OHOKA SCHOOL
Annual Report For the year ended 31 December 2020
Ministry Number: 3451
Principal: Kate McClelland
School Address: Jackson Road RD 2, Kaiapoi
School Phone: 03 3126840
School Email: [email protected]
Members of the Board of Trustees
Name Ceased Term Finishes
Kate McClelland - Principal Andrea Gardner Dec-23 Daniel Myall Dec-23 Russell Pegler May-22 AJ Low May-22 Keith Godwin May-22 Amy Parish May-23
Accountant / Service Provider: Geoff Gillam Consultants Ohoka School Table of Contents
Page
1 Statement of Responsibility
2 Statement of Comprehensive Revenue and Expenses
3 Statement of Changes in Net Assets/Equity
4 Statement of Financial Position
5 Cashflow Statement
6 Statement of Accounting Policies
10 Notes and Disclosures
17 Independent Auditor's Report
Other Information
Analysis of Variance
Kiwisport Statement
Ohoka School Annual Report and Financial Statements
Ohoka School Statement of Comprehensive Revenue and Expense For the year ended 31 December 2020
2020 2020 2019 Budget Notes Actual (Unaudited) Actual $ $ $ Revenue Government Grants 2 1,409,957 1,362,418 1,585,213 Locally Raised Funds 3 171,931 96,795 152,230 Interest Earned 188 504 481
1,582,076 1,459,717 1,737,924
Expenses Locally Raised Funds 3 131,695 93,355 108,069 Learning Resources 4 857,067 866,811 960,491 Administration 5 105,174 92,745 186,043 Finance Costs 537 - 820 Property 6 374,808 428,195 464,104 Depreciation 7 48,751 58,884 57,328
1,518,032 1,539,990 1,776,855
Net Surplus / (Deficit) 64,044 (80,273) (38,931)
Other Comprehensive Revenue and Expenses - - -
Total Comprehensive Revenue and Expense for the Year 64,044 (80,273) (38,931)
The above Statement of Comprehensive Revenue and Expense should be read in conjunction with the accompanying notes which form part of these financial statements.
Ohoka School Annual Report and Financial Statements Page 2 Ohoka School Statement of Changes in Net Assets/Equity For the year ended 31 December 2020 Budget Actual Actual (Unaudited) 2020 2020 2019 $ $ $
Balance at 1 January 886,851 886,851 925,782
Total comprehensive revenue and expense for the year 64,044 (80,273) (38,931) Owner transactions Contribution - Furniture and Equipment Grant - - -
Equity at 31 December 950,895 806,578 886,851
Retained Earnings 950,895 806,578 886,851 Reserves - - -
Equity at 31 December 2020 950,895 806,578 886,851
The above Statement of Changes in Net Assets/Equity should be read in conjunction with the accompanying notes which form part of these financial statements.
Ohoka School Annual Report and Financial Statements Page 3 Ohoka School Statement of Financial Position As at 31 December 2020
2020 2020 2019 Budget Notes Actual (Unaudited) Actual $ $ $ Current Assets Cash and Cash Equivalents 8 92,255 31,519 23,758 Accounts Receivable 9 61,426 60,000 47,418 GST Receivable 31,899 1,500 5,037 Prepayments 4,077 - 6,785 Funds owing for Capital Works Projects 15 - - 2,320
189,657 93,019 85,318
Current Liabilities Accounts Payable 11 86,390 89,000 75,572 Revenue Received in Advance 12 2,036 5,000 7,535 Provision for Cyclical Maintenance 13 47,083 - - Finance Lease Liability - Current Portion 14 3,458 3,000 3,501 Funds held for Capital Works Projects 15 25,206 - -
164,173 97,000 86,608
Working Capital Surplus or (Deficit) 25,484 (3,981) (1,290)
Non-current Assets Property, Plant and Equipment 10 973,998 952,949 1,011,833
973,998 952,949 1,011,833
Non-current Liabilities Provision for Cyclical Maintenance 13 46,902 140,890 120,890 Finance Lease Liability 14 1,685 1,500 2,802
48,587 142,390 123,692
Net Assets 950,895 806,578 886,851
Equity 950,895 806,578 886,851
- - -
The above Statement of Financial Position should be read in conjunction with the accompanying notes which form part of these financial statements.
Ohoka School Annual Report and Financial Statements Page 4 Ohoka School Cash Flow Statement For the year ended 31 December 2020
2020 2020 2019 Budget Note Actual (Unaudited) Actual $ $ $ Cash flows from Operating Activities Government Grants 299,201 255,418 360,455 Locally Raised Funds 172,622 97,641 151,384 Goods and Services Tax (net) (26,862) 3,537 (1,755) Payments to Employees (141,345) (146,107) (151,640) Payments to Suppliers (245,258) (198,894) (336,170) Interest Received 188 504 481
Net cash from / (to) the Operating Activities 58,546 12,099 22,755
Cash flows from Investing Activities Proceeds from Sale of PPE (and Intangibles) - - - Purchase of PPE (and Intangibles) (8,026) - -
Net cash from / (to) the Investing Activities (8,026) - -
Cash flows from Financing Activities Contribution by the Ministry of Education - Furniture and Equipment - - - Grants Finance Lease Payments (4,050) (1,803) (6,825) Funds Administered on Behalf of Third Parties 22,027 (2,535) (23,715)
Net cash from Financing Activities 17,977 (4,338) (30,540)
Net increase/(decrease) in cash and cash equivalents 68,497 7,761 (7,785)
Cash and cash equivalents at the beginning of the year 8 23,758 23,758 31,543
Cash and cash equivalents at the end of the year 8 92,255 31,519 23,758
.
The statement of cash flows records only those cash flows directly within the control of the School. This means centrally funded teachers' salaries and the use of land and buildings grant and expense have been excluded. The above Cash Flow Statement should be read in conjunction with the accompanying notes which form part of these financial statements.
Ohoka School Annual Report and Financial Statements Page 5 Ohoka School Notes to the Financial Statements 1. Statement of Accounting Policies For the year ended 31 December 2020 a) Reporting Entity Ohoka School (the School) is a Crown entity as specified in the Crown Entities Act 2004 and a school as described in the Education and Training Act 2020. The Board of Trustees (the Board) is of the view that the School is a public benefit entity for financial reporting purposes. b) Basis of Preparation Reporting Period The financial reports have been prepared for the period 1 January 2020 to 31 December 2020 and in accordance with the requirements of the Public Finance Act 1989.
Basis of Preparation The financial statements have been prepared on a going concern basis, and the accounting policies have been consistently
Financial Reporting Standards Applied The Education and Training Act 2020 requires the School, as a Crown entity, to prepare financial statements in accordance with generally accepted accounting practice. The financial statements have been prepared in accordance with generally accepted accounting practice in New Zealand, applying PBE Accounting Standards (PBE IPSAS) Reduced Disclosure Regime as appropriate to public benefit entities that qualify for Tier 2 reporting. The school is considered a Public Benefit Entity as it meets the criteria specified as “having a primary objective to provide goods and/or services for community or social benefit and where any equity has been provided with a view to supporting that primary objective rather than for financial return to equity holders ”.
PBE Accounting Standards Reduced Disclosure Regime The School qualifies for Tier 2 as the school is not publically accountable and is not considered large as it falls below the expenditure threshold of $30 million per year. All relevant reduced disclosure concessions have been taken.
Measurement Base The financial statements are prepared on the historical cost basis unless otherwise noted in a specific accounting policy. Presentation Currency These financial statements are presented in New Zealand dollars, rounded to the nearest dollar. Specific Accounting Policies The accounting policies used in the preparation of these financial statements are set out below. Critical Accounting Estimates And Assumptions The preparation of financial statements requires management to make judgements, estimates and assumptions that affect the application of accounting policies and the reported amounts of assets, liabilities, revenue and expenses. Actual results may differ from these estimates. Estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised and in any future periods affected. Useful lives of property, plant and equipment The School reviews the estimated useful lives of property, plant and equipment at the end of each reporting date. The School believes that the estimated useful lives of the property, plant and equipment as disclosed in the Significant Accounting Policies are appropriate to the nature of the property, plant and equipment at reporting date. Property, plant and equipment is disclosed at note 10.
Critical Judgements in applying accounting policies Management has exercised the following critical judgements in applying accounting policies: Classification of leases Determining whether a lease is a finance lease or an operating lease requires judgement as to whether the lease transfers substantially all the risks and rewards of ownership to the school. Judgement is required on various aspects that include, but are not limited to, the fair value of the leased asset, the economic life of the leased asset, whether or not to include renewal options in the lease term, and determining an appropriate discount rate to calculate the present value of the minimum lease payments. Classification as a finance lease means the asset is recognised in the statement of financial position as property, plant, and equipment, whereas for an operating lease no such asset is recognised.
Ohoka School Annual Report and Financial Statements Page 6 Cyclical maintenance A school recognises its obligation to maintain the Ministry’s buildings in a good state of repair as a provision for cyclical maintenance. This provision relates mainly to the painting of the school buildings. The estimate is based on the school’s long term maintenance plan which is prepared as part of its 10 Year Property Planning process. During the year, the Board assesses the reasonableness of its 10 Year Property Plan on which the provision is based. Cyclical maintenance is disclosed at note 13.
Recognition of grants The School reviews the grants monies received at the end of each reporting period and whether any require a provision to carryforward amounts unspent. The School believes all grants received have been appropriately recognised as a liability if required. Government grants are disclosed at note 2. c) Revenue Recognition
Government Grants The school receives funding from the Ministry of Education. The following are the main types of funding that the School receives; Operational grants are recorded as revenue when the School has the rights to the funding, which is in the year that the funding is received. Teachers salaries grants are recorded as revenue when the School has the rights to the funding in the salary period they relate to. The grants are not received in cash by the School and are paid directly to teachers by the Ministry of Education.
Grants Other grants are recorded as revenue when the School has the rights to the funding, unless there are unfulfilled conditions attached to the grant, in which case the amount relating to the unfulfilled conditions is recognised as a liability and released to revenue as the conditions are fulfilled. Use of land and buildings grants are recorded as revenue in the period the School uses the land and buildings. These are not received in cash by the School as they equate to the deemed expense for using the land and buildings which are owned by the Crown.
Donations Donations, gifts and bequests are recorded as revenue when their receipt is formally acknowledged by the School.
Interest Revenue Interest Revenue earned on cash and cash equivalents and investments is recorded as revenue in the period it is earned. d) Use of Land and Buildings Expense The property from which the School operates is owned by the Crown and managed by the Ministry of Education on behalf of the Crown. The School’s use of the land and buildings as occupant is based on a property occupancy document as gazetted by the Ministry. The expense is based on an assumed market rental yield on the value of land and buildings as used for rating purposes. This is a non-cash expense that is offset by a non-cash grant from the Ministry. e) Operating Lease Payments Payments made under operating leases are recognised in the Statement of Comprehensive Revenue and Expense on a straight line basis over the term of the lease. f) Finance Lease Payments Finance lease payments are apportioned between the finance charge and the reduction of the outstanding liability. The finance charge is allocated to each period during the lease term on an effective interest basis. g) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, bank balances, deposits held at call with banks, and other short term highly liquid investments with original maturities of three months or less, and bank overdrafts. The carrying amount of cash and cash equivalents represent fair value. h) Accounts Receivable Short-term receivables are recorded at the amount due, less an allowance for credit losses (uncollectable debts). The schools receivables are largely made up of funding from the Ministry of Education, therefore the level of uncollectable debts is not considered to be material. However, short-term receivables are written off when there is no reasonable expectation of recovery. i) Investments Bank term deposits are initially measured at the amount invested. Interest is subsequently accrued and added to the investment balance. A loss allowance for expected credit losses is recognised if the estimated loss allowance is not trivial. j) Property, Plant and Equipment Land and buildings owned by the Crown are excluded from these financial statements. The Board’s use of the land and buildingsOhoka as ‘occupant’ School Annualis based Report on a property and Financial occupancy Statements document. Page 7 Land and buildings owned by the Crown are excluded from these financial statements. The Board’s use of the land and buildings as ‘occupant’ is based on a property occupancy document. Improvements to buildings owned by the Crown are recorded at cost, less accumulated depreciation and impairment losses. Property, plant and equipment are recorded at cost or, in the case of donated assets, fair value at the date of receipt, less accumulated depreciation and impairment losses. Cost or fair value as the case may be, includes those costs that relate directly to bringing the asset to the location where it will be used and making sure it is in the appropriate condition for its intended use.
Property, plant and equipment acquired with individual values under $500 are not capitalised, they are recognised as an expense in the Statement of Comprehensive Revenue and Expense. Gains and losses on disposals (i.e. sold or given away) are determined by comparing the proceeds received with the carrying amounts (i.e. the book value). The gain or loss arising from the disposal of an item of property, plant and equipment is recognised in the Statement of Comprehensive Revenue and Expense. Finance Leases Leases where the School assumes substantially all the risks and rewards of ownership are classified as finance leases. The assets acquired by way of finance lease are measured at an amount equal to the lower of their fair value and the present value of the minimum lease payments at inception of the lease, less accumulated depreciation and impairment losses. Leased assets and corresponding liability are recognised in the Statement of Financial Position and leased assets are depreciated over the period the School is expected to benefit from their use or over the term of the lease.
Depreciation Property, plant and equipment are depreciated over their estimated useful lives on a straight line basis. Depreciation of all assets is reported in the Statement of Comprehensive Revenue and Expense. The estimated useful lives of the assets are: Years Building improvements – Crown 10-40 Furniture and equipment 5-10 Information and communication technology 5 Leased 3 Library resources 10 k) Accounts Payable Accounts Payable represents liabilities for goods and services provided to the School prior to the end of the financial year which are unpaid. Accounts Payable are recorded at the amount of cash required to settle those liabilities. The amounts are unsecured and are usually paid within 30 days of recognition. l) Employee Entitlements Short-term employee entitlements Employee benefits that are due to be settled within 12 months after the end of the period in which the employee renders the related service are measured based on accrued entitlements at current rates of pay. These include salaries and wages accrued up to balance date, and also annual leave earned, by non teaching staff, to but not yet taken at balance date. m) Revenue Received in Advance Revenue received in advance relates to fees received from grants received where there are unfulfilled obligations for the School to provide services in the future. The fees are recorded as revenue as the obligations are fulfilled and the fees earned.
Ohoka School Annual Report and Financial Statements Page 8 n) Provision for Cyclical Maintenance The property from which the School operates is owned by the Crown, and is vested in the Ministry. The Ministry has gazetted a property occupancy document that sets out the Board’s property maintenance responsibilities. The Board is responsible for maintaining the land, buildings and other facilities on the School site in a state of good order and repair. Cyclical maintenance, which involves painting the interior and exterior of the School, makes up the most significant part of the Board’s responsibilities outside day-to-day maintenance. The provision for cyclical maintenance represents the obligation the Board has to the Ministry and is based on the Board’s ten year property plan (10YPP). o) Funds Held in Trust Funds are held in trust where they have been received by the School for a specified purpose. The School holds sufficient funds to enable the funds to be used for their intended purpose at any time. p) Financial Instruments" The School’s financial assets comprise cash and cash equivalents, accounts receivable, and investments. All of these financial assets, except for investments that are shares, are categorised as 'financial assets measured at amortised cost' for accounting purposes in accordance with financial reporting standards. Investments that are shares are categorised as “financial assets measured at fair value through other comprehensive income” for accounting purposes in accordance with financial reporting standards. The School’s financial liabilities comprise accounts payable, funds held on behalf of the Ministry of Education, and painting contract liability. All of these financial liabilities are categorised as “financial liabilities measured at amortised cost” for accounting purposes in accordance with financial reporting standards. q) Goods and Services Tax (GST) The financial statements have been prepared on a GST exclusive basis, with the exception of accounts receivable and accounts payable which are stated as GST inclusive. r) Budget Figures The budget figures are extracted from the School budget that was approved by the Board at the start of the year. s) Services received in-kind From time to time the School receives services in-kind, including the time of volunteers. The School has elected not to recognise services received in kind in the Statement of Comprehensive Revenue and Expense.
Ohoka School Annual Report and Financial Statements Page 9 2. Government Grants 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Operational grants 250,364 236,439 252,661 Teachers' salaries grants 808,330 805,000 874,772 Use of Land and Buildings grants 301,889 302,000 348,178 Other government grants 49,374 18,979 109,602 1,409,957 1,362,418 1,585,213 The school is not in the donations scheme for this year. MOE Grants total includes additional COVID-19 funding totalling $3,163 for the year ended 31 December 2020.
3. Locally Raised Funds Local funds raised within the School's community are made up of: 2020 2020 2019 Budget Actual (Unaudited) Actual Revenue $ $ $ Donations 94,554 87,766 58,151 Fundraising - - - Activities 31,266 - 45,173 Trading 46,111 9,029 48,906 171,931 96,795 152,230 Expenses Activities 27,901 - 42,023 Trading 47,822 28,589 41,186 Fundraising (costs of raising funds) 55,972 64,766 24,860
131,695 93,355 108,069
Surplus for the year Locally raised funds 40,236 3,440 44,161
4 Learning Resources 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Curricular 14,963 18,111 19,482 Employee Benefits - Salaries 832,047 837,500 932,185 Staff Development 10,057 11,200 8,824 857,067 866,811 960,491 5. Administration 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Audit Fee 3,527 2,700 3,424 Board of Trustees Fees 3,395 4,600 3,255 Board of Trustees Expenses 4,095 4,704 16,317 Communication 2,899 3,100 2,886 Consumables 7,772 9,000 8,031 Intervention Costs 12,006 - 80,987 Staff Expenses 2,740 3,304 3,220 Other 6,581 7,362 5,618 Employee Benefits - Salaries 62,159 57,975 62,305
105,174 92,745 186,043
Ohoka School Annual Report and Financial Statements Page 10 6. Property 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Caretaking and Cleaning Consumables 5,797 6,200 3,206 Cyclical Maintenance Provision (26,905) 20,000 10,106 Grounds 10,765 11,550 12,751 Heat, Light and Water 12,124 15,000 15,924 Rates 5,503 5,412 5,245 Repairs and Maintenance 8,252 12,033 15,038 Use of Land and Buildings - Non-Integrated 301,889 302,000 348,178 Employee Benefits - Salaries 57,383 56,000 31,858
374,808 428,195 464,104
The use of land and buildings figure represents 8% of the school’s total property value. This is used as a 'proxy' for the market rental of the property. Property values are established as part of the nation-wide revaluation exercise that is conducted every 30 June for the Ministry of Education’s year-end reporting purposes.
7. Depreciation of Property, Plant and Equipment 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Buildings - School 24,202 25,050 24,201 Furniture and Equipment 14,143 14,584 14,278 Information and Communication Technology 4,330 10,000 9,813 Leased Assets 4,013 6,750 6,685 Library Resources 2,063 2,500 2,351 48,751 58,884 57,328
8. Cash and Cash Equivalents 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Cash on Hand 300 300 300 Bank Current Account 33,380 31,219 21,532 Bank Call Account 58,575 - 1,926 Short-term Bank Deposits with a Maturity of Three Months or Less - - -
Net cash and cash equivalents and bank overdraft for Cash Flow Statement 92,255 31,519 23,758
The carrying value of short-term deposits with original maturity dates of 90 days or less approximates their fair value.
9. Accounts Receivable 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Debtors 155 - 846 Teacher Salaries Grant Receivable 61,271 60,000 46,572 61,426 60,000 47,418
Receivables from Exchange Transactions 155 - 846 Receivables from Non-Exchange Transactions 61,271 60,000 46,572
61,426 60,000 47,418
Ohoka School Annual Report and Financial Statements Page 11 10. Property, Plant and Equipment Opening Balance (NBV) Additions Disposals Impairment Depreciation Total (NBV) 2020 $ $ $ $ $ $ Buildings 932,312 - - - (24,202) 908,110 Furniture and Equipment 60,252 - - - (14,143) 46,109 Information and Communication 4,859 8,026 - - (4,330) 8,555 LeasedTechnology Assets 5,997 2,890 - - (4,013) 4,874 Library Resources 8,413 - - - (2,063) 6,350 Balance at 31 December 2020 1,011,833 10,916 - - (48,751) 973,998
Cost or Accumulated Net Book Valuation Depreciation Value $ $ $ Buildings 1,164,206 (256,096) 908,110 Furniture and Equipment 290,077 (243,968) 46,109 Information and Communication 172,166 (163,611) 8,555 LeasedTechnology Assets 10,297 (5,423) 4,874 Library Resources 71,186 (64,836) 6,350 Balance at 31 December 2020 1,707,932 (733,934) 973,998 Opening Balance (NBV) Additions Disposals Impairment Depreciation Total (NBV) 2019 $ $ $ $ $ $ Buildings 956,513 - - - (24,201) 932,312 Furniture and Equipment 74,530 - - - (14,278) 60,252 Information and Communication 14,672 - - - (9,813) 4,859 Leased Assets 9,727 2,955 - - (6,685) 5,997 Library Resources 10,764 - - - (2,351) 8,413 Balance at 31 December 2019 1,066,206 2,955 - - (57,328) 1,011,833
Cost or Accumulated Net Book Valuation Depreciation Value $ $ $ Buildings 1,179,239 (246,927) 932,312 Furniture and Equipment 275,044 (214,792) 60,252 Information and Communication 164,815 (159,956) 4,859 Leased Assets 18,637 (12,640) 5,997 Library Resources 71,186 (62,773) 8,413 Balance at 31 December 2019 1,708,921 (697,088) 1,011,833 11. Accounts Payable 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Operating Creditors 19,573 25,000 25,368 Banking Staffing Overuse - - - Employee Benefits Payable - Salaries 61,271 60,000 46,572 Employee Benefits Payable - Leave Accrual 5,546 4,000 3,632 86,390 89,000 75,572
Payables for Exchange Transactions 86,390 89,000 75,572 Payables for Non-exchange Transactions - Taxes Payable (PAYE and Rates) - - - Payables for Non-exchange Transactions - Other - - - 86,390 89,000 75,572
Ohoka School Annual Report and Financial Statements Page 12 The carrying value of payables approximates their fair value. 12. Revenue Received in Advance 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Funds Held on Behalf of Third Parties 2,036 5,000 7,535 2,036 5,000 7,535
13. Provision for Cyclical Maintenance 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Provision at the Start of the Year 120,890 120,890 110,784 Increase to the Provision During the Year (26,905) 20,000 10,106 Adjustment to the Provision - - - Use of the Provision During the Year - - - Provision at the End of the Year 93,985 140,890 120,890
Cyclical Maintenance - Current 47,083 - - Cyclical Maintenance - Term 46,902 140,890 120,890 93,985 140,890 120,890
The Board has a cash management plan to ensure that sufficient cash is available to meet all maintenance obligations as they fall due over the next 10 years. The amount recognised as a provision is the best estimate of the expenditure required to settle the present obligations at 31 December 2020. Present obligations are identified in the school's current 10-year property plan approved by the Ministry of Education. The provision has not been adjusted for inflation and the time value of money. 14. Finance Lease Liability
The School has entered into a number of finance lease agreements for computers. Minimum lease payments payable: 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ No Later than One Year 3,458 3,000 3,501 Later than One Year and no Later than Five Years 1,685 1,500 2,802 Later than Five Years - - - 5,143 4,500 6,303 15. Funds Held for Capital Works Projects
During the year the School received and applied funding from the Ministry of Education for the following capital works projects:
Opening Receipts Closing 2020 Balances from MoE Payments Balances $ $ $ $ Block 2 7 4 Upgrade in progress 3,214 265,286 (241,170) 27,330 Sewage Works in progress - - (2,124) (2,124) Security System completed (5,534) 6,975 (1,441) - Totals (2,320) 272,261 (244,735) 25,206 Opening Receipts Closing 2019 Balances from MoE Payments Balances $ $ $ $ Block 2 7 4 Upgrade in progress 18,750 33,291 (48,827) 3,214 Sewage Pumps completed - 16,460 (16,460) - Security System in progress - - (5,534) (5,534) Totals 18,750 49,751 (70,821) (2,320)
Ohoka School Annual Report and Financial Statements Page 13 16. Related Party Transactions
The School is a controlled entity of the Crown, and the Crown provides the major source of revenue to the school. The school enters into transactions with other entities also controlled by the Crown, such as government departments, state-owned enterprises and other Crown entities. Transactions with these entities are not disclosed as they occur on terms and conditions no more or less favourable than those that it is reasonable to expect the school would have adopted if dealing with that entity at arm’s length.
Related party disclosures have not been made for transactions with related parties that are within a normal supplier or client/recipient relationship on terms and condition no more or less favourable than those that it is reasonable to expect the school would have adopted in dealing with the party at arm’s length in the same circumstances. Further, transactions with other government agencies (for example, Government departments and Crown entities) are not disclosed as related party transactions when they are consistent with the normal operating arrangements between government agencies and undertaken on the normal terms and conditions for such transactions.
17. Remuneration Key management personnel compensation Key management personnel of the School include all trustees of the Board, Principal, Deputy Principals and Heads of Departments. 2020 2019 Actual Actual $ $ Board Members Remuneration 3,395 3,255 Full-time equivalent members 0.21 0.21
Leadership Team Remuneration 408,893 334,778 Full-time equivalent members 4 3
Total key management personnel remuneration 412,288 338,033 Total full-time equivalent personnel 4.21 3.21
The full time equivalent for Board members has been determined based on attendance at Board meetings, Committee meetings and for other obligations of the Board, such as stand downs and suspensions, plus the estimated time for Board members to prepare for meetings. Principal The total value of remuneration paid or payable to the Principal was in the following bands: 2020 2019 Actual Actual Salaries and Other Short-term Employee Benefits: $000 $000 Salary and Other Payments 50-60 Salary and Other Payments 120-130 70-80 Benefits and Other Emoluments 1-10 1-10 Termination Benefits - -
Other Employees The number of other employees with remuneration greater than $100,000 was in the following bands:
Remuneration 2020 2019 $000 FTE Number FTE Number 100 - 110 1 1 110-120 1 - 2 1
The disclosure for 'Other Employees' does not include remuneration of the Principal.
Ohoka School Annual Report and Financial Statements Page 14 18. Compensation and Other Benefits Upon Leaving
The total value of compensation or other benefits paid or payable to persons who ceased to be trustees, committee member, or employees during the financial year in relation to that cessation and number of persons to whom all or part of that total was payable was as follows: 2020 2019 Actual Actual $000 $000 Total $0 10-20 Number of People - 2
19. Contingencies There are no contingent liabilities (except as noted below) and no contingent assets as at 31 December 2020 (Contingent liabilities and assets at 31 December 2019: nil).
Holidays Act Compliance – schools payroll The Ministry of Education performs payroll processing and payments on behalf of school boards of trustees, through payroll service provider Education Payroll Limited.
The Ministry's review of the schools sector payroll to ensure compliance with the Holidays Act 2003 is ongoing. The current phase of this review is to design potential solutions for any compliance breaches discovered in the initial phase of the Programme. Final calculations and potential impact on any specific individual will not be known until further detailed analysis and solutions have been completed.
To the extent that any obligation cannot reasonably be quantified at 31 December 2020, a contingent liability for the school may exist.
20. Commitments (a) Capital Commitments As at 31 December 2020 the Board had no capital commitments.
(Capital commitments at 31 December 2019: nil)
(b) Operating Commitments
As at 31 December 2020 the Board had no operating commitments. (Operating commitments at 31 December 2019: nil) 21. Managing Capital
The School’s capital is its equity and comprises capital contributions from the Ministry of Education for property, plant and equipment and accumulated surpluses and deficits. The School does not actively manage capital but attempts to ensure that income exceeds spending in most years. Although deficits can arise as planned in particular years, they are offset by planned surpluses in previous years or ensuing years. 22. Financial Instruments The carrying amount of financial assets and liabilities in each of the financial instrument categories are as follows: Financial assets measured at amortised cost 2020 2020 2019 Budget Actual (Unaudited) Actual $ $ $ Cash and Cash Equivalents 92,255 31,519 23,758 Receivables 61,426 60,000 47,418 Investments - Term Deposits - - - Total Cash and Receivables 153,681 91,519 71,176
Financial liabilities measured at amortised cost Payables 86,390 89,000 75,572 Lease Liability 5,143 4,500 6,303 Total Financial Liabilities Measured 91,533 93,500 81,875 at Amortised Cost
Ohoka School Annual Report and Financial Statements Page 15 23. Limited Statutory Manager The Ministry of Education, pursuant to section 78M of the Education Act 1989, on the 4 February 2019 appointed a limited statutory manager. The limited statutory manager will have All functions, powers and duties of the board as an employer All functions, powers and duties of the board to manage communications Advise the board on financial management The Ministry of Education revoked the appointment on the 3 March 2020.
24. Events After Balance Date There were no significant events after the balance date that impact these financial statements.
Ohoka School Annual Report and Financial Statements Page 16
Analysis of Variance Reporting 2020
School Name: Ōhoka School S chool Number: 3451
Focus: Raising Student Achievement in Writing
Annual Aim: F or all students to be achieving at or above curriculum expectations
Target
1. To accelerate at least 10 students out of 14 (72%) who were identified as achieving at beginning Level 1, to be achieving within Level 1. 2. To accelerate at least 6 students out of 9 (66%) who were identified as achieving within Level 1, to be achieving within Level 2. 3. To accelerate at least 6 students out of 8 (75%) who were identified as achieving within Level 2, to be achieving within Level 3. 4. To accelerate at least 6 students out of 9 (66%) who were identified as achieving within Level 3, to be achieving within Level 4. 5.
Baseline Data (end of 2019)
- 70% of students achieving at/above curriculum expectations - The mid-point prediction in August was 66% at/above (4% shift) - Strong results in Years 3 (95% at/above curriculum expectations) - A group of students below CE (14) after 1 Year at school - Mid Point data indicated 50 students (33%) were likely to be ‘below’ and end point data shows 45 (30%) indicating a 3% shift from students who were predicted to be ‘below’ who are now at/above CE. - Females achieving better than male counterparts - Māori students 67% achieving at/above (compared to 70% of non-māori)
Actions (what we did) Outcomes (what happened?) Reasons for the Evaluation (where to next?) variance (why it happened?)
Staff reviewed the data and Out of 37 students who were identified, Teachers participated fully Continued focus on students determined the learning we were able to accelerate the in the relevant PD (Murray who are not working at needs of the target students, learning of 23 students to be working Gadd and Structured expected curriculum levels this was captured on our within their appropriate curriculum Literacy) will have further emphasis in level ‘Targeted Learners Action 2021. This will be captured on Continued focus in SLT Plans’. This had the learners our targeted student At the end of 2020, we now have meetings and team identified, what actions the documentation. This will be 88% of all students achieving meetings about targeted teacher was going to be students, teaching practice regularly reviewed at SLT at/above curriculum taking within the learning etc. and team meetings. programme. expectations! T his is a 18% shift from the 2019 data! Building Home and School Teachers will work with Parents were notified via partnerships to support parents and we will continue the targeted students letter that their child had 82% of all males are achieving to provide support and how been identified and then were to help at home. We also will at/above curriculum expectations All students made supported with actions and be running parent workshops progress, although not all ways to help at home. (compared to 65% at the end of to support this. targets were achieved 2019)
Teachers worked with Murray A strong focus on student Teachers will continue Gadd ‘Working with Under 94% of all females are achieving engagement in writing ongoing PD using a coaching Achieving Writers’ thesis to at/above curriculum expectations was a key element. model (GROW) to increase build capability in their teams, capacity and help to have (compared to 79% at the end of this learning was also robust conversations about 2019) captured in the Action Plans. teaching practice.
Our Year 0-4 teachers 83% of all Māori students are Continued use of PaCT to worked with the RTLit to achieving at/above curriculum support writing judgements in implement a ‘Structured expectations (compared to 67% at Term 2 and Term 4 of 2020. Literacy’ approach in our Robust moderation practices the end of 2019) junior classrooms. in and across teams.
All our Years 0-4 teachers including support staff Te Pōkai Weka - T o accelerate participated in structured at least 10 students out of 14 (72%) literacy PD with Liz Kane. who were identified as achieving within Level 1 (beginning) to be The leadership team and achieving within Level 1. teacher teams regularly 12 of these identified are now monitored, reviewed and working within Level 1. One student discussed student progress. A left the school. One remains below mid-year review was also and is receiving targeted shared with staff at the time intervention. of report writing and making overall teacher judgements. Te Pōkai Kaka - To accelerate at least 6 students out of 9 (66%) who Our Learning Support were identified as achieving within Coordinator worked with Level 1 to be achieving within Level small groups in Years 5/6 to 2. increase capability in this Moved 8 students into level 2, one area. These groups were student remains below and is mostly boys. receiving targeted intervention.
Our whole school participated Te Pōkai Korimako - T o in a ‘Writing-a-thon’ in Term accelerate at least 6 students out 2, 2020, with the emphasis on of 8 (75%) who were identified as building writing fluency. achieving within Level 2 to be achieving within Level 3. Use of PaCT to support Moved 2 students to be working writing judgements in Term 2 within level 3. All students made and Term 4 of 2020. Wide progress. 3 students joined this moderation (across teams) group through the year.
Te Pōkai Kārearea - To accelerate at least 4 students out of 6 (66%) who were identified as achieving within Level 3 to be achieving within Level 4. Moved one student into Level 4. All other students made progress.
● Kiwi Sport Funding Report Kiwisport is a Government funding initiative to support students’ participation in organised sport. In 2019, the school received total Kiwisport funding of $2160 (excluding GST). The funding was spent on extra equipment and contributing towards sports coaches. The whole school participated in sporting activities using these funds.
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INDEPENDENT AUDITOR’S REPORT
TO THE READERS OF OHOKA SCHOOL’S FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
The Auditor-General is the auditor of Ohoka School (the School). The Auditor-General has appointed me, Michael Rondel, using the staff and resources of BDO Christchurch, to carry out the audit of the financial statements of the School on his behalf.
Opinion
We have audited the financial statements of the School on pages 2 to 16, that comprise the statement of financial position as at 31 December 2020, the statement of comprehensive revenue and expense, statement of changes in net assets/equity and statement of cash flows for the year ended on that date, and the notes to the financial statements that include accounting policies and other explanatory information.
In our opinion the financial statements of the School:
• present fairly, in all material respects:
o its financial position as at 31 December 2020; and
o its financial performance and cash flows for the year then ended; and
• comply with generally accepted accounting practice in New Zealand in accordance with Public Sector Public Benefit Entity Standards Reduced Disclosure Regime as applicable to entities that qualify as tier 2.
Our audit was completed on 25 May 2021. This is the date at which our opinion is expressed.
The basis for our opinion is explained below. In addition, we outline the responsibilities of the Board and our responsibilities relating to the financial statements, we comment on other information, and we explain our independence.
Basis for our opinion
We carried out our audit in accordance with the Auditor-General’s Auditing Standards, which incorporate the Professional and Ethical Standards and the International Standards on Auditing (New Zealand) issued by the New Zealand Auditing and Assurance Standards Board. Our responsibilities under those standards are further described in the Responsibilities of the auditor section of our report.
We have fulfilled our responsibilities in accordance with the Auditor-General’s Auditing Standards.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Responsibilities of the Board for the financial statements
The Board is responsible on behalf of the School for preparing financial statements that are fairly presented and that comply with generally accepted accounting practice in New Zealand. The Board of Trustees is responsible for such internal control as it determines is necessary to enable it to prepare financial statements that are free from material misstatement, whether due to fraud or error.
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In preparing the financial statements, the Board is responsible on behalf of the School for assessing the School’s ability to continue as a going concern. The Board is also responsible for disclosing, as applicable, matters related to going concern and using the going concern basis of accounting, unless there is an intention to close or merge the School, or there is no realistic alternative but to do so.
The Board’s responsibilities, in terms of the requirements of the Education and Training Act 2020, arise from section 87 of the Education Act 1989.
Responsibilities of the auditor for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements, as a whole, are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion.
Reasonable assurance is a high level of assurance but is not a guarantee that an audit carried out in accordance with the Auditor-General’s Auditing Standards will always detect a material misstatement when it exists. Misstatements are differences or omissions of amounts or disclosures and can arise from fraud or error. Misstatements are considered material if, individually or in the aggregate, they could reasonably be expected to influence the decisions of readers taken on the basis of these financial statements.
For the budget information reported in the financial statements, our procedures were limited to checking that the information agreed to the School’s approved budget.
We did not evaluate the security and controls over the electronic publication of the financial statements.
As part of an audit in accordance with the Auditor-General’s Auditing Standards, we exercise professional judgement and maintain professional scepticism throughout the audit. Also:
• We identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
• We obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the School’s internal control.
• We evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Board.
• We conclude on the appropriateness of the use of the going concern basis of accounting by the Board and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the School’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the School to cease to continue as a going concern.
• We evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
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• We assess the risk of material misstatement arising from the Novopay payroll system, which may still contain errors. As a result, we carried out procedures to minimise the risk of material errors arising from the system that, in our judgement, would likely influence readers’ overall understanding of the financial statements.
We communicate with the Board regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
Our responsibilities arise from the Public Audit Act 2001.
Other information
The Board is responsible for the other information. The other information comprises the Board of Trustees Listing, the Kiwisport Statement, and the Analysis of Variance, but does not include the financial statements, and our auditor’s report thereon.
Our opinion on the financial statements does not cover the other information and we do not express any form of audit opinion or assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information. In doing so, we consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated. If, based on our work, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Independence
We are independent of the School in accordance with the independence requirements of the Auditor-General’s Auditing Standards, which incorporate the independence requirements of Professional and Ethical Standard 1: International Code of Ethics for Assurance Practitioners issued by the New Zealand Auditing and Assurance Standards Board.
Other than the audit, we have no relationship with or interests in the School.
Michael Rondel BDO Christchurch On behalf of the Auditor-General Christchurch, New Zealand