Tools: a Guide to the Berea College Labor Program
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Tools: A Guide to the Berea College Labor Program ―To provide for all students through the labor program experiences for learning and serving in community, and to demonstrate that labor, mental and manual, has dignity as well as utility.‖ -Berea College Great Commitments Published by the Berea College Labor Program Office Darlene Stocker, Editor David K. Tipton, Assistant Editor This on-line publication is provided to all students, faculty and staff. Information contained within this publication is advisory and subject to change. 1 Table of Contents History 5 Goals and Purposes 5 Learning, Service and Work Well Done 5 Labor Supervisor 5 Labor Learning Goals 6 Workplace Expectations 7 Labor Enrollment Agreement 7 Labor Transcript 8 Position Description 9 Financial Aid 9 Organization 9 Work Colleges Consortium 9 Labor Program Council 10 Labor Program Administration 10 Labor Departments 11 Structure 11 Distribution of Labor 11 Glossary of Terms 11 Allocation of Student Labor 17 Allocation Process 17 Budget 17 Special Projects 17 Labor Pool 17 Position Assignments 18 First-Year Students 18 Transfer Students 18 Upperclassmen 18 Securing a New Position 19 Retaining an Existing Position 19 Readmitted Students and Students Returning from Leave of Absence 19 Resume Design & Usage 20 Secondary Positions 20 Off-Campus Agreements 20 Work-Learning-Service Levels ―WLS‖ (formerly known as Grade Levels) 20 Description 20 Assignment 21 Scholarship Payment Scale 23 Training and Resources 23 Workforce Training and Development Center Supervisor Training 23 Orientation 23 Continued Support 23 Student Training 23 Orientation 23 Departmental Labor Meetings 24 Resource Library 24 Mediation and Conflict Management 24 Websites and Other Resources 25 2 Policies and Guidelines 25 Confidentiality Agreement – Student Worker 25 Dress and Hygiene 25 Department Work-Learning- Service Enrollment List 26 Education Abroad- Probation 26 Essential Labor 26 Excused Hours 26 Holidays and Days of Observance 27 Exemption from Labor 27 Practica and Student Teaching 27 Off-Campus Experiences 27 Grievance Procedure 27 Hour Requirement 28 Student – Verifying Total Hours Worked 29 Supervisor – Verifying Student Hours Worked 30 International Students (F-1 Status) 33 Hour Limitation 33 Work during Breaks and Summer 33 Income Tax 33 Off-Campus Work 33 Curricular Practical Training (CPT) 33 Optional Practical Training (OPT) 33 Labor File 34 Labor Overload 34 Maternity Leave 35 Non-Degree, Part-time and Exchange Students 35 Off-Campus Labor (Non-College) 35 Participation in Athletics and Performance-Based Co-Curricular Activities 35 Last Day to Release from a Labor Position 35 Performance-Related Release – Disciplinary Action Form 36 Secondary Positions 36 Scheduling 36 Special Needs 37 Summer 37 General Guidelines: Summer School and Summer Practicum 37 Graduating Seniors 38 Summer Practicum Reassignment 38 Summer Off-Campus Internship Funding 38 Working Before and After Enrollment 38 Work during Break Periods 39 Scholarship Payments 39 Status Form 39 Position Codes 39 Term Codes 39 Holds 39 Timekeeping 39 Student Time Reporting 40 Labor Supervisor Certification of Student Time 40 Scholarship Payment Schedule 40 Unrecorded Time / Adjustment Form (Known also as Blue Card) 40 Direct Deposit 40 Scholarship Payments and Overtime 40 Banking Hours 41 Last Day to Change a Labor Position 41 Labor Release / Position Adjustment Form 41 Tax Forms and Tax Liability 41 3 Career Preparation 41 Academic Program Support 42 Active Learning Experience (ALE) 42 Internships 42 Undergraduate Research and Creative Projects Program (URCPP) 42 Recognition and Exploration 43 Informal 43 Exploring Labor, Service, and Learning Day 44 Berea Academy Awards 44 Labor Awards 45 Departmental 45 Endowed 45 Leadership Awards 46 Performance Concerns 46 Monitoring of Hours 46 Failure to Meet the Hour Requirement 46 Mandatory Meeting Notices 47 Early Intervention Program 47 Student Disciplinary Action Form and Process 47 Departmental Probation 47 Labor Probation 48 Labor Probation- Immediate Suspension 48 Suspension Within a Term 48 Judicial Matters 48 Graduating Seniors 49 Evaluation and Assessment 49 Student Labor Evaluation 49 Labor Experience Evaluation 51 Labor Program Evaluation 51 Assessment 51 Customized Evaluations 51 Two-Way Feedback 52 Compliance 52 Appropriate Use of Student Labor 52 Work Colleges Program- Federal Guidelines 52 Job Descriptions 53 Federal Work Study Employment during Periods of Non-Attendance 54 Payroll Records 54 Accident Reporting 54 Unemployment Insurance 54 Employment Conditions and Limitations 54 Americans with Disabilities (ADA) 55 Sexual Harassment 55 Non-Discrimination Policy 56 Occupational Safety and Health Administration (OSHA) 56 Family Educational Rights and Privacy Act (FERPA) and USA Patriot Act 56 APPENDIX 58 Complete List of Student Labor Departments 58 College Departments 58 Community Partners 72 4 History Work is imbedded in the history of Berea College. From its earliest days, Berea has enabled students to contribute to their cost of education while gaining valuable work experience and serving the College and surrounding communities. Historically, it also allowed the College to operate in a self-sustaining manner, with students growing their own food and building their own living and learning facilities. As society has changed, the nature of the work has changed, but the underlying principles of the program have remained constant through the years. The Labor Program originated in 1859 and was formalized into every student‘s educational experience in 1906, when the Berea College Catalog declared that every student must contribute at least seven hours per week to the necessary work of the College. This was raised to ten hours in 1917, a requirement that remains in effect today. The value of student work is reinforced in our Great Commitments, first published in 1969 and revised in 1993. The fourth of eight statements affirms Berea‘s commitment, ―to provide for all students through the Labor Program experiences for learning and serving in community, and to demonstrate that labor, mental and manual, has dignity as well as utility.‖ The Labor Program has long been an integral component of Berea‘s educational program, providing valuable opportunities for learning, service, and work well done. Goals and Purposes Learning, Service and Work Well Done The Labor Program, through the leadership of the Dean of Labor, the Labor Program Council, and countless supervisors and mentors, reflects a unified vision of labor as student and learning centered, as service to the College and broader community, and as necessary work well done. The Labor Program, a comprehensive Work-Learning-Service program, is an integral and stated part of Berea College‘s educational philosophy and program and is designed to serve the following purposes: Supports and provides through experiential learning opportunities the learning of skills, responsibility, habits, attitudes, and processes associated with work; Provide and encourage opportunities for students to pay costs of board, room, and related educational expenses; Provide staff for College operations; Provide opportunities for service to the community and others through labor; Establish a life-style of doing and thinking, action and reflection, service and learning that carries on beyond the college years. Labor assignments function very much like classes. Beginning at basic levels of work, students are expected to progress to more skilled and responsible levels. Through these experiences, it is expected that student workers will 1) develop good work habits and attitudes, 2) gain an understanding of personal interests, skills, and limitations, and 3) exercise creativity, problem-solving, and responsibility. Students may also learn the qualities of leadership, standard setting, and effective supervision. The Labor Program makes it possible for students to know each other as co-workers as well as classmates. More importantly, linking the Academic and Labor Programs establishes a pattern of learning through work that continues long after college. Labor Supervisor The Labor Supervisor is the practical instructor within Berea‘s labor program, a comprehensive work-learning- service program that is federally recognized under the work college legislation*. The labor supervisor utilizes the learning outcomes derived through the department work assignments to educate the student in regard to both soft 5 skills (teamwork, initiative, attendance…) and specific position skills. The supervisor is also responsible for the certification of the time the student has worked and a mid-point and final evaluation of the student‘s performance during the assignment. The supervisor utilizes the labor learning goals, workplace expectations, and the seven performance expectations (attendance, accountability, teamwork, initiative, respect, learning, and position specific requirements) in evaluating the student work performance. The final evaluation score is uploaded to the Labor Transcript. * Federal legislation defines a Work College as a special type of degree-granting institution where a “comprehensive work-learning- service program” is “an integral and stated part of the institution’s educational philosophy and program”, a “valuable educational approach” and an “integral part of the institution’s educational program and part of a financial aid plan that decreases reliance on grants and loans and encourages students to participate in community service activities”.