Case Study Orangina Schweppes
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Raona Moves 25 GB of Microsoft® SharePoint® Data for Orangina Schweppes in Two Days, Saving Approximately Three Months of Work with DocAve® Success Highlights Customer Location Barcelona, Spain • Moved 25 gigabytes (GB) of content, including hundreds of thousands of business- critical documents, from one SharePoint farm to another in two days, saving Industry approximately three months that would have been required to build a custom Manufacturing solution for the job • Maintained all permissions associated with content upon move to destination Platform farm, avoiding the need to spend inestimable amounts of time re-assigning item- Microsoft Office SharePoint Server level permissions for end-users for each document, and causing significant 2007 business disruption • Scheduled movement of content according to specified plan in order to avoid Critical Need business disruption • Swift movement of content from one SharePoint farm to another while maintaining Customer Profile data’s full fidelity Headquartered in Barcelona, Spain and Paris, France, Orangina Schweppes markets, AvePoint Solution bottles, and distributes a number of soft drinks through a unique portfolio of leading DocAve Content Manager products that includes iconic brands such as Orangina, Schweppes, Oasis, Trina, La Casera and Pulco, and niche brands such as Champomy, Gini, Vida, and Pampryl. Although Western Europe remains the heart of the business, the company’s products are sold in more than 60 countries, reaching as far as Eastern Europe, Africa, the Middle East, and Asia-Pacific. The Challenge At the beginning of 2011, Orangina Schweppes acquired the fruit drink brand Sunny Delight in Europe and North Africa. While Orangina Schweppes did not utilise Microsoft SharePoint, Sunny Delight employees had been using the platform for collaboration and document storage. Within Sunny Delight’s SharePoint farm were “By offering such an easy way hundreds of thousands of important documents, including formula cards for the to move content between company’s products and marketing materials. In order to make the transition as SharePoint farms, AvePoint is seamless as possible for all employees and ensure maximum business productivity, it truly a life saver.” was essential that Orangina Schweppes add Sunny Delight’s SharePoint farm to its - Martin Schmidt, SharePoint Architect, existing environment. Raona However, moving the SharePoint farm into Orangina Schweppes’s environment would pose one major challenge: When moving the data from Sunny Delight’s domain to Orangina Schweppes’s domain, all of Sunny Delight’s existing user permissions would be lost. With hundreds of thousands of documents and SharePoint users from Sunny Delight, assigning permissions by hand in the new environment was simply too tedious and time consuming to be considered a viable option. Writing network. Schmidt then set up the new SharePoint farm on the a long, complicated script to automate the process would be Orangina Schweppes domain. “Once the SharePoint farms just as challenging. “Migrating a huge number of documents were set up, I used DocAve Content Manager to develop a inside a customised SharePoint environment from one plan to move all of Sunny Delight’s content into the new Microsoft Windows domain to another did not seem like an Orangina Schwepps SharePoint environment on a scheduled easy thing to do,” said Felip Bescós, EUC Group Responsible at basis,” said Schmidt. “The job took only 14 hours to move the Orangina Schweppes. 25 GB of content onto the new farm, maintaining all permissions on content down to the item level.” With a vital need to move its newly acquired SharePoint content from one domain to another, Orangina Schweppes Once the job was complete, Raona was able to move all immediately sought the help of a consultant. Based on past content with permissions and all data history in tact in only experience, former Sunny Delight administrators suggested two days. “Working with DocAve Content Manager was very bringing in Raona for the job. Raona is a multinational IT easy,” Schmidt said. “Without DocAve, we would have needed company specializing in Microsoft technologies with a strong to basically create our own custom solution to move the focus on SharePoint. “Raona clearly had a deep knowledge of whole farm. Between analyzing, developing, testing, and our SharePoint environment, was highly recommended by stabilizing, this project would have taken at least three past customers, and exemplified professionalism,” Bescós months. By offering such an easy way to move content said. “I was confident this combination would lead to a between SharePoint farms, AvePoint is truly a life saver.” successful implementation.” The Bottom Line The AvePoint Solution The combination of Raona’s service with AvePoint’s In order to obtain the technology necessary to solve Orangina technology helped solve Orangina Schweppes’s SharePoint Schweppes’s challenge, Raona sought the help of its partner challenge in a matter of days, helping the transition resulting AvePoint, the leader in enterprise-class governance and from the acquisition happen much smoother. “With Raona’s infrastructure management solutions for SharePoint. Raona knowledge and AvePoint’s solution, we avoided having to spend the time reassigning item-level permissions to all implemented DocAve Content Manager, which is part of the published documents,” Bescós said. “Carrying out this task DocAve Software Platform. DocAve integrates more than 30 was easy with Raona and AvePoint.” independently deployable modules which function within a unified, browser-based interface and fully distributed With the new SharePoint farm in place and former Sunny architecture, but can also be purchased and deployed Delight employees accessing all content just as before the independently. acquisition, Orangina Schweppes is now making plans to utilise the farm as a baseline to potentially implement SharePoint DocAve Content Manager addresses organisations' need to throughout other business units in the organisation. periodically reorganise SharePoint's information architecture to meet evolving business needs. Users can seamlessly copy, About AvePoint move, and reorganise SharePoint content across multiple SharePoint farms. DocAve enables full-fidelity data retention – AvePoint is a global technology company and proven software including all permissions, metadata, security settings, and leader. Since its founding in 2001, AvePoint has become the version histories. world’s largest provider of enterprise-class governance and infrastructure management solutions for Microsoft In order to solve Orangina Schweppes’s problem, Raona SharePoint. Propelled by the world’s largest SharePoint- SharePoint Architect Martin Schmidt mounted a temporary exclusive research & development team, AvePoint helps more SharePoint farm connected to the former Sunny Delight than 8,000 customers – including many Fortune 500 domain inside the Orangina Schweppes network. The original companies and government agencies – meet their specific Sunny Delight content database was then restored onto the business objectives utilizing the SharePoint platform. temporary farm so it would still be on Sunny Delight’s former AvePoint, Inc. is headquartered and maintains its principal About Raona operational centre in Jersey City, NJ, with wholly owned operational centres in the USA, Canada, Australia, South Raona is a leading software engineering and IT consultancy Africa, United Kingdom, France, Germany, Netherlands, that specialises in Microsoft technologies with a strong focus Switzerland, Japan, Singapore, and China. AvePoint is a Depth on SharePoint, Custom Development, BizTalk and business- Managed Microsoft Gold Certified Portals and Collaboration relevant iPhone Apps. Raona has 10 Microsoft Gold Partner Partner and Gold Certified ISV Partner as well as a US competencies and maintains offices in London, Barcelona, Government GSA provider via strategic partnerships. Madrid and Argentina. AvePoint EMEA Headquarters: Raona: St. Martin’s House Av. Fontsanta 46, 2ºA London, United Kingdom 08970, Sant Joan Despí, Spain +44 (0) 207 796 5430 +34 902 362 918 www.avepoint.eu www.raona.co.uk.