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Contract Provisions Bid Set No. _______ CONTRACT PROVISIONS FOR 2020 – 2025 STREET SWEEPING SERVICE CONTRACT February 2020 CITY OF LAKEWOOD PUBLIC WORKS ENGINEERING DEPARTMENT 6000 Main Street SW Lakewood, WA 98499-5027 TABLE OF CONTENTS SECTION PAGE Request for Proposals 3 Bidders Checklist 4 Instructions for Bidders 6 Bid Form 14 Bid Schedule 17 Bid Signature Page 19 Combined Affidavit and Certification Form 21 Street Sweeping Service Contract 23 E-Verify Affidavit 36 Exhibits A – State Prevailing Wage Rates B – Street Sweeping Tables C – Street Sweeping Maps REQUEST FOR PROPOSALS 2020-2025 Street Sweeping Service Contract City of Lakewood Sealed proposals will be received by the City of Lakewood at the office of the City Clerk at 6000 Main Street SW, Lakewood, Washington 98499-5027, until 5:00 p.m. on Tuesday, March 10, 2020, and not later, and will be reviewed by Public Works Engineering staff thereafter. This contract consists of providing street sweeping for the City of Lakewood utilizing both power and hand equipment. Plans, specifications, addenda, and plan holders list for this project are available on-line through Builders Exchange of Washington, Inc. at http://www.bxwa.com. Click on: “Posted Projects”; “Public Works”, “City of Lakewood, WA.” Bidders are encouraged to “Register as a Bidder”, in order to receive automatic email notification of future addenda and to be placed on the “Bidders List”. Contact Builders Exchange of Washington at (425) 258-1303 should you require further assistance. Informational copies of any available maps, plans, and specifications are on file for inspection in the office of the Lakewood Public Works Engineering Director (253) 589-2489. Bidders shall be qualified for the type of work proposed. A Bidder's Minimum Qualifications form is included in the Contract Provisions. Each proposal shall be in accordance with the Contract Provisions. All bids shall be submitted on the prescribed Bid Forms and in the manner as stated in this advertisement and in the Bid Documents. Proposals must be submitted in a sealed envelope with the outside clearly marked with the proposal due date and time, and project name as it appears in this advertisement and the name and address of the bidder. Proposals shall be addressed to the City Clerk, City of Lakewood, 6000 Main Street SW, Lakewood, Washington 98499-5027. The City of Lakewood reserves the right to determine and may waive any informalities or minor defects or reject any and all bids. The City of Lakewood reserves the right to determine the lowest responsible bidder based on factors other than price, including but not limited to the following: liability exposure, references and past performance, history of claims with other agencies on similar projects, inadequate or ambiguous specifications, specifications have been revised, lowest responsible bid deemed not best price obtainable, bids not independently arrived or submitted in bad faith (i.e. price fixing), a determination made that all the necessary requirements of bid process have not been met, insufficient competition, and other claims or other indications that cancellation or rejection of all bids is clearly in the best interest of the City. The City of Lakewood expressly reserves the right to accept the bids and award contracts to responsible bidders which are in the best interest of the City, to postpone the acceptance of bids and the award of the contracts for a period not to exceed 60 days, or to reject any and all bids received and to waive irregularities in the bid or in the bidding. Briana Schumacher City Clerk Daily Journal of Commerce Publish: February 25, 2020; March 3, 2020 Tacoma News Tribune Publish: February 25, 2020; March 3, 2020 3 BIDDER’S CHECKLIST The bidder’s attention is especially called to the following forms which must be executed in full as required and submitted as part of the bid. Failure to comply shall result in rejection of any bid not so complying. ___ Bid Form The Bid Form shall be completed and fully executed, including filling in the total bid amount. ___ Bid Signature Page ___ Combined Affidavit and Certification Form This form must be subscribed to and sworn before a Notary Public and notarized. 4 SUCCESSFUL BIDDER’S CHECKLIST The following documents are to be executed after the Contract is awarded. ___ 2020-2025 Street Sweeping Service Contract The successful bidder will remove, fully execute, and deliver two copies to the City the 2020-2025 Street Sweeping Service Contract from these Bid Documents. ___ E-Verify Affidavit ___ Certificate of Insurance The successful bidder will provide a Certificate of Insurance evidencing the insurance requirements set forth in the Contract. ___ WA State Business License with City of Lakewood Endorsement ___ Labor and Industries Forms 5 INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS 1. Time and Place for Submission of Bids Sealed bids must be submitted by 5:00 p.m. on Tuesday, March 10, 2020, to City of Lakewood, City Clerk’s office, located at 6000 Main Street SW, Lakewood, Washington 98499-5027, and will then be opened and reviewed by Public Works Engineering staff. The sealed bid must be received by the City Clerk before the time and date specified in order to be considered. Email or facsimile bids will not be accepted. The bidder accepts all risks of late delivery of mailed bids or of undeliverable bids regardless of fault. Late bids will be returned unopened. 2. Bid Form Bids shall be made on the Bid Form issued by the City as part of these contract documents, without reservation or amendment. Bids must be typewritten or printed in ink. Upon completion, the Bid Form and other requested documents (see Bidder’s Checklist) shall be placed in a sealed envelope. On the outside of the envelope, place the bid name and the time bids are due. 3. Bid Signatures All bids shall give the total bid price and shall be signed on the Bid Form, in ink by the bidder or their authorized representative, with the address. If the bid is made by an individual, the name, signature, and address must be shown. If the bid is made by a firm or partnership, the name and address of the firm or partnership and the signatures of at least one of the general partners must be shown. If the bid is made by a corporation, the bid shall show the title of the person authorized to sign on behalf of the corporation, his or her title, and the address. The City reserves the right to request documentation showing the authority of the individual signing the bid to execute contracts on behalf of anyone, or any corporation, other than himself/herself. Refusal to provide such information upon request may cause the bid to be rejected as non-responsive. 4. Bid Withdrawal Due to Error Bids may not be withdrawn due to a claim of error in a bid unless written notice of such claim and supporting evidence for such claim including cost breakdown sheets are delivered to the City within forty-eight (48) hours prior to the opening of bids. 5. Late Submittals and Modification of Bid Modification of a bid already received will be considered only if the notification is received prior to the time announced for bid opening. All modifications shall be made in writing, executed and submitted in the same form and manner as the 6 original bid. Any modification of late submittal received after the time of opening will not be accepted. 6. Examination of Bid and Contract Documents The submission of a bid shall constitute an acknowledgement upon which the City may rely that the bidder has thoroughly examined and is familiar with the bid and contract documents and has reviewed and inspected all applicable federal, State, and local statutes, regulations, ordinance, and resolutions dealing with or related to the equipment and/or services to be provided herein. The failure or neglect of a bidder to examine such documents, statutes, regulations, ordinances, or resolutions shall in no way relieve the bidder from any obligations with respect to the bidder’s bid or the contract documents. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any contract documents, statutes, regulations, ordinances, or resolutions. Bidders shall visit delivery and service location(s) as required. Bidders shall become familiar with and verify any environmental factors, which may impact current or future prices for this requirement. 7. Interpretation of Bid and Contract Documents No oral interpretations will be made to any bidder as to the meaning of the bid or contract documents and no oral communications will be binding upon the City. Questions or comments about these Contract Documents should be directed to the attention of Greg Vigoren, City of Lakewood, (253) 983-7771. Questions received less than two (2) working days prior to the date of bid opening might not be answered. Any interpretation deemed necessary by the City will be in the form of an addendum to the bid documents and when issued will be sent as promptly as is practical to all parties to whom the bid documents have been issued. All such addenda shall become part of the bid. 8. Addenda Receipt of addendums that have been issued by the City are to be acknowledged on the Bid Signature Page. Failure to acknowledge the addenda will allow the City to assume that the bid considers all documents including any addenda, at the sole discretion of the Public Works Engineering Director or his designated representative. 9. Bid Price The bid price shall include everything necessary for the completion of the contract including, but not limited to, furnishing all materials, equipment, tools, freight charges, facilities and all management, superintendence, labor and service, except as may be provided otherwise in the contract documents.
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