COVID-19 SBA Grant Guidlines Page 3 CDBG Small Business Grant Program FY 2020-21(Proposal)
Evaluation Criteria: The business grant applications will be analyzed for the following criteria, specified by the U.S. Department of Housing and Urban Development, Office of Community Planning and Development, and by the Small Business Administration: 1. Commitment: Personal and corporate guarantees may be required. The borrower should sign personally for the grant.
2. Business Recovery Plan: The business recovery plan will identify strategies to keeping the business successfully running after the grant has been expended and retaining employees. This will clearly identify how the business will spend the requested grant amount.
3. Location: Preference will be given to businesses paying commercial rent and operating out of a store-front in a commercial area.
4. Economic Stimulus: Preference will be given to businesses that have not been able to receive economic assistance from any other federal, state, or county programs, such as the Paycheck Protection Program. All of the above criteria are important, and the absence of any one may be sufficient to deny a grant request.
Disqualifying Criteria: Any of the following events or actions will disqualify the owner of a business from consideration for grant funding:
• Poor Credit History • Bankruptcy in the last 5 years • San Dimas Code Enforcement violations • Questionable criminal record • Home-based Businesses
Applicant Intake Process: Applications will be accepted on a rolling basis. Grants will be awarded to qualified applicants on a “first come, first served” basis until funds run out. Application will be a PDF, made available on the City’s website or emailed upon request. Applicants will attach the completed pdf application, and all supporting documentation requested on the application, to an email sent to [email protected] In an effort to protect the environment and prevent the spread of COVID-19, paper applications will not be accepted for this program. The application will ask for proof of current commercial lease, a W-9 form, information about the number of employees and their household incomes, and a proposal or Business Recovery Plan to describe how they will spend the grant.
For Microenterprise Assistance, the applicant will need to submit documentation to establish income for qualification. The applicant will also need to provide a statement self-certifying that they own a microenterprise. These can be found in Form A, Form A1, and Form A2. 4
COVID-19 SBA Grant Guidlines Page 4 CDBG Small Business Grant Program FY 2020-21(Proposal)
For Special Economic Development assistance, the applicant will need to complete a Job Creation Certification form (Form B) and Project Grant Underwriting (Form B1). A check-list will be included in the application packet to ensure the applicant submits all required information and documentation, and to assist staff in reviewing the submitted application.
Staff Review: Program to be administered by the Administration Department, Senior Administrative Analyst. The Senior Analyst will create an applicant tracking log, to centralize information such as follow-up calls and emails, tracking if they qualify for the program, where their application is in the process, status of signed agreements, invoices submitted, checks issued, follow-up documentation required or received, and jobs expected and documented.
Grant Distribution: A grant agreement will be used to commit the City and the applicant to certain conditions as a requirement in exchange for the grant funding. The agreement will clearly identify eligible uses and will discuss prohibited uses. Ineligible uses would include acquisition of real property and construction, as both have other regulatory implications that complicate the process and follow-up. Qualified applicants will receive their grant funding in the form of a check issued by the City of San Dimas, upon completion of a grant agreement. If the business is requesting assistance with their commercial lease in their Business Recovery Plan, that assistance will be issued directly to the bona fide landlord or property management company/agent. The bona fide landlord will also need to agree to accept lease payments on behalf of the tenant from the City, and provide the City with their W-9 form. As part of the grant agreement, businesses will be required to provide documentation of how they spent the funds. This could be provided in the form of canceled checks, receipts, or a bank statement highlighting the uses.
5
COVID-19 SBA Grant Guidlines Page 5 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Steve Farmer, Landscape Maintenance Manager
Subject: Award of Maintenance Contract to Ortiz and Son, Inc. for Repair of Horse Trail on San Dimas Avenue
______
SUMMARY Authorization to Award a Maintenance Contract to Ortiz and Son, Inc. to Repair the Horse Trail on San Dimas Avenue.
BACKGROUND
This project includes the segment of trail on San Dimas Avenue, which regularly erodes and creates maintenance issues. In FY 2019-20 Staff conducted an informal request for bids for the Via Verde Access Path Project where Ortiz Tractor Service proved to be the lowest responsible bidder. The Via Verde Park project included the installation of StaLok, a stabilized decomposed granite product that has been proven effective against erosion and can efficiently be maintained. The scope of work required for this trail segment is similar to that of Via Verde Park.
DISCUSSION
The trail segment connects the trail on Maverick Drive, that originates at Horsethief Canyon Park, to the horse trail on Foothill Boulevard which is heavily used by the city’s equestrian population. This access path surface consists of decomposed granite and/or native soil. Over time the trail surface has eroded to levels that do not meet City Standards.
ANALYSIS
In FY 2019-20 the City Council appropriated $90,000 to repair the trail segment on San Dimas Avenue. Staff recommends using StaLok decomposed granite on this segment/path due to the
Item 3G Page 1 successful installation observed at Via Verde Park.
Project Objectives:
1. Install a surface material that does not erode and thus eliminates the need to repair the trail after rainfall 2. Improve public safety 3. Align with the City’s Mission Statement of Well-Maintained Facilities
Financial Impact and Budget Actions
The project was budgeted in Fiscal Year 2019-20 at $90,000 in account 012-4410-922-003. The project cost for the section of San Dimas Avenue between Maverick Drive and Prairie Drive is $75,000.
RECOMMENDATION
Staff recommends that the City Council; 1. Authorize the Interim City Manager to sign a Maintenance Service Agreement with Ortiz and Son, Inc. for the repair work on San Dimas Avenue in the amount of $75,000.
Respectfully submitted,
Steve Farmer Landscape Maintenance Manager
Item 3G Page 2
CITY COUNCIL MEETING MINUTES TUESDAY APRIL 14th, 2020 7:00 P. M. SAN DIMAS COUNCIL CHAMBER 245 EAST BONITA AVENUE
THE APRIL 14th, 2020 CITY COUNCIL MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20
THE CITY COUNCIL CHAMBERS WILL BE CLOSED TO THE PUBLIC
Pursuant to the Governor’s Executive Order dated March 17, 2020, the City Council is authorized to hold public meetings via teleconferencing and to make meetings accessible electronically to all members of the public seeking to observe and to address the legislative body. All Brown Act provisions that require the physical presence of City Councilmembers or the public for City Council meetings are waived. Please review page four of this document for instructions on public participation.
A public agenda packet is available for review on the City’s website www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].
CITY COUNCIL: Mayor Curtis Morris Mayor, Pro Tem Ryan A. Vienna, Councilmember Emmett Badar, Councilmember Denis Bertone, Councilmember John Ebiner-teleconference
STAFF:
City Manager Ken Duran, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Parks and Recreation Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black
CALL TO ORDER AND FLAG SALUTE
Mayor Morris called the meeting to order at 7:00 p.m. and led the flag salute. The Mayor called on City Manager Ken Duran to explain the procedures for conducting the meeting under the Governor and County mandate during the COVID-19 pandemic and the process of swearing in and transitioning to the new City Council.
CERTIFICATION OF ELECTION RESULTS AND COUNCIL INSTALLATION
Adoption of resolution declaring the results of the Consolidated General Municipal of Election March 3, 2020
Item 3H Page 1 RESOLUTION 2020-18, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, DECLARING THE RESULTS AND OTHER SUCH MATTERS OF THE MARCH 3, 2020 CONSOLIDATED GENERAL MUNICIPAL ELECTION AS PROVIDED BY LAW
City Clerk Debra Black read the results of the votes for all candidates, the City measure and performed a roll call vote of the Council declaring the results of the March 3, 2020 Election.
MOTION: Motion/seconded by Councilmember Bertone/ Mayor Pro Tem Vienna to waive further reading and adopt Resolution 2020-18, declaring the results of the March 3, 2020 Election. Motion carried. (5-0)
Roll Call:
Badar: Yes Bertone: Yes Ebiner: Yes Vienna: Yes Morris: Yes
Installation and Oath of Office of the 2020-2022 San Dimas City Council – City Clerk to administer Oath of Office to newly elected Mayor and City Councilmembers
City Clerk Black initiated the swearing in of Mayor Elect Emmett Badar, Councilmembers Elect John Ebiner and Eric Weber by having each take the Oath of Office.
Remarks from outgoing and incoming Councilmembers
Councilmember Eric Weber thanked his family, supporters and members of the community for their support. He spoke to the challenges ahead for the new Council. He congratulated the Mayor on his retirement and contributions to the City.
Councilmember Ebiner stated that he looked forward to working with Councilmember Weber, and congratulated Mayor Badar on being elected. He thanked everyone who voted and helped with the election process and invited members of the community to reach out to him with questions, concerns or just conversation. He especially thanked his wife Lorie for her support.
Mayor Badar thanked his wife and everyone for their support of his campaign. He thanked Mayor Morris for his leadership. He spoke of the challenges that lay ahead for the City financially.
Councilmember Bertone extended congratulations to Councilmember Eric Weber, Councilmember John Ebiner and Mayor Elect Badar. He acknowledged Mayor Morris’ contributions and congratulated him on his retirement.
Item 3H Page 2 Mayor Pro Tem Vienna extended congratulations to Councilmember Ebiner, Councilmember Weber and Mayor Elect Badar. He thanked Mayor Morris’ for his insight with budget discussions and guidance on other matters and congratulated him on his retirement.
RECESS AND RECONVENE: The City Council took a brief recess for the transition of the new Council at the dais. The City Clerk performed roll call of the 2020-2022 San Dimas City Council.
Mayor Badar Present Mayor Pro Tem Vienna: Present Councilmember Bertone: Present Councilmember Ebiner: Present Councilmember Weber: Present
ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or ask to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.)
Members of the Audience
Unidentified Caller congratulated the newly elected Councilmembers on their appointments and campaigns.
CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion, that item will be removed from the Consent Calendar for separate motions.)
Resolutions read by title, further reading waived, passage and adoption recommended as follows:
RESOLUTION 2020-19, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, APPROVING CERTAIN DEMANDS FOR THE MONTH OF MARCH, 2020.
Approval of meeting minutes of for the October 8, 2019 City Council meeting
Adoption of a Cal OES 130 Designation of Applicants Agent Resolution for Non-State Agencies
RESOLUTION 2020-20, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, DESIGNATING AUTHORIZED AGENTS TO ACT ON THE CITY’S BEHALF FOR DIASTER FINANCIAL ASSISTANCE
Item 3H Page 3 RECOMMENDED ACTION: Adopt the attached Cal OES 130 Designation of Applicants Agent Resolution declaring the City Manager, Assistant City Manager and the Administrative Services Manger as authorized agents to act on behalf of the City of San Dimas to seek reimbursement.
April San Gabriel Valley Council of Governments Newsletter
END OF CONSENT CALENDAR
MOTION: Motion/seconded by Mayor Pro Tem Vienna/Councilmember Weber to approved the consent calendar as presented. (5-0)
Roll Call Vote:
Bertone: Yes Ebiner: Yes Vienna: Yes Weber: Yes Badar: Yes
OTHER BUSINESS
Annual Progress Report to HCD on the 2014-21 Housing Element
RECOMMENDED ACTION: Accept the report and direct staff to file with the Housing & Community Development and the Office of Planning and Research.
City Manager Ken Duran presented staff’s report on this item.
MOTION: Motion/seconded by Councilmember Bertone/Mayor Pro Tem to direct staff to file the Annual Housing Element report with the HCD. The motion carried. (5-0)
Roll Call Vote:
Bertone: Yes Ebiner: Yes Vienna: Yes Weber: Yes Badar: Yes
COVID-19 Update from City Manager
City Manager Ken Duran gave and update on the current staffing situation as well as continuing to offer essential services to the community. He announced that the City is sending out information through the City website in real time, press releases, Facebook and Twitter. He stated that among the essential services still being provided are the Fire Department, as well as the the Sheriff’s Department that has added additional patrol vehicles throughout the community.
Item 3H Page 4 He also added that City hall is closed to the public, but that telephone numbers have been provided for the public to contact all city departments. City Attorney Malawy provided a update on the status of evictions and rent deferrals for residents and businesses and other recent actions taken at the various levels of government since the COVID-19 pandemic began.
Councilmember Ebiner thanked Mr. Malawy and Mr. Duran for providing the updates.
ORAL COMMUNICATIONS
Members of the Audience (Speakers are limited to five-minutes or as may be determined by the Chair.)
1) Caller #1 - extended congratulations to Mayor Morris, the newly elected Council and thanked staff for keeping the City moving forward 2) Resident Gil Gonzalez had questions regarding Council meetings under the State mandate and Council response to community questions. 3) Bob Olander thanked the newly elected Council and staff for providing the Press Releases.
City Attorney Malawy explained the Governor’s order that suspended some of the Brown Act requirements.
City Manager
No further reports.
City Attorney
Mr. Malawy offered his congratulations to the newly elected Council.
Members of the City Council
1) Councilmembers’ report on meetings attended at the expense of the local agency
Nothing reported.
Council initiated requests comments and updates:
Councilmember Bertone:
• Wished everyone good health. • Acknowledgement of staff’s continued support of the community during the pandemic.
Mayor Pro Tem Vienna:
Item 3H Page 5 • Acknowledgment of City Staff’s efforts for bringing Easter to the Community during the pandemic. • Acknowledgment of the Fire and Sheriff’s Departments for their community engagement during the pandemic. • Acknowledgement of the San Dimas Cares Program supporting the community during the pandemic.
Councilmember Weber:
• Thanked the community for working together through the pandemic.
Mayor Badar
• Thanked staff for addressing the concerns regarding Via Verde Park conditions. • Thanked the Parks and Recreation staff for the Easter event provided to the community. • Thanked Larry Giannone for recruiting volunteers for the San Dimas Cares Program.
The meeting recessed to closed session at 8:20 p.m.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case.
• Letter from Shenkman & Hughes regarding California Voting Rights Act
Following closed session, the City Attorney reported out that the Council that there was no reportable action was taken in the closed session.
ADJOURNMENT
The meeting adjourned at approximately 9:15 pm.
______Debra Black, City Clerk Emmett G. Badar, Mayor
Approved October 27th, 2020
Item 3H Page 6 CITY COUNCIL MEETING MINUTES TUESDAY APRIL 28th, 2020 7:00 P. M. SAN DIMAS COUNCIL CHAMBER 245 EAST BONITA AVENUE
THE APRIL 28th, 2020 CITY COUNCIL MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20
THE CITY COUNCIL CHAMBERS WILL BE CLOSED TO THE PUBLIC
Pursuant to the Governor’s Executive Order dated March 17, 2020, the City Council is authorized to hold public meetings via teleconferencing and to make meetings accessible electronically to all members of the public seeking to observe and to address the legislative body. All Brown Act provisions that require the physical presence of City Councilmembers or the public for City Council meetings are waived. Please review page four of this document for instructions on public participation.
A public agenda packet is available for review on the City’s website www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].
CITY COUNCIL: Mayor Emmet G. Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Denis Bertone Councilmember John Ebiner – via webex, Councilmember Eric Weber
STAFF: City Manager Ken Duran, Assistant City Manager Brad McKinney, Director of Parks and Recreation Hector Kistemann, Director of Public Works Shari Garwick, Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black
CALL TO ORDER AND FLAG SALUTE Mayor Badar called the meeting to order at 7:00 p.m. and led the flag salute.
City Manager Ken Duran explained the options for Councilmembers to participate by teleconferencing.
ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or ask to be heard when that agenda item is considered. Comments on
Item 3H Page 7 public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) Members of the Audience
1) City Clerk Debra Black read an email submitted by Susan and Mitchell Crawford 2) Maurice Cuellar with Advocates for Social Living provided an update on last week’s Farmers Market
CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION 2020-21, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, APPROVING CERTAIN DEMANDS FOR THE MONTH OF APRIL, 2020. Approval of meeting minutes from the July 9, 2019, August 27, 2019, October 22, 2019, November 26, 2019 and January 14, 2020 Study Session meetings. Proposed 2020-2021 Assessment Rates for Open Space Maintenance Districts:
1) RESOLUTION 2020-22, A RESOLUTION OF THE CITY COUNCIL OF SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT AN ASSESSMENT FOR FISCAL YEAR 2020-2021 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND ARTICLE XIID OF THE CALIFORNIA CONSTITUTION, AND FIXING A TIME AND PLACE FOR A PUBLIC HEARING FOR HEARING OBJECTIONS FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1, (TRACT 32818, BOULEVARD)
2) RESOLUTION 2020-23, A RESOLUTION OF THE CITY COUNCIL OF SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT AN ASSESSMENT FOR FISCAL YEAR 2020-2021 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND ARTICLE XIID OF THE CALIFORNIA CONSTITUTION, AND FIXING A TIME AND PLACE FOR A PUBLIC HEARING FOR HEARING OBJECTIONS FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1, ANNEXATION 3. (TRACT 32841, NORTHWOODS)
Item 3H Page 8 RECOMMENDED ACTIONS:
1) Approve the Engineer’s Report 2) Declare intention to levy and collect an assessment for fiscal year 2020-2021 3) Fix time and place for public hearing
Proclaim April 25th, 2020 National Arbor Day END OF CONSENT CALENDAR MOTION: Motion/second by Mayor Pro Tem Vienna/Councilmember Weber to approve the consent calendar as presented. Roll Call Vote: Badar: Yes Bertone: Yes Ebiner: Yes Vienna: Yes Weber: Yes
OTHER BUSINESS
Status Report on Emergency Response/Continuity of Operation Plan for Local Government
City Manager Ken Duran provided an update on City participation and response to the COVID-19 Pandemic.
Responding to Mayor Badar, Mr. Duran explained that the Parks and Recreation Department is working on options for summer programs, but these will be contingent on when restrictions will be lifted. Staff will bring options for modified programs at the next Council meeting.
Responding to Mayor Pro Tem Vienna, Mr. Duran replied that staff has been working on the Continuity of Government document and remote capabilities for Council meetings.
Mayor Pro Tem Vienna suggested staff start to look at an exposure reduction campaign plan to assist businesses in preparing for a time when they may reopen.
ORAL COMMUNICATIONS
Members of the Audience (Speakers are limited to five-minutes or as may be determined by the Chair.)
Resident Gil Gonzalez suggested a property tax measure to fund the Sheriff’s Department. Resident Bobby Mathis thanked Council and staff for working with him on his driveway approach.
Item 3H Page 9 City Manager
City Manager Ken Duran provided updates on the following items:
• Via Verde Park walking path project • Budget – departments are working on different budget scenarios, a normal budget and a bare bones budget that anticipates a loss in revenue this year into next year. Staff will meet to discuss priorities and there will be a couple of study sessions with the Council to discuss these. Staff anticipates reviewing the drafts throughout the month of May through June with adoption in July.
Responding to Councilmember Bertone, Mr. Duran replied that staff is taking a fiscally conservative approach with the budget.
Councilmember Ebiner would like to make sure the Council receives a couple of budget options for them to weigh in on. He stated that in an emergency the City might want to use some reserves to continue to serve the community.
Mr. Duran responded that the Council was clear in that they wanted to see options, and staff will be presenting these. He added that there is no doubt that reserves will be used for the current fiscal year and a determination will be needed as to how much for the upcoming fiscal year.
Councilmember Badar agreed some reserves should be used but be we should remain prudent.
Mayor Pro Tem Vienna, agreed that there will be a pull from the reserves. He added that he would like to see which priority projects directors had on the table that they would consider removing, so that Council is able to see what is not there. He stated when there are projects that involve multiply departments, they should be collaborated on so that an appropriation for all departments is made, it will yield a bigger investment for the community.
Councilmember Weber stated that while he is learning the budget process, he agrees with the comments made by all of the Councilmembers.
Mayor Badar echoed everyone’s concerns on the Budget. He is willing to have several study sessions. He agreed that collaboration between the departments on projects is needed. He stated that it is important to work on the budget so that everyone understands what is necessary.
City Attorney
Nothing reported.
Councilmembers’ report on meetings attended at the expense of the local agency
Nothing reported.
Members of the City Council Comments Updates and Requests:
Item 3H Page 10
Councilmember Weber • Acknowledgement of the Farmer’s Market event • Plan to particpate in the upcoming Arbor Day event
Mayor Pro Tem Vienna • Acknowledgment of the Farmer’s Market event • Thanked the Community for observing the Stay at Home Orders • Announcement for COVID-19 Testing
Councilmember Bertone • Announced that City Hall staff is continuing to provide essential services to the community • Food program availability
Mayor Badar • Via Verde Park Project moving forward this week • Announced that some restaurants choose to close • Request report from Sheriff’s Department on recent crime
The meeting adjourned to closed session at 8:08 p.m.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case – Letter from Shenkman & Hughes regarding California Voting Rights Act.
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager
ADJOURNMENT
The City Attorney announced that no reportable action was taken in the closed session. The meeting adjourned at approximately 9:40 p.m.
______Debra Black, City Clerk Emmett G. Badar, Mayor
Approved: October 27th, 2020
Item 3H Page 11 October 22, 2020
To: City of San Dimas Attention: Brad McKinney
RE: Claimants : Donna Curry / Jason Oliason Date of Loss : 9/21/20 Claim Filing Date : 9/30/20 Our File Number : 3005465 GRV
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the Notice of Rejection and copy of the Proof of Mailing. If you have any questions, feel free to contact the assigned adjuster or the undersigned claims specialist
Best Regards, Carl Warren & Company
Glen Raphael
Glen Raphael Claims Examiner
P. O. Box 2411 | Tustin, CA 92781 Tel: 657-622-4200 | Fax: 866-254-4423 | www.carlwarren.com CA License No: 2607296 Item 3I Page 1 Item 3I Page 2 Item 3I Page 3 Item 3I Page 4 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Michael O’Brien, Administrative Services Manager
Subject: Approval of Contract with Flock Safety and Automated License Plate Reader (ALPR) Usage and Privacy Policy. ______
SUMMARY Approval of a Sole Source one-year contract with Flock Safety to install and maintain automated license plate reader (ALPR) for use by the Los Angeles County Sheriffs to monitor vehicles involved in a crime that are entering or exiting the City. Also, to approve an ALPR usage and privacy policy to establish a 60-day retention period for image data and establish protocols.
BACKGROUND
Vehicle-related crimes continue to be one of the biggest challenges facing local law enforcement. Countywide, auto thefts, vehicle burglaries, and thefts from vehicles comprise of nearly half of reported crimes.
The mobility of the perpetrators, most often criminals who do not live in San Dimas, pose a challenge to our Sheriff’s Deputies for prevention and apprehension. Like other forms of technology, Automated License Plate Reader (ALPR) technology has vastly improved of late while becoming more affordable. These technologies are safe, secure, and contain robust safeguards for the protection of access and information. Most significantly, ALPR technology has been critical to the capture and prosecution of many violent criminals. This technology provides an invaluable tool for our Sheriff’s Deputies.
Item 4A Page 1 Flock Contract and Usage/privacy policy Page 2 City Council meeting of October 27, 2020 Automated license plate readers have been in use for a number of years and have proven to be an effective tool in decreasing crime rates. Locally, the Cities of Claremont, Covina, La Verne and Walnut are currently making use of these Automated License Plate Reader (ALPR) systems.
Nearly 70% of crime involves a vehicle and license plates are public information. Automatic license plate readers can read up to 900 plates per minute, which is helpful in identifying license plates quickly and efficiently.
Data collected from the cameras is securely stored in the cloud with AES-256 encryption, and automatically deletes every 60 days, on a rolling basis - limiting risk and only keeping the data for as long as law enforcement needs to track leads and solve crimes.
Flocks cameras create a (mesh) network to capture the date, time, location, license plate, (state, partial, paper and no plate), vehicle details (type and color), as well as object (bicycles, animals, and people). Notifications are received via the National Crime Information Center (NCIC), which is an electronic clearinghouse of crime data. NCIC operates under a shared management concept between the Federal Bureau of Investigation (FBI), federal, state, local and tribal criminal justice users. During 2015, NCIC averaged 12.6 million transmissions of law enforcement related date per day.
DISCUSSION/ANALYSIS
The City of San Dimas would like to contract with Flock Safety who is a sole source provider in this space. The contract includes the installation and maintenance of 10 cameras placed at strategic locations across the City to identify vehicles entering and leaving the City that may have been involved in a crime. The cost per camera per year is $2,500 and there is a one-time installation fee of $2,500 total for all cameras.
The total cost for the contract year is $27,500 and will be funded with COPS Grant fund 041 money. Each year the City is allocated roughly $100,000 to assist law enforcement with their operations. The COPS fund has an established equipment account with a $45,097 budget for the 2020-21 fiscal year that will be used to pay for the installation and maintenance of the cameras.
If the City decides to continue with the license plate reader program, it would continue at an annual cost of $25,000 unless more cameras are ordered to be installed. Any additional camera would be an additional $2,500 per year.
The contract includes Criminal Justice Information Services (CJIS) compliant cloud-based hosting, unlimited user licenses, ongoing software enhancements, camera setup, mounting, shipping, handling, and a cellular connection. Flock maintains all the equipment and installation services including the mounting of the cameras and pole installation.
The License Plate Cameras/ALPR Usage and Privacy Policy will set forth the procedures for use of license plate imaging systems and equipment conducted in the course and scope of providing law enforcement, prosecutorial and crime prevention services as well as establishing use and data retention policies.
Item 4A Page 2 Flock Contract and Usage/privacy policy Page 3 City Council meeting of October 27, 2020
This policy is required by West’s Annotated California Civil Code § 1798.90 in order to operate the system and to establish a retention period for the data.
RECOMMENDATION
Staff recommends the City Council approve the one-year contract with Flock Safety to install and maintain license plate camera readers in the amount of $27,500, authorize the Interim City Manager to execute any required agreements, and approve the License Plate Camera/ALPR Usage and Privacy Policy.
Respectfully submitted,
Michael O’Brien, Administrative Services Manager
Attachments:
A. Flock Safety Contract B. Sole Source Letter for Flock Safety Cameras and Solution C. License Plate Camera/ALPR Usage and Privacy Policy.
Item 4A Page 3 FL OCK GROUP INC. SERVICES AGREEMENT ORDER FORM This Order Form together with the Terms (as defined herein) describe the relationship between Flock Group Inc. (“Flock”) and the customer identified below (“Customer”) (each of Flock and Customer, a ”Party”). This order form (“Order Form”) hereby incorporates and includes the “GOVERNMENT AGENCY CUSTOMER AGREEMENT” attached (the “Terms”) which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty disclaimers, liability limitations and use limitations.
The Agreement will become effective when this Order Form is executed by both Parties (the “Effective Date”).
Customer: City of San Dimas Contact:
Phone: Address: 245 E Bonita Avenue San Dimas, CA
E-Mail:
Usage Fees: $25000 per Year (the “Payment Period”) Initial Term: 12 Months Number of Cameras: 10 Renewal Term: 12 Months
Installation Fee (one-time) $2500 Billing Contact: Michael O'Brian Pole Fee (one-time) $0 (if different than above) [email protected]
909-394-6220
Expected Payment Method:
By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms attached. The Parties have executed this Agreement as of the dates set forth below.
Flock Group Inc Customer:
By: By:
Name: Name: Title: Title: Date: Date:
Attachment A Page 1 EXHIBIT A
Statement of Work
Installation of Flock Camera on existing pole or Flock-supplied pole if required
Attachment A Page 2 GOVERNMENT AGENCY CUSTOMER AGREEMENT
This Government Agency Agreement (this “Agreement”) is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Rd NW Suite 210, Atlanta, GA 30318 (“Flock”) and the City of San Dimas, California, a municipal corporation (“Agency”) (each a “Party,” and together, the “Parties”).
RECITALS
WHEREAS, Flock offers a software and hardware solution for automatic license plate detection through Flock’s technology platform (the “Flock Service”), and upon detection, the Flock Service creates images and recordings of suspect vehicles (“Footage”) and can provide notifications to Agency upon the instructions of Non- Agency End User (“Notifications”);
WHEREAS, Agency desires to purchase, use and/or have installed access to the Flock Service in order to create, view, search and archive Footage and receive Notifications, including those from non-Agency users of the Flock System (where there is an investigative purpose) such as schools, neighborhood homeowners associations, businesses, and individual users;
WHEREAS, because Footage is stored for no longer than 60 days in compliance with Flock’s records retention policy, Agency is responsible for extracting, downloading and archiving Footage from the Flock System on its own storage devices; and
WHEREAS, Flock desires to provide Agency the Flock Service and any access thereto, subject to the terms and conditions of this Agreement, solely for the purpose of crime awareness and prevention by police departments and archiving for evidence gathering (“Purpose”).
AGREEMENT
NOW, THEREFORE, Flock and Agency agree as follows and further agree to incorporate the Recitals into this Agreement.
1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross-referenced in this Section 1.
1. “Authorized End User” shall mean any individual employees, agents, or contractors of Agency accessing or using the Services through the Web Interface, under the rights granted to Agency pursuant to this Agreement.
2. "Agency Data” will mean the data, media and content provided by Agency through the Services. For the avoidance of doubt, the Agency Content will include the Footage and geolocation information and environmental data collected by sensors built into the Units.
3. “Documentation” will mean text and/or graphical documentation, whether in electronic or printed format, that describe the features, functions and operation of the Services which are provided by Flock to Agency in accordance with the terms of this Agreement.
4. “Embedded Software” will mean the software and/or firmware embedded or preinstalled on the Hardware.
5. “Flock IP” will mean the Flock Services, the Documentation, the Hardware, the Embedded Software, the Installation Services, and any and all intellectual property therein or otherwise provided to Agency and/ or its Authorized End Users in connection with the foregoing.
6. “Footage” means still images and/or video captured by the Hardware in the course of and provided via the Services.
Attachment A Page 3 7. “Hardware” shall mean the Flock Gate Cameras and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. The term “Hardware” excludes the Embedded Software.
8. “Installation Services” means the services provided by Flock regarding the installation, placements and configuration of the Hardware, pursuant to the Statement of Work attached hereto.
9. “Flock Services” means the provision, via the Web Interface, of Flock’s software application for automatic license plate detection, searching image records, and sharing Footage.
10. “Non-Agency End User” means a Flock’s non-Agency customer that has elected to give Agency access to its data in the Flock System.
11. “Non-Agency End User Data” means the Footage, geolocation data, environmental data and/or Notifications of a Non-Agency End User.
12. “Unit(s)” shall mean the Hardware together with the Embedded Software.
13. “Web Interface” means the website(s) or application(s) through which Agency and its Authorized End Users can access the Services in accordance with the terms of this Agreement.
2. FLOCK SERVICES AND SUPPORT
1. Provision of Access. Subject to the terms of this Agreement, Flock hereby grants to Agency a non-exclusive, non-transferable right to access the features and functions of the Flock Services via the Web Interface during the Service Term and No-Fee Term, solely for the Authorized End Users. The Footage will be available for Agency’s designated administrator, listed on the Order Form, and any Authorized End Users to access via the Web Interface for 60 days. Authorized End Users will be required to sign up for an account, and select a password and username (“User ID”). Flock will also provide Agency the Documentation to be used in accessing and using the Flock Services. Agency shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, if undertaken by Agency, would constitute a breach of this Agreement, shall be deemed a breach of this Agreement by Agency. Agency shall undertake reasonable efforts to make all Authorized End Users aware of the provisions of this Agreement as applicable to such Authorized End User’s use of the Flock Services and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, including without limitation using a third party to host the Web Interface which the Flock Services make available to Agency and Authorized End Users. Flock will pass- through any warranties that Flock receives from its then current third-party service provider to the extent that such warranties can be provided to Agency. SUCH WARRANTIES, AS PROVIDED AS HONORED BY SUCH THIRD PARTIES, ARE THE CUSTOMER’S SOLE AND EXCLUSIVE REMEDY AND FLOCK’S SOLE AND EXCLUSIVE LIABILITY WITH REGARD TO SUCH THIRD-PARTY SERVICES, INCLUDING WITHOUT LIMITATION HOSTING THE WEB INTERFACE. To the extent practicable, Agency agrees to comply with any acceptable use policies and other terms of any third-party service provider that are provided or otherwise made available to Agency from time to time.
2. Embedded Software License. Subject to all terms of this Agreement, Flock grants Agency a limited, non- exclusive, non-transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as installed on the Hardware by Flock; in each case, solely as necessary for Agency to use the Flock Services.
3. Documentation License. Subject to the terms of this Agreement, Flock hereby grants to Agency a non- exclusive, non-transferable right and license to use the Documentation during the Service Term for Agency’s internal purposes in connection with its use of the Flock Services as contemplated herein.
Attachment A Page 4 4. Usage Restrictions. The purpose for usage of the equipment, the Services and support, and the Flock IP is solely to facilitate gathering evidence that could be used in a criminal investigation by the appropriate government agency and not for tracking activities that the system is not designed to capture (“Permitted Purpose”). Agency will not, and will not permit any Authorized End Users to, (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP, or attempt to do any of the foregoing, and Agency acknowledges that nothing in this Agreement will be construed to grant Agency any right to obtain or use such source code; (iii) modify, alter, tamper with or repair any of the Flock IP, or create any derivative product from any of the foregoing, or attempt to do any of the foregoing, except with the prior written consent of Flock; (vi) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within any of the Application IP; (vii) use the Flock Services for timesharing or service bureau purposes or otherwise for the benefit of a third party or any purpose other than the Purpose; (viii) use the Services, support, equipment and the Flock IP for anything other than the Permitted Purpose; or (ix) assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey, or pledge as security or otherwise encumber, Agency’s rights under Sections 2.1, 2.2, or 2.3.
5. Retained Rights; Ownership. As between the Parties, subject to the rights granted in this Agreement, Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Agency acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Agency further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock’s sole discretion. There are no implied rights.
6. Suspension. Notwithstanding anything to the contrary in this Agreement, Flock may temporarily suspend Agency’s and any Authorized End User’s access to any portion or all of the Flock IP if (i) Flock reasonably determines that (a) there is a threat or attack on any of the Flock IP; (b) Agency’s or any Authorized End User’s use of the Flock Service disrupts or poses a security risk to the Flock Service or any other customer or vendor of Flock; (c) Agency or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Flock’s provision of the Flock Services to Agency or any Authorized End User is prohibited by applicable law; or (e) any vendor of Flock has suspended or terminated Flock’s access to or use of any third party services or products required to enable Agency to access the Flock (each such suspension, in accordance with this Section 2.6, a “Service Suspension”). Flock will make commercially reasonable efforts, circumstances permitting, to provide written notice of any Service Suspension to Agency (including notices sent to Flock’s registered email address) and to provide updates regarding resumption of access to the Flock IP following any Service Suspension. Flock will use commercially reasonable efforts to resume providing access to the Application Service as soon as reasonably possible after the event giving rise to the Service Suspension is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits) or any other consequences that Agency or any Authorized End User may incur as a result of a Service Suspension. To the extent that the service suspension is not caused by Agency’s direct actions or by the actions of parties associated with the Agency, the expiration of the Term will be tolled by the duration of any suspension (for any continuous suspension lasting at least one full day).
7. Installation Services.
7.1. Designated Locations. Prior to performing the physical installation of the Units, Flock shall advise Agency on the location and positioning of the Units for optimal license plate image capture, as conditions and location allow. Flock and Agency must mutually agree on the location (mounting site or pole), position and angle of the Units (each Unit location so designated by Agency, a “Designated Location”). Flock shall have no liability to Agency resulting from any poor performance, functionality or Footage resulting from or otherwise relating to the Designated Locations or delay in installation due to Agency’s delay in identifying the choices for the Designated Locations, in ordering and/or having the Designated Location ready for installation including having all electrical work preinstalled and permits ready. Designated Locations that are suggested by Flock and accepted by Agency without alteration will be known as Flock Designated Locations. After a deployment plan with Designated Locations and equipment has been agreed upon by both Flock and the Agency, any subsequent changes to the deployment plan (“Reinstalls”) driven by Agency's request will incur a charge for Flock’s then-current list price for Reinstalls, as listed in the then-current Reinstall Policy (available at https://www.flocksafety.com/reinstall-fee- schedule) and any equipment charges. These changes include but are not limited to camera re-positioning, adjusting of camera mounting, re-angling, removing
Attachment A Page 5 foliage, camera replacement, changes to heights of poles, regardless of whether the need for Reinstalls related to vandalism, weather, theft, lack of criminal activity in view, and the like.
7.2. Agency’s Installation Obligations. Agency agrees to allow Flock and its agents reasonable access in and near the Designated Locations at all reasonable times upon reasonable notice for the purpose of performing the installation work, The “Agency Installation Obligations” include, to the extent required by the Deployment Plan, but are not limited to electrical work to provide a reliable source of 120V AC power that follow Flock guidelines and comply with local regulations if adequate solar exposure is not available. Agency is solely responsible for (i) any permits or associated costs, and managing the permitting process; (ii) any federal, state or local taxes including property, license, privilege, sales, use, excise, gross receipts or other similar taxes which may now or hereafter become applicable to, measured by or imposed upon or with respect to the installation of the Hardware, its use, or (iii) any other services performed in connection with installation of the Hardware. Any fees payable to Flock exclude the foregoing. Without being obligated or taking any responsibility for the foregoing., Flock may pay and invoice related costs to Customer if Customer did not address them or a third party requires Flock to pay. Agency represents and warrants that it has all necessary right title and authority and hereby authorizes Flock to install the Hardware at the Designated Locations and to make any necessary inspections or tests in connection with such installation.
7.3. Flock’s Installation Obligations. The Hardware shall be installed in a workmanlike manner in accordance with Flock’s standard installation procedures, and the installation will be completed within a reasonable time from the time that the Designated Locations are selected by Agency. Following the initial installation of the Hardware and any subsequent Reinstalls or maintenance operations, Flock’s obligation to perform installation work shall cease; however, Flock will continue to monitor the performance of the Units and receive access to the Footage for a period of 3 business days for maintenance purposes. Customer can opt out of Flock’s access in the preceding sentence, which would waive Flock’s responsibility to ensure such action was successful. Agency understands and agrees that the Flock Services will not function without the Hardware. Labor may be provided by Flock or a third party.
7.4. Security Interest. The Hardware shall remain the personal property of Flock and will be removed upon the termination or expiration of this Agreement. Agency agrees to perform all acts which may be necessary to assure the retention of title of the Hardware by Flock. Should Agency default in any payment for the Flock Services or any part thereof or offer to sell or auction the Hardware, then Agency authorizes and empowers Flock to remove the Hardware or any part thereof. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s rights to any damages Flock may sustain as a result of Agency’s default and Flock shall have the right to enforce any other legal remedy or right.
8. Hazardous Conditions. Unless otherwise stated in the Agreement, Flock’s price for its services under this Agreement does not contemplate work in any areas that contain hazardous materials, or other hazardous conditions, including, without limit, asbestos. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately in the area affected until such materials are removed or rendered harmless. Any additional expenses incurred by Flock as a result of the discovery or presence of hazardous material or hazardous conditions shall be the responsibility of Agency and shall be paid promptly upon billing.
9. Support Services. Subject to the payment of fees, Flock shall monitor the performance and functionality of Flock Services and may, from time to time, advise Agency on changes to the Flock Services, Installation Services, or the Designated Locations which may improve the performance or functionality of the Services or may improve the quality of the Footage. The work, its timing, and the fees payable relating to such work shall be agreed by the Parties prior to any alterations to or changes of the Services or the Designated Locations (“Monitoring Services”). Subject to the terms hereof, Flock will provide Agency with reasonable technical and on-site support and maintenance services (“On-Site Services”) in-person or by email at [email protected]. Flock will use commercially reasonable efforts to respond to requests for support.
10. Special Terms. From time to time, Flock may offer certain “Special Terms” related to guarantees, service and support which are indicated in the proposal and on the order form and will become part of this Agreement.
Attachment A Page 6 3. AGENCY RESTRICTIONS AND RESPONSIBILITIES
1. Agency Obligations. Agency agrees to provide Flock with accurate, complete, and updated registration information. Agency may not select as its User ID a name that Agency does not have the right to use, or another person’s name with the intent to impersonate that person. Agency may not transfer its account to anyone else without prior written permission of Flock. Agency will not share its account or password with anyone, and must protect the security of its account and password. Agency is responsible for any activity associated with its account. Agency shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Services. Agency will, at its own expense, provide assistance to Flock, including, but not limited to, by means of access to, and use of, Agency facilities, as well as by means of assistance from Agency personnel, to the limited extent any of the foregoing may be reasonably necessary to enable Flock to perform its obligations hereunder, including, without limitation, any obligations with respect to Support Services or any Installation Services.
2. Agency Representations and Warranties. Agency represents, covenants, and warrants that Agency will use the Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of video, photo, or audio content and retention thereof.
4. CONFIDENTIALITY; AGENCY DATA; NON-AGENCY DATA
1. Confidentiality. Each Party (the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed or may disclose business, technical or financial information relating to the Disclosing Party’s business (hereinafter referred to as “Proprietary Information” of the Disclosing Party). Proprietary Information of Flock is non-public information including but not limited to features, functionality, designs, user interfaces, trade secrets, intellectual property, business plans, marketing plans, works of authorship, hardware, customer lists and requirements, and performance of the Flock Services. Proprietary Information of Agency includes non-public Agency Data, Non-Agency End User Data, and data provided by Agency or a Non-Agency End User to Flock or collected by Flock via the Unit, including the Footage, to enable the provision of the Services. The Receiving Party shall not disclose, use, transmit, inform or make available to any entity, person or body any of the Proprietary Information, except as a necessary part of performing its obligations hereunder, and shall take all such actions as are reasonably necessary and appropriate to preserve and protect the Proprietary Information and the parties’ respective rights therein, at all times exercising at least a reasonable level of care. Each party agrees to restrict access to the Proprietary Information of the other party to those employees or agents who require access in order to perform hereunder. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the party takes with its own proprietary information, but in no event will a party apply less than reasonable precautions to protect such Proprietary Information, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. Flock’s use of the Proprietary Information may include processing the Proprietary Information to send Agency Notifications or alerts, such as when a car exits Agency’s neighborhood, or to analyze the data collected to identify motion or other events.
The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public, or (b) was in its possession or known by Receiving Party prior to receipt from the Disclosing Party, or (c) was rightfully disclosed to Receiving Party without restriction by a third party, or (d) was independently developed without use of any Proprietary Information of the Disclosing Party.
Attachment A Page 7 Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any subpoena, summons, judicial order or other judicial or governmental process, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to obtain a protective order or otherwise oppose the disclosure. For clarity, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to: (a) comply with a legal process or request; (b) enforce this Agreement, including investigation of any potential violation thereof; (c) detect, prevent or otherwise address security, fraud or technical issues; or (d) protect the rights, property or safety of Flock, its users, a third party, or the public as required or permitted by law, including respond to an emergency situation. Having received notice prior to data being deleted, Flock may store Footage in order to comply with a valid court order but such retained Footage will not be retrievable without a valid court order.
2. Agency and Non-Agency End User Data. As between Flock and Agency, all right, title and interest in the Agency Data and Non-Agency End User Data, belong to and are retained solely by Agency. Agency hereby grants to Flock a limited, non-exclusive, royalty-free, worldwide license to use the Agency Data and Non-Agency End User Data and perform all acts with respect to the Agency Data and Non-Agency End User Data as may be necessary for Flock to provide the Flock Services to Agency, including without limitation the Support Services set forth in Section 2.9 above, and a non-exclusive, perpetual, irrevocable, worldwide, royalty-free, fully paid license to use, reproduce, modify and distribute the Agency Data and Non-Agency End User Data as a part of the Aggregated Data (as defined in Section 4.4 below). As between Flock and Agency, Agency is solely responsible for the accuracy, quality, integrity, legality, reliability, and appropriateness of all Agency Data and Non-Agency End User Data. As between Agency and Non-Agency End Users that have prescribed access of Footage to Agency, each of Agency and Non-Agency End Users will share all right, title and interest in the Non-Agency End User Data. This Agreement does not by itself make any Non-Agency End User Data the sole property or the Proprietary Information of Agency. Flock will automatically delete Footage older than 60 days. Agency has a 60-day window to view, save and/or transmit Footage to the relevant government agency prior to its deletion.
3. Feedback. If Agency provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency hereby assigns (and will cause its agents and representatives to assign) to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing.
4. Aggregated Data. Notwithstanding anything in this Agreement to the contrary, Flock shall have the right to collect and analyze data that does not refer to or identify Agency or any individuals or de-identifies such data and other information relating to the provision, use and performance of various aspects of the Services and related systems and technologies (including, without limitation, information concerning Agency Data and data derived therefrom). Agency acknowledges that Flock will be compiling anonymized and/or aggregated data based on Agency Data and Non-Agency End User Data input into the Services (the “Aggregated Data”). Agency hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right and license (during and after the Service Term hereof) to (i) use and distribute such Aggregated Data to improve and enhance the Services and for other marketing, development, diagnostic and corrective purposes, other Flock offerings, and crime prevention efforts, and (ii) disclose the Agency Data and Non-Agency End User Data (both inclusive of any Footage) to enable law enforcement monitoring against law enforcement hotlists as well as provide Footage search access to law enforcement for investigative purposes only. No rights or licenses are granted except as expressly set forth herein.
5. PAYMENT OF FEES
1. Fees. Agency will pay Flock the first Usage Fee, the Installation Fee and any Hardware Fee (defined on the Order Form, together the “Initial Fees”) as set forth on the Order Form on or before the 7th day following the Effective Date of this Agreement. Flock is not obligated to commence the Installation Services unless and until the Initial Fees have been made and shall have no liability resulting from any delay related thereto. Agency shall pay the ongoing Usage Fees set forth on the Order Form with such Usage Fees due and payable thirty (30) days in advance of each Payment Period. All payments will be made by either ACH, check, or credit card. The first month of Services corresponding to the first Usage Fee payment will begin upon the first installation. For 10+-camera
Attachment A Page 8 offerings where only some of the cameras are installed at the first installation and additional cameras will be installed later, prorated Usage Fees corresponding to the then-installed cameras will be invoiced to Agency immediately after installation and to the later camera installation(s) subsequently invoiced.
2. Changes to Fees. Flock reserves the right to change the Fees or applicable charges and to institute new charges and Fees at the end of the Initial Term or any Renewal Term, upon sixty (60) days’ notice prior to the end of such Initial Term or Renewal Term (as applicable) to Agency (which may be sent by email). If Agency believes that Flock has billed Agency incorrectly, Agency must contact Flock no later than sixty (60) days after the closing date on the first billing statement in which the error or problem appeared, in order to receive an adjustment or credit. Inquiries should be directed to Flock’s customer support department. Agency acknowledges and agrees that a failure to contact Flock within this sixty (60) day period will serve as a waiver of any claim Agency may have had as a result of such billing error.
3. Invoicing, Late Fees; Taxes. Flock may choose to bill through an invoice, in which case, full payment for invoices issued in any given month must be received by Flock thirty (30) days after the mailing date of the invoice. Unpaid amounts are subject to a finance charge of 1.5% per month on any outstanding balance, or the maximum permitted by law, whichever is lower, plus all expenses of collection, and may result in immediate termination of Service. Agency shall be responsible for all taxes associated with Services other than U.S. taxes based on Flock’s net income.
4. No-Fee Term Access. Subject to Flock’s record retention policy, Flock offers complimentary access to the Flock System for 30 days (“No Fee Term”) to Agency when Non-Agency End Users intentionally prescribe access or judicial orders mandate access to Non-Agency End User Data. No hardware or installation services will be provided to Agency. No financial commitment by Agency is required to access the Flock Services or Footage. Should such access cause Flock to incur internal or out-of-pocket costs that are solely the result of the access, Flock reserves the right to invoice these costs to Agency under Section 5.3 and Agency agrees to pay them. For clarity, No-Fee Terms and Service Terms can occur simultaneously, and when a No-Fee Term overlaps with a Service Term, Agency agrees to pay the Initial Fees and Usage Fees payments according to Section 5.1.
6. TERM AND TERMINATION
1. Term. Subject to earlier termination as provided below, the initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Initial Term”). Following the Initial Term or any subsequent term, for service to continue uninterrupted for an additional 12-month term, Agency will be required to provide notice of intent to renew at least 30 days before the end of the then-current Term.
2. Agency Satisfaction Guarantee. At any time during the agreed upon term, a customer not fully satisfied with the service or solution may self-elect to terminate their contract. Self-elected termination will result in a one-time fee of actual cost of removal, said cost not to exceed $500 per camera. Upon self-elected termination, a refund will be provided, prorated for any fees paid for the remaining Term length set forth previously. Self-termination of the contract by the customer will be effective immediately. Flock will remove all equipment at its own convenience upon termination. Advance notice will be provided.
3. Termination. In the event of any material breach of this Agreement, the non-breaching party may terminate this Agreement prior to the end of the Service Term by giving thirty (30) days prior written notice to the breaching party; provided, however, that this Agreement will not terminate if the breaching party has cured the breach prior to the expiration of such thirty-day period. Either party may terminate this Agreement, without notice, (i) upon the institution by or against the other party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other party's making an assignment for the benefit of creditors, or (iii) upon the other party's dissolution or ceasing to do business. Upon termination for Flock’s breach, Flock will refund to Agency a pro-rata portion of the pre-paid Fees for Services not received due to such termination.
Attachment A Page 9 4. Effect of Termination. Upon any termination of the Service Term, Flock will collect all Units, delete all Agency Data, terminate Agency’s right to access or use any Services, and all licenses granted by Flock hereunder will immediately cease. Agency shall ensure that Flock is granted access to collect all Units and shall ensure that Flock personnel does not encounter Hazardous Conditions in the collection of such units. Upon termination of this Agreement, Agency will immediately cease all use of Flock Services.
5. No-Fee Term. The initial No-Fee Term will extend, after entering into this Agreement, for 30 days from the date a Non-Agency End User grants access to their Footage and/or Notifications. In expectation of repeated non- continuous No-Fee Terms, Flock may in its sole discretion leave access open for Agency’s Authorized End Users despite there not being any current Non-Agency End User authorizations. Such access and successive No-Fee Terms are deemed to be part of the No-Fee Term. Flock, in its sole discretion, can determine not to provide additional No-Fee Terms or can impose a price per No-Fee Term upon 30 days’ notice. Agency may terminate any No-Fee Term or access to future No-Fee Terms upon 30 days’ notice.
6. Survival. The following Sections will survive termination: 2.4, 2.5, 3, 4, 5 (with respect to any accrued rights to payment), 6.5, 7.4, 8.1, 8.2, 8.3, 8.4, 9.1 and 10.5.
7. REMEDY; WARRANTY AND DISCLAIMER
1. Remedy. Upon a malfunction or failure of Hardware or Embedded Software (a “Defect”), Agency must first make commercially reasonable efforts to address the problem by contacting Flock’s technical support as described in Section 2.9 above. If such efforts do not correct the Defect, Flock shall, or shall instruct one of its contractors to, in its sole discretion, repair or replace the Hardware or Embedded Software suffering from the Defect. Flock reserves the right to refuse or delay replacement or its choice of remedy for a Defect until after it has inspected and tested the affected Unit; provided that such inspection and test shall occur within 72 hours after Agency notifies the Flock of defect. Flock agrees to replace cameras at a fee according to the then-current Reinstall Policy (https:// www.flocksafety.com/reinstall-fee-schedule). Customer shall not be required to replace subsequently damaged or stolen units; however, Customer understands and agrees that functionality, including Footage, will be materially affected due to such subsequently damaged or stolen units and that Flock will have no liability to Customer regarding such affected functionality nor shall the Fees owed be impacted.
2. Exclusions. Flock will not provide the remedy described in Section 7.1 above if any of the following exclusions apply: (a) misuse of the Hardware or Embedded Software in any manner, including operation of the Hardware or Embedded Software in any way that does not strictly comply with any applicable specifications, documentation, or other restrictions on use provided by Flock; (b) damage, alteration, or modification of the Hardware or Embedded Software in any way; or (c) combination of the Hardware or Embedded Software with software, hardware or other technology that was not expressly authorized by Flock.
3. Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption.
4. Disclaimer. THE REMEDY DESCRIBED IN SECTION 7.1 ABOVE IS AGENCY’S SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTIVE HARDWARE AND/OR EMBEDDED SOFTWARE. THE FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. THIS DISCLAIMER OF SECTION 7.4 ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING
Attachment A Page 10 LAW OF THE STATE CALIFORNIA.
5. Insurance. Flock agrees to maintain insurance that meets the following requirements:
Without limiting Flock’s indemnification of AGENCY, and prior to commencement of the Installation Services, Flock shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to AGENCY.
General liability insurance. Flock shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Flock shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Flock arising out of or in connection with the Installation Services and Flock Services to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Umbrella or excess liability insurance. Flock shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions: ● A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; ● Pay on behalf of wording as opposed to reimbursement; ● Concurrency of effective dates with primary policies; ● Policies shall “follow form” to the underlying primary policies; and ● Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Workers’ compensation insurance. Flock shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
Prior to commencement of the Installation Services, Flock shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.
Other provisions or requirements
Proof of insurance. Flock shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by AGENCY’s Risk Manager prior to commencement of the Installation Services. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Flock shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Installation Services or Flock Services hereunder by Flock, his agents, representatives, employees or subconsultants. Primary/noncontributing. Coverage provided by Flock shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of AGENCY before the AGENCY’s own insurance or self-insurance shall be called upon to protect it as a named insured. Agency’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by Flock or AGENCY will withhold amounts sufficient to pay premium from Flock payments. In the alternative, AGENCY may cancel this AGREEMENT. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of Attachment A Page 11 California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the AGENCY’s Risk Manager. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Flock or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Flock hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants. Enforcement of contract provisions (non estoppel). Flock acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform Flock of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Flock maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the Flock. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY. Notice of cancellation. Flock agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Flock’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. Pass through clause. Flock agrees to ensure that its sub-consultants, sub-contractors, and any other party involved with the project who is brought onto or involved in the project by Flock, provide the same minimum insurance coverage and endorsements required of Flock. Flock agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Flock agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review. Agency’s right to revise specifications. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Flock ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Flock, the AGENCY and Flock may renegotiate Flock’s compensation. Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY. Timely notice of claims. Flock shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from Flock’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies. Additional insurance. Flock shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Installation Services and Flock Services. Before Flock retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, Flock must: Attachment A Page 12 A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to AGENCY;
B. Present to the AGENCY the form of subcontract that will be used with the subcontractor for AGENCY’s approval, which approval will not be unreasonably withheld. Such subcontract AGREEMENT must include an indemnity agreement that is generally in accord with the indemnity obligations contained in Paragraph 8.4 of this AGREEMENT and must specifically name the AGENCY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming the AGENCY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by the AGENCY Risk Manager.
1.
8. LIMITATION OF LIABILITY AND INDEMNITY
1. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK AND ITS SUPPLIERS (INCLUDING BUT NOT LIMITED TO ALL HARDWARE AND TECHNOLOGY SUPPLIERS), OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY, INCOMPLETENESS OR CORRUPTION OF DATA OR FOOTAGE OR COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY OR LOSS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (C) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE OR IDENTIFY AND/OR CORRELATE A LICENSE PLATE WITH THE FBI DATABASE; (D) FOR ANY PUBLIC DISCLOSURE OF PROPRIETARY INFORMATION MADE IN GOOD FAITH; (E) FOR CRIME PREVENTION; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS FOR A SINGLE OCCURRENCE, EXCEED THE LIMITS OF INSURANCE AVAILABLE UNDER FLOCK’S INSURANCE POLICIES REQUIRED BY SECTION 7.5, PLUS FEES PAID AND/OR PAYABLE BY AGENCY TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN THE EVENT OF AN EMERGENCY, AGENCY SHOULD CONTACT 911 AND SHOULD NOT RELY ON THE SERVICES.THIS LIMITATION OF LIABILITY OF SECTION 8 ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 10.6, OR IF NO STATE IS MENTIONED IN SECTION 10.6, BY THE LAW OF THE STATE OF CALIFORNIA
2. Additional No-Fee Term Requirements. IN NO EVENT SHALL FLOCK’S AGGREGATE LIABILITY, IF ANY, ARISING OUT OF OR IN ANY WAY RELATED TO THE NO-FEE TERM EXCEED $100 IN EXCESS OF FLOCK’S REQUIRED INSURANCE COVERAGE LIMITS UNDER SECTION 7.5, WITHOUT REGARD TO WHETHER SUCH CLAIM IS BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE.
3. Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, deputies, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable (if at all) only for the torts of its own officers, agents, or employees that occur within the scope of their official duties. Agency will not pursue any claims or actions against Flock’s suppliers.
4. Indemnity. Agency hereby agrees to indemnify and hold harmless Flock against any damages, losses, liabilities, settlements and expenses (including without limitation costs and attorneys’ fees) in connection with any claim or action that arises from an alleged violation of Section 3.2, a breach of this Agreement by Agency, Agency’s Installation Obligations, Agency’s sharing of any data in connection with the Flock system, Flock employees or agent or Non-Agency End Users, or otherwise from Agency’s negligent use of the Services, Hardware and any Software, including any claim that such actions violate any applicable law or third party right. Although Flock has no obligation to monitor Agency’s use of the Services, Flock may do so and may prohibit any use of the Services it believes may be (or alleged to be) in violation of Section 3.2 or this Agreement. Flock hereby agrees to indemnify and hold harmless Agency against any damages, losses, liabilities, settlements and expenses (including without limitation Attachmentcosts and attorneys’ fees) A in connectionPage with13 any claim or action that arises from Flock’s negligent acts or omissions in performance of this Agreement or provision of the Services, Hardware, or Software, including any claim that such actions violate any applicable law or third party right.
Attachment A Page 14 9. RECORD RETENTION
9.1 Data Preservation. The Agency agrees to store Agency Data and Non-Agency End User Data in compliance with Agency’s ALPR data Usage and Privacy Policy. Should Flock be legally compelled by judicial or government order to produce Agency Data or Non-Agency End User Data and Agency has retained such data, Flock may retrieve the data from Agency upon demand.
10. MISCELLANEOUS
10.1. Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable.
10.2. Assignment. This Agreement is not assignable, transferable or sublicensable by Agency except with Flock’s prior written consent. Flock may transfer and assign any of its rights and obligations, in whole or in part, under this Agreement without consent.
10.3. Entire Agreement. This Agreement, together with the Order Form(s), the then-current Reinstall Policy (https://www.flocksafety.com/reinstall-fee-schedule), and Deployment Plan(s), are the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both parties, except as otherwise provided herein. None of Agency’s purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected.
10.4. Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Agency does not have any authority of any kind to bind Flock in any respect whatsoever.
10.5. Costs and Attorneys’ Fees. In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover costs and attorneys’ fees.
10.6. Governing Law; Venue. This Agreement shall be governed by the laws of the State of California without regard to its conflict of laws provisions. The parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement.
10.7. Publicity. Unless otherwise indicated on the Order Form, Flock has the right to reference and use Agency’s name and trademarks and disclose the nature of the Services provided hereunder in each case in business and development and marketing efforts, including without limitation on Flock’s website.
10.8. Export. Agency may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets
Attachment A Page 15 Control, or any other United States or foreign agency or authority. As defined in FAR section 2.101, the Services, the Hardware, the Embedded Software and Documentation are “commercial items” and according to DFAR section 252.2277014(a)(1) and (5) are deemed to be “commercial computer software” and “commercial computer software documentation.” Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement.
10.9. Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated Sections.
10.10. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
10.11. Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the organizations and individuals they are representing.
10.12. Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or e- mail; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.
Attachment A Page 16 Re: Sole Source Letter for Flock Safety Cameras and Solution To: City of San Dimas Date: Aug 13, 2020
Flock Safety is the sole manufacturer and developer of the Flock Safety Camera. Flock Safety is also the sole provider of infrastructure free, wireless, license plate reading cameras.
Description Wireless deployment of license plate reading cameras with integrated cellular communication Wireless ALPR camera in total weighing less than 5lbs and able to be powered solely by a solar panel of 60W or less On device machine processing to limit LTE bandwidth consumption Covert industrial design for minimizing visual pollution Machine vision to analyze vehicle license plate, state recognition, vehicle color, and vehicle make Machine vision to capture and identify characteristics of vehicles with paper plates and in the absence of a plate Machine vision to detect persons, animals, vehicles, and other cars Privacy controls to enable certain vehicles to “opt-out” of being captured on film Cloud storage of footage Web based footage retrieval tool with filtering capabilities such as vehicle color, partial/full license plate, and object detection Performance monitoring software to predict potential failures, obstructions, tilts, and other critical or minor issues
Attachment B Page 1 Thank you,
Garrett Langley CEO, Flock Safety
1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Attachment B Page 2 City of San Dimas License Plate Camera/ALPR Usage and Privacy Policy The City of San Dimas operates motion detection cameras aimed to photograph vehicle license plates. In lieu of or in addition to motion-detection cameras, the City may utilize Automated License Plate Recognition (ALPR) technology. The ALPR system is a searchable computerized database resulting from the operation of one or more mobile or fixed cameras combined with computer algorithms to read and convert images of license plates and the characters they contain into computer-readable data (“ALPR data”). The purpose of this Policy is to set forth the procedures for use of license plate imaging systems and equipment conducted in the course and scope of providing law enforcement, prosecutorial and crime prevention services as well as establishing use and data retention policies. The City will only make the data available to the Los Angeles County Sheriff’s Office (LASO), which provides law enforcement services for the City, or other law enforcement or prosecutorial agency upon request from those agencies. Once the data is obtained by any law enforcement or prosecutorial agency, the usage and privacy policies of that agency apply.
1. Authorized Purposes for Using the License Plate Cameras and Collecting Photographic License Plate Images and/or ALPR Data. The purpose for using motion detection and ALPR cameras and collecting photographic license plate images and/or ALPR data is to deter criminal activity and to aid law enforcement in its investigation and prosecution of possible crimes.
2. Person Authorized to Access the Cameras or Collect License Plate Image/ALPR Data. The ALPR camera system is installed and maintained by an independent contractor using proprietary technology. Footage is held temporarily on the camera for initial processing. All data is then securely stored in a cloud-based server where all data (both footage and metadata) is fully encrypted and automatically deleted every sixty (60) days. The ALPR system shall only be accessed or used by sworn LASO Officers. The independent contractor shall not access footage without explicit, written permission from the City to help collect evidence in the event of a crime and shall not share, sell, or monetize ALPR data. The Independent contractor in conjunction with LASO shall be responsible for maintaining and monitoring the license plate motion-detection cameras.
3. Training. Training on the use of motion-detection cameras shall be provided by the independent contractor in cooperation with LASO. Training on the use of ALPR cameras shall be provided by the independent contractor in cooperation with LASO and the independent contractor retained by the City for this purpose.
01171.0001/673005.1 1 Attachment C Page 1 4. How the License Plate Cameras will be monitored to Ensure Security of the Information and Compliance with Applicable Privacy Laws. Photographic license plate images and/or ALPR data is confidential and shall not be shared or open to the public for review. Photographic license plate images and/or ALPR data may only be shared with other law enforcement or prosecutorial agencies for official law enforcement purposes in accordance with this Policy. Data shall not be used for any non-work-related purposes and all uses shall take into consideration the privacy, civil rights, and civil liberties of individuals. All information collected and stored as part of the license plate camera system, including photographic license plate images and/or ALPR data shall be closely safeguarded and protected by both procedural and technological means and shall be securely stored in a secured cloud- based server. 5. The purposes of, process for, and restrictions on, the sale, sharing, or transfer of license plate image data to other persons. Photographic images produced by motion detection cameras are stored only on the secured cloud-based server. The stored data shall only be accessed by LASO or other law enforcement agency when requested by the agency as part of a criminal investigation. The contractor shall maintain a log or other system that shows (1) the date any data was accessed by LASO or requested and provided to any other agency, (2) which agency accessed or was provided the data, (3) the license plate number or other data elements used to query the ALPR system, (4) the username of the person who accessed the information and, as applicable, the organization or entity with whom the person is affiliated, and (5) the purpose for accessing the information. All ALPR data access requires a username and password for access that is available only to the authorized sworn LASO Officers. Access to ALPR data may be provided by LASO to other law enforcement or prosecutorial agencies for official law enforcement purposes only. Once photographic license plate images and/or ALPR data is obtained by a law enforcement agency, it shall become the property of that agency, and the City of San Dimas shall have no responsibility for that data and shall not be required to maintain any copy thereof.
6. The Title of the Official Custodian, or Owner, of the License Plate Cameras responsible for implementing this Policy. The Assistant City Manager shall be responsible for implementing this Policy.
7. A Description of the Reasonable Measures that will be used to ensure the Accuracy of License Plate Camera Data and Correction of Data Errors. The independent contractor shall, no less than once every thirty (30) days, monitor the motion detection license plate cameras and data storage to ensure that the system is working properly. If any portion of the system is found to be working improperly, the independent contractor shall take all reasonable measures to timely correct any problem. The independent contractor shall maintain a log or other system that records when a problem was discovered, and the time period, if any, that the system was not working or not working properly.
01171.0001/673005.1 2 Attachment C Page 2 The ALPR system shall be monitored and maintained by the independent contractor to ensure functionality, reliability and functionality in accordance with specific terms and conditions of the applicable agreement.
8. The Length of Time the License Plate Image Data Will be Retained, and the Process Utilized to Determine if and when to Destroy Data. Data from the motion detection cameras that is collected and stored by the independent contractor shall be kept for period of sixty (60) days from the date of recordation of the data. After sixty (60) days, the data may be destroyed by recording over the data. Data may be kept for greater than sixty (60) days but only pursuant to a written request from a law enforcement agency that relates to an ongoing criminal investigation or court proceeding. ALPR data shall be stored in a secured cloud-based server for sixty (60) days and then permanently deleted. 9. Security Procedures to Protect License Plate Image and ALPR Data. The Independent Contractor shall maintain reasonable security procedures including operational, administrative, technical, and physical safeguards to protect license plate image data from unauthorized access, destruction, use, modification, or disclosure.
10. Notice of Breach of Security. In the event of a breach of security of license plate image data, the City will provide notice of said breach pursuant to Civil Code section 1798.29.
01171.0001/673005.1 3 Attachment C Page 3 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager
Initiated by: Shari Garwick, Director of Public Works
Subject: Senate Bill 1383: Organics Waste Methane Emissions Reductions Impacts ______
SUMMARY
Senate Bill 1383 establishes specific targets for reducing organic waste in landfills, sets a target for edible food recovery, and requires CalRecycle to adopt regulations (which will be enforced by jurisdictions) to achieve these targets by January 1, 2022.
The following are anticipated impacts from the legislation:
Impacts to Residential, Multi-Family, and Commercial Customers: • Potentially requires the need for a fourth container for food waste or that customers place food scraps (unbagged) in the green waste container rather than in the refuse container • Requires all residents and business to have a waste services account or to self-haul organic waste to an appropriate facility • Both commercial and residential to pay more to cover the cost of these new services
Impacts to City: • Requires amendment to Waste Management agreement to meet SB 1383 regulations • Requires implementation of mandatory organic material recycling collection service for all residential and commercial customers • Requires implementation of mandatory education and enforcement to ensure compliance • Requires jurisdictions to establish, implement, and promote edible food recovery programs for specified commercial businesses • Failure to implement SB 1383 provisions subject the City to fine of up to $10,000
Given these significant impending impacts to the City as a whole, Staff requested that CalRecycle make a presentation to the City Council outlining the overall Senate Bill 1383 and its impacts.
Item 4B Page 1 SB 1383: Organics Waste Methane Emissions Reductions Page 2 For the meeting of October 27, 2020 BACKGROUND
Senate Bill 1383 requires all jurisdictions, including the City of San Dimas, to implement mandatory organic material recycling for all residential and commercial customers, establish and promote food recovery programs, and implement mandatory education and enforcement to ensure compliance. The cost to implement these extensive programs is anticipated to increase solid waste costs to all ratepayers in the City.
City staff is currently in the process of reviewing these State mandates and developing local solutions. Further information on the financial impact will be brought before the City Council as information becomes available.
Below is a brief timeline and explanation of SB 1383 mandates.
Timeline of SB 1383 Requirements Per CalRecyle:
January 1, 2022: REGULATION IMPLEMENTATION PHASE • SB 1383 regulations take effect • State enforcement of jurisdictions begins • Jurisdictions must have the following components in place: o Prescribed organics collection service for all residents and businesses o Edible food recovery program for specified businesses o Education and outreach program for generators o Procurement of recycled and recovered organic waste products and paper products o Plan for adequate capacity for recycling organic waste and edible food recovery o An enforcement mechanism (e.g., ordinance, franchise agreement, policy, or permit).
Between January 2022 and December 2023: EDUCATION PHASE
• Focus on educating generators before the enforcement and penalty phase begins: o Provide ample time for generators to understand the requirements and successfully implement compliance strategies. • Jurisdictions must identify generator violations through the following mechanisms, and provide educational material to noncompliant generators: o Compliance reviews of garbage accounts to determine their compliance with organic waste generator requirements and self-haul requirements o Route reviews to assess compliance with organic waste generator requirements and container contamination requirements o Inspections annually of Tier 1 commercial edible food generators o Documentation of violations by entities that are out of compliance
After January 1, 2024: ENFORCEMENT & PENALTY PHASE
• Jurisdictions begin enforcing regulations and take enforcement action against all noncompliant generators and haulers, which carry significant penalties for non-compliance based on type, duration, and level of violation. • Note: Since the City will be providing service automatically to residents and businesses, enforcement on residents and businesses should not be needed. Enforcement may be needed for any businesses that are subject to the edible food recovery requirements that are not participating.
Item 4B Page 2 SB 1383: Organics Waste Methane Emissions Reductions Page 3 For the meeting of October 27, 2020 DISCUSSION
To comply with the organics recycling component of SB 1383, the City’s hauler, Waste Management, plans to request residents and businesses place food scraps (unbagged) in the green waste container rather than in the refuse container. Collecting green and food waste as one waste stream would ensure residential food waste can be recycled/composted without the added expense of adding a fourth collection container and collection route for source separated food waste. Organics waste will then be transported to the nearest anaerobic digestion facility for processing, which is currently located in Tulare, California for Waste Management customer. Residents and businesses are already provided a container for recyclables and organic waste, such as paper and cardboard.
In SB 1383 the State of California (CalRecycle) defines “organic waste” as solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to:
• Food • Green material, landscape and pruning waste • Organic textiles and carpets • Wood • Paper products, printing and writing paper • Manure, biosolids, sludge, digestates
CalRecycle has emphasized the importance of educating all commercial and residential organic waste generators about:
• The nature of organic waste • The environmental importance of diverting it from landfills that are reaching maximum capacity • The cost of organics collection, and the reality that generators will likely need to pay more to cover the cost of those new services.
Customer rates for garbage, recycling, and organic materials management are typically comprised of the following general cost categories:
• Collection • Recyclable materials processing costs • Organic materials processing costs • Solid waste disposal costs • Public agency fees
Furthermore, significant expansion in infrastructure to process organics waste is needed, however, CalRecycle’s recently released Analysis of the Progress Toward the SB 1383 Organic Waste Reduction Goals (‘progress report’), that identifies how much infrastructure is already built or planned and how much statewide implementation of SB 1383 will cost. The organics recycling and recovery infrastructure is growing, but still needs significant expansion to provide the
Item 4B Page 3 SB 1383: Organics Waste Methane Emissions Reductions Page 4 For the meeting of October 27, 2020 recycling capacity necessary to meet the SB 1383 disposal and methane reduction goals. The longer the City takes to implement these programs the greater the risk to the City that there will not be capacity at the Tulare facility to process San Dimas organics waste.
CalRecycle also states a City, not the City’s waste hauler, failing to comply with these new regulations could result in fines of up to $10,000 per day.
COVID-19 Impacts
SB 1383 is a landmark law and would be complex and costly to implement under normal conditions, but will be difficult for jurisdictions to comply with amid the unprecedented economic challenges of the COVID-19 global pandemic.
The City of San Dimas has been working with other cities to see what can be done to delay the implementation of SB 1383. Local budgets have been hit hard by the current pandemic, and the City understands that ratepayers are struggling with job losses and other economic shocks during this downturn and cannot be asked to shoulder all of these costs at this time.
Should our efforts in delaying this legislation come to fruition it is important to note that the City will need to continue to move forward on preparing the City for this impending legislation and putting policies in place in to comply with these new regulations.
RECOMMENDATION
Staff recommends that the City Council receive information on SB 1383, as it relates to the City of San Dimas and direct staff to work in partnership with Waste Management to implement SB 1383 measures and to ensure compliance with State mandates before penalties can be assessed by the State for non-compliance.
Respectfully submitted,
Lauren Marshall Administrative Analyst
Item 4B Page 4 SB 1383 Reducing Short-Lived Climate Pollutants in California City of San Dimas City Council Meeting
October 27, 2020
An Overview of SB 1383’s Organic Waste Reduction Requirements Organic Waste Is the Largest Waste Stream in California
IN CALIFORNIA, MILLIONS ARE FOOD INSECURE Paper 18% Other CALIFORNIA DISPOSED OF Organics 1 IN 5 CALIFORNIANS APPROXIMATELY 19% OF 27 MILLION TONS Food 18% ORGANIC WASTE IN 2017 Non-Organic Waste 33% Lumber 12% CALIFORNIA THROWS AWAY MORE THAN 6 MILLION TONS OF FOOD WASTE EVERY YEAR! California’s Waste Stream CLIMATE CHANGE NEGATIVELY IMPACTS CALIFORNIA
Landfilled Organic Waste Emits Methane Gas— A Super Pollutant More Powerful than C02
Methane Gas Contributes to Climate Change in California SB 1383 Requirements
2020 50% REDUCTION IN LANDFILLED ORGANIC WASTE (11.5 Million Tons Allowed Organic Waste Disposal)
2022 REGULATIONS TAKE EFFECT
75% REDUCTION IN LANDFILLED ORGANIC WASTE 2025 (5.7 Million Tons Allowed Organic Waste Disposal)
2025 20% RECOVERY OF CURRENTLY DISPOSED EDIBLE FOOD FOR HUMAN CONSUMPTION New Statewide Programs to Reduce Super Pollutants
Food & Organics Edible Food to Food Insecure Recycled Organics Products Waste Collection Millions of meals 10,000 refuse trucks or 5,700 buses to 1 in 5 food powered by renewable fuels insecure in CA
New and Expanded Recycling 27 million tons of 15,000 green jobs organic waste not landfilled Lower GHGs = Creating New Jobs 1.7 million fewer cars a year SB 1383 Key Implementation Dates
Jan. 2019 January 1, 2025 Two Years of 75% Reduction Informal Rulemaking in Organics Ends. Formal Jan. 1, 2022 Disposal Rulemaking Begins Regulations Take Summer/Fall 2020 Effect and State 20% Increase in September Regulations Enforcement Edible Food 2016 Adopted Begins Recovery Jan. 1, 2020 SB 1383 Jan. 1, 2024 Adopted 50 Percent Regulations Require Reduction in Organic Local Governments Waste Disposal to Take Enforcement
2016-2019 2020 2021 2022 2023 2024 2025 Jurisdiction Responsibilities
Provide Organics Conduct Education and Secure Access to Collection Services to All Outreach to Community Recycling and Edible Residents and Businesses Food Recovery Capacity
Establish Edible Food Procure Recyclable and Monitor Compliance Recovery Program Recovered Organic and Conduct Products Enforcement City Council Board of SB 1383 IN ACTION Supervisors Public City Manager Transportation CAO LOCAL GOVERNMENT Fleets ROLES AND RESPONSIBILITIES Environmental Finance Health Legal
SB 1383 doesn’t just apply to waste management and recycling departments. Public Parks Purchasing Every local department plays a role in SB 1383 Public implementation. Works Commercial Edible Food Generators (Article 10) (Sections 18991.3 – 18991.5) Tier 1 Starts 2022 Tier 2 Starts 2024
Wholesale Food Restaurants Large Venues and Vendors Facilities ≥ 5,000 sq. ft. Events
Food Service Hotels Federal Providers & with on-site food State Agencies with cafeterias Facilities Food Distributors facility and ≥ 200 rooms Grocery Stores Facilities ≥ 10,000 sq. ft. Local Education Health Facilities with ≥ 100 beds and Supermarkets Agencies with on-site food facility H on-site food facility
9 JURISDICTION REQUIREMENTS SB 1383 IN ACTION Compliance Compliance Monitoring & Monitoring & INSPECTION AND Ordinance Education Enforcement 2024 ENFORCEMENT 2022 2022-2024 REQUIREMENTS
Adopt an Ordinance Annual Annual Compliance (Enforceable Compliance Reviews Mechanism) Reviews, Route Route Reviews, Reviews, Including Inspections, Inspections Enforcement Notice of Violations, Monitor Compliance and Conduct Enforcement Penalties for Educate Violators Violators CALRECYCLE OVERSIGHT (BEGINS IN 2022)
Authorize Waivers Oversee and If Violations TATE • Low Population Monitor for S Compliance • Issue Notices of • Rural Areas Violation ENFORCEMENT Jurisdiction Review Emergency • May Authorize Circumstances • Conduct joint Corrective Oversee and Monitor inspections with Action Plan • State Agencies jurisdictions • Allows up to 24 and Facilities • Review months to • Local Education Implementation address barriers Agencies Record outside of a jurisdiction’s control Model Implementation Tools
Franchise Mandatory Organics Disposal Agreement Reduction Ordinance
Procurement Food Recovery Policy Agreement https://www2.calrecycle.ca.gov/Listservs/ Subscribe/152
https://www.calrecycle.ca.gov/organics/slcp STAY NGAGED E Julia Dolloff 916-341-6350 [email protected] Agenda Item Staff Report
To: Honorable Mayor and Members of City Council For the meeting of October 27, 2020
From: Brad McKinney, Interim City Manager Initiated by Tim Pagano, Recreation Services Manager
Subject: Proposal to Relocate the Historic Santa Fe Cantilever Signal to the San Dimas Railroad Museum ______
SUMMARY A Request to the City Council on Exploring the Relocation of the Historic Santa Fe Cantilever Signal to the San Dimas Railroad Museum.
BACKGROUND
With the current development of the Foothill Gold Line, most of the remaining evidence that the Atchison, Topeka and Santa Fe Railway (Santa Fe), which was a major catalyst contributing to the development of San Dimas and a historical component of the transcontinental railroad, could be lost to “progress”. The City has been asked to explore the opportunity to preserve one of the last artifacts of the Santa Fe Railway in Rhodes Park at the San Dimas Railroad Museum.
Several legacy railroad signals remain along the former Santa Fe railroad right of way that is being transformed into the Pomona extension of the Gold Line from Los Angeles. These signals have safely guided passenger and freight trains through San Dimas since 1915. San Dimas has its historic Santa Fe passenger station preserved in Rhodes Park, operated as a railroad museum by the Pacific Railroad Society, which has led to the City being asked to explore the idea of preserving one of these railroad signals next to the historic track display (and adjacent to the station) in Rhodes Park.
Item 4C Page 1 The Historic Cantilever Signal - Executive Summary Page 2 For the Meeting of October 27, 2020
The original signal is over 105 years old and is supported by a signal “bridge” that allows the signal to hang over the track it is protecting, referred to in engineering as a “cantilever” beam; hence the term “cantilever signal” is commonly used to describe this type of signal. The signal is currently located at the Pasadena Avenue railroad crossing in Glendora, and it protected the east end of the former “Glendora Siding”, The Historic Cantilever Signal in 2018 at Pasadena Avenue in Glendora a track used to enable trains to pass (photo by Paul LaCiura) each other on the single track mainline.
Additionally, when this signal was fabricated, the typical rolled structural steel shapes of today were not available, such as the I-beam or tubular structural member. This signal is constructed of steel bars, plates and angles, with composite structural sections created through the use of “lacing”, short sections of steel bars “stitching” angles and channels together with rivets to form the mast and other parts of the cantilever bridge. The “walkway” on the cantilever bridge is creosoted wood planking (more than likely California redwood), and the “handrails” are iron pipes and fittings. The pipe handrails also served to route the signal wiring to the signal head, similar to electrical conduit today. This structure is unique and from another era in transportation and Construction details of a part of the Historic Cantilever Signal (photo by Paul construction infrastructure. LaCiura) The Foothill Gold Line Construction Authority facilitates the donation of existing railroad equipment when possible to historical societies and organizations during salvage operations. The Kiewit-Parsons Joint Venture (KPJV), the contractor on the Gold Line Extension, is offering the Historic Cantilever Signal to the City of San Dimas through its systems and controls subcontractor, Mass Electric of La Verne, California. A local civil/structural engineer, Paul LaCiura, of Glendale, California, has offered his services pro bono to coordinate and design the salvaging, restoration and installation of the Historic Cantilever Signal at the San Dimas Museum site in Rhodes Park. Born and raised in Los Angeles, Paul is a 1982 graduate of Cal Poly Pomona and is a long-standing
Item 4C Page 2 The Historic Cantilever Signal - Executive Summary Page 3 For the Meeting of October 27, 2020
member of the Santa Fe, Southern Pacific and Union Pacific Historical Societies, and is a registered civil engineer in California.
DISCUSSION Mass Electric has already removed the remaining signals from the Gold Line corridor with the exception of the Historic Cantilever Signal. If approved, the City will coordinate with Mass Electric and engage a specialty rigging contractor to carefully remove the signal from the Pasadena Avenue site. The signal head, mast and case will first be removed from the cantilever bridge, and then the cantilever bridge will be carefully separated from the main signal mast. The intent is to retain most of the concrete The Historic Cantilever in early 1980s (Photo by Paul LaCiura) foundation and the steel mast intact.
A staging or “laydown” area is necessary for the inspection, cleaning, restoration and structural strengthening of the signal. A suitable location at Horsethief Canyon Park, in the Tex Shoemaker Arena is being pursued for this effort. The restoration emphasis is to keep the Historic Cantilever as original as safely possible. The restoration design and construction will be in complete conformance with all City, County and State Building Codes; and the restoration drawings and calculations would be reviewed by the City.
The restoration design would include electric wiring of the signal and controls with a looping circuit displaying GREEN, YELLOW, RED, off (pause), and back to GREEN aspects. The signal bulbs would be of standard railroad quality.
Conceptual Site Planning & Project Timeline
Conceptual photo overlays were created with the Historic Cantilever Signal placed on the west side of the historic track outside the Museum, centered on the track section, with the signal head facing in an appropriate northeast Conceptual Photo Overlay of the Historic direction. The ultimate direction of the signal head would Cantilever Signal looking to the southwest be adjusted perpendicular to the Gold Line alignment to (Photo and overlay by Paul LaCiura) prevent any misinterpretation of the signal aspects.
Item 4C Page 3 The Historic Cantilever Signal - Executive Summary Page 4 For the Meeting of October 27, 2020
It is proposed that the existing antique water pump at the site be moved to clear the signal and signal foundation. The concrete signal foundation will be below grade with a minimum footprint and minimal impact to the existing Museum site.
If the Council wishes to move forward with the exploration of this project, the cantilever signal is available for removal, restoration and installation at the Museum. Pending approval and after identifying funding, and a suitable Conceptual overlay of the Historic Cantilever Signal looking northeast staging location, the restoration process (Photo and overlay by Nahid LaCiura) is anticipated to take four months, with structural design proceeding concurrently with this work. Submittal to and review of the plans and calculations will be performed by the City. The total project duration is estimated to be about eight to ten months.
FISCAL IMPACT Funding for the project is under discussion and staff would be exploring a variety of public and private organizations, including local and national railroad historical societies. Southern California has a rich railroad history and several active railway museums.
It is anticipated that volunteer labor, materials, and donations would pay for the cost of this project. The cost estimate for the salvaging, restoration and installation of the signal is approximately $50,000, Conceptual Overlay Photo of the Historic Cantilever Signal at the Site looking to the southwest (Photo and overlay by Nahid LaCiura) which is planned to be covered by in- kind contribution and donations.
Item 4C Page 4 The Historic Cantilever Signal - Executive Summary Page 5 For the Meeting of October 27, 2020
RECOMMENDATION
It is recommended that the City Council: 1. Approve continued exploration of the salvaging, restoration and re-construction of the Historic Cantilever Signal at Rhodes Park. 2. If approved, Staff will provide Council with additional analysis consisting of any unforeseen fiscal impact, risk assignment, and project coordination between City and private party entities.
Respectfully submitted,
Attachment: San Dimas Historical Society Letter of Support
Item 4C Page 5 The Historic Cantilever Signal - Executive Summary Page 6 For the Meeting of October 27, 2020
ATTACHMENT A
Item 4C Page 6 1 October 27, 2020 City Council Meeting
Proposal to Relocate Historic Santa Fe Cantilever Signal to Rhodes Park
2 Background
In July, Staff was approached by Paul LaCiura, railroad history enthusiast & independent consulting engineer, to relocate a Historic Santa Fe Cantilever Signal to the San Dimas Railroad Museum.
The Historical Cantilever is approximately 105 years old and was part of the Atchison, Topeka and Santa Fe Railway.
3 Background An inter-departmental team met to discuss the merits of the project and each department’s contribution if Council had a desire to move forward with the relocation.
Proposed location is west of the San Dimas Railroad Museum over the historical track currently placed in same location.
Kiewit-Parsons Joint Venture (KPJV) is offering the Cantilever Signal to the City through its subcontractor
Mass Electric. 4 Discussion If the request to explore relocation is approved by Council, the project team will:
• Provide Council with additional analysis consisting of fiscal impact and the extent of City & private party project coordination.
• Engage all parties active in the construction of the Gold Line and Community Stakeholders to collaborate in the efforts to relocate the Cantilever Signal. 5 Conceptual Site Planning
Conceptual Overlay Photo of the Historic Cantilever Signal at the Site looking to the southwest (Photo and overlay by Nahid LaCiura).
6 Conceptual Site Planning (Cont.)
Conceptual overlay of the Historic Cantilever Signal looking northeast (Photo and overlay by Nahid LaCiura) 7 Conceptual Photo Overlay of the Historic Cantilever Signal looking to the southwest (Photo and overlay by Paul LaCiura) 8 Project Timeline
If Council wishes to move forward with the exploration of this project, the cantilever signal is available for removal, restoration and installation:
• Restoration process is estimated at four (4) months
• Plan Submission and Review by City
• Development & approval of a “no fee” Construction Services Contract
• Construction & installation of Cantilever Signal
Total project duration is estimated at 8 to 10 months.
9 Fiscal Impact Upon approval the Project Team will explore a variety of public & private organizations, including local and national railroad historical societies.
It is anticipated that volunteer labor and materials, and donations would pay for the cost of this project.
The cost estimate for the salvaging, restoration and installation of the signal is approximately $50,000.
10 Recommendation 1. Approve continued exploration of the salvaging, restoration, re-construction and installation of the Historical Cantilever Signal at Rhodes Park. 2. If approved, Staff will provide Council with additional analysis consisting of any unforeseen fiscal impact, risk assignment and project coordination between City and private party entities.
11 12