January 18 - 20 2018 Exhibitor Information Kit
At the Mohegan Sun Convention Center
Dear Exhibitor,
The 15th annual Mohegan Sun World Baseball Coaches’ Convention will be held Thursday, January 18 through Saturday, January 20, 2018, and the Mohegan Sun World Softball Coaches’ Convention will be held on Saturday, January 20, 2018. Both conventions will again be held at the spectacular Mohegan Sun Convention Center in Uncasville, CT.
Why should you plan to exhibit at this year's conventions? Here are SIX BIG REASONS:
1. The Attendance: Last year, we had 1,000 baseball coaches and 1,000 softball coaches join us from across the country and we only expect this attendance level to grow! We are one of the largest baseball and softball coaching education conventions in the world.
2. The World-Class Presenters: Our conventions will once again feature some of the world’s top leading baseball and softball clinicians. Past baseball presenters have included Hall of Famers John Smoltz, Gary Carter, Cal Ripken Jr., Paul Molitor & Jim Rice; current and former MLB Stars like Marcus Stroman, Kevin Pillar, Nomar Garciaparra, R.A. Dickey & Al Leiter; The 2013 "Talking Baseball" moderated by ESPN Reporter Jessica Mendoza MLB Managers/Coaches Joe Girardi, Torey included Hall of Famer Jim Rice, Rays Pitching Coach Jim Hickey and National Lovullo, Don Mattingly, Kevin Long, Brian Champion Collegiate Coach Andy Lopez of the University of Arizona. Butterfield & John Farrell; Collegiate Coaches Scott Stricklin, Butch Thompson, Kevin O'Sullivan, Steve Trimper, Jim Penders and John Szefc; and Performance Experts like Don Slaught, Ken Ravizza and Eric Cressey. Our softball line-up has featured world-class presenters such as softball superstars Jennie Finch, Jessica Mendoza, Natasha Watley & Crystal Bustos; collegiate coaches like UCLA Coaching Legend & NFCA Hall of Famer Sue Enquist, University of Alabama’s Patrick Murphy, South Carolina's Beverly Smith, & Kentucky's Rachel Lawson; and softball experts like Youth Softball Pitching Coach Denise Davis of Planet Fastpitch and past USA Softball Director of Performance Dr. Brandon Marcello, among others.
3. The Fair Pricing: We know that you have choices, so we’ve kept our exhibitor booth pricing the same for the last six years while continuing to improve the exhibitor experience at both conventions.
4. The Exposure to Your Target Market: We’ll promote your brand and product to convention attendees throughout the year! Once you complete your registration, we’ll promote your participation on our marketing platforms, such as Facebook and on our website. You’ll be listed in the Event Handout and APP, and we’ll send broadcast emails to all of our attendees to let them know your company’s contact information is posted on our website, so that they can contact you at any time for their baseball and softball needs, both before and after the convention takes place.
Event Office: Gold, Orluk & Partners, LLC PO Box 1177 Avon, CT 06001 860-674-1500 Fax: 860-674-1704 5. Our Commitment to Service: We’ll make sure you are taken care of from start to finish. We’ve once again hired Phoenix Exposition Services to take care of all your set-up needs so that your booth is sure to look fantastic. You’ll receive an information packet when you arrive, along with an Event Handout and personalized credentials for your staff. Our exposition services company and our convention staff will make sure you have everything you need in terms of equipment, furniture and electricity.
6. The Spectacular Venue: The Mohegan Sun Convention Center is a fantastic location for this event. It offers a world-class casino, fine dining, upscale retail shopping, and luxurious and convenient accommodations. AND, we’ve gone ahead and secured a discounted rate on a block of rooms for the convention, so that you can enjoy the convenience of staying right at the Mohegan Sun Hotel at the best price possible! We also have partner hotels nearby that also offer special rates for our exhibitors (starting at $84 per night).
We invite you to exhibit at our clinics. We know you have choices, but we’re sure you’ll find this event to be a valuable investment of time and energy. Your exhibitor booth fee gets you a booth for both events for one low price and you'll have the opportunity to reach a captive audience of more than 2,000 baseball and softball coaches.
The enclosed information kit will provide you with some additional details and a registration form for your use. Or, you can simply register online at www.BaseballCoachesClinic.com or www.SoftballCoachesClinic.com. Additionally, you should always feel free to call the Event Office at 860-674-1500 with any convention questions or for assistance registering.
We hope to see you at the 2018 Mohegan Sun World Baseball and Softball Coaches' Convention this January.
Sincerely,
Rick Orluk
P.S. If you are interested in becoming a convention sponsor, please give us a call! We’ll work with you to customize a partnership program that creates results.
More than 90 exhibitors joined us for the 2016 Mohegan Sun World Baseball & Softball Coaches' Convention held at the spectacular Mohegan Sun Convention Center in Uncasville, Connecticut.
Event Office: Gold, Orluk & Partners, LLC PO Box 1177 Avon, CT 06001 860-674-1500 Fax: 860-674-1704
2018 Exhibitor Registration
Company Name (as you wish it to appear):
Type of Business/Products:
Address:
City: State: ______Zip:
Contact: Email:
Phone #: Fax #:
Cell Phone #: Company Web Site:
Please enter booth size: 10’ x 10’ - $695.00* 10’ x 20’ - $1,250.00* *Register by September 15 & SAVE $25 off the above booth rates.
Total Amount Due: $ Please make check payable to “World Baseball Coaches’ Convention” **If you would like to pay by credit card, please register on the event website.
IMPORTANT REQUEST -- COMPANY LOGO AND SERIVCES/PRODUCT DESCRIPTION: Please email us a jpeg and a high-res. eps version of your company logo along with a one to three sentence description of your company's services and/or products. We will use on Facebook, website, etc.... Please email to [email protected].
Do you have a business colleague or partners you would suggest that we contact about exhibiting at the convention?
Company Contact
Address
Phone Email
If you are using this application to register please enclose a check and mail to:
World Baseball and Softball Coaches’ Convention c/o Gold, Orluk & Partners, LLC 172 West Main Street, PO Box 1177 Avon, CT 06001 You can also register online and pay with a credit card at www.BaseballCoachesClinic.com
Space is limited and is subject to availability on a first-reserve & pay basis. Thank you for your support and partnership!
Event Office: Gold, Orluk & Partners, LLC PO Box 1177 Avon, CT 06001 860-674-1500 Fax: 860-674-1704
Exhibitor Information
Convention Site: Mohegan Sun Convention Center/Mohegan Sun 1 Mohegan Sun Blvd Uncasville, CT 06382 Hotel/Convention Center website: www.MoheganSun.com Baseball Convention website: www.BaseballCoachesClinic.com Softball Convention website: www.SoftballCoachesClinic.com
Dates: Thursday, January 18 – Saturday, January 20, 2018
Accommodations: Rooms will be available at the Mohegan Sun Hotel and several area hotels, including the Hyatt Place, Courtyard Marriott, Fairfield Inn & Suites, Microtel Inn & Suites, and the Holiday Inn - Norwich (each of these are only a few minutes away from Mohegan Sun where you can valet park on a complimentary basis). Please check our website at www.BaseballCoachesClinic.com (go to “Hotels/Directions” page) for the most current information, hotel telephone numbers and special promo codes. Hall of Famer & UCLA Coaching Legend Sue Enquist and softball superstar Jessica Mendoza presenting at the World Softball Coaches' Convention.
Exhibitor Set-up: Thursday, January 18th beginning at 2PM and/or early Friday, January 19th beginning at 7:00AM. Move-out is on Saturday, January 20th after 4:00PM. Exact times and move-in location information to follow.
*Exhibitor locations will be assigned based on date of commitment and payment, event seniority and size of booth.
Exposition Services: Phoenix Exposition Services, John LaPlant – 774-239-6303 or [email protected]
Tentative Exhibitor Hours:
Thursday: 6:00pm – 10:00pm (Encouraged); Friday: 8:45am – 6:00pm; Saturday: 7:45am – 4:00pm
Event Office: Gold, Orluk & Partners, LLC PO Box 1177 Avon, CT 06001 860-674-1500 Fax: 860-674-1704
needs, contact John LaPlant of Phoenix Exposition Hall of FamerServices & UCLA at Coaching 774.239.6303 Legend Sue or [email protected] and softball superstar Jessica. Exhibitor InformationMendoza presenting at the 2012 World Softball Coaches' Convention.
Exhibitor Credentials Exhibitor/Promotional Activities Each booth/exhibitor will be provided four (4) credentials All members associated with an exhibitor must remain total unless otherwise agreed upon by the event director. within their booth’s area while conducting any form of These credentials will allow the holder access to the advertising, promotional, or business activity. Any activity presentation areas in addition to the Exhibitor Zone for the which occurs outside of the contracted area either in the entirety of the event as well as for set-up and break-down convention center/arena, or anywhere on associated hotel of the exhibitor’s booth. The first registered member of the or casino grounds, which has not been pre-approved by exhibitor’s group to arrive and sign in at the registration the event director, will be immediately halted and the table will receive ALL of the credentials associated with exhibitor’s status at the convention will be reviewed. their group, even for members not present at the time. Activities outside approved areas can include, but are not Credentials are non-transferable to anyone other than limited to, distributing flyers, posting posters/ads, product associated members of the exhibitor company. Exhibitors demonstrations, etc. needing additional credentials (beyond the original four included in booth purchase price) for exhibitor booth staff Use of Logos will be charged $75.00 each. The use of the logos of the World Baseball and/or World Softball Coaches’ Convention or any other associated Move-In, Set-Up and Break-Down exhibitors/sponsors of the convention is strictly prohibited Exhibitors will be allowed set-up time on the Thursday prior to, during, or following the event unless previously and/or Friday morning preceding the commencement of agreed upon by the parties involved. the pre-determined exhibitor hours (while change is not expected, times are subject to alterations). Booth Assignments Complimentary load-in will be provided on the first Space is limited. Exhibitor space will likely sell-out day of the convention via the Mohegan Sun therefore reservations will be taken on a first-come, first- Convention Center Loading Dock. Please note that served basis. Booth numbers and locations for the current cars/trucks cannot be left unattended in the loading dock year’s convention will be based on exhibitor seniority and area or be parked in any fire zones at any time. All date of commitment; however, any requests involving exhibitors must follow the instructions of the Convention placement or specialty booths made with enough time Center dockmaster. Under no circumstances are prior to booths being assigned will be taken into exhibitors allowed to set-up or break-down their booth consideration if possible. Booth assignments will take during exhibitor hours. Exhibitors are required to remain place in the weeks preceding the commencement of the open until 4:00pm Saturday, January 20 and may only event and all exhibitors will be notified with ample time for begin packing up following the commencement of the final preparations and accommodation. coaches' session of the day, unless approved by the Convention Director. This can include, but is not limited to, Hotel Accommodations setting up or taking down signs, moving tables, putting Hotel accommodations are not included in the booth away equipment, etc. We very much appreciate your registration fee; however, special event rates will be respecting these guidelines. available at the Mohegan Sun Hotel and surrounding convention partnered hotels on a first come first served Exposition Services Contractor basis. Please see the "Hotel/Directions" page on the Phoenix Exposition Services will be handling on-site Convention website for partner hotels and special promo exhibitor services at the Mohegan Sun. An Exhibitor codes. Packet prepared by Phoenix Exposition Services will be available for download on the convention website in advance of convention. For information regarding any We thank you in advance for your support and exposition services such as pre-event shipments, partnership. additional furniture, porter service and booth cleaning
Event Office: Gold, Orluk & Partners, LLC PO Box 1177 Avon, CT 06001 860-674-1500 Fax: 860-674-1704