MINUTES OF A MEETING OF HOOK PARISH COUNCIL HELD at the conclusion of the Planning Committee on Tuesday evening 7 August 1990 in the Community Hall off Ravenscroft Hook

PRESENT: Councillors P Boswell R Diacon J Morgan P Jennions Mrs M Winwood D J Deadman

80. APOLOGIES FOR ABSENCE Apologies for absence were submitted from Councillors P Edmonds, Mrs R Flowers, Mrs J Bonnin and County Councillor P Balmer.

81. TEN MINUTE RULE The Chairman invited members of the public present to speak upon Parish matters relative to the meeting. Mrs Bezant of 'Hollies' Reading Road made the following statements : a) She questioned why the 40 MPH speed limit was still in existence down Reading Road when that road was designated as 'Access Only' route. Parish Councillor P Boswell gave a suitable reply to Mrs Bezant. b) She made a further comment relating to the Parish Council's decision not to support Parish Council in a motion that they were putting forward to the National Association of Parish Councils. Parish Councillor J Morgan gave a suitable response to Mrs Bezant. Mr J Clements of 25 Bell Meadow Road requested to know whether or not Hook Parish Council should have sought compulsory purchase powers for the cemetery in a similar manner to that action now being taken by Parish Council. The Clerk gave an explanation of the situation relating to the purchase of land at Hook and the purchase of land at South Warnborough.

82. MINUTES The Minutes of the meeting held on 10 July 1990 were confirmed and signed as a correct record.

83. HOOK JUNIOR SCHOOL - FOOTPATH

With reference to Minute No. 58 (10.7.90) the Clerk confirmed that he had written a further letter to the Director of Technical Services together with a letter to the County Council relating to the improvement to the public right of way which crossed this land.

84. GRAND PARADE - OBSTRUCTION With reference to Minute No. 61 (10.7.90) the Clerk confirmed that he had written to Prudential but had not received any information back._ The situation was noted.

85. ADMINISTRATION OF LEISURE FACILITIES Further to Minute No. 76c(10.7.90) Parish Councillor J Morgan confirmed that a meeting to discuss the terms of reference would be called in the not too distant future.

86. HIGHWAY MATTERS With reference to Minute No. 77 (10.7.90) the Clerk confirmed that he had invited the Chief Inspector Johnson of Constabulary to a meeting dates of which he had supplied for September, October and November. That with regard to the destination boards in Station Road he understood the Hi hw y Authority would be removing these and he was yet to talk to Mr R Percival in the Planning Office in relation to the missing footpath beside the relief road. ../0VER 2 87. REPORT OF DISTRICT COUNCILLOR P JENNIONS District Councillor P Jennions reported that at the latest District Council Development Control meeting, although he had argued that the industrial units at Murrell Green complex should not be sub-divided, the case had been lost because the Highway Authority could see no objection to the proposal. He commented that the only consolation in the discussion was that the Highway Authority were still considering some road improvement in this location for vehicles travelling from and turning left into the site.

88. REPORT OF CHAIRMEN a) Planning Committee - the Minutes of the meeting held on 24 July 1990 were confirmed b) Amenity Committee - the Minutes of the Amenity Committee meeting held on 24 July 1990 were confirmed

89. STREET LIGHTING Further to Minute No. 56 (10.7.90) the Clerk reported that he had met Mr Coughlin on site and submitted a letter which referred to the recent meeting and the Southern Electricity Board were confirming that they would have to install a cable across the open space from existing street lights within the development. He had requested for a set of low voltage cable drawings to see if there were any IV cables in the vicinity that might be of more use and the Clerk confirmed that they were looking at the preparation of a quotation for 3 lighting points. Referring back to the lights along Station Road it was confirmed that a number of lights had been jointed and were in good working order and that Southern Electricity would made every effort to make sure the remaining jointing work was completed by the end of August. That a new path light had been installed between Holt Way and the A30 and should now be in working order. Members noted the situation.

90. HIGHWAY MATTERS a) Station Road - Street Signing A letter was submitted from the Area Surveyor, Hampshire County Council, which indicated that so far as the broken sign Station Road Hook was concerned, the sign was defunct and would be removed as soon as possible. b) Flooding on A30 Holt Way In this same letter from the Area Surveyor he indicated that the flooding on the A30 at the junction of Holt Way appeared to occur by the A30 discharging down Holt Way and as this was not a public highway the Area Surveyor felt he could not progress this matter but he confirmed that it was a public right of way on foot being Footpath No. 18 and although maintenance of a ditch alongside this length of footpath was normally held to be the responsibility of adjoining landowners, he would write to the Recreation Officer at Winchester to see if it could be included in the maintenance programme. His letter concluded by saying that the overgrown nature of the speed limit signs on road in Hook would be dealt with.

91. STREET NAMING AND NUMBERING a) Office Development Osborn Way Hook A letter was submitted from the Chief Executive, Council, which indicated that the District Council were not in a position to name private roads therefore the name suggested by the Parish Council could not be used in this instance. Members noted the situation. b) Middle Mead Hook - A letter was submitted from the Director of Technical Services, Hart District Council, which indicated that he could not erect signs showing house numbers in Middle Mead. Members noted the situation and requested the Clerk should respond to the letter; that they felt numbering should be provided together with notices relating to 'Leading to' on street naming signs where roads led from one to another.

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92. GRANT APPLICATIONS Members considering applications for grants as set out below and comments and decisions were made as stated: a) Hook Community Playgroup - RESOLVED that no grant be provided b) Operation Romanian Villages - RESOLVED that a grant of £10 be made to this organization c) Wessex Cancer Trust - RESOLVED that no grant be made to this organization d) National Assoication of Parish Councils - RESOLVED that no grant be made to this organization 93. DEVELOPMENT AT JUNCTION OF A30/EIMS ROAD HOOK A copy letter was submitted from the solicitors (Messrs Simons and Simons) who acted on behalf of Landene Development. They stated their client had had seats made and that seats would be installed early in September. The letter explained that their clients were anxious to design and install a seat that would be sufficiently robust to withstand any attacks which might be due to local vandalism and for this reason their clients had spent some time in formulating the design which would be satisfactory in this respect. Members noted the situation.

94. AUDIT YEAR ENDED 31.3.90 The Clerk reported that the Council's auditors, Messrs Peat, Marwick, McLintock, had completed the audit and he had signed the statement which would be returned to them.

95. COMMUNITY ADVISORY SCHEME (C A ) HAMPSHIRE A letter was submitted from the Hampshire County Council which stated, inter alia, that following major reassessment of the workload imposed on the small emergency planning team to more effectively apply the limited resources they had decided not to embark on a structured training programme for the forthcoming academic year starting in September 1990 but that support would continue to be given to Parishes and/or Community Groups which had identified a viable and sustainable community volunteer organization within their areas which was provided for in the Home Office document 'Emergency Planning Guidance for Local Authorities'. The letter stated it was the intention of the County Council to leave the making of local arrangements to the leaders within the Communities and that if it were intended to undertake any training or exercise activities these should be communicated_ to the County Council for reimbursement of out-of-pocket expenses for those volunteers involved. Similarly the emergency planning team would be on hand to provide assistance to the local training programme when requested. The letter also indicated that each Community Adviser remaining active in Hampshire had been advised separately and in this connection Mr John Clements of 25 Bell Meadow, who was in attendance, confirmed he had received a similar letter. A short discussion ensued from which it was RESOLVED that the Clerk should write a suitable letter back to Hampshire County Council thanking them for their letter, expressing concern at the turn of events and explaining that as the Hook Parish Council had an active Community Adviser the Parish Council would be claiming reimbursement of any expenses incurred as set out in their letter. 96. LAND EXCHANGE PROPOSALS - A letter from the Hampshire and Isle of Wight Naturalists' Trust to all Commoners was read to the meeting from which it was noted that Crest Homes who were developing land to the north of Bartley Heath had put an application to the Department of the Environment to exchange land at Bartley Heath, Hook. The existing land was legally part of Bartley Heath Common following the removal of land for the construction of the Hook Relief Road. Crests have had aspirations to extend the development closer to the boundary of the Common and that was that reason that the Trust was writing to all Commoners.

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continued 96.

The Clerk explained that the Parish Council was not being consulted, this was a letter that had been forwarded from a Commoner who lived at Warnborough Green. Members noted the situation and concurred that vigilance was required in order to ascertain what Crest's next move would be in this connection.

97.RECREATION FACILITIES The Chairman reported that he had received a quotation from a company called Playdale and submitted various drawings for Members to inspect. He stated that he had met Mr Sandiman on site and discussed at great length the aerial runway which was quite a large item of equipment. This together with the basic trail items and bark safety surface came to t total of £13.000 and if rubber safety surface was used instead of bark, the total was approximately £22,000. Members discussed at great length the requirements for safety in connection with the aerial runway and felt. that enough detail was not included with the specification submitted and it was agreed that the Chairman should speak to Mr Sandiman and indicate that the Parish Council wished the basic equipment of the trail together with a rubber safety surface at a cost of about £13,400 should be installed as soon as possible and that further information should be obtained relating to the aerial runway together with costings with two number swings. The Chairman agreed that he would speak with Mr Sandiman and then give the necessary information to the Clerk in order that an official order could be submitted to the company. The Clerk then reported that he had met Mr Major from Game and Playtime who were to install the infant play equipment on the site and a final quotation was expected shortly and there would be a couple of options included within the costings to take account of either the facility to mow grass between the play area and the car park and access, or for bark and ground cover shrubs together with possibily the removal of some of the mound. The situation was noted and it was RESOLVED that authority be given for the Chairman of Amenities together with the Clerk to finalise details on these two quotations.

98. EXTENSION TO HOOK VILLAGE COMMUNITY BUILDING Parish Councillor J Morgan gave the latest information relating to the construction of the squash courts and multi gym. He expressed concern at the movement of lorries and stated that he intended to have notices put up on the access indicating to lorry drivers that there were children in the vicinity. 99. SANE PLANNING IN SOUTH EAST Reference was made to the Planning Meeting of 24 July 1990 and the Resolutions contained within Minute 4 of that meeting and after a lengthy discussion it was agreed to accept the Resolutions forwarded from that meeting.

00. ACCOUNTS FOR PAYMENT It was RESOLVED that cheques be drawn and signed in payment of the undermentioned accounts:

Hart District Council (Printing) £ 50.00 Hook Junior School (Grant for ditch clearing) £ 50.00 Hook Infant School (printing) £ 15.00 AV Gosling (mowing) £ 264.00 Southern Electricity Board (Energy) £ 168.37 Sign Design (Signs for Elizabeth Hall gates) £ 97.75 L Wheeler (SHPS) £1400.00 Peat Marwick McLintock £ 264.50 TwoJays (Car Park footpath) £ 862.50 N Deadman (Retainer. and computer enhancement) £ 240.00

D J Deadman £1200. 00 Commercial Union Ins. Co. 10. 00

101.HAMPSHIRE STRUCTURE PLAN A letter was submitted from the Hart District Association of Parish Councils which they requested to know whether Parish Councils in the Hart District would prefer to have a meeting between the Association and Basingstoke and Deane Director of Planning or the Association and the Director of Planning of Hart District Council. Apparently Mr Crowson felt he could be more able to have the freedom of speech and give a better insight into various discussions that have taken place in relation to the Hampshire Structure Plan if no outside Officers were present. RESOLVED that the Hook Parish Council would favour a meeting with Mr Crowson, the Director of Planning of Hart District Council.

102.ENVIRONMENTAL IMPROVEMENT SCHEMES A letter was submitted from Mr R K Ashwood of 17 Goose Green which indicated that he felt that some of the planted beds in the centre of the village were not as exciting as they could be and suggested that perhaps more thought could be given to this matter. Members, although understanding the gentleman's comments, felt that he had not been aware or lived in the village long enough to understand the problems surrounding the environmental improvements that have taken place in the centre of the village and that the Clerk should send him a letter which thanked him for his interest, gave a bit of background and asked if he could give any help to the voluntary assistance that was given by other members of the community in trying to make Hook look neat and tidy.

103.The Chairman closed the meeting in accordance with standing orders, arising from which a comment was made from Parish Councillor Paul Boswell that an item be placed on next month's Parish Council agenda which suggested that meetings of the Parish Council should be removed from the Community Hall and go back to Elizabeth Hall in view of the noise coming from the main hall on Tuesday evenings.

D J Deadman 14 August 1990