MINUTES OF A MEETING OF HOOK PARISH COUNCIL HELD at the conclusion of the Planning Committee on Tuesday evening 7 August 1990 in the Community Hall off Ravenscroft Hook PRESENT: Councillors P Boswell R Diacon J Morgan P Jennions Mrs M Winwood D J Deadman 80. APOLOGIES FOR ABSENCE Apologies for absence were submitted from Councillors P Edmonds, Mrs R Flowers, Mrs J Bonnin and County Councillor P Balmer. 81. TEN MINUTE RULE The Chairman invited members of the public present to speak upon Parish matters relative to the meeting. Mrs Bezant of 'Hollies' Reading Road made the following statements : a) She questioned why the 40 MPH speed limit was still in existence down Reading Road when that road was designated as 'Access Only' route. Parish Councillor P Boswell gave a suitable reply to Mrs Bezant. b) She made a further comment relating to the Parish Council's decision not to support Odiham Parish Council in a motion that they were putting forward to the National Association of Parish Councils. Parish Councillor J Morgan gave a suitable response to Mrs Bezant. Mr J Clements of 25 Bell Meadow Road requested to know whether or not Hook Parish Council should have sought compulsory purchase powers for the cemetery in a similar manner to that action now being taken by South Warnborough Parish Council. The Clerk gave an explanation of the situation relating to the purchase of land at Hook and the purchase of land at South Warnborough. 82. MINUTES The Minutes of the meeting held on 10 July 1990 were confirmed and signed as a correct record. 83. HOOK JUNIOR SCHOOL - FOOTPATH With reference to Minute No. 58 (10.7.90) the Clerk confirmed that he had written a further letter to the Director of Technical Services together with a letter to the County Council relating to the improvement to the public right of way which crossed this land. 84. GRAND PARADE - OBSTRUCTION With reference to Minute No. 61 (10.7.90) the Clerk confirmed that he had written to Prudential but had not received any information back._ The situation was noted. 85. ADMINISTRATION OF LEISURE FACILITIES Further to Minute No. 76c(10.7.90) Parish Councillor J Morgan confirmed that a meeting to discuss the terms of reference would be called in the not too distant future. 86. HIGHWAY MATTERS With reference to Minute No. 77 (10.7.90) the Clerk confirmed that he had invited the Chief Inspector Johnson of Hampshire Constabulary to a meeting dates of which he had supplied for September, October and November. That with regard to the destination boards in Station Road he understood the Hi hw y Authority would be removing these and he was yet to talk to Mr R Percival in the Planning Office in relation to the missing footpath beside the relief road. ../0VER 2 87. REPORT OF DISTRICT COUNCILLOR P JENNIONS District Councillor P Jennions reported that at the latest District Council Development Control meeting, although he had argued that the industrial units at Murrell Green complex should not be sub-divided, the case had been lost because the Highway Authority could see no objection to the proposal. He commented that the only consolation in the discussion was that the Highway Authority were still considering some road improvement in this location for vehicles travelling from Hartley Wintney and turning left into the site. 88. REPORT OF CHAIRMEN a) Planning Committee - the Minutes of the meeting held on 24 July 1990 were confirmed b) Amenity Committee - the Minutes of the Amenity Committee meeting held on 24 July 1990 were confirmed 89. STREET LIGHTING Further to Minute No. 56 (10.7.90) the Clerk reported that he had met Mr Coughlin on site and submitted a letter which referred to the recent meeting and the Southern Electricity Board were confirming that they would have to install a cable across the open space from existing street lights within the development. He had requested for a set of low voltage cable drawings to see if there were any IV cables in the vicinity that might be of more use and the Clerk confirmed that they were looking at the preparation of a quotation for 3 lighting points. Referring back to the lights along Station Road it was confirmed that a number of lights had been jointed and were in good working order and that Southern Electricity would made every effort to make sure the remaining jointing work was completed by the end of August. That a new path light had been installed between Holt Way and the A30 and should now be in working order. Members noted the situation. 90. HIGHWAY MATTERS a) Station Road - Street Signing A letter was submitted from the Area Surveyor, Hampshire County Council, which indicated that so far as the broken sign Station Road Hook was concerned, the sign was defunct and would be removed as soon as possible. b) Flooding on A30 Holt Way In this same letter from the Area Surveyor he indicated that the flooding on the A30 at the junction of Holt Way appeared to occur by the A30 discharging down Holt Way and as this was not a public highway the Area Surveyor felt he could not progress this matter but he confirmed that it was a public right of way on foot being Footpath No. 18 and although maintenance of a ditch alongside this length of footpath was normally held to be the responsibility of adjoining landowners, he would write to the Recreation Officer at Winchester to see if it could be included in the maintenance programme. His letter concluded by saying that the overgrown nature of the speed limit signs on road in Hook would be dealt with. 91. STREET NAMING AND NUMBERING a) Office Development Osborn Way Hook A letter was submitted from the Chief Executive, Hart District Council, which indicated that the District Council were not in a position to name private roads therefore the name suggested by the Parish Council could not be used in this instance. Members noted the situation. b) Middle Mead Hook - A letter was submitted from the Director of Technical Services, Hart District Council, which indicated that he could not erect signs showing house numbers in Middle Mead. Members noted the situation and requested the Clerk should respond to the letter; that they felt numbering should be provided together with notices relating to 'Leading to' on street naming signs where roads led from one to another. ../OVER 3 92. GRANT APPLICATIONS Members considering applications for grants as set out below and comments and decisions were made as stated: a) Hook Community Playgroup - RESOLVED that no grant be provided b) Operation Romanian Villages - RESOLVED that a grant of £10 be made to this organization c) Wessex Cancer Trust - RESOLVED that no grant be made to this organization d) National Assoication of Parish Councils - RESOLVED that no grant be made to this organization 93. DEVELOPMENT AT JUNCTION OF A30/EIMS ROAD HOOK A copy letter was submitted from the solicitors (Messrs Simons and Simons) who acted on behalf of Landene Development. They stated their client had had seats made and that seats would be installed early in September. The letter explained that their clients were anxious to design and install a seat that would be sufficiently robust to withstand any attacks which might be due to local vandalism and for this reason their clients had spent some time in formulating the design which would be satisfactory in this respect. Members noted the situation. 94. AUDIT YEAR ENDED 31.3.90 The Clerk reported that the Council's auditors, Messrs Peat, Marwick, McLintock, had completed the audit and he had signed the statement which would be returned to them. 95. COMMUNITY ADVISORY SCHEME (C A ) HAMPSHIRE A letter was submitted from the Hampshire County Council which stated, inter alia, that following major reassessment of the workload imposed on the small emergency planning team to more effectively apply the limited resources they had decided not to embark on a structured training programme for the forthcoming academic year starting in September 1990 but that support would continue to be given to Parishes and/or Community Groups which had identified a viable and sustainable community volunteer organization within their areas which was provided for in the Home Office document 'Emergency Planning Guidance for Local Authorities'. The letter stated it was the intention of the County Council to leave the making of local arrangements to the leaders within the Communities and that if it were intended to undertake any training or exercise activities these should be communicated_ to the County Council for reimbursement of out-of-pocket expenses for those volunteers involved. Similarly the emergency planning team would be on hand to provide assistance to the local training programme when requested. The letter also indicated that each Community Adviser remaining active in Hampshire had been advised separately and in this connection Mr John Clements of 25 Bell Meadow, who was in attendance, confirmed he had received a similar letter. A short discussion ensued from which it was RESOLVED that the Clerk should write a suitable letter back to Hampshire County Council thanking them for their letter, expressing concern at the turn of events and explaining that as the Hook Parish Council had an active Community Adviser the Parish Council would be claiming reimbursement of any expenses incurred as set out in their letter. 96. LAND EXCHANGE PROPOSALS - HOOK COMMON A letter from the Hampshire and Isle of Wight Naturalists' Trust to all Commoners was read to the meeting from which it was noted that Crest Homes who were developing land to the north of Bartley Heath had put an application to the Department of the Environment to exchange land at Bartley Heath, Hook.