City of Lubbock PROPOSED OPERATING BUDGET FY18-19 & CAPITAL PROGRAM VOLUME I Fiscal Year 2018-19 Proposed Operating Budget and Capital Program – Volume 1 City Council Daniel M. Pope Mayor Juan Chadis Council Member - District 1 Shelia Patterson-Harris Council Member - District 2 Jeff Griffith Mayor Pro Tem - District 3 Steve Massengale Council Member - District 4 Randy Christian Council Member - District 5 Latrelle Joy Council Member - District 6 Senior Management W. Jarrett Atkinson City Manager Becky Garza City Secretary Chad Weaver City Attorney D. Blu Kostelich Chief Financial Officer Scott Snider Assistant City Manager Bill Howerton Assistant City Manager Mark Yearwood Assistant City Manager Jesica McEachern Assistant City Manager Greg Stevens Chief of Police Lance Phelps Fire Chief David McCalla Director of Electric Utilities Cheryl Brock Director of Financial Planning & Analysis Linda Cuellar Director of Accounting This budget will raise more total property taxes than last year’s budget by $5,484,779, or 6.62%, and of that amount $2,615,786 is tax revenue to be raised from new property added to the roll this year. Table of Contents - Volume 1 Executive Summary General Fund Cont. Executive Summary 5 Municipal Court 141 Summary Tables 15 Police 143 Budget Process 23 Public Health 150 Basis of Accounting 25 General Fund Revenue Debt Service Fund Revenue Analysis 27 Overview 155 Line Item Revenue Summary 30 Debt Service Budget 158 General Fund Fee Changes 34 Debt Ratios 159 Debt Service for Which Tax is Levied 159 General Fund Expenditures Outstanding Debt - Principal and Interest 160 Appropriation Summary 39 Administrative Services 41 Scheduled Charges City Attorney 43 Overview 161 City Council 46 Scheduled Charges Matrix 164 City Manager 49 City Secretary 52 Internal Services Charges Facilities Management 55 Overview 167 Finance 57 Summary Tables 168 Human Resources 65 Internal Services Charges Matrix 169 Internal Audit 68 Fleet Services 173 Non-Departmental 70 Health Benefits 179 Communications & Marketing/311 Call Center 72 Information Technology 189 Cultural and Recreation Services 77 Investment Pool 201 Libraries 79 Print Shop and Warehouse 205 Cultural Arts 84 Risk Management 211 Parks and Recreation 88 Development Services 95 Special Revenue Funds Building Safety 97 Overview 219 Codes and Environmental Health 100 Summary Tables 220 Planning 104 Abandoned Vehicle 223 Public Works/Solid Waste 107 Animal Assistance 225 Engineering 109 Bell Farms Public Improvement District 227 Solid Waste 114 Cable Services 229 Streets 119 Central Business District TIF 231 Traffic 124 Community Development 235 Public Safety and Health Services 129 Criminal Investigations 245 Animal Services 131 Department of Justice Asset Sharing 247 Fire Rescue 133 Economic Development 249 Special Revenue Funds Cont. Grants 281 Gateway Streets 251 Financial Model 253 Component Units Hotel Occupancy Tax 255 Lubbock Economic Development Alliance 283 Juvenile Case Manager 257 Market Lubbock, Inc. 287 Lubbock Business Park TIF 259 Civic Lubbock, Inc. 293 Lubbock Economic Development Alliance 261 Municipal Court 263 Related Entities North East Lubbock Neighborhood & Infrastructure 265 Vintage Township Public Facilities Corporation 297 North Overton Public Improvement District 267 North Overton TIF Reinvestment Zone 269 Financial Policies North Point Public Improvement District 273 Financial Policy 299 Quincy Park Public Improvement District 275 Investment Policy 307 Valencia Public Improvement District 277 Debt Policy 317 Vintage Township Public Improvement District 279 Executive Summary FY 2018-19 Operating Budget and Capital Also included in the Proposed Budget is funding for Program Highlights - Organization-wide expanded level requests that will improve operations and The City of Lubbock organization exists to provide provide departments with the additional tools necessary to services to the Citizens of Lubbock. These services impact continue to provide exemplary services to citizens. our community on a daily basis and range from aviation to Proposed expanded level requests incorporated into the zoning. Public Safety and utilities are a large part of the budget include an additional inmate crew for Solid Waste budget and are visible examples of our services. However, Disposal that will assist in maintaining compliance with the City also provides services related to quality of life, Texas Commission on Environmental Quality (TCEQ) and growth and development, and public health, to name but a an additional bulky crew and truck for Solid Waste few. In short, these services are all important to the success Residential Collection to provide pickup of bulky items and viability of Lubbock and our visitors. These services disposed of in the alleys, rights-of-ways, and other non- are identified and described in detail in the Fiscal Year appropriate locations. Two additional Environmental (FY) 2018-19 Proposed Operating Budget and Capital Health Specialists are proposed for Environmental Health Program (Proposed Budget). that will help the department address the growth in restaurants in the past five years and allow the department The Proposed Budget supports the Council’s approved to complete all inspections in a timely manner. A new priorities and enhances fiscal discipline, transparency, mobile and web application is proposed for communication, neighborhoods, development services, Communication and Marketing and 311 Call Center to and economic development efforts. The budget focuses on provide ease of access for citizens to report issues. New cash funding equipment, vehicles, and appropriate capital rugged tablets are proposed for Animal Services to allow projects wherever possible. The reorganization of the the Animal Service Officers to perform intake of animals Development Services and Engineering departments in the field. Ten new Police Officers are proposed for the approved in the prior year budget has been completed and Police Department in order to continue to strive toward the is positively changing the way the City responds to 2 Officers per 1,000 citizens goal. Other expanded level developers, builders, and others involved in the requests are included in respective department sections. development process. The budget incorporates, and builds upon, the performance measures implemented in FY 2017- FY 2018-19 is the third year of the transition to tax notes 18 to ensure that our customers are receiving prompt and as a different funding mechanism for high cost equipment quality service from the City. The budget maintains that has an extended lifespan. Moving forward, the City appropriate fund balances while using cash-in-hand to fund will continue to refund the prior vehicle and equipment projects or minimize internal charges. The Proposed debt as it becomes eligible and will do so without extending Budget includes many exciting changes that will move the term of the remaining debt. The transition should take Lubbock forward. Major changes in this budget are approximately four years, including FY 2018-19. explained in more detail below. The Proposed Budget incorporates funding of vehicles and Included in the Proposed Budget is the second year of a equipment with cash except for the select items funded fully-funded fleet replacement program. All vehicle through tax notes. For FY 2018-19, 71.5 percent of vehicle maintenance is incorporated into the Fleet Fund and all or equipment acquisitions will be made with cash. Total new vehicles, except for Airport, Citibus, and Lubbock vehicle purchases proposed are $7.7 million. Funds that are Power and Light, are purchased and owned by the Fleet totally cash funding all vehicle and equipment purchases Fund. Through the first six months of FY 2017-18, the are Fleet, Water/Wastewater, Lubbock Power and Light, change has produced significant cost savings that will Storm Water, Civic Center, and Airport. Solid Waste allow Fleet to control the City’s overall maintenance cost operations is funding all small vehicles and collection moving forward. To assist with the continued vehicles with $1.8 million cash. General Fund is funding implementation of this plan, one Maintenance Technician all small vehicles with $1.2 million cash. The addition of was added to the fleet budget. Vehicle purchases are 10 new Police Officers required the purchase of new cars budgeted in the Fleet Capital Plan. The Proposed Budget since all available reserve cars were refurbished and put also includes the first phase of the plan to fully fund the back in operation in FY 2017-18. General Fund vehicles cost of new vehicles and equipment over time so that as funded with tax notes are two Fire Pump Trucks for $1.5 vehicles need to be replaced, cash will be available in the million and a Compactor for Solid Waste for $700,000. Fleet Vehicle Replacement Fund. The first phase began with the Enterprise Funds. The budget incorporates lease payments from the Enterprise Fund departments for vehicles purchased in FY 2017-18 that is deposited into the replacement fund for future replacement of that vehicle. 5 FY 2018-19 Operating Budget and Capital Program Executive Summary Continued in the Proposed Budget is the move to cash fund Information Technology, as well as one GIS Data Analyst as many of the appropriate capital projects as possible. In for GIS and Data Services. Municipal Court will add a the budget, all new and replacement Information Juvenile Case Manager. Lubbock Power and Light will Technology computers, tablets, and related items are