DEPARTMENT of PARKS and RECREATION Lester K

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DEPARTMENT of PARKS and RECREATION Lester K DEPARTMENT OF PARKS AND RECREATION Lester K. C. Chang, Director Richard T. Haru, Deputy Director POWERS, DUTIES, AND FUNCTIONS The Department of Parks and Recreation manages, maintains, and operates all parks and recreation facilities of the City; develops and implements programs for cultural and recreational activities; and beautifies the public streets of the City. Its mission is to enhance the leisure, lifestyle and quality of life for the people of Oahu through active and passive recreational opportunities. BOARD OF PARKS AND RECREATION There is an advisory Board of Parks and Recreation that consists of nine members who are appointed by the Mayor and confirmed by the City Council. The board advises the Mayor, the City Council, and the Director on matters relating to recreation and cultural activities and associated facilities. The current members are: Donald Takaki, Chair; Hugh Yoshida, Vice Chair; Dennis Agena, Cecilia Blackfield, Wilbert Ching, Gary Pacarro, Joan Raines, and Richard Towill. EXECUTIVE SERVICES DIVISION This division provides administrative, management support, and personnel services to the department encompassing overall park operations and systems relating to: 1) budget, (2) planning, (3) park use permits, (4) storeroom and property inventory control, (5) management analyses, (6) personnel transactions, (7) labor relations, (8) collective bargaining issues, (9) training, (10) safety programming, and (11) payroll preparation. Duties and Functions Develops, monitors and reviews the department’s operating budget and related management activities including expenditure plans, revenue projections; and prepares recommendations relating to park capital improvement projects (CIP). Processes the department’s requests for operating expenses, supplies and equipment; reviews projects, programs and services in terms of operating requirements; and prepares recommendations to resolve capital and operating budgetary issues. Administers the department’s vehicle preventive maintenance program and processes environmental impact statements and federal annual grant applications for park land acquisition and improvements. Develops personnel policies and procedures, reviews and advises on personnel actions; advises divisions on labor relations and collective bargaining matters; administers employee training and safety programs, to include civil defense activities; and provides payroll preparation function. Implementation of technological changes in financial and personnel management programs for the Department. Parks Planning The Department of Parks and Recreation continues to participate in the National Park Services’ Land and Water Conservation Fund grant program and has been preliminarily approved for a $620,000 grant to support the City’s proposed $3,000,000 play court improvement at Ewa Mahiko District Park. Management Analysis Processed various requests for access to a government record; updated various departmental policies and procedures. Provided support services to City Council legislative activities related to parks and recreation responsibilities; participated in the develop- Park Permits staff assists customers in obtaining a park use permit ment, review and updating of various emergency management operational plans at the Park Permits Office, located on the ground floor of the Frank for the department and its applications for FEMA grant projects; reviewed and F. Fasi Muncipal Building, 650 South King Street, Honolulu, Hawaii edited and processed various departmental administrative rules and regulations. 96813. PARK PERMITS SECTION Coordinates, monitors and reviews issuance of public park use permits; collects applicable fees and charges; develops, amends, repeals and reviews park rules and regulations; and addresses park enforcement issues in cooperation with the other City and State regulatory agencies. A total of 18,611 permits were issued in fiscal year 2009, an increase of 3,475 permits from the previous year. There were 12,125 permits issued for park uses such as picnics, festivals, craft fairs, commercial uses, shore Park Permits staff assists customers in obtaining water events, athletic events and indoor facility uses, another 6,486 permits a park use permit at the Park Permits Office, were issued for camping at the various City camp sites on Oahu. located on the ground floor of the Frank F. Fasi Muncipal Building, 650 South King Street, Honolulu, Hawaii 96813. DPR-201 Property Management Coordinates, monitors and reviews the department’s property inventory control practices; maintains records in accordance with the City’s policies and procedures; places emphasis on staff responsibility and accountability for equipment items; and continues to implement an efficient system for delivery of park supplies and materials. The property inventory unit processed more than $749,067 of equipment acquisitions and 319 pieces of equipment disposals. The storeroom operations procured, stocked and issued over $522,023 worth of supplies to the various line divisions. Budget Management The purchasing unit issued and processed 620 small purchases (SP), 381 delivery orders (DO) and 146 purchase requisitions (RQS) and 5 Master Storekeeping staff engraving tools for distribution to Agreement Requisitions. Park Maintenance and Recreation Services’ Grounds Maintenance branch, from their Manana warehouse. OPERATING EXPENDITURES FOR FISCAL YEAR 2008-2009 Classification Amount Expenditure Balance Salaries & Wages $40,156,035.00 $39,206,490.40 $949,544.51 Current Expenses $24,186,999.00 $23,681,479.91 $505,519.09 Equipment $339,601.00 $44,050.81 $295,550.19 Total $64,682,635.00 $62,932,021.21 $1,750,613.79 SPECIAL PROGRAMS FUNDED BY FEDERAL AND STATE OPERATING FUNDS FOR FISCAL YEAR 2008-2009 Programs Fund Source Grant Award Summer Food Service Federal $ 223,172 Waipahu Learning Ctr. Federal $ 12,500 Office of Youth Svc Federal $ 67,600 Healthy Hawaii Initiative State $ 10,000 Mayor’s Lei Day Program State $ 29,119 DOE After School Activity State $ 49,200 Mayor’s Task Force Drug State $ 25,000 Abuse Total $ 416,591 GENERAL TRUST FUND FOR FISCAL YEAR 2008-2009 Account Appropriation Other Donations $ 311,648 Clearance Account 42,086 Permit Deposits 312,870 Fall Season Paani 130,305 Lester McCoy Pavilion 1,349,272 Summer Session Paani 157,585 Spring Season Paani 130,673 Summer Fun Clearance 892,319 Kaimuki Reservoir 1 Research Projects 408 City Beautify 25,998 Surf Sites 305,612 Botanical Gardens 49,951 Executive Center Park 100,000 Ehukai/Pupukea Improvements 182,792 Total $ 3,099,201 DPR-202 REVENUE AND OTHER COLLECTIONS FOR FISCAL YEAR 2008-2009 Federal State Grants Revenue Waipahu Learning Center $ 12,500 Summer Food Service Program 300,000 Office of Youth Service 67,600 Mayor’s Lei Day Program 29,119 DOE After School Activity 49,200 Mayors Task Force on Drug Abuse 20,000 Charges for Services and Fees Service Fee - Dishonored Checks 690 Liquidated Damages 2,100 Hanauma Bay Admission 2,780,973 Hanauma Bay Parking 792,494 Community Gardens 41,739 Duplicated Copy of Any Record 9 Custodial Services 5,745 Culture Recreation Kitchen 10,355 Dumpster 140 Scuba/Snorkeling 20,385 Commercial Windsurfing 1,950 Commercial Filming 34,160 Summer Fun Program 146,595 Fall and Spring Programs 91,278 Foster Botanical Garden 121,443 Attendant Services 282,520 TOTAL REVENUES $ 4,210,995 PERSONNEL SERVICES The Personnel Services Section is responsible for developing personnel policies and procedures, reviewing, processing and advis- ing on personnel actions, advising divisions on labor relations and collective bargaining matters, maintaining employee files and records, and for payroll preparation activities. The department’s authorized position count as of June 30, 2009: Regular Employees..................................................................... 911.00 Temporary Employees .................................................................. 11.25 Personal Services Contract Employees ..................................... 237.55 Total ...........................................................................................1,159.80 Summer College Student Employment Program ...........................356 Summer Program Hires .................................................................. 393 Total Summer Hires ......................................................................... 749 Personnel Transactions 2008-2009 (Regular and Temporary Employee) Types of Personnel Transactions FY 07 FY 08 FY09 New Hires 128 75 37 Separations 65 38 38 Promotions/Reallocation Requests 63 53 28 Disciplinary Actions Reviewed 86 69 57 Grievances – Step 1,2,3 & 4 30 31 24 DPR-203 TRAINING SECTION AND LABOR MANAGEMENT The department continues to provide in-house training and the most significant part of training this past year focused on comple- tion of the semi-annual Prevention of Sexual Harassment (POSH) training as required by the City Ordinance. We have completed 91% of our full time employees and 79% of our part time employees. We continue to develop new training initiatives in supervisory training with the most recent being selection interview under the new systems with emphasis on competency base assessment and establishing range finders. Summer training for summer aides is highlighted with emphasis on the processing of participant complaints dealing with child abuse and child neglect. New procedures are developed and will be implemented. The testing is ongoing for the implementation of the New Advantage Human Resource and payroll system along with
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